west bengal state council of vocational education & training - wbscvet

o The vendor will setup and install the setup as per the requirement of the type and number ofdocumentso The vendor will be required to setup and install atleast the following infrastructure (but notlimited to) in adequate numbers at the End User Department’s office: Desktops Scanners Network setup UPSo The vendor should provide enough equipment so as to complete the scanning and digitizationin the limited time provided by the end user department. Delay in the completion of work willattract penalty to the vendor.o The vendor shall make arrangements for maintenance of IT infrastructure (Scanners,Desktops, UPS, Network setup, etc.) installed at his own cost and make sure the work shall notbe stopped on the ground.o The End User Department will provide space and electricity to the vendoro The vendor shall provision for table, chairs, stationery, power backup, generator etc. if thesame cannot be provided by the End User Department.o The size and scanning needs may vary as per the requirement of the End UserDepartment/Directorate/Council.o The scanned documents should be properly numbered and should be in .pdf format.B. Pre-scanning preparationPre-processing of document would be the activities that are to be performed by the vendor onthe documents collected before they can be scanned. It shall include (but is not limited to):Records would be scanned and digitized at the department premises and the vendor shall beresponsible for collecting them from different units of the department to carry out thedigitization work. The documents would be received in lots as agreed mutually between thevendor and the department. The vendor shall provide sign-off on number of documentsreceived from the department.Page 5 of 15