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RFP #P0012 | Campus Master PlanningAlabama A&M University• Utility Infrastructure Impacts and Development Plan• Space Analysis• Facilities and Infrastructure• Capital Planning• Building/Facility AssessmentDuring the Master Planning process the University will implement a Master Plan web page, linked to theA&M website to provide information to the A&M community.The final Campus Master Plan document will be published in hardcopy and electronic format (format forelectronic distribution to be coordinated with A&M). The final documents will also be created andmaintained by the master planning consultant (with approval/oversight from A&M) as an interactiveweb-based version. A summarized version of the Campus Master Plan also will be produced in a fullcolor brochure format. The Master Planning Process will require the preparation of both planning andpresentation materials (digital graphics, presentation boards, design charrettes, digital video clips, aerialphotos, physical and computer simulated 3D planning models) for use and presentations with: theMaster Planning Committee in working sessions, the A&M community in forums and informationalbrochures, University Relations, and on the A&M website.4.1 Final Campus Master Plan Documents• Three (3) bound hard-copies of the complete final Campus Master Plan document, including allappendices and back-up documents developed as part of the planning process. Also provide one(1) reproducible camera-ready hard-copy original and an electronic file containing the documentin ready-to-reproduce format. Include the electronic database of departmental program/spaceinformation.• One (1) reproducible camera-ready hard-copy original and an electronic file containing thedocument in ready-to-reproduce format of an executive summary of the Campus Master Plan,including both narrative and graphic material. (This is the "coffee table book" version of theCampus Master Plan.)• PowerPoint presentations describing the Campus Master Plan (process and recommendations)suitable for the A&M's Board of Trustees, on-campus constituencies, and external communitygroups. (This is to be provided in electronic format.)• Two (2) separate on-campus presentations to A&M's Board of Trustees, dates to be determined.4.2 A&M's Structure for Campus Master Planning1. Coordination. The overall Campus Master Planning process is being coordinated by a small taskforce consisting of the President, Dr. Andrew Hugine, Jr., Mr. Ralph Johnson, Vice President ofBusiness and Finance, Dr. Jeffrey Burgin, Vice President of Student Affairs, Dr. Daniel Wims,Provost and Vice President of Academic Affairs, Dr. Kevin Rolle, Executive Vice President andChief Operating Officer, Mr. Bryan Hicks, Director of Athletics and Mrs. Delores Hudson, DirectorPage 10
RFP #P0012 | Campus Master PlanningAlabama A&M Universityof Purchasing. It is envisioned that the selected Proposer might meet separately with the taskforce at the following times:• During Kick-Off and Goal Setting to discuss the A&M's goals for the project and the MasterPlanning Principles• Toward the end of Data Analysis/Target Space Needs (Step 4 above), to discuss the targetspace needs program• During Alternate Master Plan Concepts , to discuss the Planning/ Design Guidelines and theAlternate Master Plan Concepts• During Preferred Master Plan Concept , to discuss the development of the final master plan• During Implementation Strategy to discuss the final refinement to the master plan and theImplementation Strategy2. Internal Input - Organizational Teams. A number of organizational teams, representing bothacademic and administrative groups at A&M, will provide detailed information about programchanges, space needs, and/or land usage within their respective areas. These OrganizationalTeams will likely rely on A&M's established organization for their definition and reportingstructure.3. External Input. A variety of external constituencies will be involved in the Campus MasterPlanning process. These include groups from whom A&M will be seeking input and with whomA&M will be sharing the development of the Campus Master Plan. Some groups will be involvedbecause they have a relationship with A&M institution-wide, while others will be involvedbecause of their relationship with A&M in a particular area of focus.5.0 EVALUATION CRITERIA AND CONTRACT AWARD5.1 Evaluation CriteriaThe University will receive proposals from firms having specific experience, resources, and qualificationsin the proposed scope of work.Proposals for consideration for this project must contain evidence of the firm’s experience and abilitiesin the specified area and other disciplines directly related to the proposed services. Other informationrequired by the University to be submitted in response to this RFP is included elsewhere in thissolicitation.A selection committee will review and evaluate all proposals submitted by the due date and time andmay conduct oral presentations or a combination of both. The selection committee will have only theresponse to this solicitation to review for selection of finalists and, therefore, it is important thatPage 11
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