F. Ludwig Diehn Composers Room:The Diehn Composers Room provides services and resourcesrelated to musical collections held by the ODU Libraries. TheListening Room provides music students, faculty and community theopportunity to listen, individually or in groups, to the collection ofscores, sound recordings and DVDs available; many also use theroom to compose. The Reading Room offers a place for musicscholars to study manuscripts and other music special collectionsmaterials, for students to study quietly, and for the Diehn ComposersRoom and ODU Libraries to host special events. The SeminarRoom is ideal for small group meetings and presentations. The F.Ludwig Diehn Composers Room is located inside the Diehn Fineand Performing Arts Center.HoursMonday - Thursday 8 a.m. - 9 p.m.Friday 8 a.m. - 5 p.m.Saturday - Sunday 1 p.m. - 5 p.m.Elise N. Hofheimer Art Library:The Art Library includes a collection of over 10,000 volumes onarchitecture, sculpture, drawing, painting, print media, photographyand arts and crafts. It also includes an art reference section,more than 40 periodical subscriptions, and a guide to selected artresources on the Internet. Special features in the Art Library includea current display of new art books, catalogs and news bulletins ofthe Chrysler Museum of Art; a bibliography of the History of Artand Art Index; workstations with access to online resources, slideviewing tables, VCRs and monitors; and a photocopy machine.The Art Library is located inside the Diehn Fine and PerformingArts Center.HoursMonday - Thursday 8 a.m. - 9 p.m.Friday 8 a.m. - 5 p.m.Saturday - Sunday 1 p.m. - 5 p.m.<strong>Academic</strong> DifficultyIf you experience diffi culty in one or more classes, it’s important toknow your academic resources and what steps you can take toprotect your academic standing.• After reviewing the syllabus, if you decide the class is too difficult or requires more time than you can commit to it, you maydrop the class before the add/drop deadline in Leo Online.• If you’re having trouble understanding the material, seek helpbefore tests or major assignments are due. Visit your professorduring offi ce hours to communicate your concerns and ask forclarifi cation on course content. Take advantage of free tutoringoffered on campus. Speak to your academic advisor aboutstudy tips and test-taking strategies.• During the fi fth week of the semester, you can review your progressreports in Leo Online for 100- and 200-level classes. Usethem to determine if you can improve your grade by the end ofthe semester. As part of the Early Alert Response System (EARS),you’ll be contacted via email and encouraged to meet with anadvisor if you’re earning a grade of C- or below in a class.• Consult with an academic advisor and fi nancial aid counselorbefore withdrawing from a course, as reducing your number ofcredits hours can impact fi nancial aid eligibility.Key Terminology:Drop vs. WithdrawIf you drop a class by the deadline – in the fi rst week of thesemester -- you incur no fi nancial obligation or grade for the class.After the drop deadline, you may withdraw from the class but afi nancial obligation is incurred. Consult an academic advisor,fi nancial aid counselor, and Housing and Residence Life whenmaking your decision.Official WithdrawalAfter the fi rst 7 calendar days of the semester and through theend of the 10th week of a regular semester (or its equivalent fornon-semester courses), you may withdraw from any course in LeoOnline with a grade of “W” assigned. The “W” grade is notcomputed in your GPA.After the 10th week of a regular session (or its equivalent in a nonsemestercourse) and by the last day of classes, you must submit aRequest for Exception -- Permission to Withdraw After Midterm toyour instructor and the department chair, who must both sign theform. If permission is granted, a grade of “W” will be recorded. Ifpermission is not granted by both, you will not be allowed to withdrawfrom the course. Any appeal of decisions should be broughtto the dean of the college offering the course.Unofficial WithdrawalIf you stop attending classes without offi cially withdrawing, you’llreceive a grade of “WF” unless your performance has been an“F”, in which case an “F” will be assigned. The grade of “WF”will be computed in your grade point average.Satisfactory <strong>Academic</strong> Progress (SAP)SAP requirements are a federally mandated component of maintainingyour eligibility for fi nancial aid. You must make satisfactoryprogress toward earning your degree to continue receivingfi nancial aid. That progress is measured by the number of creditsyou earn in relation to the credits you attempt, your grade pointaverage, and the time frame it takes you complete an academicprogram. If you’re a full-time undergraduate student on fi nancialaid, you’ll be required to complete 75 percent of the total credithours you attempt. You can review SAP policies and procedureson the Financial Aid website. Contact a fi nancial aid counselor ifyou have questions.44 Your First Semester
IncompletesA grade of “I” indicates assigned work yet to be completed ina given course, or absence from the fi nal examination, and isassigned only upon instructor approval of your request. The “I”grade may be awarded only in exceptional circumstances beyondyour control, such as illness, and only after 80 percent of the timeallocated for the course has elapsed and substantial progress hasbeen made toward completion of course requirements. The “I”grade becomes an “F” if not removed by the last day of classesthe next semester.Grade Point Average (GPA)Each letter grade carries a point value that is used in calculatingthe grade point average (GPA). Your GPA is determined by dividingthe total grade points you’ve earned by the total credits you’veattempted. Your semester (or current) GPA takes into account onesemester’s grade points earned and credits attempted. Your cumulativeGPA takes into account your total grade points earned andcredits attempted.Grade Forgiveness Policy (GFP)This policy allows you to retake a class if you received a fi nalgrade of C- or below and replace the grade on your transcriptto improve your grade point average. You are limited to usinggrade forgiveness once per class and a total of 5 times. In orderto take advantage of the policy, you must retake the same courseat ODU. The Registrar will automatically apply the GFP to anyeligible course that you repeat at the end of the semester. Thesecond grade will be calculated into your grade point averageregardless of whether your performance improves. Your academictranscript will list both grades received. While your enhancedgrade point average may keep you in good academic standing,it will not affect your eligibility for honors or the dean’s list.<strong>Academic</strong> Continuance PolicyIf your cumulative GPA falls below 2.0 for one semester, you willbe placed on academic warning.If you do not achieve a 2.0 cumulative GPA at the end of the nextsemester, you will be placed on academic probation. While onprobation, you’ll be required to meet regularly with your academicadvisor. If you achieve a 2.0 cumulative GPA at the end of thenext semester, you’ll be returned to good academic standing.If you fail to achieve a 2.0 semester GPA at the end of the nextsemester (fall or spring), you will be placed on academic suspension.Speak to your academic advisor about appeals for academicsuspension and readmission.Students who receive a 0.0 GPA for two consecutive semesters(fall and spring) will be suspended immediately.45
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