National Sex Offender Registry Assistance Program - Bureau of ...

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development in the State, geographic or demographicfactors, current operating proceduresand requirements, or other related factors, beexpected to have a major impact on availabilityof information about sex offenders, both withinthe State and nationally;3) the proposed use or enhancement of innovativeprocedures that may be of value to otherjurisdictions;4) the technical feasibility of the proposal andthe extent to which the proposal appears reasonablein light of the State's current level ofsystem development and statutory framework;5) reasonableness of the budget;6) nature of the proposed expenditures;7) the reasonableness of the relationship betweenthe proposed activities and the currentstatus of the State system in terms of technicaldevelopment, legislation, current fiscal demandsand future operating costs.Funding and allowable costsFunds may be used for the following purposes:1. Automate and enhance automation ofregistries. Funds may be used to automateand/or upgrade the automation of the State sexoffender registry. Eligible costs also includeautomating linkage between the registry and lawenforcement agencies within the State, anddeveloping and implementing procedures totransfer information to the FBI. Funds may onlybe used for procedures that are compatible withthe FBI system.2. Improve online access for law enforcementacross the State. Funds may be used tocreate linkage with local radio dispatchers orcomputerized methods of dissemination as amean of providing timely access to registry datato officers in the field. Funds may not be usedfor purchase of individual equipment to be usedby law enforcement officers in the field.3. Support automated input from courts,corrections, and other agencies and entitiesresponsible for transmitting registry data.Funds may be used to automate and developprocedures for automated transmission of datafrom courts, correctional agencies, and otherresponsible agencies and entities to the registry.This may entail direct transfer of funds to thesecomponents of the criminal justice system. Allowablecosts may include in-house automation,but only to the extent that such efforts are directlyrelated to the transmission of sex offenderdata to the registry. Where funds are requestedfor automation of court, correctional, or otherrecords, the application should indicate the proportionof activity related to the identificationand/or transmission of records for use in the sexoffender registry.4. Develop procedures and softwareto permit automated input to interimor permanent FBI system. Funds may beused for hardware, software, and development,implementation, and training in proceduresto support automated input to the FBI's interimor permanent sex offender registry system.5. Develop procedures and provide appropriatetraining to persons responsible forinputting data (including registrants).Funds may be used to purchase equipmentand develop/implement technical procedures tofacilitate initial or subsequent registration ofFiscal Year 1998 Program Announcement 5
offenders. Funds may also be used to developprocedures and train personnel to ensure thatcomplete information is inputted to the systemon a timely basis. Funds may also be used todevelop procedures to advise registrants of reportingresponsibilities and to establish and implementprotocols for them to fulfill thisrequirement.6. Purchase automated fingerprint equipmentand develop procedures and protocols.Funds may be used to purchaseequipment, develop procedures, and implementprotocols for fingerprinting registrants entering aState system from another jurisdiction (or whereotherwise not identifiable within the State).This may include purchase of livescan equipmentfor local agencies. Where funds are to beused for this purpose, the application shoulddemonstrate that funds can be justified on thebasis of geographic, population, traffic or otherrelated factors. Livescan can only be purchasedwhere the State has established anAutomated Fingerprint Identification System(AFIS) and either has implemented or is implementingprocedures to ensure that the AFIS iscompatible with FBI standards.7. Establish mugshot identification capability.Funds may be used for purchase of equipmentand development/implementation ofprocedures to include mugshots of registrantsfor use either within the State or for transmissionto the FBI at such time as that capabilitybecomes available. Mugshots support communitynotification and law enforcement use of theregistry as a tool for identification and apprehensionof suspects. States requesting funds forthis use must justify the location of the equipmentin terms of geography, population, traffic,and demography and ensure that equipment tobe used at the local or county level includes thecapability for transmission of images to theregistry for use throughout the State. Allequipment and software purchased or developedwith funds under the award must becompatible with FBI standards.8. Review existing records (both manual andautomated) to identify previously convictedindividuals for inclusion in the registryand/or to develop flagging software toidentify qualifying criminal history records.Where consistent with State legislation, fundsmay be used for review of existing records toidentify, flag, and transmit data from records ofpreviously released offenders who qualify forinclusion in the registry. This may include areview of juvenile records where consistent withState law or practice.9. Establish operating procedures to ensurethat data in the registries are accurate andcomplete. In order for the national registry tobe reliable and beneficial to the law enforcementcommunity, data submitted from Statesmust be both accurate and complete. Fundsmay be used to ⎯⎯ develop and implement procedures andsoftware⎯ provide relevant training⎯ ensure that changes in status are recordedand transmitted to the FBI⎯ ensure that both the State data and the dataat the FBI are accurate, up to date andcomplete.10. Evaluate, audit, provide training, andparticipate at national/regional/local conferencesand training sessions. Funds maybe used to audit or evaluate current operationsor needs, in order to identify necessary systemenhancements and/or modifications. Fundsmay also be used to prepare statistics on6 National Sex Offender Registry Assistance Program
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