2001-2002 - College of Education - University of Illinois at Urbana ...

This handbook is for informational purposes and does not constitute acontract. Programs listed are subject to change, and individualdepartments and units should be consulted for further information. Thehandbook is available on the College of Education webpage underhttp://www.ed.uiuc.edu/IPO/.The commitment of the University to the most fundamental principles ofacademic freedom, equality of opportunity, and human dignity requiresthat decisions involving students and employees be based on individualmerit and be free from invidious discrimination in all its forms, whetheror not specifically prohibited by law.The policy of the University of Illinois is to comply with all federal andstate nondiscrimination, equal opportunity, and affirmative action laws,orders, and regulations. The University of Illinois will not discriminateagainst any person because of race, color, religion, sex, national origin,ancestry, age, marital status, handicap, unfavorable discharge from themilitary, or status as a disabled veteran or veteran of the Vietnam era.This nondiscrimination policy applies to admissions, employment,access to and treatment in the University programs, and activities.Among the forms of invidious discrimination prohibited by Universitypolicy but not law is discrimination according to sexual orientation.Complaints of invidious discrimination based solely upon policy are tobe resolved within existing procedures.For additional information on the equal opportunity and affirmativeaction policies of the University, please contact on the Urbana-Champaign campus: William Berry, Associate Chancellor, and LarineCowan, Assistant Chancellor and Director of The Office of EqualOpportunity and Access (Title IX, ADA, and 504 Coordinator), 100ASwanlund Administration Building, 601 East John Street, Champaign,Illinois 61820 (217/333-0885).Cover photo:The University of Illinois, College of Education Building.GRADUATE PROGRAMS HANDBOOKCollege of EducationInstructional Programs Office120 Education BuildingUniversity of Illinois at Urbana-Champaign217/333-2800http://www.ed.uiuc.edu/IPO/

The Graduate Student Handbook 2001-2002 details policy andprocedures used by the College of Education for administering graduateprograms in education. Degree requirements for each degree and otherinformation related to each degree program offered by the College ofEducation are included in this handbook. The degree requirementsoutlined herein apply to all students entering the College of Education inFall 2001 and thereafter. Information in previous handbooks applies tostudents entering prior to Fall 2001. For questions related to degreerequirements which are not addressed specifically in this handbook,students should contact their department or talk with their adviser.For additional information on campus policies and procedures, studentsshould also consult A Handbook for Graduate Students and Advisers,published by the Graduate College, and the Code on Campus Affairsand Handbook of Polices and Regulations Applying to All Students.These publications are available at the Graduate College. Copies of thishandbook are available in your department office. The faculty and staffof the College of Education are committed to making graduate study ineducation a culturally rich and intellectually rewarding opportunity.Please call any of the staff of the Instructional Programs Office to assistyou in making your graduate school experience a success.August 2001

TABLE OF CONTENTSCollege of Education Staff Directory ...................................................viCalendar of Important Dates ..............................................................ixGENERAL INFORMATION................................................................1The College of Education ..............................................................1Departments and Areas of Specialization .......................................1Curriculum and Instruction.....................................................1Educational Organization and Leadership................................2Educational Policy Studies ......................................................2Educational Psychology ..........................................................3Human Resource Education ....................................................3Special Education ...................................................................3Operating Units............................................................................3Bureau of Educational Research...............................................3Center for the Study of Reading...............................................3Council on Teacher Education .................................................3Educational Career Services ....................................................3ERIC Clearinghouse for Elementaryand Early Childhood Education.........................................4National Center on Research inVocational Education........................................................4Transition Institute .................................................................4Development and Alumni Relations ........................................4Office of School-University Research Relations .........................4Office of Educational Technology ............................................4Program Responsibility.................................................................4Graduate Credit Loads..................................................................5Normal and Maximum Credit Loads .......................................4Summer Session .....................................................................5Guidelines for Registration in 449 Courses ...............................5Grading System............................................................................6A, B, C, D, and F .....................................................................6Other Symbols........................................................................6Action Taken When Grade-Point AverageDrops Below the Minimum ...............................................7ADMISSION ......................................................................................9Common Application Elements for Education Degrees ...................9Master’s Level and Advanced Certificate..................................9Doctoral Level........................................................................9Application Processing................................................................ 10Applicants From Other Countries................................................ 11Grade-Point Average .................................................................. 11i

Minimum Grade-Point Average ............................................ 11Computation of Grade-Point Average.................................... 12Notice of Admission ................................................................... 12Types of Admission .................................................................... 12Continuous Registration........................................................ 12Summer Session Only ........................................................... 13University Extramural Courses.............................................. 13Admission Status........................................................................ 13Full Standing........................................................................ 13Limited Status ...................................................................... 13Nondegree Admission ................................................................ 14FINANCIAL AID AND AWARDS..................................................... 15Graduate College Awards ........................................................... 15Graduate College Fellowships ............................................... 15Illinois Consortium for Educational Opportunity Program(ICEOP) Fellowships............................................................. 16College of Education Awards ...................................................... 16Babcock Fellowships............................................................. 16William Chandler Bagley Scholars ......................................... 16Letitia Walsh Fellowships...................................................... 17Teaching and Research Assistantships ......................................... 17Tuition and Fee Waivers ............................................................. 17William F. Connell Scholars Program........................................... 18Education Alumni Association Graduate Medals.......................... 18Dissertation Travel Grants........................................................... 18College of Education Dissertation Travel Grants..................... 18Graduate College Dissertation Travel Grants.......................... 19MASTER OF EDUCATION PROGRAM (Ed.M.)................................. 20Program Plan ............................................................................. 20Unit Requirements...................................................................... 20Credit for Work Completed Elsewhere......................................... 20Time Limits................................................................................ 20Requirements for Ed.M. Candidates............................................. 21MASTER OF ARTS AND MASTER OF SCIENCE DEGREE(A.M., M.S.)............................................................................... 22The Master of Arts and Master of Science Program ....................... 22Program Plan ............................................................................. 22Unit Requirements...................................................................... 22Credit for Work Completed Elsewhere......................................... 22Time Limits................................................................................ 23Requirements for A.M. and M.S. Candidates ................................ 23Thesis ...................................................................................... 24Thesis Editorial Style and Format Approval ................................. 25ii

ADVANCED CERTIFICATE DEGREE (Adv. Cert.)............................ 26The Advanced Certificate Program .............................................. 26Unit Requirements...................................................................... 26Credit for Work Completed Elsewhere......................................... 26Time Limits................................................................................ 26Requirements for Adv. Cert. Candidates ..................................... 27DOCTOR OF PHILOSOPHY DEGREE ( Ph.D.)................................... 28The Doctor of Philosophy Program.............................................. 28Requirements for Ph.D. Candidates ............................................. 28Residence................................................................................... 28Early Research Requirement ....................................................... 29Master's Thesis or Equivalent Paper............................................. 30Evaluation of Academic Progress................................................. 31Qualifying Examinations ProceduresBeginning January 1, 1996 ........................................................... 31The General Field Exam ........................................................ 31The Special Field Exam ......................................................... 32Eligibility ............................................................................. 32Responsibilities of the Adviser in the QualifyingExamination Process....................................................... 32Responsibility of the Student in the Qualifying ExaminationProcess........................................................................... 33Responsibilities of the Department Office in the QualifyingExamination Process....................................................... 33Examination Formats............................................................ 33Questions and Problems Arising Prior to Taking theQualifying Exams ........................................................... 34Evaluation of the Qualifying Exams....................................... 34Research Methodology Requirement............................................ 36Eligibility for the Preliminary Examination................................... 36Dissertation................................................................................ 36Preliminary Examination............................................................. 37Dissertation Editorial Style and Format Approval......................... 38Dissertation Abstract .................................................................. 39Final Examination ...................................................................... 39Registration for Final Examination for Doctoral Degree................. 40Dissertation Deposit.................................................................... 40Time Limits................................................................................ 41DOCTOR OF EDUCATION DEGREE (Ed.D.).................................... 42The Doctor of Education Program................................................ 42Requirements for Ed.D. Candidates ............................................. 42Residence .................................................................................. 42Evaluation of Academic Progress................................................. 43iii

Qualifying Examinations ProceduresBeginning January 1, 1996 ........................................................... 44The General Field Exam ........................................................ 44The Special Field Exam ......................................................... 44The Research Methodology Exam.......................................... 45Responsibilities of the Adviser in the QualifyingExamination Process....................................................... 45Responsibilities of the Student in the Qualifying ExaminationProcess........................................................................... 45Responsibilities of the Department Office in the Qualifying/Exam Process Examination Formats................................. 46Examination Formats............................................................ 46Questions and Problems Arising Prior to Taking theQualifying Exams ........................................................... 47Evaluation of the Qualifying Exams....................................... 47Cognate Requirement ................................................................. 49Eligibility for the Preliminary Examination .................................. 49Dissertation................................................................................ 49Preliminary Examination............................................................. 50Dissertation Editorial Style and Format Approval......................... 51Dissertation Abstract .................................................................. 52Final Examination ...................................................................... 53Registration for Final Examination for Doctoral Degree................. 53Dissertation Deposit.................................................................... 54Time Limits................................................................................ 54CONVOCATION PARTICIPATION.................................................. 55PETITIONS, APPEALS, AND OTHER ACTIONS ............................... 55Graduate Student Petitions.......................................................... 55Transferring Credit..................................................................... 55Changing Department ................................................................ 56Adding and Dropping Courses.................................................... 56Registering for an Overload......................................................... 57Registering in Absentia ............................................................... 57Changing an “F” Grade When “Ex” Has BeenChanged to “F” by Graduate College Rule.............................. 57Changing Time Limits and ProgressionBeyond Time Limits.............................................................. 57The Master’s Degree Level .................................................... 58The Advanced Certificate Degree Level.................................. 58The Doctoral Degree Level .................................................... 58Dropping Out Until Degree Time .......................................... 58Requesting a Preliminary Oral Examination Committee.......... 58Requesting Permission to Register ......................................... 59iv

Other ActionsChanging Enrollment Pattern ................................................ 59Changing From Nondegree to Degree Status.......................... 59Changing From Limited Status to Full Standing...................... 60Changing Advisers Within a Department............................... 60Continuation From Master’s Degree to Advanced Certificateor Doctorate ................................................................... 60Applying Advanced Certificate Credits inDoctoral Programs.......................................................... 60Two-Year Rule ..................................................................... 61Certification and Licensure.................................................... 61Satisfying Required Courses by ProficiencyExamination or Course Waiver........................................ 62Auditing Courses ................................................................. 62Temporary Discontinuation of Degree Progress...................... 63Graduate Student Leave of Absence....................................... 63Graduate Student Appeals .......................................................... 63Grievance and Policy Procedural Appeals .............................. 63Alleged Capricious Grading Procedures....................................... 64Graduate Student Grievance Procedures:College of Education............................................................. 65Notes ............................................................................................ 74INDEX ............................................................................................ 76v

COLLEGE OF EDUCATION - STAFF DIRECTORYOffice of the Dean—38 Education BuildingSusan A. Fowler Dean 333-0960Molly Tracy Associate Dean for 333-0960Administration & TechnologyInstructional Programs Office —110/120 Education Building 333-2800Monday-Friday8:30 A.M.—5:00 P.M.James A. Leach Associate Dean for 333-0964Academic AffairsAnita Althaus Administrative Secretary 333-0964Cheryl Carlson Admissions/Records Officer 333-2800Nila Jefford Admissions/Records Officer 244-9490Student Services-Advising Information: 120 Education Building 333-2800Rosalie Schmitt Elementary Education 333-2800Undergraduate adviserCarolyn Horsman Education General 333-2800Undergraduate AdviserPhyllis Vanlandingham Secondary Education 333-2800Undergraduate AdviserEvelyn Grady Graduate Programs Secretary 333-2267Linda Kinyoun Secretary 333-2800Johnna Parker Thesis Format Checker 244-3545Mara Freeman Thesis Format Checker 244-3545vi

Council on Teacher Education 130 Education BuildingSheryl BensonChet ZychExecutive Director for Councilon Teacher Education 333-2804Associate Director/Certification Officer 333-7195Sandra Manter Certification Specialist 333-7195Educational Career Services140 Education BuildingMildred Trent Director 333-0740vii

Department AdministrationCurriculum and InstructionViolet Harris, Head311 Education, 244-8286Arlette Willis, Assoc. Head/Graduate Programs Coordinator311 Education, 244-3391Educational Organization and LeadershipRichard Hunter, Head333 Education, 333-2155Educational Policy StudiesJames D. Anderson, Head360 Education, 333-2446Educational PsychologyMichelle Perry, Chair210 Education, 333-2245Jim Hannum, Associate Chair230A Education, 333-1098Human Resource EducationTBA345 Education, 333-0807Scott Johnson, Graduate Programs Coordinator333-0807Special EducationAdelle Renzaglia, Head288 Education, 333-0260viii

Calendar of Important DatesThis calendar provides important dates to help graduate students planand carry out their graduate programs. These dates have been obtainedfrom the Graduate College Calendar, which is available in theInstructional Programs Office or in the Graduate College Office and onthe net page. The calendar includes important deadlines which shouldbe noted early in the semester or academic year. Graduate student workshould be planned so as to meet the deadlines. Failure to do so mayresult in a delay of graduation, incorrect course enrollment, or othererrors which may affect a student’s academic plans.Newly admitted graduate students may pick up a copy of the currentGraduate Programs catalog free of charge in the Graduate College Officeprior to or during the first term of their enrollment by showing their“Notice of Admission.”Dates below are subject to change, and students are advised to contacttheir graduate adviser, the Instructional Programs Office, or theGraduate College Office to verify deadlines. The Graduate CollegeOffice is located at 202 Coble Hall, 801 S. Wright Street, Urbana, IL 618012001 Fall SemesterAug. 20, 1 p.m.- Sept. 21 ......Enrollment period for student insurancecoverage (407 Illini Union)Aug. 22, Wed......................Instruction beginsAug. 27, Mon......................Nondegree student registration beginsSept. 3, Mon. ......................Labor Day (all-campus holiday)Sept. 7, Fri. .........................Last day to add name to Oct. degree listSept. 7, Fri. .........................Last day to add a first half-session courseSept. 14, Fri.........................Last day to take final exam for Oct. doctoraldegreeSept. 21, Fri.........................Deadline for first tuition/fee paymentwithout a late fee penaltySept. 21, Fri.........................Last day to deposit Oct. master’s thesesSept. 28, Fri.........................Last day to deposit Oct. doctoral thesesSept. 28, Fri.........................Last day to elect credit/no-credit option fora first half-session course or to changefrom credit/no-credit option to a regulargradeSept. 28, Fri.........................Last day to drop a first half-session courseSept. 28, Fri.........................Last day to add a semester courseOct. 15, Mon. ......................Oct. degree conferral (no commencement)ix

Oct. 15, Mon. ......................Second half-session courses beginOct. 29, Mon.-Nov. 16, Fri....Advance enrollment period for springsemester 2002Nov. 2, Fri. .........................Last day to add a second half-session courseNov. 9, Fri. .........................Last day to add name to Dec. degree listNov. 9, Fri. .........................Last day to withdraw without a grade of WNov. 9, Fri. .........................Last day to elect credit/no-credit option fora semester course or to change fromcredit/no-credit option to a regular gradeNov. 9, Fri. .........................Last day to drop a semester courseNov. 17, 1 p.m. ...................Thanksgiving Vacation begins for studentsNov. 17, Sat-Nov. 25, Sun ....Thanksgiving Vacation for studentsNov. 22, Thu-Nov. 23, Fri ....Thanksgiving Break (all-campus holidays)Nov. 26, Mon......................Instruction resumesNov. 30, Fri.........................Last day to take final exam for Dec. doctoraldegreeNov. 30, Fri.........................Last day to elect credit/no-credit option fora second half-session course or to changefrom credit/no-credit option to a regulargradeNov. 30, Fri.........................Last day to drop a second half-sessioncourseDec. 7, Fri. ..........................Last day to deposit Dec. master’s thesesDec. 7, Fri. ..........................Instruction endsDec. 8, Sat...........................Reading DayDec. 10, Mon.-Dec. 15, Sat....Final examination periodDec. 10, Mon.......................Last day to remove an EX grade from springor summer 2001 to prevent an F by ruleDec. 14, Fri. ........................Last day to deposit Dec. doctoral thesesDec. 17, Mon.......................Dec. degree conferral (no commencement)2002 Spring SemesterJan. 14, Mon........................Instruction beginsJan. 17, Thu. .......................Nondegree student registration beginsJan. 21, Mon........................Martin Luther King (all-campus holiday)Jan. 14-Feb. 1 ......................Enrollment period for student insurancecoverage (480 Illini Union Bookstore)Feb. 1, Fri. ..........................Deadline for first tuition/fee paymentFeb. 1, Fri. ..........................Last day to add a first half-session coursex

Feb. 22, Fri..........................Last day to elect credit/no-credit option fora first half-session course or to changefrom credit/no-credit option to a regulargradeFeb. 22, Fri..........................Last day to drop a first half-session courseFeb. 22, Fri..........................Last day to add a semester courseMar. 16, Sat., 1 p.m..............Spring Vacation begins for studentsMar. 16, Sat-Mar. 24, Sun.....Spring Vacation for studentsMar. 25, Mon. .....................Instruction resumesMar. 25, Mon. .....................Second half-session courses beginApril 1, Mon.-April 19, Fri. ..Advance enrollment period for summersessions and fall semester 2002April 5, Fri..........................Last day to add name to May degree listApril 5, Fri..........................Last day to add a second half-session courseApril 12, Fri........................Last day to take final exam for May doctoraldegreeApril 12, Fri........................Last day to withdraw without a grade of WApril 12, Fri........................Last day to elect credit/no-credit option fora semester course or to change fromcredit/no-credit option to a regular gradeApril 12, Fri........................Last day to drop a semester courseApril 22, Mon. ....................Nondegree student registration begins forsummer sessions 2002April 26, Fri........................Last day to deposit May master’s thesesApril 26, Fri........................Last day to elect credit/no-credit option fora second half-session course or to changefrom credit/no-credit option to a regulargradeApril 26, Fri........................Last day to drop a second half-sessioncourseMay 1, Wed., ...................... Instruction endsMay 2, Thu.........................Reading DayMay 2, Thu.........................Last day to remove an X grade from fall2001 to prevent an F by ruleMay 3, Fri...........................Last day to deposit May doctoral thesesMay 3, Fri.-May 10, Fri ........Final examination periodMay 12, Sun........................Commencement (May degree conferral)Summer Session - Term I, 2002May 13, Mon. .....................Instruction beginsMay 15, Wed. .....................Last day to add a four-week courseMay 22, Wed. .....................Deadline for tuition/fee paymentxi

May 27, Mon. .....................Memorial Day (all-campus holiday)May 31, Fri. ........................Last day to withdraw without a grade of WMay 31, Fri. ........................Last day to drop a four-week courseMay 31, Fri. ........................Last day to elect credit/no-credit option fora four-week course or to change fromcredit/no-credit option to a regular gradeJune 7, Fri...........................Instruction endsJune 7, Fri.-June 8, Sat..........Final examination periodSummer Session - Term II, 2002June 10-June 24...................Enrollment period for student insurancecoverage (480 Illini Union Bookstore)June 10, Mon. .....................Instruction beginsJune 21, Fri. ........................Last day to add a first half-session courseJune 21, Fri. ........................Last day to add an eight-week courseJune 21, Fri. ........................Deadline for first tuition/fee paymentwithout a late fee penaltyJune 27, Thu. ......................Last day to elect credit/no-credit option fora first half-session course or to changefrom credit/no-credit option to a regulargradeJune 27, Thu. ......................Last day to drop a first half-session courseJuly 4, Thu..........................Independence Day (all-campus holiday)July 5, Fri............................Last day to add name to August degree list(master’s only)July 8, Mon.........................Second half-session courses beginJuly, 19, Fri. ........................Last day to withdraw without a grade of WJuly 19, Fri..........................Last day to drop an eight-week courseJuly 19, Fri..........................Last day to elect credit/no-credit option foran eight-week course or to change fromcredit/no-credit option to a regular gradeJuly 19, Fri..........................Last day to add a second half-session courseJuly 26, Fri..........................Last day to deposit August master’s thesesJuly 26, Fri..........................Last day to drop a second half-sessioncourseJuly 26, Fri..........................Last day to elect credit/no-credit option fora second half-session course or to changefrom credit/no-credit option to a regulargradeAug. 1, Thu, noon. ..............Instruction endsAug. 1, Thu. .......................Reading DayAug. 2, Fri.-Aug. 3, Sat. .......Final examination periodxii

Aug. 5, Mon. ......................August degree conferral (master’s only; nocommencement)Please Consult the Following Web Sites for Additional InformationAdmissions and Records FAQs.....www.oar.uiuc.edu/faqs.htmlGraduate College.........................www.grad.uiuc.eduStudent Accounts and Cashiers.....www.oba.uiuc.edu/osacStudent Insurance........................Webster.uihr.uiuc.edu/students/mainpage.aspUniversity Senate Calendars.........www.uiuc.edu/providers/senate/calendar.htmlNote: At any time after degree requirements have been satisfied and thethesis has been deposited, the Graduate College or InstructionalPrograms Office in the College of Education will issue, at the request ofthe student, an official statement certifying that requirements have beenmet and that the degree will be awarded at the next conferral date.These dates are subject to change. Please refer to the current timetablefor specific dates.xiii

General InformationGENERAL INFORMATIONThe College of EducationThe policies and procedures of the Graduate College are administeredthrough the Instructional Programs Office, which acts for the Dean, theexecutive committee, and the graduate faculty of education.The College of Education offers graduate work leading to the Master ofEducation (Ed.M.), the Master of Arts (A.M.), the Master of Science(M.S.), the Advanced Certificate (A.C.), the Doctor of Education (Ed.D.),and the Doctor of Philosophy (Ph.D.) degrees. Once a student isadmitted to a degree program, most of the pertinent information relatingto degree progress is available through the department office. Inaddition, all degree progress is monitored by the Instructional ProgramsOffice.Degree requirements in each department and in specialized fields orareas in education may extend beyond those of the Graduate College asstated in the Graduate Programs catalog. Requirements specificallypertaining to graduate degrees in education are found in this handbookand in materials available from individual departments in the College ofEducation.All graduate degrees in education are recommended to and conferred bythe Graduate College of the University. The various departments andtheir areas of specialization in which graduate degrees in education maybe pursued are listed below.Departments and Areas of SpecializationCurriculum and Instruction (C & I), 311 Education BuildingEducationAesthetic EducationCurriculum Development and EvaluationEarly Childhood EducationElementary EducationMulticultural Education/Cultural DiversitySocial Studies EducationSecondary EducationTeacher Education1

Language and LiteracyBilingual/ESL/Linguistic DiversityChildren’s and Adolescent LiteratureEmergent LiteracyEnglish EducationLanguage ArtsMulticultural Education/Cultural DiversityReadingSecond-Language LiteracyWritingGeneral InformationMathematics, Science and TechnologyInstructional TechnologyComputer Science EducationMathematics EducationScience EducationMaster’s Degree with Teacher CertificationEarly childhood EducationElementary EducationSecondary Education:EnglishMathematicsSocial StudiesScienceEducational Organization and Leadership (EOL), 333 EducationBuildingEducational administrationHigher educationLaw and educationEducational Policy Studies (EPS), 360 Education BuildingAesthetic educationComparative educationInterdisciplinary major in social foundations of educationHistory of educationPhilosophy of educationEducational policy analysis2

Educational Psychology (EdPsy), 226 Education BuildingDevelopmental and socialization processesLearning and instructionCounseling psychologyQuantitative and evaluative research methodologiesSociocultural perspectives for educationGeneral InformationStudents may apply to the Department of Educational Psychology andindicate the division of their choice. Although a student may be listedunder one specialty area of course work, research and faculty usagefrequently overlap other specialties.Human Resource Education, 345 Education BuildingCommunity college educationHuman resource developmentInternational educationTechnology educationSpecial needs educationTeacher educationSpecial Education (Sp Ed), 288 Education BuildingAdministration and supervision of special educationModerate/severe disabilities training programResearchCollaborative/resource teacherSkills improvementTeacher educationVocational/transitional education for persons with disabilitiesInfancy/early childhood special education programOperating UnitsOperating units are independent research, development, and serviceagencies affiliated with the College of Education. These units, which arestaffed by the college faculty, provide a valuable opportunity forgraduate students to gain experience doing research. Other units existwithin individual departments.The college operating units are:Bureau of Educational Research, 236 Education BuildingCenter for the Study of Reading, 51 Gerty DriveCouncil on Teacher Education, 130 Education BuildingEducational Career Services, 140 Education Building3

General InformationERIC Clearinghouse for Elementary and Early Childhood Education, 51Gerty DriveNational Center on Research in Vocational Education, 345 EducationBuildingTransition Institute, 51 Gerty DriveDevelopment and Alumni Relations, 38 Education BuildingOffice of School-University Research Relations, 230 Education BuildingOffice of Educational Technology, 32 Education BuildingProgram ResponsibilityResponsibility for fulfilling all requirements for an advanced degree andfor complying with the regulations of the Graduate College, the Collegeof Education, and the student's department rests with the student andthe adviser. The specific requirements for each degree are outlined inthis handbook. Additional information concerning requirements, suchas deadlines which change from year to year, can be obtained from theInstructional Programs Office of the College of Education. Studentsshould refer to the Handbook for Graduate Students published by theGraduate College for specific policies of the Graduate College and to theCode on Campus Affairs and Handbook of Policies and RegulationsApplying to All Students for other campus policies.Graduate Credit LoadsGraduate students and advisers should be guided by the followingminimum and maximum credit loads.Normal and Maximum Credit LoadsGraduate students who hold University appointments of variouspercentages are considered to be making normal progress towards adegree if they carry the amount of credit indicated in the “Normal Load”column in the table that follows. A department may not require astudent assistant to have a load greater than the normal load. Unlesspermission is granted by the adviser, students are not encouraged tocarry loads above or below these guidelines. Maximum credit loads areas indicated; students must petition to carry more than the maximumnumber of units allowed by their appointments.The normal assistantship within the College of Education is 50% FTE; fora student to receive an appointment beyond 50%, the adviser andemploying faculty or staff member must justify the request and stipulatethat the additional work will not impede the student‘s progress towardhis/her degree.4

General InformationGRADUATE CREDIT LOADSUniversityAppointment Normal Load Maximum Credit Loads without Petitioning(% FTE) ( units*) Semester Summer 1 Summer 20-10 3-4 6 1 1/2 311-25 3-4 4 1/2 1 1/2 2 1/226-40 2 1/2-3 1/2 4 1 241-60 2-3 3 1/2 1 261-74 1 1/2-2 1/2 3 1 1 1/275-90 1-2 2 1/2 3/4 1 1/291-100 1/2-1 1/2 2 3/4 1*1 unit = 4 semester hoursAssistantships of at least 25% and no more than 67% carry a waiver oftuition and service fees.Summer SessionThe maximum graduate credit permitted in a four-week period is 1 1/2units or the equivalent. The maximum registration is 1 1/2 units in thefirst four-week period or 1 1/2 units in the second four-week period; or 1unit in one of the first four-week courses, 1 unit in one of the secondfour-week courses, and 1 unit in an eight-week course.Except under unusual circumstances and on petition to the GraduateCollege at the time of registration, these maximum limits cannot beexceeded. Petitions for overloads exceeding 1/2 unit may be granted totax-exempt research assistants for thesis credit. They may also begranted to paid interns for work-related academic credit. Petitions forsuch overloads must be received in the Graduate College by the tenthday of instruction or they will not be considered.Guidelines for Registration in 449 CoursesStudents who are well qualified to do independent study are eligible toenroll in 449 Independent Study courses. Registration in a 449Independent Study course provides the opportunity for the student tocarry out a planned learning activity under the direction of a facultymember. A description of the activity must be developed by the studentand approved by the supervising faculty member and the appropriate5

General Informationdepartment chair/head. A copy of the approved description must be onfile in the department office prior to registration.Repeated enrollment for credit in 449 Independent Study courses ispermissible. However, no more than 2 units of 449 can be appliedtowards a master‘s or advanced certificate degree, and no more than 3units toward a doctorate except with the approval of the Associate Deanfor Academic Affairs for College of Education.Grading SystemFinal grades for courses are recorded as follows: A+, A, A-, B+, B, B-, C+,C, C-, D+, D, D-, F (fail). Credit for a course in which a student hasreceived an F cannot be counted toward the degree. Points in thecomputation of grade-point averages are as follows:A+ 4.00 C 2.00A 4.00 C- 1.67A- 3.67 D+ 1.33B+ 3.33 D 1.00B 3.00 D- .67B- 2.67 F 0.00C+ 2.33 (no plus or minus for F)Other SymbolsSymbols other than those above are used, but excluded from thecomputation of grade-point averages:Symbols used by the University include:W — Officially withdrawn from a course. No grade is given.Ex — Temporarily excused. An extension of time may be granted bythe instructor, if permitted by departmental policy, to astudent who has not completed the final examination or otherrequirements for the course. An excused grade given in thefall term must be replaced by a letter grade no later than thereading day of the spring term. An excused grade given in thespring or summer term must be replaced by a letter grade nolater than the reading day of the fall term. Failure to completethe work within this time automatically results in a grade of “Fby rule.” If the student does not maintain continuousenrollment, the excused grade becomes an “F by rule” afterone calendar year. An “F by rule” is distinguished from an6

General Informationsemester or summer session. After one term on limited status, no furtherregistration will be permitted unless the department makes a request tothe Graduate College for reinstatement of the student to "full standing."Students already on limited status for admission deficiencies will besubject to the same warning at the 3-unit level and restrictions at the 6-unit level. Students on limited status are not eligible to receive graduatedegrees.8

AdmissionADMISSIONCommon Elements of Applications for Education DegreesThe following application elements are common for all students seekingadmission to graduate degree programs in education.Master’s Level and Advanced Certificate1. Application for admission to the Graduate College are to be sent tothe Office of Admissions and Records, 901 W. Illinois.2. Official copies of all undergraduate and graduate transcripts are tobe sent directly to the department office.3. Departments within the College of Education may have additionalentrance requirements.Doctoral Level1. Master’s degree with a major in education or an appropriate relatedsubject is required.2. Application for admission to the Graduate College is to be sent to theOffice of Admissions and Records, 901 W. Illinois.3. Test scores are to be sent to the department office:DepartmentTest requiredEducational Organizationand LeadershipCurriculum and InstructionEducational Policy StudiesEducational PsychologyHuman ResourceNo tests are requiredAll applicants to science education, earlychildhood education program,instructional technology, andmathematics education; must take GREtests. Other applicants may take GREtest to supplement their applications.No tests are required, but studentsmay submit MAT or GRE scores tosupplement their applicationsGREMAT9

AdmissionSpecial EducationNo tests are required, but students maysubmit MAT or GRE scores tosupplement their applications4. Three letters of reference are to be sent to the department office.5. Official transcripts from all institutions attended are to be sent to thedepartment office.6. Departments within the College of Education may require additionalapplication information.Application ProcessingAPPLY ON-LINE – GRAD CONNECThttp://www.grad.UIUC.edu/forms/index.html the web-basedapplication system for graduate admissions, is now available. We wouldlike to encourage graduate students to apply using this new systemwhich will allow students to track their admission progress and conductmost of the admission process, including credit card payments,electronically.An application for admission to the Graduate College may be obtainedfrom the departmental office in the academic area of specialization orfrom 120 Education Building. Requests for applications can also besubmitted by E-mail to admissions@mail.ed.uiuc.edu. Once submitted,the application is processed and coded by the admissions processingoffice. The admission fee that accompanies the application serves as anonrefundable processing fee. Once the application is coded, it isforwarded from the admissions processing office to the Departmentwithin the College of Education.Upon receipt of the coded application and other required materials, themajor department reviews it and makes a recommendation foradmission or denial. This recommendation is sent to the InstructionalPrograms Office which acts on the recommendation. Therecommendation is forwarded to the graduate admissions office for bothprocessing and Graduate College approval. The applicant usuallyreceives notification of recommendation for acceptance or denial fromthe departmental area of specialization before receiving notification fromthe admissions processing office. The action of the admissionsprocessing office is the official decision.10

Applicants From Other CountriesAdmissionApplicants from other countries must contact the Office for InternationalAdmissions several months before the intended registration period. Thisoffice will advise the applicant concerning the required Englishproficiency examination, as well as financial and other requirements. Itwill notify the department of the results of the English proficiencyexamination. Departmental offices should consult with the Office ofInternational Admissions before making a commitment to the applicantconcerning admissibility and/or financial aid. Until clearance isreceived from this office, a student should not be notified of his or heracceptance.All foreign applicants are required to receive satisfactory scores on a testof their proficiency in English before being admitted unless they arefrom English-speaking countries and/or hold a degree from aninstitution whose instruction is in English. The test specified for suchproficiency by the University of Illinois at Urbana-Champaign is the Testof English as a Foreign Language (TOEFL). Ordinarily this examinationmust be taken before the student leaves his or her country.The campus minimum score on the TOEFL for admission to theGraduate College is 550. Some departments require higher scores. TheDepartments of Educational Organization and Leadership, EducationalPolicy Studies, Human Resource Education, Special Education, andCurriculum and Instruction require a minimum TOEFL score of 590. TheDepartment of Educational Psychology requires a TOEFL score of 585.Grade-Point AverageMinimum Grade-Point AverageThe Graduate College has established a minimum grade-point average of3.0 (A=4.0) for admission. However, certain departmental areas ofspecialization within the College of Education may require a highergrade-point average for admission.If the applicant’s grade-point average is below 3.0 and the departmentrecommends admission, the Graduate College requires a letter ofjustification written by the executive officer of the student’s major area ofgraduate study. This letter should be addressed to the Graduate Collegebut must be submitted with the application to the Instructional ProgramsOffice, College of Education, for action and referral to the admissionsprocessing office.11

AdmissionThe final decision on admission rests with the Associate Dean forAcademic Affairs and the Dean of the Graduate College.Computation of Grade-Point AverageThe grade-point average for admission to the Graduate College iscomputed as follows:For applicants currently attending an undergraduate institution andreceiving the bachelor’s degree during or at the end of the academicyear, a tentative grade-point average is computed. It includes thelast 45 hours (usually the junior year and the first semester of thesenior year). If the applicant is admitted to the graduate program ineducation before receiving the bachelor’s degree, he or she is placedon ”limited status” until the final transcript is received by theadmissions processing office, indicating that the degree has beenconferred. The final grade-point average, computed on the basis ofthe last 60 semester hours or the equivalent, is calculated when thestudent receives the bachelor’s degree. A separate grade-pointaverage is computed for all graduate work, and then a combinedgrade-point average is tabulated.Notice of AdmissionNotice of admission is issued by the Office of Graduate and InternationalAdmissions. Copies are forwarded to the student, the InstructionalPrograms Office and the Graduate College, with the student‘s transcriptsattached to the Graduate College copy. The student‘s admission statusshown on the Notice of Admission form is in accordance with thestudent‘s degree objectives and recommendations by the departmentalarea of specialization.Types of AdmissionStudents are admitted under one of the following plans listed below.Continuous RegistrationThe majority of education students are admitted under the “continuousregistration” plan. Under this plan, the student is permitted to registerin campus courses and is expected to register each semester of eachacademic year until the degree is completed. Registration in summersessions is optional. A student who registers for on-campus workduring the academic year is automatically considered a continuousstudent. Because doctoral candidates must fulfill the continuousresidence requirement, they usually register as continuous students.12

Summer Session OnlyAdmissionUnder this status, a student is permitted to register in campus coursesonly during the summer sessions. Many of the Ed.M. and AdvancedCertificate candidates follow this registration pattern. The student isrequired to register each successive summer session but may alsoregister in off-campus courses. However, the student cannot register oncampus during the academic year unless he or she is permitted to obtaina change of enrollment to “continuous registration.” If the studentmisses a summer session, he or she must apply for readmission.University Extramural CoursesStudents who are pursuing an advanced degree in education may enrollin University of Illinois at Urbana-Champaign extramural courses. Foruniversity extramural course credits to apply toward a graduate degree,a student must be admitted to the Graduate College as a degree student.Students interested in pursuing a degree should apply for admissionduring the semester in which they take their first extramural course. Ifstudents enroll in extramural courses without obtaining admission to theGraduate College and then decide to pursue a degree, they (a) first mustbe admitted to the Graduate College and (b) then may apply a maximumof three units of credit taken in extramural courses to a degree programbut only after successful petition of such courses to the GraduateCollege. Students should remember that a well planned program ismore than the accumulation of credits. Therefore, students interested inpursuing a degree should apply for admission early and develop andhave a program of study approved to ensure that credits earned incourse work are applicable to their programs.Admission StatusUnder any of the above admission plans, a student may enter a degreeprogram on either full standing or limited status.Full StandingEntering on full standing indicates that there are no qualifications (nodeficiencies in the student’s record) to the student’s admission on thepart of the Graduate College, the College of Education, or the student’sdepartmental area of specialization.Limited StatusIf the student’s record indicates some deficiency at the time of admission,the student enters the degree program on limited status as recommended13

Admissionby the departmental area of specialization to the Instructional ProgramsOffice and to the Graduate College. The most common deficiencies arean unacceptable grade-point average, incomplete admission data, or thelack of a teaching certificate where it is an admission requirement.Limited status admissions clearly state the nature of the limitation(s), theconditions and the time limits for removal, and the consequences ofremoval or the failure to do so. Removal of limitations ordinarily resultsin full standing, and no graduate degree may be conferred until removalof limitations has occurred.Nondegree AdmissionAdmission as a nondegree student is intended only for applicants whoare not seeking a degree. Students seeking admission under this statusshould apply directly to the interested department. Nondegree studentsare assigned an adviser and register in their affiliated departmentswithin the College of Education.While on nondegree status, students are not required to reapply foradmission as long as one of the normal patterns of enrollment ismaintained. Therefore, nondegree students may enroll in either campusor University of Illinois at Urbana-Champaign extramural courses. Nomore than 3 units can be transferred to a degree program upon petition,should a student decide to enter a degree program.14

Financial Aid and AwardsFINANCIAL AID AND AWARDSFinancial aid is offered to a majority of doctoral students and to somemaster‘s students during their period of study. Various kinds offellowships and research and teaching assistantships provide waivers oftuition and service fees and a salary (or stipend) which is dependentupon the type of aid, the graduate level, and the duties of the student.Those who wish to be considered for financial aid should obtain properforms from the admissions secretary in the offices listed under“Departmental Areas of Specialization.” All types of fellowships,assistantships, and tuition and fee waivers from the University of Illinoisat Urbana-Champaign require:1. An up-to-date financial aid application to be sent to the departmentaloffice by early February. Please check with individual departmentsfor specific deadlines.2. Three letters of recommendation not more than one year old. Allstudents who wish to continue fellowships or tuition and fee waiversbeyond the current academic year must have at least one letter froma University of Illinois professor to be sent to the departmentaloffice.3. Transcripts of all college work.In addition to fellowships, assistantships and tuition and fee waiversoffered by departments, other forms of financial aid and nonmonetaryrecognition are available to graduate students in education. Briefdescriptions of the various forms of financial aid and recognition forgraduate students in education follow.GRADUATE COLLEGE AWARDSGraduate College FellowshipsGraduate College Fellowships are designed to increase minorityenrollment in areas of study where minorities have been traditionallyunderrepresented. The competition is open to entering students onlywho show promise of success in graduate study. Graduate Collegefellowships are one-year awards with departments expected to providesupport for subsequent years of study. The stipend is typically $10,000for 10 months with associated tuition and fee waivers. Concurrentassistantship appointments are discouraged. Detailed guidelines areavailable through departments or the Instructional Programs Office.Fellowship stipends are taxable.15

Financial Aid and Awardslllinois Consortium for Educational Opportunity Program (ICEOP)FellowshipsU.S. citizens or permanent residents who are African American, AsianAmerican, American Indian, Alaskan Native, or Hispanic American areeligible. Applicants must be Illinois residents. The stipend is $10,000 peryear for 2 years (master's) or 4 years (doctoral) candidates, plus tuitionand fee waivers. Fellows must agree to accept a full-time teaching ornonteaching position with an Illinois post-secondary institution or anIllinois Educational Board or Agency for a period equal to the number ofyears that the award was held.COLLEGE OF EDUCATION AWARDSBabcock FellowshipsA single Wanda Taeschner Babcock Fellowship is awarded each year toan entering underrepresented minority student who intends to pursuefull-time graduate study on this campus through completion of thedegree. The award consists of a $8,000 per year stipend for two yearsfrom the college. The department must provide a minimum of a 25%assistantship which is optional for the student to accept. A tuition andfee waiver is provided for two years through the University. TheCollege of Education and its Departments are encouraged to identify andrecruit top candidates for this unique fellowship. Guidelines areavailable from departments and the Instructional Programs Office.William Chandler Bagley ScholarsThe College of Education designates outstanding undergraduate andgraduate students as Bagley Scholars. These awards are funded fromgifts of alumni and friends of the College of Education and named afterWilliam Chandler Bagley, an early Director of the then School ofEducation, who is known for his insistence that formal training andexperience were both needed to promote good educational practice.Applicants must be enrolled in programs in the College Education as afull-time graduate student who will be enrolled for the next academicyear. Applicants must possess and maintain at least a 3.50 cumulativegrade point average, be in good academic standing (not on limitedstatus), and maintain satisfactory and continuous progress toward thedegree objective. The factors and evidence considered for selection ofthese merit award scholars include a statement of educational andprofessional goals, academic performance, three letters of16

Financial Aid and Awardsrecommendation from UIUC faculty who know the applicant‘s work.Scholars receive a taxable award of $2,000.Letitia Walsh FellowshipsA Letitia Walsh Fellowship for study in education is awarded annuallyto an incoming doctoral student. The primary criteria for selection areacademic merit, professional experience and potential for contributing tothe field of education. The award consists of a $8,000 per year stipendfor two years from the college. The department must provide aminimum of a 25% assistantship which is optional for the student toaccept. A tuition waiver is provided for two years through theUniversity. Full-time enrollment (minimum of three units per semester)is required of Letitia Walsh Fellows. Guidelines are available throughthe departments and the Instructional Programs Office. Fellowshipstipends are taxable.Teaching and Research AssistantshipsTeaching and research assistantships are awarded to students admittedand enrolled for graduate study and are available in departments andoperating units both within and outside the College of Education.Assistantships include a stipend and, if the appointment is at least 25%but not exceeding 67%, a tuition and fee waiver. Students receivingtuition and service fee waivers will still be charged some fees beyond theservice fees. Students holding a minimum 25% assistantship during thespring semester are entitled to a tuition and fee waiver for the followingsummer session. In addition to other requirements, all applicants forboth types of assistantships must have a personal interview with thedepartment or unit in which they are applying. Assistantships are workassignments for specified percentages of time, with duties determined bythe hiring unit and are taxable.Tuition and Fee WaiversA limited number of twelve-month tuition and fee waivers are availableon a competitive basis. Students receiving tuition and service feewaivers will still be charged some fees beyond the service fees. Studentsshould consult their departments for specific application procedures anddeadlines. Among the factors and evidence considered in the review ofapplications for tuition and fee waivers are the following:1. Grade-point average2. Professional and academic experience17

3. Student's goal statement4. Evidence of academic or professional distinction5. Letters of recommendation6. Publications and scholarshipFinancial Aid and AwardsGuidelines are available through the departments or the InstructionalPrograms OfficeWilliam F. Connell Scholars Program (non-monetary recognition)The William F. Connell Scholars Program was established to providespecial recognition to outstanding graduate students from Australia.Australian students of high academic merit who are accepted foradvanced study in education in the College of Education of theUniversity of Illinois are eligible to be recognized as Connell Scholars.This is a designated honor, not a financial award. Students named asConnell Scholars may be enrolled in any of the college’s departments.Awards are made by the college in consultation with a distinguishedAustralian panel. A maximum of three persons will be concurrentlydesignated as Connell Scholars. Applications for the academic yearshould normally be in the Instructional Programs Office by earlyOctober.Education Alumni Association Graduate Medals(non-monetary recognition)The Education Alumni Association Graduate Medals are presentedannually at the College of Education Convocation, one to a master’s orAdvanced Certificate graduate and one to a doctoral graduate.Nominations, due in early March, are solicited from faculty and staff.The Awards Committee of the Educational Alumni Association makesthe final selection. The recipients are recognized and presented with amedal at the convocation ceremony. Criteria for selection includeoutstanding scholarship, service to the College of Education and campus,and potential leadership in the field of education.Dissertation Travel GrantsCollege of Education Dissertation Travel GrantsCollege of Education Dissertation Travel Grants provide support, on acompetitive basis, to subsidize travel and other related costs in doctoraldissertation research, including topic exploration (prior to preliminaryexamination) and dissertation research. Awards are made based on18

Financial Aid and Awardsmerit and quality of proposal. Guidelines are available through theDepartments.Graduate College Dissertation Travel GrantsGraduate College Dissertation Travel Grants provide support, on acompetitive basis to subsidize travel and other related costs in doctoraldissertation research, including topic exploration (prior to preliminaryexamination) and dissertation research which cannot be met from othersources. Awards are made based on merit and quality of the proposal.Two competitions per year are held, with proposals usually due inSeptember and February. Detailed guidelines are available throughdepartments and the Instructional Programs Office.19

MASTER OF EDUCATION DEGREE (Ed.M.)Master of Education Degree (Ed.M.)The Master of Education program is designed to meet the academic andprofessional interests of a person working in the educational field (e.g., ateacher, counselor, administrator, or curriculum specialist).Program PlanUpon admission to a Master of Education program, each student isassigned an academic adviser in an area of specialization. The studentand adviser plan a program of study to meet the student’s individualgoals and general degree requirements. Departments may require that acopy of the program plan be kept on file.Unit RequirementsOnce admitted to the program, students must complete a minimum of 8units on the Urbana-Champaign campus or in University extramuralcourses.Credit for Work Completed ElsewhereA Master of Education candidate may petition to transfer up to 2 1/2units of graduate credit earned at other universities to apply toward the8-unit requirement. Official transcript(s) must be attached to the petitionif not previously filed in the Graduate College. Work involved must beat the graduate level and must have been completed within the last fiveyears with grades of A or B. A petitioner must have completed at least 2units at the University of Illinois at Urbana-Champaign. Creditacceptance cannot exceed 1/4 unit for 1 semester hour or 1/2 unit for 3quarter hours. When transfer credit is recommended, a validatingstatement by someone who teaches a similar course on this campus mustbe given and the results shown on the spaces provided on the GraduateCollege petition. After this validation is completed and the adviser’sstatement is made, the petition is sent to the department office for actionand subsequent referral to the Instructional Programs Office for itsrecommendation and referral to the Graduate College.Time LimitsThe Graduate College permits master’s degree candidates five yearsfrom the date of the student’s first enrollment in graduate school tocomplete degree requirements. This enables a student whoseprofessional or personal commitments prohibit the attendance ofgraduate school on a full-time basis to enjoy considerable flexibility in20

Master of Education Degree (Ed.M.)planning a program. Students are required to notify the department oftheir intent to graduate.Students unable to complete the degree requirements within this timelimit must petition for an extension of time. Such petitions must requestan extension to a specific anticipated graduation date (May, August,October, December). These petitions are considered and acted upon bythe student’s adviser, the Department, the Associate Dean for AcademicAffairs, and the Graduate College, which grants either approval ordenial of the petition. However, repeated petitions of this kind are likelyto be denied.Requirements for Ed.M. CandidatesAll students admitted to a Master of Education degree program mustfulfill the following minimum requirements:1/2 unit One course from the psychological foundations oflearning area: EdPsy 311, 313, and 3141/2 unit A second course from the psychological foundations ofpersonality and development area: EdPsy 312, 315, and316 (Students planning to work with adults often takeEdPsy 362 for 1 unit credit to meet the EdPsyrequirement). Students in master’s certificationprograms may take EdPsy 391 and EdPsy 320 to satisfyEdPsy requirement.1/2 unit One course from the social and philosophicalfoundations requirements: EPS 300, 302, 303, 309, 310,311, 312, 314, and 315.1/2 unit A second course from the philosophical foundationsarea: EPS 301, 304, 305, 306, 307, and 308.3 units Three units of 400-level courses in education.3 units Three additional 300- or 400-level courses selected by thestudent in consultation with an academic adviser.8 units TOTAL21

Master of Arts and Master of Science Degree (A.M.; M.S.)In addition to the specific requirements stated above, individualdepartments in the College of Education may require additional coursesto complete the student’s degree program. A student who passes aproficiency examination in any of the required courses listed above isexcused from that course requirement. However, unit credit toward thedegree is not given for courses passed by such an examination.MASTER OF ARTS AND MASTER OF SCIENCE DEGREE(A.M., M.S.)The Master of Arts and Master of Science ProgramThe Master of Arts (A.M.) and Master of Science (M.S.) degree programsare for the student who has research interests in education. Thecandidate often enters these programs with the intent of eventuallypursuing a doctoral program leading to the Ed.D. or Ph.D. degree. Themajor difference between these degrees and the Ed.M. is the requirementthat a master's thesis be completed and defended as part of the degree.Program PlanUpon admission to a Master of Arts or a Master of Science program, eachstudent is assigned an academic adviser in a field of specialization. Thestudent and adviser plan a program of study to meet the student’sindividual goals and general degree requirements. Departments mayrequire that a copy of the program plan be kept on file.Unit RequirementsOnce admitted to the A.M. or M.S. program, students must complete aminimum of 8 units on the Urbana-Champaign campus or in Universityextramural courses, of which 2 units may be for thesis credit (499). Aminimum of 1/2 unit of thesis credit (499) is required.Credit for Work Completed ElsewhereA Master of Arts or a Master of Science candidate may petition totransfer up to 2 1/2 units of graduate credit earned at other universitiesto apply toward the 8-unit requirement. Official transcript(s) must beattached to the petition if not previously filed in the Graduate College.Work involved must be at the graduate level and must have beencompleted within the last five years with grades of A or B. A petitionermust have completed at least 2 units at the University of Illinois atUrbana-Champaign. Credit acceptance cannot exceed 1/4 unit for 1semester hour or 1/2 unit for 3 quarter hours. When transfer credit isrecommended, a validating statement by someone who teaches a similar22

Master of Arts and Master of Science Degree (A.M.; M.S.)course on this campus must be given and the results shown on thespaces provided on the Graduate College petition. After this validationis completed and the adviser’s statement is made, the petition is sent tothe department office for action and subsequent referral to theInstructional Programs Office for its recommendation and referral to theGraduate College.Time LimitsThe Graduate College permits master’s degree candidates five yearsfrom the date of the their first enrollment in graduate school to completedegree requirements. This enables a student whose professional orpersonal commitments prohibit the attendance of graduate school on afull-time basis to enjoy considerable flexibility in planning a program.Students are required to notify the department of their intent tograduate.Students unable to complete the degree requirements within this timelimit must petition for an extension of time. Such petitions must requestan extension to a specific anticipated graduation date (May, August,October, December). These petitions are considered and acted upon bythe student’s adviser, the Department, the Associate Dean for AcademicAffairs, and the Graduate College, which grants either approval ordenial of the petition. However, repeated petitions of this kind are likelyto be denied.Requirements for A.M. and M.S. CandidatesAll students admitted to a Master of Arts or a Master of Science degreeprogram must fulfill the following minimum requirements:Psychological foundation requirements:1/2 unit One course from the psychological foundations oflearning area: EdPsy 311, 313, and 3141/2 unit A second course from the psychological foundations ofpersonality and development area: EdPsy 312, 315, and316 (Students planning to work with adults often takeEdPsy 362 for 1 unit credit to meet the EdPsyrequirement.) Students in master’s certificationprograms may take EdPsy 391 and EdPsy 320 to satisfyEdPsy requirements.23

Master of Arts and Master of Science Degree (A.M.; M.S.)1/2 unit One course from the social and philosophicalfoundations requirements: EPS 302, 303, 309, 310, 311,312, 314, and 315.1/2 unit A second course from the philosophical foundationsarea: EPS 301, 304, 305, 306, 307, and 308.3 units Three units of 400-level courses in education (499 thesisunits not included)3 units Three additional 300- or 400-level courses selected by thestudent in consultation with an academic adviser(including up to 2 units of 499 credit).8 units TOTALIn addition to the specific requirements stated above, individualdepartments in the College of Education may require additional coursesto complete the student’s degree program. A student who passes aproficiency examination in any of the required courses listed above isexcused from that course requirement. However, unit credit toward thedegree is not given for courses passed by such an examination.ThesisA.M. and M.S. degree candidates must write a master’s thesis anddefend it in an oral examination before a committee of three facultymembers. All committee members must sign the Verification of OralExamination form as well as the Certificate of Approval form. Aminimum of 1/2 unit of 499 thesis credit must be taken and a maximumof 2 units of 499 thesis credit can be taken as the thesis is beingcompleted. For all thesis research involving the use of human subjects,approval must be obtained from the College Human Subjects ReviewCommittee prior to beginning the research.24

Master of Arts and Master of Science Degree (A.M.; M.S.)Thesis Editorial Style and Format ApprovalFor A.M. and M.S. candidates, the thesis must be prepared using one ofthe following commonly accepted editorial styles:American Psychological Association. (1994). Publication manual of theAmerican Psychological Association (4th ed.). Washington, DC:Author.Harvard Law Review Association. (1991).citation (15th ed.). Cambridge, MA: Author.A uniform system ofModern Language Association. (1988). MLA handbook for writers ofresearch papers (3rd ed.). New York: Author.Turabian, K. L. (1987). A manual for writers of term papers, theses, anddissertations (5th ed.). Chicago: The University of Chicago Press.University of Chicago. (1993). The Chicago manual of style (14th ed.).Chicago: The University of Chicago.The student will consult with the adviser and thesis committee membersto choose the style to be used. In exceptional circumstances, stylemanuals not listed above may be used with prior approval of theAssociate Dean for Academic Affairs. In addition, the Instructions forPreparation of Theses issued by the Graduate College must be followed.In the case of explicit differences between the Graduate Collegeinstructions and the style manual selected, the Graduate Collegeinstructions take precedence. For example, for students choosing theAPA style manual, insertion of tables and figures should follow theGraduate College instructions rather than those included in the APAmanual. Every thesis in final manuscript form must be reviewed andapproved by the Instructional Programs Office. It is highlyrecommended that students turn in a draft for a preliminary formatreview after the completion of the preliminary oral exam. The studentmust specify which editorial style has been selected for use. Asubmission deadline date for the final format review is set before eachgraduation date. The student should allow a minimum of three weeksfor the final format review and approval.25

ADVANCED CERTIFICATE DEGREE (Adv. Cert.)The Advanced Certificate ProgramAdvanced Certificate (Adv. Cert.)The Advanced Certificate is a terminal degree for educationprofessionals beyond the master’s degree. It should not be taken bystudents who plan to pursue a doctorate at some later time. Creditearned for a completed Advanced Certificate cannot be applied toward adoctoral degree.Unit RequirementsOnce admitted to the program, students must complete a minimum of 8units on the Urbana-Champaign campus or in University extramuralcourses.Credit for Work Completed ElsewhereAdvanced Certificate candidates may petition to have 2 1/2 units ofcredit for work completed elsewhere transferred to apply toward the 8-unit requirement. Official transcript(s) must be attached to the petitionif not previously filed in the Graduate College. Work involved must beat the graduate level and must have been completed within the last fiveyears with grades of A or B. The petitioner must have completed at least2 units at the University of Illinois at Urbana-Champaign. Creditaccepted cannot exceed 1/4 unit for 1 semester hour or 1/2 unit for 3quarter hours. When transfer credit is recommended, a validatingstatement by someone who teaches a similar course on this campus mustbe given and the results shown on the spaces provided on the GraduateCollege petition. After this is completed and the adviser’s statementsmade, the petition is sent to the department office for action andsubsequent referral to the Instructional Programs Office for itsrecommendation and referral to the Graduate College.Time LimitsAll degree requirements must be met within five years after registrationfor the first course included in the Advanced Certificate program. If astudent continues from the master’s degree to the advanced certificate,seven years from the first registration in a graduate course in themaster’s program is given. Students are required to notify thedepartment of their intent to graduate. Repeated petitions for extensionof time are likely to be denied. Petitions are submitted to the adviser,then to the Instructional Programs Office, and must contain a request forextension to a specified anticipated graduation date (May, August,October, December).26

Advanced Certificate (Adv. Cert.)Requirements for Advanced Certificate CandidatesAll students in the Advanced Certificate program must fulfill thefollowing minimum requirements.1. The entire program must be planned in advance and must bepreceded by at least two years of acceptable professional workexperience.2. Eight or more units in approved courses must be taken beyond themaster’s degree.3. Four of these 8 units must be taken at the 400-level.One copy of the student’s program, signed by the adviser, must be filedin the Instructional Programs Office during the first semester or summersession of registration. Credit for courses not shown on the student’sprogram on file is not acceptable.The student must complete EdPsy 311, 313, or 314; EdPsy 312, 315, or316; one course from the social foundations area (EPS 302, 303, 309, 310,311, 312, 314 and 315); and a second course from the philosophicalfoundations area (EPS 301, 304, 305, 306, 307, and 308). Theserequirements may be met during or prior to the second year of graduatestudy. A student who passes a proficiency examination or receivesapproval to substitute courses taken elsewhere for any of these requiredcourses is excused from that course.27

DOCTOR OF PHILOSOPHY DEGREE (Ph.D.)The Doctor of Philosophy ProgramDoctor of Philosophy Degree (Ph.D.)The Doctor of Philosophy degree program is planned by the studentwith the adviser to develop the student's ability to conduct research in aspecialized field of education.Requirements for Ph.D. CandidatesThe minimum course requirements for a standard Ph.D. degree withinthe College of Education include:1. Completion of at least 16 units beyond the master's degree including:• A minimum of 8 units of course work in the major subjects.• At least 1 unit, but no more than 8 units of Thesis Research 499credit.2. In addition to the 16 units, whatever is necessary (usually fourcourses plus a demonstration of competency) to fulfill theresearch methodology component requirement.ResidenceA total of 16 units of credit beyond the master's degree must be earned incourses on the Urbana-Champaign campus or in University extramuralcourses. These 16 units may include up to 8 units of Thesis Research 499credit. Courses taken to satisfy the Research Methodology (RMAC)requirement are not counted as part of this 16 unit minimum. Theminimum continuous residence requirement for a Ph.D. candidate iscompletion of at least 3 units of course work for each of two consecutivesemesters. Thesis credit (499) may not be counted in meeting thecontinuous residence requirements.In the College of Education, Ph.D. study must include a period of fulltimeengagement on campus, during which time students are expectedto interact with faculty and other students, read widely within andbeyond the major field, and contemplate scholarly issues as they relate toprofessional practice. What the department seeks to ensure by thisrequirement is a period of complete immersion, with the least possibledistractions, in the intellectual, collegial, and cultural life of thediscipline, not just that of the campus at large.During this continuous residence period, a student is expected toparticipate in those non-course activities available as part of the28

Doctor of Philosophy Degree (Ph.D.)intellectual activity of the discipline: seminars, colloquies, and informaland often ad hoc discussion groups. Although the quality of theresidency cannot be legislated, conditions believed to provide thegreatest possible opportunity to achieve the desired quality can bespecified. It is the responsibility of the student and adviser to ensurethat the spirit, as well as the letter, of this requirement is honored. Thestudent and adviser should plan this period as thoughtfully as any otherportion of the doctoral program. Continuous residence requirements forthe Ph.D. can be satisfied by two consecutive semesters of full-time (3units or more) course work (not to include dissertation credit).Students not engaged in full-time graduate study may meet theresidence requirement by presenting evidence that the spirit of therequirement has been satisfied. This evidence should include fulldocumentation of residence-type activities on campus, approved by thecandidate’s adviser.For those students who hope to satisfy the residence requirement for aperiod when they were employed full-time, it would be helpful for thisdocumentation to show that at least 25% of their time on the job wasdevoted to activities in keeping with the spirit of the residencerequirement, and to provide a letter from the employer stating that suchtime was available for the period in question.Students wishing to fulfill the requirement without full-time enrollmentwill need to request approval, documenting by letter the activities thestudent and adviser wish to have considered as meeting the residencerequirement. The request should be made to the Associate Dean forAcademic Affairs, College of Education, 120 Education Building.(Graduate Faculty Action, September 14, 1988)Early Research Requirement(Replaces former master's thesis or equivalent paper requirement)All Ph.D. students who began doctoral candidacy in the Fall Semester,1989, or later shall conduct and present an educational research studyearly in their graduate programs. This research should be undertakenwith the expectation that it will make a contribution to knowledge in thearea of the student’s Ph.D. program. In addition, an important objectiveof the early research requirement is to familiarize faculty members withnew Ph.D. students and their research interests and to examine ways inwhich these interests might be pursued in the doctoral program.29

Doctor of Philosophy Degree (Ph.D.)In the first calendar year of doctoral study, every Ph.D. student, inconsultation with his or her adviser, shall form an early researchcommittee consisting of the adviser and two other faculty members. Thestudent should consult with committee members early in the first year toobtain agreement on the nature of the project. Committee members areexpected to provide counsel as the early research project develops.Whenever extended work with a faculty member is anticipated, thestudent should arrange for Independent Study (449) credit. Prior towriting the qualifying exams, the doctoral student must be near thecompletion of course work and must have completed the Early ResearchExperience. Written verification of the completion of the Early ResearchExperience requirement must be on file in the Instructional ProgramsOffice.Before the formation of the preliminary oral examination committee, thestudent shall formally present to his or her Early Research Committee awritten and oral report on the early research project. All three membersof the committee must approve the work as satisfying the early researchrequirement for the Ph.D., and they should sign the Early ResearchRequirement Form. At this time the completed Early ResearchRequirement form should be filed in the Instructional Programs Office.A student who has completed a master’s thesis as part of earliergraduate work may, upon the advice of his or her adviser, present thatresearch as the early research project. After hearing the presentation, theEarly Research Committee may accept the thesis as satisfying the earlyresearch requirement or, should they judge the thesis wanting in eitherquality or relevance to the student’s doctoral program, may recommendthat it be revised or that another line of inquiry be pursued for the earlyresearch requirement.A student who enters a master’s degree program with the intent ofsubsequently pursuing the Ph.D. is encouraged to discuss with his or heradviser the possibility of forming the Early Research Committee prior toconducting the master’s thesis research. (Graduate Faculty Action,December 9, 1988) For all early research involving the use of humansubjects, approval must be obtained from the College Human Subjectsreview Committee prior to beginning the research.Master’s Thesis or Equivalent PaperStudents who began doctoral candidacy prior to Fall Semester 1989 maysatisfy either the Early Research Experience, the master’s thesis orequivalent paper requirement. The Ph.D. student who has not written a30

Doctor of Philosophy Degree (Ph.D.)master’s thesis must prepare and submit a paper equivalent to a master’sthesis. It must then be defended before a committee prior to thepreliminary oral examination. This committee includes the student’sadviser and two other faculty members. All committee members mustapprove and sign the form signifying the completion of the equivalentpaper and the examination. Students who have written a master’s thesismust submit a verification form, signed by the adviser, to theInstructional Programs Office.Evaluation of Academic ProgressEach department of the College of Education has a procedure forevaluating a student’s progress toward the doctoral degree. Theseprocedures have been approved by the Graduate Programs Committeeand are on file in the Instructional Programs Office. The evaluation ofacademic progress, whether by examination or other formal review,results in a decision regarding student progress. When a decision ismade that a student is not making satisfactory progress, the student, theadviser, and the Instructional Programs Office will be informed inwriting by the department. This evaluation will take place no later thanthe end of the second year after a student enters the Graduate College.Qualifying ExaminationsProcedures Beginning January 1, 1996The Qualifying Examinations are written comprehensive examinationsadministered to doctoral students near the completion of their coursework. The examinations are scheduled by faculty advisers through theirdepartment office. Purposes of the qualifying examinations in theCollege of Education include: assessment of the candidate's breadth inthe discipline and depth in areas of interest; providing opportunity toexplore, make connections, and integrate content in the discipline. Theexam is comprised of the following parts.The General Field ExamAll Ph.D. candidates will take a General Field Examination covering thefield of study embraced by the home department or division. Eachdepartment faculty will establish procedures for developing thequestions and selecting at least three readers for the General Field Exam.Readers must be faculty members of the University of Illinois at Urbana-Champaign with expertise in the field being examined. The departmentfaculty will also determine whether an on-site or take-home format willbe used for the General Field Exam.31

The Special Field ExamDoctor of Philosophy Degree (Ph.D.)All Ph.D. candidates will take a Special Field Examination covering anarea of specialization proposed by the student in the QualifyingExamination Information with the concurrence of the adviser. TheSpecial Field should be a scholarly specialization more broadlyconceived than the anticipated dissertation topic.The adviser will be responsible for developing questions for the SpecialField Exam, drawing upon the expertise of other faculty when needed.The adviser, in consultation with the candidate, will also determine theformat of the examination and select at least three faculty readers withexpertise in the field being examined.EligibilityPrior to writing the qualifying exams, the doctoral student must be nearthe completion of course work and must have completed the EarlyResearch Experience. Written verification of the completion of the EarlyResearch Experience requirement must be on file in the InstructionalPrograms Office.Responsibilities of the Adviser in the Qualifying Examination ProcessThe adviser:1. reviews the student's file to determine readiness to take the exams,and ascertains the requirements, procedures, and deadlinespertaining to the examinations from the department office.2. confers with the student concerning the exam format, content, andevaluation criteria and arranges for student to take General Fieldexamination in accordance with the department guidelines.3. identifies, with the student, at least two other faculty members asreaders for the special exam, prepares the Special Field examquestions, and consults with other faculty readers as needed.4. submits examination questions and readers' names to thedepartment office and informs the department office if the studentwill be allowed special materials or will need special equipment orprovisions for the exam.5. confers with the student after the exam concerning the student'sperformance.32

Doctor of Philosophy Degree (Ph.D.)Responsibilities of the Student in the Qualifying Examination ProcessThe student:1. consults with the adviser when she or he is eligible and ready to takethe exams and discusses the selection of questions, format, andreaders with the adviser.2. discusses the specific purposes and evaluation criteria for the examswith the adviser and readers and asks the adviser to share samplequestions from previous qualifying exams.3. ensures that the Qualifying Examination Information form is filed inthe department office.4. confers with the adviser for comments and suggestions concerningexamination performance.Responsibilities of the Department Office in the QualifyingExamination ProcessThe department office:1. informs faculty and students about the requirements, procedures,and deadlines pertaining to qualifying examinations.2. distributes questions to student, oversees administration, anddistributes completed exams, with evaluation sheets, to readers.3. collects and compiles evaluations.4. communicates results of the exam to students, advisers, andInstructional Programs Office.Examination FormatsFormats should be decided well in advance of exam dates. In particular,students should discuss the format of the Special Field Exam with theiradvisers to arrive at a recommendation that best meets student needsand the expectation of the adviser. The three formats are:1. On-Site Format. A room and proctor are scheduled by thedepartment. Normally, the General Field and the Special Field areeach scheduled for a four-hour block of time. The time limit will beset by each department (or division).33

Doctor of Philosophy Degree (Ph.D.)2. Take-home Format. A take-home format may be used for theGeneral Field exam (at the option of the department) and for theSpecial Field exam (at the option of the adviser). In the take-homeformat the candidate, with the approval of the adviser, writes theexam at a place of his or her choosing with no restriction on books orother written materials to be used. Because the purpose of thequalifying examination is to assess individual competence, studentsshould not discuss the exam with anyone other than their adviserafter they have picked up the questions. The time limit for this takehomeexam will be set by each department (or division).3. Portfolio Format (Special Field only). This format consists ofassembling a focused collection of 3 or 4 high quality papers and/orprojects which are then defended before three faculty readers. Thenumber, subject and lengths of the required papers or projects aredecided by the adviser in consultation with the student. Portfoliosubmissions can include collaborative work, but independent workmust also be reflected in the portfolio. The portfolio may includework completed to satisfy other requirements for the doctoral degreesuch as course papers, early research papers, master’s theses, andResearch Specialization (RMAC) papers. The portfolio must besubmitted with an original, independently written synthesis paperthat defines the special field and articulates how each piece of theportfolio connects or contributes to the special field and its literature.If the portfolio option is selected, the student will discuss this workat an oral defense before the three faculty readers, after which thereaders will determine whether the student has demonstratedcompetence in the special field.Questions and Problems Arising Prior to Taking the Qualifying ExamsThe first person whom a student should consult concerning thequalifying exams is his or her adviser. If irreconcilable differences arisebetween the student and adviser concerning scheduling, format, content,or rating procedures, the student should consult the departmenthead/chair or designee. If the problem cannot be resolved, consult theAssociate Dean for Academic Affairs. Normal grievance procedures canbe used (see last page of this document). If a student wishes to postponea scheduled examination, the request should be made through theadviser to the department office.Evaluation of the Qualifying ExamsTo pass the examination, the student must receive satisfactory orexcellent ratings from all readers in both the General Field and the34

Doctor of Philosophy Degree (Ph.D.)Special Field. There are three possible ratings for both sections of thequalifying exams.1. Excellent doctoral work. This rating is given for excellent doctoralwork. If more than fifty percent of a candidate's ratings are excellent,the student is given a letter of special commendation by thedepartment head/chair.2. Satisfactory doctoral work. This rating is given for work thatdemonstrates competence expected of advanced students in thefield. Candidates who receive ratings of "excellent" or "satisfactory"doctoral work will pass the examination.3. Unsatisfactory doctoral work. This rating is given for work that canrange from completely unsatisfactory to work with significant gapsin knowledge. If, after the review, all readers agree that the overallresponses in that field constitute satisfactory doctoral work, thecandidate will pass the exam.If a second examination is required, the readers shall communicate themajor deficiencies to the candidate and make a collective decision as tothe format and scope of the second examination. All faculty readers whoread the first exam will evaluate the second exam unless a change inreaders has been approved by the department head/chair or designee.Once again, a satisfactory or excellent rating must be awarded by allreaders for the candidate to pass the second examination, and shouldone or more readers judge the performance unsatisfactory, the readersshall meet to review the candidate's performance. If extenuatingcircumstances exist that warrant a third attempt, the adviser may requestapproval from the department head/chair or designee. Candidates shallnormally be permitted two attempts to pass the QualifyingExaminations.Promptness of Evaluations. Readers will be provided two weeks tocomplete their evaluations. After two weeks, the department will notifythe adviser that evaluations are complete or indicate the reader(s) whoare late. Both the department and the adviser will contact late readersand collect their evaluations. If a retake is required, readers' evaluationswill be due within one week of receiving the exam.Report of Examination Results. After all readers for the exams havereturned their evaluations, a report is sent to the student from theirdepartment. The report indicates readers' decisions. The student andadviser receive copies of reader sheets. The original forms, the exam35

Doctor of Philosophy Degree (Ph.D.)questions, and answers are placed on file in the department office afterthe student has met all requirements.The student's department office will notify the Instructional ProgramsOffice of the results. The Instructional Programs Office will send a letterand complete an audit to send to the student, adviser, and department.The report indicates further degree requirements that must be satisfiedbefore the preliminary and final examination may be taken.Graduate Student Grievance Procedures. If the student and thecommittee cannot resolve differences satisfactorily, normal grievanceprocedures, as stated on the last two pages of this handbook will apply.Research Methodology RequirementBefore being admitted to the preliminary oral examination, the studentmust have completed a research methodology component. Thisrequirement is satisfied by the student's selection of a researchmethodology area with the approval of the adviser. The student musthave the research methodology component approved by the chair of thespecific Research Methodology Area Committee (RMAC) involved. Astudent must maintain a B average for all courses included in theresearch methodology component. Additional information concerningthis requirement may be obtained in the Instructional Programs Office.Eligibility for the Preliminary ExaminationThe preliminary oral examination follows successful completion of thecourse work, the research methodology requirement, the early researchrequirement, and the qualifying examination. In addition, all excused(Ex) grades must be changed to letter grades prior to the oralexamination.DissertationThe Ph.D. dissertation is intended to demonstrate the student’s capacityfor independent research. In it, the student should make an originalcontribution to knowledge. (Graduate Faculty Action, February 15,1973) The dissertation usually requires a year or more of study.Registration in Thesis Research 499 units for on-campus students, or bypetition for in absentia, after the completion of the required 16 unitsbeyond the master’s degree is optional to the student and the adviser.This registration typically comes after the course work is completed andbefore the time limits are reached. There is no maximum number of36

Doctor of Philosophy Degree (Ph.D.)Thesis Research 499 units, but no more than eight units can be countedtoward the Ph.D. and at least one unit is expected.It is highly recommended that the student prepare several copies of thethesis as deposited in the Graduate College. In addition to the twocopies required by the Graduate College, one copy of the thesis in finalform should be prepared for the adviser and additional copies for thestudent’s use and distribution as desired.Preliminary ExaminationThe purpose of a preliminary oral examination is for a student to presentthe rationale and format for the dissertation. During the examination, anagreement is reached between the student and the committee concerningthe proposed dissertation. Thus, the examination is held prior to thecollection of data or other major work on the dissertation.The examining committee for the preliminary oral examination mustconsist of four or more members. At least three members, including thechair, must be members of the Graduate College. At least two membersmust be tenured. At least one member must be from outside thestudent’s field of specialization and the budgetary department of thestudent and adviser. Emeriti faculty who have been awarded continuingmembership on the Graduate Faculty may serve on and chaircommittees. In appointing the committee, the student’s advisernominates members through an Appointment of Doctoral Committeeform from the Instructional Programs Office. This form requires thedepartmental chair/head’s review and approval before being returned tothe Instructional Programs Office at least three weeks before theexamination. The Associate Dean for Academic Affairs reviews andapproves the nominees for the student’s committee and sends a Requestfor Appointment of Doctoral Committee form to the Graduate College.The Graduate College notifies the adviser, the committee members, andthe Instructional Programs Office when the committee is formallyappointed.After the committee is appointed, the preliminary oral examination takesplace. The adviser obtains the student’s file and Certificate of Results ofPreliminary Examination form from the Instructional Programs Officeimmediately before the examination and returns them to the same officeimmediately after the examination. All appointed members must signthe Certificate Report form.37

Doctor of Philosophy Degree (Ph.D.)The result form may indicate positive or negative actions, but it is alsopossible to ”adjourn” the committee and reconvene it at a later date. Thecommittee may be adjourned for a period of no longer than six months.The student does not need to be registered at the time of the preliminaryoral examination if 24 units of graduate work (including the master’sdegree) have been completed, unless University facilities are being used.However, the examination must be retaken if the doctoral program is notcompleted within five years of the original examination.For all dissertations involving the use of human subjects, approval mustbe obtained from the College Human Subjects Review Committee priorto the preliminary examination.Dissertation Editorial Style and Format ApprovalThe dissertation must be prepared using one of the following commonlyaccepted editorial styles:American Psychological Association. (1994). Publication manual of theAmerican Psychological Association (4th ed.). Washington, DC:Author.Harvard Law Review Association. (1991).citation (15th ed.). Cambridge, MA: Author.A uniform system ofModern Language Association. (1988). MLA handbook for writers ofresearch papers (3rd ed.). New York: Author.Turabian, K. L. (1987). A manual for writers of term papers, theses, anddissertations (5th ed.). Chicago: The University of Chicago Press.University of Chicago. (1993). The Chicago manual of style (14th ed.).Chicago: The University of Chicago.The student, in consultation with the adviser and thesis committeemembers, will choose the style to be used. In exceptional circumstances,style manuals not listed here may be used with prior approval of theAssociate Dean for Academic Affairs. In addition, the most recentInstructions for Preparation of Theses issued by the Graduate Collegemust be followed. In the case of explicit differences between theGraduate College instructions and the style manual selected, theGraduate College instructions take precedence. For example, for38

Doctor of Philosophy Degree (Ph.D.)students choosing the APA style manual, insertion of tables and figuresshould follow the Graduate College instructions rather than thosecontained in the APA manual.Every dissertation in final manuscript form must be reviewed andapproved for format by the Instructional Programs Office. It is highlyrecommended that students turn in a draft for a preliminary formatreview after completion of the preliminary oral exam. When submittinga dissertation for format checking, the student must specify whicheditorial style has been selected for use. [The student should note that twodeadline dates for format checks and thesis deposit are set before each graduationdate. The first deadline is for the College of Education and the second is for finaldeposit at the Graduate College. Failure to meet either deadline may result in adelayed graduation date. Deadlines are available each semester from theInstructional Programs Office, 120 Education Building.) Students shouldallow a minimum of three weeks for the format check.Dissertation AbstractAbstracts for dissertations in the College of Education must include asynopsis of the following information to describe fully the completedstudy:1. the problem and its theoretical and educational significance;2. the research design and/or approach employed (include whereappropriate descriptions of subjects and methods);3. an overview of the results; and4. conclusions, recommendations, and/or implications.Final ExaminationThe student must be registered during the term (including summer) ofthe final oral examination in which the dissertation is presented anddefended before an examining committee. This committee is usually thesame one as for the preliminary oral examination. Membership criteriafor the final oral examination are the same as for the preliminary oralexamination committee (described on page 37). The student mustpresent the dissertation to the final examination committee for readingtwo weeks before the examination; in some cases it may be morereasonable to allow three weeks.Final oral exams are oral and public. The Graduate College requires thatthe final oral examination form should be completed by the department39

Doctor of Philosophy Degree (Ph.D.)and forwarded to Instructional Programs Office, Room 120 Education,three weeks prior to the exam. The final oral examination will beconducted in a room that will accommodate at least ten people, althougha larger room will be reserved if the committee is aware that morepeople will attend the oral. The committee should meet in private beforebeginning the exam. Public cannot ask questions or give input duringexam. At conclusion of exam, committee should meet in private todiscuss the results and then inform candidate of the decision.All committee members’ signatures are required on three copies of theCertificate of Approval form (two for the Graduate College and one forthe department) and one Certificate of Results of Final Examination form(Graduate College). Committee members have the right to review thefinal copy of the dissertation before signing the forms. Only approvedcommittee members may sign these forms. The student may requesttheir signatures on additional approval forms.Registration For Final Examination For Doctoral DegreeThe Graduate College requires registration in 499 in the term in whichthe student takes the final examination for the doctoral degree, with twoexceptions. First, a student who was registered for the spring semesterneed not register for summer term 1 if the final examination precedes thefirst day of summer term 2. Second, a student who was registered forsummer term 2 need not register for the fall semester if the finalexamination occurs on or before the last day to take the finalexamination for the doctoral degree in October. The second exceptionprovides a grace period at the beginning of the fall semester for studentswho are unable to assemble their dissertation committees over thesummer.To take the final examination between terms, the student must registerfor 499 in the immediately preceding term.The requirement for registration for the final examination is independentof when the thesis is deposited or when the degree is conferred.Dissertation DepositAfter the final examination and format check, two copies of thedissertation and one extra copy of the dissertation abstract are depositedin the Graduate College Office, 218 Coble Hall. Students should note thedeadline dates for each degree-granting period.40

Doctor of Philosophy Degree (Ph.D.)If more than one year elapses between a student’s passing his or her finalexamination and depositing the dissertation with the Graduate College,the dissertation must be accompanied by a statement from the executiveofficer of the student’s major department to the Dean of the GraduateCollege. The statement should recommend acceptance on the basis thatthe thesis is essentially the one previously defended and the late awardof the degree is appropriate.Students are not eligible to participate in commencement unless theyhave both defended and deposited the dissertation.Time LimitsThe time limit to obtain the doctorate in all programs in the College ofEducation is seven years. The final authorized term is set to seven yearsfrom the time a student starts a doctoral program in Educationirrespective of whether completing the Master’s degree at the Universityof Illinois or elsewhere.41

DOCTOR OF EDUCATION DEGREE (Ed.D.)The Doctor of Education ProgramDoctor of Education Degree (Ed.D.)The Doctor of Education degree program is designed to provide studentswith advanced professional training and to develop further their abilitiesin the scholarly study of professional problems.Requirements for Ed.D. CandidatesThe course requirements for the Ed.D. are completion of at least 16 unitsbeyond the master's degree. These 16 units minimally include:1. At least 6 units in the area of specialization and related areas.2. A cognate requirement of at least 4 units.3. Two courses on research methods. The first will be a research course(e.g., C&I 450/EDPSY 450/SPED 450, Methods of EducationalInquiry or HRE 453, Disciplined Inquiry in Vocational Education)introducing the student to a variety of educational researchmethodologies. The second course should be selected to improve thestudent's area of professional expertise and should help prepare thestudent to carry out research on his or her expected thesis topic. Thissecond course will be EdPSY 390, Elements of Educational Statistics,or a course from one of the approved Research Methodology Areas.4. A maximum of 4 units in Thesis Research 499 credit will be countedtoward the degree.A student who has completed course work as part of the requirementsfor the Advanced Certificate in Education at the University of Illinoismay petition for the application of not more than 6 units of such worktoward the program leading to the Doctor of Education provided thatthe course work has been taken within five years of the date of thepetition. Students who elect to apply Advanced Certificate credit towardthe Ed.D. may apply a maximum of 6 units of Advanced Certificate workand 499 combined toward the Ed.D. degree requirements.ResidenceIn the College of Education, Ed.D. study must include a period ofcontinuous engagement on campus, during which time students areexpected to interact with faculty and other students, read widely withinand beyond the major field, and contemplate scholarly issues as theyrelate to professional practice. For Ed.D. candidates, this must includeconcurrent and reciprocal participation in an approved full-time42

Doctor of Education Degree (Ed.D.)combination of academic courses and professional experiences over fourconsecutive semesters. This may or may not include summer sessions, atthe discretion of the student and the adviser.During the four consecutive semesters, a minimum of four academicunits of coursework must be taken on the UIUC campus. The four unitsmay be scheduled in a manner that best fits the residency plan, asspecified below. However, students must maintain continuousenrollment during the residence period. Thesis (499) or independentstudy (449) credit may not be counted in satisfying the four unitrequirement but may be used to meet the continuous enrollmentrequirement.To satisfy the residence requirement, Ed.D. candidates must haveapproval both prior to beginning the residency and after its completion.Prior to beginning the residency, plans listing courses to be taken tosatisfy the requirement and describing the way in which academic workwill be integrated with professional experience during the residencymust be submitted by students with the signed approval of their advisersor by departments (in the case of cohort programs) to the Associate Deanfor Academic Affairs. The plan should include:a) a statement of purpose showing how coursework and professionalexperience are related and a rationale for this plan;b) a statement of expected outcomes;c) a clear statement of the courses to be taken, the semester in whichthey will be taken (understanding that revisions may be necessary),and the specific professional experience to which they relate; andd) a plan for how students are expected to interact with faculty and otherstudents, to read widely within and beyond the major field, and tocontemplate scholarly issues as they relate to professional practice.After completion of an approved plan by an Ed.D. candidate, the advisermust sign the plan and resubmit for final approval to the Associate Deanfor Academic Affairs.Evaluation of Academic ProgressEach department has a procedure for evaluating a student’s progresstoward the doctoral degree. These procedures have been approved bythe Graduate Programs Committee and are on file in the InstructionalPrograms Office. The evaluation of academic progress, whether byexamination or other formal review, results in a decision regardingstudent progress. When a decision is made that a student is not making43

Doctor of Education Degree (Ed.D.)satisfactory progress, the student, the adviser, and the InstructionalPrograms Office will be notified in writing by the department. Thisevaluation will take place no later than the end of the second year after astudent enters the Graduate College.Qualifying ExaminationsProcedures Beginning January 1, 1996The Qualifying Examinations are written comprehensive examinationsadministered to doctoral students near the completion of their coursework. The examinations are scheduled by faculty advisers through thedepartment office. Purposes of the qualifying examinations in theCollege of Education include: assessment of the candidate's breadth inthe discipline and depth in areas of interest; providing opportunity toexplore, make connections, and integrate content in the discipline. Theexam is comprised of the following parts.The General Field ExamAll Ed.D. candidates will take a General Field Examination covering thefield of study embraced by the home department or division. Eachdepartment faculty will establish procedures for developing thequestions and selecting at least three readers for the General Field Exam.Readers must be faculty members of the University of Illinois at Urbana-Champaign with expertise in the field being examined. The departmentfaculty will also determine whether an on-site or take-home format willbe used for the General Field Exam.The Special Field ExamAll Ed.D. candidates will take a Special Field Examination covering anarea of specialization proposed by the student in the QualifyingExamination Information with the concurrence of the adviser. TheSpecial Field should be a scholarly specialization more broadlyconceived than the anticipated dissertation topic.The adviser will be responsible for developing questions for the SpecialField Exam, drawing upon the expertise of other faculty when needed.The adviser, in consultation with the candidate, will also determine theformat of the examination and select at least three faculty readers withexpertise in the field being examined.44

The Research Methodology ExamDoctor of Education Degree (Ed.D.)Each department faculty will establish procedures for developing thequestions, selecting readers, and determining the format for the ResearchMethodology Examination required of Ed.D. students. At the discretionof the department, responsibility for developing and administering theseexaminations may be delegated to the graduate adviser.Responsibilities of the Adviser in the Qualifying Examination ProcessThe adviser:1. reviews the student's file to determine readiness to take the exams,and ascertains the requirements, procedures, and deadlinespertaining to the examinations from the department office.2. confers with the student concerning the exam format, content, andevaluation criteria and arranges for student to take General Fieldexamination in accordance with the department guidelines.3. identifies, with the student, at least two other faculty members asreaders for the special exam, prepares the Special Field examquestions, and consults with other faculty readers as needed.4. submits examination questions and readers' names to thedepartment office and informs the department office if the studentwill be allowed special materials or will need special equipment orprovisions for the exam.5. confers with the student after the exam concerning the student'sperformance.Responsibilities of the Student in the Qualifying Examination ProcessThe student:1. consults with the adviser when she or he is eligible and ready to takethe exams and discusses the selection of questions, format, andreaders with the adviser.2. discusses the specific purposes and evaluation criteria for the examswith the adviser and readers and asks the adviser to share samplequestions from previous qualifying exams.3. ensures that the Qualifying Examination Information form is filed inthe department office.45

Doctor of Education Degree (Ed.D.)4. confers with the adviser for comments and suggestions concerningexamination performance.Responsibilities of the Department Office in the QualifyingExamination ProcessThe department office:1. informs faculty and students about the requirements, procedures,and deadlines pertaining to qualifying examinations.2. distributes questions to student, oversees administration, anddistributes completed exams, with evaluation sheets, to readers.3. collects and compiles evaluations.4. communicates results of the exam to students, advisers, andInstructional Programs Office.Examination FormatsFormats should be decided well in advance of exam dates. In particular,students should discuss the format of the Special Field Exam with theiradvisers to arrive at a recommendation that best meets student needsand the expectation of the adviser. The three formats are:1. On-Site Format. A room and proctor are scheduled by thedepartment. Normally, the General Field and the Special Field areeach scheduled for a four-hour block of time. The time limit will beset by each department (or division).2. Take-home Format. A take-home format may be used for theGeneral Field exam (at the option of the department) and for theSpecial Field exam (at the option of the adviser). In the take-homeformat the candidate, with the approval of the adviser, writes theexam at a place of his or her choosing with no restriction on books orother written materials to be used. Because the purpose of thequalifying examination is to assess individual competence, studentsshould not discuss the exam with anyone other than their adviserafter they have picked up the questions. The time limit for this takehomeexam will be set by each department (or division).3. Portfolio Format (Special Field only). This format consists ofassembling a focused collection of 3 or 4 high quality papers and/or46

Doctor of Education Degree (Ed.D.)projects which are then defended before three faculty readers. Thenumber, subject and lengths of the required papers or projects aredecided by the adviser in consultation with the student. Portfoliosubmissions can include collaborative work, but independent workmust also be reflected in the portfolio. The portfolio may includework completed to satisfy other requirements for the doctoral degreesuch as course papers, early research papers, master’s theses, andResearch Specialization (RMAC) papers. The portfolio must besubmitted with an original, independently written synthesis paperthat defines the special field and articulates how each piece of theportfolio connects or contributes to the special field and its literature.If the portfolio option is selected, the student will discuss this workat an oral defense before the three faculty readers, after which thereaders will determine whether the student has demonstratedcompetence in the special field.Questions and Problems Arising Prior to Taking the Qualifying ExamsThe first person whom a student should consult concerning thequalifying exams is his or her adviser. If irreconcilable differences arisebetween the student and adviser concerning scheduling, format, content,or rating procedures, the student should consult the departmenthead/chair or designee. If the problem cannot be resolved, consult theAssociate Dean for Academic Affairs. Normal grievance procedures canbe used (see last page of this document). If a student wishes to postponea scheduled examination, the request should be made through theadviser to the department office.Evaluation of the Qualifying ExamsTo pass the examination, the student must receive satisfactory orexcellent ratings from all readers in both the General Field and theSpecial Field. There are three possible ratings for both sections of thequalifying exams.1. Excellent doctoral work. This rating is given for excellent doctoralwork. If more than fifty percent of a candidate's ratings are excellent,the student is given a letter of special commendation by thedepartment head/chair.2. Satisfactory doctoral work. This rating is given for work thatdemonstrates competence expected of advanced students in thefield. Candidates who receive ratings of "excellent" or "satisfactory"doctoral work will pass the examination.47

Doctor of Education Degree (Ed.D.)3. Unsatisfactory doctoral work. This rating is given for work that canrange from completely unsatisfactory to work with significant gapsin knowledge. If, after the review, all readers agree that the overallresponses in that field constitute satisfactory doctoral work, thecandidate will pass the exam.If a second examination is required, the readers shall communicate themajor deficiencies to the candidate and make a collective decision as tothe format and scope of the second examination. All faculty readers whoread the first exam will evaluate the second exam unless a change inreaders has been approved by the department head/chair or designee.Once again, a satisfactory or excellent rating must be awarded by allreaders for the candidate to pass the second examination, and shouldone or more readers judge the performance unsatisfactory, the readersshall meet to review the candidate's performance. If extenuatingcircumstances exist that warrant a third attempt, the adviser may requestapproval from the department head/chair or designee. Candidates shallnormally be permitted two attempts to pass the QualifyingExaminations.Promptness of Evaluations. Readers will be provided two weeks tocomplete their evaluations. After two weeks, the department will notifythe adviser that evaluations are complete or indicate the reader(s) whoare late. Both the department and the adviser will contact late readersand collect their evaluations. If a retake is required, readers' evaluationswill be due within one week of receiving the exam.Report of Examination Results. After all readers for the exams havereturned their evaluations, a report is sent to the student from theirdepartment. The report indicates readers' decisions. The student andadviser receive copies of reader sheets. The original forms, the examquestions, and answers are placed on file in the department office afterthe student has met all requirements.The student's department office will notify the Instructional ProgramsOffice of the results. The Instructional Programs Office will send a letterand complete an audit to send to the student, adviser, and department.The report indicates further degree requirements that must be satisfiedbefore the preliminary and final examination may be taken.Graduate Student Grievance Procedures. If the student and thecommittee cannot resolve differences satisfactorily, normal grievanceprocedures, as stated on the last two pages of this handbook will apply.48

Doctor of Education Degree (Ed.D.)Cognate RequirementBefore being admitted to the preliminary oral examination, each Ed.D.student must have completed four units of coursework in an academicfield or fields outside of their department. In this case, the term "field"refers to either a University recognized department and academicdiscipline with a department, or an interdisciplinary major or programrecognized by the University. These units will be chosen by the studentin consultation with their adviser. The purpose of the cognaterequirement is to provide the student with a scholarly perspective of anacademic field or fields outside of their major field of study, but one thatrelates to and supports their major field of study and intended field ofprofessional practice.All courses used to meet the cognate requirement must be outside thestudent's department and may be outside of the College. Four units maybe taken in one field or two units may be taken in each of two relatedfields. At least two of the four units must be taken at the 400 level. Iftwo fields are selected, at least one unit in each field must be at the 400level. The four units for the cognate requirement may be included in the16 units beyond the master's degree requirement for graduation.Prior to beginning the cognate requirement, students and advisers mustsubmit a proposal to the Instructional Programs Office listing the coursesto be taken to satisfy the cognate requirement and a rationale for howthose courses interrelate to create a coherent area of concentration. Theform must be approved by the Associate Dean for Academic Affairs"before" the courses are taken and again after completion.Eligibility for the Preliminary ExaminationThe preliminary oral examination follows successful completion of thequalifying examinations, the cognate requirement, and the researchmethods courses. All excused (Ex) grades must be changed to lettergrades prior to the oral examination.DissertationIn the Ed.D. dissertation, the candidate should demonstrate his or herability to relate academic knowledge to the problems of professionalpractice. The dissertation should be characterized by the kind ofsynthesis of experiences that is the hallmark of a highly qualifiedprofessional. The demonstration of these qualities may take a variety offorms such as (a) a field study; (b) a scholarly, original paper dealing49

Doctor of Education Degree (Ed.D.)with the interpretation and evaluation of the work of a particular writerwhose findings have a significant bearing on any aspect of theeducational enterprise where the significance has not been clearlyindicated by earlier studies; or (c) an analytic report demonstrating thestudent’s ability to carry a project through from conceptualization toevaluation. (Graduate Faculty Action, February 15, 1973)The dissertation usually requires a year or more of study. Registration inThesis Research 499 units for on-campus students, or by petition forcredit in absentia, after the completion of the required 16 units beyondthe master’s degree is optional. This registration typically comes afterthe course work is completed and before the time limits are reached.There is no maximum number of Thesis Research 499 units, though nomore than four can be counted toward the Ed.D. credit requirements andat least one unit is expected.It is highly recommended that the student prepare several copies of thethesis as deposited in the Graduate College. In addition to the twocopies required by the Graduate College, one copy of the thesis in finalform should be prepared for the adviser and additional copies for thestudent’s use and distribution as desired.Preliminary ExaminationThe purpose of a preliminary oral examination is for a student to presentthe rationale and format for the dissertation. During the examination, anagreement is reached between the student and the committee concerningthe proposed dissertation. Thus, the examination is held prior to thecollection of data or other major work on the dissertation.The examining committee for the preliminary oral examination mustconsist of four (4) or more members. At least three members, includingthe adviser/chairperson, must be members of the Graduate College. Atleast two members must be tenured. At least one (1) member must befrom outside the student’s field of specialization and the budgetarydepartment of the student and adviser. Emeriti faculty who have beenawarded continuing membership on the Graduate Faculty may serve onand chair committees. In appointing the committee, the student’s advisernominates members through an Appointment of Doctoral Committeeform from the Instructional Programs Office. This form requires thedepartmental chair/head’s review and approval before being returned tothe Instructional Programs Office at least three weeks before theexamination. The Associate Dean for Academic Affairs reviews andapproves the nominees for the student’s committee and sends a Request50

Doctor of Education Degree (Ed.D.)for Appointment of Doctoral Committee form to the Graduate College.The Graduate College notifies the adviser, the committee members, andthe Instructional Programs Office when the committee is formallyappointed.After the committee is appointed, the preliminary oral examination takesplace. The adviser obtains the student’s file and Certificate of Results ofPreliminary Examination form from the Instructional Programs Officeimmediately before the examination and returns them to the same officeimmediately after the examination. All appointed members must signthe Certificate Report form.The result form may indicate positive or negative actions, but it is alsopossible to ”adjourn” the committee and reconvene it at a later date. Thecommittee may be adjourned for a period of no longer than six months.The student does not need to be registered at the time of the preliminaryoral examination if 24 units of graduate work (including the master’sdegree) have been completed, unless University facilities are being used.However, the examination must be retaken if the doctoral program is notcompleted within five years of the original examination.For all dissertations involving the use of human subjects, approval mustbe obtained from the College Human Subjects Review Committee priorto the preliminary examination.Dissertation Editorial Style and Format ApprovalThe dissertation must be prepared using one of the following commonlyaccepted editorial styles:American Psychological Association. (1994). Publication manual of theAmerican Psychological Association (4th ed.). Washington, DC:Author.Harvard Law Review Association. (1991).citation (15th ed.). Cambridge, MA: Author.A uniform system ofModern Language Association. (1988). MLA handbook for writers ofresearch papers (3rd ed.). New York: Author.Turabian, K. L. (1987). A manual for writers of term papers, theses, anddissertations (5th ed.). Chicago: The University of Chicago Press.51

Doctor of Education Degree (Ed.D.)University of Chicago. (1993). The Chicago manual of style (14th ed.).Chicago: The University of Chicago.The student will choose the style to be used in consultation with theadviser and thesis committee members. In exceptional circumstances,style manuals not listed here may be used with prior approval of theAssociate Dean for Academic Affairs. In addition, the most recentInstructions for Preparation of Theses issued by the Graduate Collegemust be followed. In the case of explicit differences between theGraduate College instructions and the style manual selected, theGraduate College instructions take precedence. For example, forstudents choosing the APA style manual, insertion of tables and figuresshould follow the Graduate College instructions, not the APA manual.Each dissertation in final manuscript form must be reviewed andapproved for format by the Instructional Programs Office. It is highlyrecommended that students turn in a draft for a preliminary formatreview after completion of the preliminary oral exam. When submittinga dissertation for format check. The student must specify which editorialstyle has been selected for use. [The student should note that two deadlinedates for format checks and thesis deposit are set before each graduation date.The first deadline is for the College of Education and the second is for finaldeposit at the Graduate College. Failure to meet either deadline may result in adelayed graduation date. Deadlines are available each semester from theInstructional Programs Office, 120 Education Building.] Students shouldallow a minimum of three weeks for the format check.Dissertation AbstractAbstracts for dissertations in the College of Education must include asynopsis of the following information to describe fully the completedstudy:1. the problem and its theoretical and educational significance;2. the research design and/or approach employed (include hereappropriate descriptions of subjects and methods);3. an overview of the results; and4. conclusions, recommendations, and/or implications.52

Final ExaminationDoctor of Education Degree (Ed.D.)The student must be registered during the term (including summer) ofthe final oral examination in which the dissertation is presented anddefended before an examining committee. This committee is usually thesame one as for the preliminary oral examination. Membership criteriafor the final oral examination are the same as for the preliminary oralexamination committee (described on page 50). The student mustpresent the dissertation to the final examination committee for readingtwo weeks before the examination; in some cases it may be morereasonable to allow three weeks.Final oral exams are oral and public. The Graduate College requires thatthe final oral examination form should be completed by the departmentand forwarded to Instructional Programs Office, Room 120 Education,three weeks prior to the exam. The final oral examination will beconducted in a room that will accommodate at least ten people, althougha larger room will be reserved if the committee is aware that morepeople will attend the oral. The committee should meet in private beforebeginning the exam. Public cannot ask questions or give input duringexam. At conclusion of exam, committee should meet in private todiscuss the results and then inform candidate of the decision.All committee members’ signatures are required on three copies of theCertificate of Approval form (two for the Graduate College and one forthe department) and one Certificate of Results of Final Examination form(Graduate College). Committee members have the right to review thefinal copy of the dissertation before signing the forms. Only approvedcommittee members may sign these forms. The student may requesttheir signatures on additional approval forms.Registration For Final Examination For Doctoral DegreeThe Graduate College requires registration in 499 in the term in whichthe student takes the final examination for the doctoral degree, with twoexceptions. First, a student who was registered for the spring semesterneed not register for summer term 1 if the final examination precedes thefirst day of summer term 2. Second, a student who was registered forsummer term 2 need not register for the fall semester if the finalexamination occurs on or before the last day to take the finalexamination for the doctoral degree in October. The second exceptionprovides a grace period at the beginning of the fall semester for studentswho are unable to assemble their dissertation committees over thesummer.53

Doctor of Education Degree (Ed.D.)To take the final examination between terms, the student must registerfor 499 in the immediately preceding term.The requirement for registration for the final examination is independentof when the thesis is deposited or when the degree is conferred.Dissertation DepositAfter the final examination and format check, two copies of thedissertation, and one extra copy of the dissertation abstract are depositedin the Graduate College Office, 218 Coble Hall. Students should note thedeadline dates for each degree-granting period.If more than one year elapses between a student’s passing his or her finalexamination and depositing the dissertation with the Graduate College,the dissertation must be accompanied by a statement from the executiveofficer of the student’s major department to the Dean of the GraduateCollege. The statement should recommend acceptance on the basis thatthe thesis is essentially the one previously defended and the late awardof the degree is appropriate.Students are not eligible to participate in commencement unless theyhave both defended and deposited the dissertation.Time LimitsThe time limit to obtain the doctorate in all programs in the College ofEducation is seven years. The final authorized term is set to seven yearsfrom the time a student starts a doctoral program in Educationirrespective of whether completing the Master’s degree at the Universityof Illinois or elsewhere.54

CONVOCATION PARTICIPATIONPetitions, Appeals, and Other ActionsAll students are invited to participate in the College of EducationConvocation upon completion of their graduate degrees. The College ofEducation follows the campus policy on participation. All graduatestudents must have deposited their theses or dissertations with theGraduate College prior to the May deadline to be eligible to participatein the May ceremony. Candidates who completed their work for theprevious August, October or January conferral dates are also eligible toparticipate in the ceremony the following May. Requests for exceptionsmust be based upon extenuating circumstances, have the adviser’sendorsement, approved by department head/chair, and be presented inwriting to the Associate Dean for Academic Affairs Office by May 1 ofeach year. Approval of exceptions will be rare (Graduate ProgramsCommittee, May, 2001)PETITIONS, APPEALS, AND OTHER ACTIONSGraduate Student PetitionsThe student has the right to petition any Graduate College requirementor rule. While there may be exceptions, a petition must be recommendedand approved first by the student’s adviser, then by the departmentchairperson, then the Instructional Programs Office, and finally by theGraduate College. A petition approved at one level may be denied atanother level.The student should complete the Graduate Student Petition inconsultation with the adviser to request any exceptions to GraduateCollege rules, regulations, and requirements. Both sides of the petitionform must be completed. This form must be signed by the student’sadviser, the department chairperson/head, the Associate Dean forAcademic Affairs, and the Graduate College. The comment portion ofthe “Comments and Recommendations” section is not optional.Exceptions to College of Education rules may be petitioned by a letter ofrequest from the student’s adviser and department head or designee tothe Associate Dean for Academic Affairs.Transferring CreditThe student who is permitted to petition for transfer of credit must havecompleted 2 units of graduate level work at the University of Illinois atUrbana-Champaign at the time the petition is submitted. Thetransferred credit must involve graduate level work passed with a B or55

Petitions, Appeals, and Other Actionsbetter; official transcripts must be attached to the petition if notpreviously filed in the Graduate College. A University of Illinois atUrbana-Champaign faculty member, in the field of the course beingtransferred, must validate the course by examination, interview, orwhatever manner wished. Recommendations of the adviser, departmentchairperson/head, and the Instructional Programs Office are required.Master’s and Advanced Certificate students may transfer up to 2 1/2units of credit. Students seeking Ph.D. and Ed.D. degrees may petitionfor transfer of appropriate credit from doctoral degree grantinginstitutions, but such a transfer does not reduce the Graduate Collegerequirement of 16 units of resident credit for the degrees and, therefore isdiscouraged and seldom approved. Credit accepted cannot exceed 1/4unit for 1 semester hour, or 1/2 unit for 3 quarter hours. Credit forcourses taken more than five years prior to the petition is nottransferable.Changing Graduate College DepartmentThe student may petition to transfer into a department in the College ofEducation from another graduate department of the University of Illinoisat Urbana-Champaign, or to transfer from the College of Education toanother graduate department. The Graduate Student Petition must beaccompanied by departmental recommendations, transcripts, computedgrade-point averages, and the Graduate Record form, and sent to theInstructional Programs Office with a recommendation from thedepartment. For doctoral students, the petition and the completedoctoral file must be forwarded by the department to the InstructionalPrograms Office. If the student is currently enrolled, an application foradmission or readmission to the Graduate College is not required. Boththe Instructional Programs Office and the Graduate College mustapprove the change before it is effective.Adding and Dropping CoursesStudents are expected to adjust each semester’s schedule by the deadlinedates given for adding and dropping courses. If there is a justified needfor adding or dropping a course after the deadline has passed, thestudent must secure a letter detailing the reasons from his or her adviserand recommending that the stated course(s) be added or dropped.Approval also must be obtained from the Associate Dean for AcademicAffairs and the Graduate College.56

Petitions, Appeals, and Other ActionsIf a student discovers after a semester has ended that there is an error onhis or her transcript, a petition may be submitted to the GraduateCollege, with the necessary approval from the adviser, the departmentchairperson/head and the Associate Dean for Academic Affairs. Theremust be extenuating circumstances that prevented the student fromtaking care of the matter during the semester for which the change isbeing requested.Registering for an OverloadIn petitioning for a course overload, the student must state the uniquecircumstances justifying such a request. The Graduate College considersa maximum load as an exception to the normal load and is, therefore,reluctant to approve overloads beyond the maximum. Signatures of thestudent’s adviser, the department chairperson/head, and the AssociateDean for Academic Affairs are required on the Graduate StudentPetition.Registering in AbsentiaAfter the student has completed College of Education and GraduateCollege residency requirements for the degree sought, a petition can besubmitted for in absentia registration. Such a petition should state thesemesters involved and the courses and credit to be earned each term.The in absentia location, its available graduate study facilities, and plansfor consulting with the adviser should also be indicated on the petition.A petition for in absentia registration beyond the degree time limit israrely approved for doctoral students, except during the term that thefinal examination is scheduled.Changing an “F” Grade When “Ex” Has BeenChanged to “F” by Graduate College RuleThe student may have a grade changed from F by Rule to a gradethrough the course instructor. The instructor should complete theSupplemental Grade Report (checking the box for "grade Correction"),have the head or chair of the department sign the report, and thenforward it to the Instructional Programs Office, 120 Education, forprocessing.Changing Time Limits and Progression Beyond Time LimitsA student who has reached or exceeded the time limits may not registeragain (i.e., “registration is encumbered”), by the Graduate College, untilappropriate action is taken by the student’s adviser, the departmental57

Petitions, Appeals, and Other Actionschairperson/head, the Associate Dean for Academic Affairs, and theGraduate College to remove the encumbrance.The Master’s Degree LevelThe master’s degree (A.M., Ed.M., and M.S.) student who is under thefive-year rule must petition for an extension of time to a specificgraduation date (May, August, October, December). The petition isconsidered and acted upon by the student’s adviser, the departmentalchairperson/head, the Associate Dean for Academic Affairs, and theGraduate College.The Advanced Certificate Degree LevelThe Advanced Certificate student who is under the five- or the sevenyearrule must petition for an extension of time to a specific graduationdate (May, August, October, December). The procedure is the same asfollowed for master’s degree students’ petitions.The Doctoral Degree LevelFor the doctoral (Ed.D. and Ph.D.) student who is under the six- orseven-year rule, a request for an extension of time is made by a letterfrom the adviser, with a supplemental endorsement from departmentalchairperson/head and the Associate Dean for Academic Affairs, and isapproved or denied by the Graduate College.Dropping Out Until Degree TimeA doctoral student who has completed credit requirements for thedegree does not need to register until the semester that the final oralexamination is scheduled; and the degree will be granted if theminimum course requirements have been met, qualifying examinationshave been passed, the preliminary oral examination has been passed,and University facilities are not needed. At that time, in order tocomplete the final oral examination, the student must register on-campusor petition for in-absentia registration. The student should also completea late registration form when requesting in-absentia registration. Theadviser should notify the Instructional Programs Office of such adecision. Departments within the College of Education may haverequirements which preclude this practice.Requesting a Preliminary Oral Examination CommitteeIn cases where the time limit has been reached or exceeded before thepreliminary oral examination has been passed, but considerable progress58

Petitions, Appeals, and Other Actionshas been made toward completing the thesis, the student, with theadviser’s approval, may wish to complete the preliminary oralexamination and then drop out until degree time (as described above).The student does not have to be registered in order to take thepreliminary oral examination if 24 credits of graduate work, includingthe master’s degree have been completed. A letter of justificationsignifying intention not to register further until the semester of the finaloral examination should be written by the adviser to the GraduateCollege, but sent to the Instructional Programs Office for supplementalaction and referral.Requesting Permission to RegisterIn order for the student to continue to register beyond the time limits, aletter of justification should be written by the adviser to the GraduateCollege and sent to the Instructional Programs Office for a supplementalstatement and approval. The letter should explain delays, attest tocurrent active degree progress, and request permission for continuedregistration to a reasonable but definite graduation date (May, August,October, December). Often extensions will be granted for only one year,but the student should include a full timetable for completion of thedegree.Other ActionsChanging Enrollment PatternA student whose type of admission has changed (e.g., “summer sessiononly” to “continuous registration”), should initiate and complete aChange of Enrollment form with the student’s department. The departmentwill then notify the Instructional Programs Office, which in turnwill notify the admissions processing office.Changing From Nondegree to Degree StatusA nondegree student wishing to change status to a degree candidate isrequired to apply for readmission as a degree candidate, and to competewith others applying for degree status that term. Requirements arepresented earlier in this handbook. If accepted into a degree program,the student may petition for a maximum of 3 units earned as a nondegreestudent to be included in the degree program. The effectivebeginning date of the degree program is the date of the first courseincluded.59

Changing From Limited Status to Full StandingPetitions, Appeals, and Other ActionsWhen conditions originally limiting a student’s status are satisfied, thestudent’s department should notify the Instructional Programs Office.The Instructional Programs Office will, in turn, notify the GraduateCollege to change the student’s status to full standing.Changing Advisers Within a DepartmentA change of advisers is handled within the student’s department.However, the Instructional Programs Office should be notified of thechange of adviser by the department.Continuation From Master’s Degree to Advanced Certificate orDoctorateIf a student wishes to continue immediately from a master’s degree to anAdvanced Certificate or a doctoral degree, the usual admissionprocedures for advanced degrees must be followed; however, noapplication for readmission is required. If a student is currentlyregistered, or was registered during the previous semester at theUniversity of Illinois at Urbana-Champaign, readmission to the GraduateCollege is not required. The student entering the Advanced Certificateprogram must have at least two years of acceptable professional workexperience. All application materials should be sent directly to thedepartment. Acceptance by the department, College of Education andGraduate College is required for a student to commence study in adoctoral program.Applying Advanced Certificate Credits in Doctoral ProgramsA student who has completed course work taken as a part of therequirements for the Advanced Certificate in Education at the Universityof Illinois may petition for the application of not more than 6 units ofsuch work toward the program leading to the Doctor of Education,provided that the course work was taken within five years of the date ofthe petition. Students who elect to apply Advanced Certificate credittoward the Ed.D. may apply a maximum of 6 units of AdvancedCertificate work and 499 combined toward the Ed.D. degreerequirements.Credit earned in the Advanced Certificate degree may not be appliedtoward a Ph.D. degree. If an individual is pursuing an AdvancedCertificate and decides to seek a Ph.D. instead, the usual admissionprocedures should be followed and a change of degree program statusshould be completed without receiving the Advanced Certificate degree.60

Petitions, Appeals, and Other ActionsIn this procedure for change of degree program, no application forreadmission is required. If this change is effected and the AdvancedCertificate degree is not awarded, previous course work taken sinceadvanced graduate admission and intended to apply to the AdvancedCertificate can be counted toward the Ph.D. degree, subject to otherpolicies governing Ph.D. programs.When considering an Advanced Certificate program or a change ofstatus from Advanced Certificate to a doctoral degree program, thecautions to be kept in mind are: (a) no more than two graduate degreesmay be earned at the University of Illinois at Urbana-Champaign; and(b) doctoral degree time limits begin with the first course used to meetdoctoral requirements, even if this course was originally taken as part ofan Advanced Certificate program.Two-Year RuleEach department has an approved process on file in the InstructionalPrograms Office with the primary intent of better informing the doctoralstudent of degree progress prior to the preliminary oral examination.Under the conditions of this rule, which assumes full-time enrollment, astudent is evaluated no later than the second year after entry into thedepartment. The result of this evaluation is to be reported to the student,the adviser, and the Instructional Programs Office. This “two-year rule”does not apply to master’s degree students. In addition, the InstructionalPrograms Office will routinely monitor student records to identifystudents who are failing to meet important milestones (qualifying exams,prelims, etc.) in a timely fashion. Students and advisers will be notifiedand asked to respond to the perceived lack of progress.Certification and LicensureSome Ed.M. programs require teacher certification for admission and/orgraduation. Information concerning these certification requirementsmay be obtained through the student’s department or the certificationofficer in 130 Education Building.Teacher, administrative, and other certifications for public schools areawarded by the Illinois State Board of Education. In most cases,certification may be awarded after completing an approved program at auniversity. The College of Education has approved programs for mostcertifications, including various teaching fields, General Supervisory,General Administrative, and Superintendency. Most of the approvedadministrative programs require completion of a graduate degree at the61

Petitions, Appeals, and Other ActionsUniversity of Illinois. Since requirements change, it is important thatanyone desiring to obtain certification discuss the matter with his or heradviser and the certification officer, 130 Education Building, at the startof the program.All persons seeking admission to a certification program in educationaladministration must respond to a separate application procedure. Fordetails, contact the Department of Educational Organization andLeadership, 333 Education Building.The Ph.D. program in Counseling Psychology offered by the Departmentof Educational Psychology is designed to meet APA requirements foreligibility for licensure.Satisfying Required Courses by ProficiencyExamination or Course WaiverRequired foundation courses for master’s and Advanced Certificatedegrees may be satisfied by proficiency examinations which areadministered by the Departments of Educational Psychology andEducational Policy Studies. The results are recorded on an officialProficiency Examination Report form. No degree credit is earned.These required courses may also be satisfied by a waiver from theDepartments of Educational Psychology and Educational Policy Studieswhen a similar graduate level course has been completed elsewhere.Each department has waiver forms for this purpose and requires copiesof official transcripts from the institution where the graduate credit wasearned. Since course credit is not being transferred, degree credit is notgiven.In each of the above instances, the Instructional Programs Office mustreceive and approve the appropriate form. If course credit to meetrequirements is approved by petition and transfer of credit, proficiencyexaminations or waiver of these courses is not necessary.Auditing CoursesA student wanting to audit a course must first complete a Visitor’sPermit. These forms are available in the Office of Admissions andRecords. The student should take the form to the first class meeting andask the instructor to sign it, indicating approval. The visitor’s permitmust also be approved by the dean of the college offering the course.The form must be submitted to the Records Service Center, 14062

Petitions, Appeals, and Other ActionsAdmissions and Records Building by the student, and a $15 fee must bepaid. Auditors are not permitted in studio, laboratory, or activitycourses. A course, once audited, may not be repeated for graduatecredit.Temporary Discontinuation of Degree ProgressTemporary discontinuation of degree progress is appropriate only if timelimits permit. Under justifiable conditions, a leave of absence may alsobe appropriate. (See page 10 of “A Handbook for Graduate Students andAdvisers”)Graduate Student Leave of AbsenceThere are no formal leaves of absence for graduate students. A studentwho must interrupt his or her graduate program for an acceptable reasonmay do so and re-enter any time within two years of last registration,provided the time limit for the degree has not been exceeded. Withdepartmental approval, the student may re-enter, using U of I Direct toregister for courses for the term in which he or she returns.However, students are warned that any lapse of registration will resultin the loss of the full tuition-waiver privileges that may have previouslyaccompanied their assistantships. Returning students in base-rate tuitionwaiver programs will have access only to the base-rate waiver privilegesthat began in fall 1996.Graduate students who must interrupt their graduate program for morethan two years must petition for re-entry to the Graduate College and areadvised to consult the unit or department in which they plan to re-enroll.Whether leaving for one or more terms, a student holding educationalloans should consult the lender before terminating his or her studentstatus. International students leaving campus are required to secureclearance from the Office of International Student Affairs.Graduate Student AppealsGrievance and Policy Procedural AppealsThe student has the right to appeal any requirement or rule establishedby the College of Education. Procedures for appealing such policies, aswell as graduate student grievances, are generally the same.63

Alleged Capricious Grading ProceduresPetitions, Appeals, and Other ActionsThis appeal process is described in the current edition of the code onCampus Affairs and Handbook of Policies and Regulations Applying toAll Students. This publication is available from the Graduate College(202 Coble Hall) and the Office of Admissions and Records (901 W.Illinois.)A written appeal, together with supporting documentation, shall bepresented to the Associate Dean for Academic Affairs. The AssociateDean may consult with the Graduate Programs Committee to determineif the grievance has merit. If the Associate Dean or a majority of thecommittee determine that the appeal has merit, a hearing body shall beconstituted.The hearing body shall consist of (I) three members of the graduatefaculty, (II) who shall be appointed by the Associate Dean (III) and who,if the aggrieved student desires, shall be joined in all deliberations by anonvoting graduate student representative. The student representativesshall be selected by the Associate Dean.The hearing will be treated as confidential by the involved parties. Thisdoes not exclude their seeking advice prior to the hearing or seekingadvice on a confidential basis after the hearing has begun. Counsel forparties can be present at the hearing.The hearing body will review all appropriate evidence, develop a recordof relevant exhibits and notes taken on oral testimony and write arecommendation based on the evidence presented. This record andrecommendation will accompany future appeals.The finding(s) and recommendation(s) of the hearing body will bereported to the Associate Dean. The Associate Dean has the discretion touse the recommendation(s) as he or she sees fit in the capacity of theoffice.If the student is dissatisfied with the disposition of the matter made bythe Associate Dean, appeal may be made to the Graduate College. TheInstructional Programs Office shall acquaint the student with details asto the most expeditious manner of making an appeal when it informs thestudent in writing of the decision reached (Graduate Faculty Action,October 11, 1977).64

Graduate Student Grievance Procedures:College of EducationI. INTRODUCTIONPetitions, Appeals, and Other ActionsAll members of the University community are expected to observe highstandards of professional conduct and ethical behavior in graduateeducation and in the supervision of graduate research and teaching(Guiding Standards for Faculty Supervision of Graduate Students, March 31,1997). In a large and heterogeneous scholarly community however,problems arise. Thus the University articulates its policies and provideseffective informal and formal procedures for resolving these problemsinvolving graduate students. (The policies and procedures described inthis document do not override or supersede any other policies asestablished in the University statutes and campus policies. For moreinformation, see the College of Education Graduate Programs Handbookand the Handbook for Students and Advisers.)The purpose of this policy is to protect the interests of graduate studentsin the College of Education by providing informal and formal means ofseeking resolution in case of an inappropriate action of a member of thefaculty or administrative staff or an inappropriate application of adepartment or college policy. Any graduate student in the College ofEducation may informally pursue or formally file a grievance when s/hebelieves that a decision or behavior adversely affects his/her status as agraduate student.This Policy and Procedures on Grievances by Graduate Students in the Collegeof Education specifies the policy and describes the procedures to beemployed to resolve grievances by graduate students in this College. Itwas approved by the Graduate College on May 19, 2000. This policydoes not apply in cases of academic misconduct. Breaches of academicintegrity in research and publication are handled under the campus’sPolicy and Procedures on Academic Integrity in Research and Publication.Similarly, this policy does not apply to cases that arise under the Code ofPolicies and Regulations Applying to All Students (“CODE”), such ascapricious grading in a course (Section 26) or academic integrity (Section33).65

II.SCOPE AND COVERAGEPetitions, Appeals, and Other ActionsA. Definition of a GrievanceA grievance may arise when a graduate student believes that his/herstatus as a graduate student, or University appointment based onstudent status, has been adversely affected by an incorrect orinappropriate decision or behavior. Examples include, but are notlimited to the following:1. inappropriate application of a department, College, or Universitypolicy;2. being unfairly assessed on a preliminary committee;3. being required to engage in excessive effort on assistantships;4. being improperly terminated from student-based Universityappointment (teaching or research assistantships, etc.);5. being improperly terminated from a program;6. being required to perform personal services unrelated to academic orassistantship duties;7. being required to meet unreasonable requirements for a graduatedegree that extend the normal requirements established by thecampus or by the department/College and are inconsistent with thescholarly standards in the discipline;8. being the subject of retaliation for exercising his/her rights underthis policy; or9. being the subject of professional misconduct by a student’s graduatesupervisor or other faculty or staff member.Practices or actions by a student’s supervisor, other faculty member, orother member of the University community that seriously deviate fromethical or responsible professional standards in the supervision ofgraduate student work may constitute professional misconduct inviolation of University policy.III. INFORMAL PROCEDURESUniversity policy strongly encourages all students who believe they havea grievance to use all appropriate avenues for informal resolution beforeinitiating a formal grievance. Students in Education are encouraged todiscuss the issue with the faculty or staff member with whom theproblem has arisen. If a satisfactory solution is not forthcoming, thestudent should discuss the issue with his or her adviser, thedepartmental director of graduate studies, the head/chair of the66

Petitions, Appeals, and Other Actionsdepartment and/or the Associate Dean for Academic Affairs, who shallattempt to find a resolution acceptable to both parties. Students arestrongly encouraged to pursue informal procedures that have beenestablished at the departmental levels to resolve any conflicts beforepursuing formal procedures at the College level. The student may alsoconsult with the Graduate College, the Office of the Dean of Students,the Ombuds Office, the Office of International Student Affairs, or othersources.IV. FORMAL PROCEDURESA. Identification of the Grievance CommitteeThe faculty shall elect annually three members of the College ofEducation faculty and the graduate students shall annually elect twograduate students to serve on a College Grievance Committee. Thefaculty member and graduate student receiving the next highest numberof votes shall be designated as alternates to serve in case an electedmember cannot serve or is determined to have a conflict of interest. Inthe event of further vacancies, the Associate Dean shall appointappropriate replacements. Any other conflicts shall be referred to theAssociate Dean.The committee shall elect a chair from among its members. The chair isresponsible for assuring that a record of the committee’s investigations,deliberations, and recommendations is forwarded to the Associate Dean.B. Procedures1. A student in the College of Education may file a formal grievancewith either the Associate Dean for Academic Affairs, College ofEducation, or directly with the Graduate College, as the studentelects. A formal grievance should be filed promptly and must befiled in writing within 180 days of the decision or behavior resultingin the grievance, regardless of whether the College procedure orGraduate College procedure is used. The written grievance shouldindicate the parties involved, the action or decision being contested,any applicable university, campus or unit policy, an explanation ofwhy the action or decision is inappropriate, and the remedy sought.2. The Associate Dean shall define the subject matter and scope of theissues related to the grievance in a written charge to the grievance67

Petitions, Appeals, and Other Actionscommittee. The primary involved parties shall receive a copy of thecharge.3. Any participant to the grievance may challenge any member of thegrievance committee if there is a perceived conflict of interest. Thechallenge should be made in writing to the Associate Dean forAcademic Affairs of the College of Education. If the objection isprompt and reasonable, the Associate Dean shall replace the personwith one who meets the stated criteria. The decision of the AssociateDean as to whether the challenge is prompt and reasonable as to theacceptability of the replacement selected may be a basis for appeal ofthe grievance committee’s recommendation.4. The grievance committee’s investigation shall include a review ofwritten materials presented and seeking information from theprimary involved parties in writing or in person. During a hearing,each of the primary involved parties may make a brief openingstatement, and then respond to questions from the committee. Theprimary involved parties may not question each other directly, butmay pose questions through the committee chair. At the end of thehearing, each primary involved party may make a closing statement.5. Within 30 calendar days of the filing of the grievance, the chair of thegrievance committee shall report its recommendations in writing tothe Associate Dean. The Associate Dean may grant an extension ofthe time limit for good cause. The grievance committee’s report shallcontain:a. a summary of the grievant’s contentions and relief soughtb. the response of the individual or college/department againstwhom/which the grievance was filedc. a general description of the investigative processd. a citation of relevant policiese. an explicit finding of fact based on the preponderance of theevidence with respect to each grievance included in thegrievance committee’s chargef. a listing of the evidence relevant to each findingg. an indication of whether there was a reasonable basis in fact andhonest belief for the allegations in the investigated grievanceh. a recommendation of appropriate redress for the grievant(s) andi. any recommended changes in policies and procedures tominimize the probability of recurrence.68

Petitions, Appeals, and Other Actions6. Within 7 calendar days of receipt of the committee’s report, theAssociate Dean shall determine the disposition of the case andcommunicate the decision to the primary involved individuals.If the Associate Dean determines that the grievance has not beenproved or has no merit, the Associate Dean will notify all involvedparties and all persons who have been interviewed or otherwiseinformed that grievance has been dismissed.If the Associate Dean concurs with the committee’s conclusion thatthe grievance has been sustained and has merit, the Associate Deanwill proceed in accordance with the University statutes and relevantUniversity rules and regulations. The Associate Dean may, afterconsultation with appropriate campus officers, prescribe redress forthe grievant. In addition, the Associate Dean may initiatemodifications of department or College policies or procedures. TheAssociate Dean shall notify the relevant primary involvedindividuals (grievant, respondent, grievance committee members) ofactions taken.7. Within 10 calendar days of receipt of written notification of theAssociate Dean’s determination, appeals may be made to theGraduate College as specified in the Graduate College grievancepolicy. This appeal can be based only upon demonstrated specificdeficiencies in the application of this College’s grievance procedureto the student’s grievance.8. After completion of a grievance review and all ensuing relatedactions, the Associate Dean shall return all original documents andmaterials to the persons who furnished them. The Associate Deanshall destroy the grievance file on a date 5 years beyond thegrievant’s time limit for completion of the degree. A report of thenature of the grievance and the primary involved parties shall beforwarded to the Graduate College.V. GENERAL PROVISIONSA. CoverageThis policy and these procedures apply to all graduate students andmembers of the academic and administrative staffs in the College ofEducation. This policy also applies to former graduate students,69

Petitions, Appeals, and Other Actionsprovided they meet the timeliness requirements specified in theprocedures above.B. Oversight Authority and Responsibility1. The Associate Dean has responsibility, under the policies andprocedures of the Graduate College, for the management of Collegeof Education graduate programs and related policies andprocedures.2. The Associate Dean shall have the primary responsibility foradministering the campus procedures detailed herein. Allinformation and items furnished will be made available to thegrievance committee. During the course of an investigation, theAssociate Dean will provide information about the status ofproceedings to the primary involved individuals. Subsequent to thegrievance committee’s reporting, the Associate Dean will maintain afile of all documents and evidence, and is responsible for theconfidentiality and the security of the file. The Associate Dean shallmake the complete file available to the Associate Dean of theGraduate College and on the appeal of a grievance outcome to theGraduate College.C. ConfidentialityAll persons involved in administering these procedures will makediligent efforts to protect the reputations, privacy, and positions of allinvolved persons. These persons include those who file grievances,persons who are alleged in a grievance to have taken inappropriateactions or activities, and College/department administrators. All of theprocedures and the identity of those involved should be keptconfidential to the extent permitted by law. However, confidentialityregarding information other than the identity of the grievant need not bemaintained if the grievance is found to be false and in particular ifdissemination is necessary to protect the reputation of individuals orunits falsely accused. Making public the fact that a grievance has beendeemed false or unproved is not considered retaliation against thegrievant. Protection of confidentiality does not preclude disclosuresnecessary to redress actions leading to a grievance.70

D. Standards of EvidencePetitions, Appeals, and Other ActionsThe grievance committee’s decision shall be made on the“preponderance of evidence” standard. Any finding against anindividual or department on the subject of the grievance must besupported by a preponderance of the evidence.E. Academic Freedoms and Rights of the Parties1. It shall be a prime concern of all persons who implement this policyand these procedures to protect the academic freedoms fundamentalto the academic enterprise. Among other things, this includes theprofessional judgments of student performance that are an essentialpart of the graduate education process. Academic freedom,however, affords no license for the mistreatment of graduatestudents.2. The rights of the primary involved individuals shall be specified inthe form of a written notice or letter from the Associate Dean. Theprimary involved individuals have the following rights:a. To receive notice of the identity of the members of the grievancecommittee.b. To receive a written statement of the charge including the subjectmatter being considered by the grievance committee. Ifadditional information emerges during the committee’sevaluation that substantially changes the subject matter, theparties shall be informed promptly in writing.c. To submit statements in writing and to meet with the committeeto present information.d. To consult private legal counsel, or another person who mayprovide advice at the meeting with the committee. Prior noticeof the absence of an advisor must be given and any otherprimary involved party may request a delay of up to 5 calendardays to arrange for the presence of an advisor.e. To review and respond to the grievance committee’s final report.71

Petitions, Appeals, and Other Actions3. Any of the parties responsible for the implementation of this policymay consult University Legal Counsel at any time during theinformal processing of a grievance.F. Conflict of InterestA conflict of interest is a significant professional or personal involvementwith the facts or the parties to a dispute. Any participant, who has aconflict of interest in a dispute under this procedure, or a concern abouta conflict on the part of another, shall report it to the Associate Dean whoshall take appropriate action. If the Associate Dean has such a conflict,the Associate Dean will inform the Associate Dean of the GraduateCollege who will, in consultation with the dean of the College ofEducation, decide how to address the situation.G. Timeliness and Procedural ChangesAll procedures prescribed in this document should be conductedexpeditiously. The Associate Dean for good cause may extend any of thetime periods and may make other reasonable alterations of theseprocedures, provided that the alteration does not impair the ability of agrievant to pursue a grievance or the respondent(s) named in thegrievance to defend him/herself. Any alterations of these proceduresmust be communicated to all pertinent parties.H. Withdrawal of a GrievanceThe grievant may submit a written request to withdraw the grievance atany time. The Associate Dean shall decide whether to approve therequest. A request to withdraw shall be approved only if both parties tothe action agree to terminate the proceedings. If the withdrawal requestis approved, the Associate Dean shall notify the primary involved partiesand the files shall be destroyed. If the withdrawal request is denied, thegrievance shall continue to be processed to a conclusion according to theabove procedures.I. Termination of University EmploymentThe termination of University employment of any of the primaryinvolved individuals in a grievance, by resignation or otherwise, afterinitiation of procedures under this policy shall not necessarily terminatethese proceedings.72

J. Malicious ChargesPetitions, Appeals, and Other ActionsBringing unfounded charges in bad faith is a violation of this and theGraduate College grievance policy. If the grievance committeedetermines that the allegation(s) in the grievance or the testimony of anyperson was unfounded and motivated by bad faith, that finding shall becommunicated by the Associate Dean to the Dean of the GraduateCollege and the Dean of the academic college. After consultation withthe Provost, the deans may inform the Associate Dean of such a finding.Such finding may be the basis for disciplinary action or other personneldecision in accordance with University rules and regulations.73

IndexINDEXAdding courses, 56Admission, 9applicants from othercountries, 11application processing, 10common application elementsfor education degrees, 9grade-point average, 11nondegree, 14notice of, 12types of, 12Admission status, 13full standing, 13limited status, 13Advanced Certificate degree, 26credit for work completedelsewhere, 26requirements, 27time limits, 26unit requirements, 26Alleged Capricious GradingProcedures, 64Applicants from other countries,11Application elements foreducation degrees, 9Application processing, 10Applying advanced certificatecredits in doctoral program,60Auditing courses, 62Babcock Fellowship, 16Bureau of Educational Research, 3Calendar, ixCenter for the Study of Reading, 3Certification, 61Changing advisers within adepartment, 60“F” grade, 57enrollment pattern, 59Graduate College department,56limited status to full standing,60nondegree to degree status, 59time limits, 57Cognate Requirement, 49Continuation from master’s toadvanced degree or doctorate,60Convocation participation, 55Course requirementsAdv. Cert. 27A.M. and M.S., 23Ed.D., 42Ed.M., 21Ph.D., 28Course waiver, 62Curriculum and Instruction, 1Dissertationabstract, 39, 52deposit, 40, 54Ed.D., 49Ph.D., 36travel grants, 18Doctor of Education degree(Ed.D.), 42course requirements, 42dissertation, 49cognate requirement, 49residence, 42Doctor of Philosophy degree(Ph.D.), 28course requirements, 28dissertation, 36early research requirement, 29evaluation of academicprogress, 31qualifying examination, 3174

esearch methodologyrequirement, 36residence, 28Dropping courses, 56Dropping out until degree time,58Early research requirement, 29Education Alumni Associationgraduate medals, 18Educational Organization andLeadership, 2Educational Policy Studies, 2Educational Psychology, 3Equivalent paper, 30ERIC Clearing House forElementary and EarlyChildhood Education, 4Evaluation of academic progress,31, 43Final examination, 39, 53Financial aid and awards, 15Babcock Fellowships, 16Bagley, William ChandlerScholars, 16College of Educationdissertation travel grants, 18Connell, William F. ScholarsProgram, 18Education AlumniAssociation graduate medals,18Graduate College dissertationtravel grants, 19Graduate College fellowships,15Illinois Consortium forEducational OpportunityProgram (ICEOP)Fellowships, 16Teaching and researchassistantships, 17Tuition and fee waivers, 17Walsh ,Letitia, Fellowships, 17IndexFormat checking, 25, 38, 51Grade-point average, 11computation of grade-pointaverage, 12minimum grade-pointaverage, 11Grading system, 6A, B, C, D, and F, 6action taken when gradepointaverage drops belowminimum, 7other symbols, 6Graduate College fellowships, 15Graduate credit loads, 5guidelines for registration in449 courses, 5normal and maximum creditloads, 4, 5summer session, 5Graduate student petitions, 54Grievance procedures, 62Human Resource Education, 3Independent Study Course, 5Leave of absence, 63Length of time to completedoctoral degree requirements,41, 54Letitia Walsh Fellowships, 17Licensure, 61Master of Arts degree, 22thesis, 24unit requirements, 23, 24Master of Education degree, 20unit requirements, 21Master of Science degree, 22thesis, 24unit requirements, 23, 24Master’s degree, 20, 22course requirements, 21, 23, 24credit for work completedelsewhere, 20, 22Master of Arts program, 2275

Master of Education program,20Master of Science program, 22program plan, 20, 22thesis format check, 25time limits, 20, 23Master’s thesis, 24Nondegree admission, 14Overload registration, 57Preliminary examinations, 37, 50Proficiency examination, 62Program responsibility, 4Qualifying examinations, 31, 44Registration in absentia, 57Registration for final oral, 40, 53Requesting a preliminary oralexamination committee, 58Requesting permission to register,59Research methodologyrequirement, 36ResidenceEd.D., 42Ph.D., 28Special Education, 3Staff directory, viTeaching and researchassistantships, 17Temporary discontinuation ofdegree progress, 63Thesis units, 24, 36, 53Time limitsAdvanced certificate degreelevel, 58Doctoral degree level, 58dropping out until degreetime, 58Master’s degree level, 58requesting a preliminary oralexamination committee, 58requesting permission toregister beyond time limits, 59Transfer of credit, 55Transition Institute, 4Tuition and fee waivers, 17Two-year rule, 61William Chandler BagleyScholars, 16William F. Connell ScholarsProgram, 18Index76