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Study Group Anti-Bribery and Corruption Policy Statement

Study Group Anti-Bribery and Corruption Policy Statement

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EDU UK Topco Limited<strong>Anti</strong>-<strong>Bribery</strong> & <strong>Corruption</strong> <strong>Policy</strong> 20123.6. Political Activities <strong>Study</strong> <strong>Group</strong> reserves the right to communicate its position on important issues to political c<strong>and</strong>idates, elected representatives <strong>and</strong> other government officials <strong>and</strong> other political organisations. It is our policy to comply with all local, state, federal, foreign <strong>and</strong> other applicable laws, rules <strong>and</strong> regulations regarding political contributions. If employees engage in personal political activity on their own time, they must take particular care not to imply that they are acting on behalf of <strong>Study</strong> <strong>Group</strong>. 3.7. Charitable Gifts <strong>and</strong> Contributions <strong>Study</strong> <strong>Group</strong> is committed to meeting its social responsibilities <strong>and</strong> to investing in the communities with whom we interact with on a daily basis. This commitment is reflected in <strong>Study</strong> <strong>Group</strong>’s companywide charity – Building Futures – which continues to make a difference by funding the construction of schools for disadvantaged communities. It is important that <strong>Study</strong> <strong>Group</strong>’s efforts in this regard are free from suspicion <strong>and</strong> are not made as an inducement for the purpose of obtaining any improper advantage. All charitable gifts <strong>and</strong> contributions must be reviewed <strong>and</strong> approved in accordance with appropriate delegated authority levels. All charitable gifts <strong>and</strong> contributions must be accurately recorded <strong>and</strong> processed through normal payables processes. 3.8. Gifts <strong>and</strong> Entertainment Gifts <strong>and</strong> entertainment may be perceived to be bribes, if they are given or received with the intention of improperly gaining a business advantage. It is important that gifts <strong>and</strong> entertainment given or received by <strong>Study</strong> <strong>Group</strong> employees are not made for the purpose of obtaining any improper business advantage or favour. All gifts <strong>and</strong> entertainment should be of a reasonable value <strong>and</strong> should be appropriate to the nature of the business <strong>and</strong> local customs. Employees of <strong>Study</strong> <strong>Group</strong> should abide by the Gifts <strong>and</strong> Entertainment <strong>Policy</strong> included within the <strong>Study</strong> <strong>Group</strong> Business Conduct <strong>Policy</strong>. All gifts <strong>and</strong> entertainment given or received must be accurately recorded <strong>and</strong> be subject to appropriate review <strong>and</strong> approval in line with local delegations of authority. 3.9. Educational Agents <strong>and</strong> other Third Parties <strong>Study</strong> <strong>Group</strong> will only work with approved Educational Agents. Educational Agents wishing to represent <strong>Study</strong> <strong>Group</strong> will be subject to <strong>Study</strong> <strong>Group</strong>’s due diligence processes <strong>and</strong> must be approved <strong>and</strong> signed off by the Regional Sales Director, Sales & marketing Director <strong>and</strong>/or Divisional Managing Director. Prior to representing <strong>Study</strong> <strong>Group</strong>, a formal Agency Agreement detailing commercial terms <strong>and</strong> arrangements must be documented <strong>and</strong> signed by both parties. The Agency Agreement must include, as a minimum, the term of the arrangement, commission rates, bonus structures <strong>and</strong> other payment terms that <strong>Study</strong> <strong>Group</strong> <strong>and</strong> the Educational Agent have agreed upon. All <strong>Study</strong> <strong>Group</strong> -­‐ <strong>Anti</strong>-­‐<strong>Bribery</strong> <strong>and</strong> <strong>Anti</strong>-­‐<strong>Corruption</strong> <strong>Policy</strong> Version 1.2 7


EDU UK Topco Limited<strong>Anti</strong>-<strong>Bribery</strong> & <strong>Corruption</strong> <strong>Policy</strong> 2012approved Educational Agent relationships must be added to the agents register maintained on the Central Agent Database. All Agency Agreements must be retained. No payments shall be made to agents which are outside of the terms of the agency agreement. Any payment requests that fall outside of the Agent Agreement must be escalated to the relevant Divisional Managing Director. All Educational Agents flagged by the enrolment system as ‘non-­‐active’ must be removed from the Central Agent Database. Ownership of the Central Agent Database sits with senior sales management. No payments should be made to non-­‐active Educational Agents. 3.10. Contract Tendering In tendering for a contract <strong>Study</strong> <strong>Group</strong> will operate <strong>and</strong> participate in tenders in a transparent manner <strong>and</strong> in good faith. It shall tender for any educational service contracts based on the information required <strong>and</strong> it shall price its services accordingly, but mindful of our commercial drivers. All tenders undertaken by <strong>Study</strong> <strong>Group</strong> shall be notified to the Global Chief Executive Officer <strong>and</strong>/or the Global Chief Financial officer of the <strong>Group</strong> <strong>and</strong> where necessary such tenders shall be brought to the attention of the Board. All contractual <strong>and</strong> payment aspects of the tender shall be clearly documented with all beneficiaries of payments recorded. 4.1. Know <strong>and</strong> Underst<strong>and</strong> This <strong>Anti</strong>-­‐<strong>Bribery</strong> <strong>and</strong> <strong>Corruption</strong> <strong>Policy</strong> <strong>Study</strong> <strong>Group</strong> expects all employees, <strong>and</strong> third parties acting for or on our behalf, to read <strong>and</strong> underst<strong>and</strong> the information included in this policy. If you have any queries on the information included within this policy document or require further information on anti-­‐bribery <strong>and</strong> compliance risks, legislation or compliance responsibilities, please contact the Executive Director – People & Culture in the first instance. 4.2. Do Not Feel Pressured <strong>Study</strong> <strong>Group</strong> is unequivocal in its commitment towards compliance with all anti-­‐bribery <strong>and</strong> corruption legislation <strong>and</strong> behaving ethically at all times. Employees will never be expected to violate any law, policy or ethical st<strong>and</strong>ard, <strong>and</strong> should never feel pressured to do so. Employees are expected to act with integrity <strong>and</strong> report any pressure received. 4.3. Do Not Make Assumptions <strong>Study</strong> <strong>Group</strong> encourages all employees to take personal responsibility for reporting all concerns <strong>and</strong> potential violations, incidents or breaches of this policy. All reports will be investigated <strong>and</strong> action taken as required in accordance with this policy. 4.4. Behave Ethically <strong>and</strong> Morally <strong>Study</strong> <strong>Group</strong> expects all employees, <strong>and</strong> third parties acting for, or on behalf of <strong>Study</strong> <strong>Group</strong>, to behave <strong>and</strong> act in a professional <strong>and</strong> ethical manner at all times. Employees <strong>and</strong> third parties are expected to apply the principles of this policy to everyday actions in connection with <strong>Study</strong> <strong>Group</strong> <strong>and</strong> its values. <strong>Study</strong> <strong>Group</strong> -­‐ <strong>Anti</strong>-­‐<strong>Bribery</strong> <strong>and</strong> <strong>Anti</strong>-­‐<strong>Corruption</strong> <strong>Policy</strong> Version 1.2 8


EDU UK Topco Limited<strong>Anti</strong>-<strong>Bribery</strong> & <strong>Corruption</strong> <strong>Policy</strong> 20125.1. Zero Tolerance A <strong>Study</strong> <strong>Group</strong> employee who violates or attempts to violate this anti-­‐bribery <strong>and</strong> corruption policy, or any other formal <strong>Study</strong> <strong>Group</strong> policy, may be subject to disciplinary action, up to <strong>and</strong> including termination. Some possible consequences of non-­‐compliance are outlined below. Please remember that these possible consequences are not exhaustive. 5.2. Employees Non-­‐compliance with this <strong>Policy</strong> may lead to: • Criminal prosecution, fines <strong>and</strong> imprisonment • Personal liability under the laws of more than one jurisdiction; • Damage to your reputation <strong>and</strong> inability to find employment elsewhere; • Disciplinary action, up to <strong>and</strong> including termination of employment; <strong>and</strong> 5.3. <strong>Group</strong>-­‐wide Non-­‐compliance with this <strong>Policy</strong> may lead to: • Criminal, civil or regulatory liabilities or penalties for <strong>Study</strong> <strong>Group</strong> or Employees; • The unenforceability of contracts entered into by <strong>Study</strong> <strong>Group</strong> as a result of illegality. 5.4. Educational Agents Non-­‐compliance with this <strong>Policy</strong> may lead to: • <strong>Study</strong> <strong>Group</strong> terminating the agency agreement in place with the educational agent. 5.5. How to Report a Violation In the event that an employee is offered a bribe or facilitation payment, or becomes aware of a potential or actual violation of this policy by a colleague or other third party, the incident should be immediately escalated to the relevant Regional Managing Director, Finance Director <strong>and</strong> HR Director. It is important to <strong>Study</strong> <strong>Group</strong> that all incidents of non-­‐compliance <strong>and</strong> violations with this policy are reported. As such, you will not face retaliation for making a report or escalating an incident. All employees are encouraged to report any concerns in good faith <strong>and</strong> all information provided will be treated in the strictest confidence. If you are not comfortable reporting to either the relevant Regional Managing Director Finance Director <strong>and</strong> HR Director contacts, reports can be made directly <strong>and</strong> confidentially to the Global contacts provided in section 3.2 <strong>Study</strong> <strong>Group</strong> -­‐ <strong>Anti</strong>-­‐<strong>Bribery</strong> <strong>and</strong> <strong>Anti</strong>-­‐<strong>Corruption</strong> <strong>Policy</strong> Version 1.2 9


EDU UK Topco Limited<strong>Anti</strong>-<strong>Bribery</strong> & <strong>Corruption</strong> <strong>Policy</strong> 20126.1. <strong>Policy</strong> Summary Employees are: • Prohibited from offering, promising, or paying a Bribe of any kind; • Prohibited from accepting or soliciting a Bribe of any kind (<strong>and</strong> must report any such offers); • Prohibited from making Facilitation Payments; <strong>and</strong> • Prohibited from making any transfer of anything of value to a Public Official 6.2. Red Flags All employees, <strong>and</strong> third parties acting for, or on behalf, of <strong>Study</strong> <strong>Group</strong>, must ensure that they have read <strong>and</strong> understood this policy <strong>and</strong> must remain alert to potential bribery <strong>and</strong> corruption risks. In particular, <strong>Study</strong> <strong>Group</strong> wishes to highlight the following examples of bribery <strong>and</strong> corruption risks that employees <strong>and</strong> third parties should remain alert to: • Cash Payments: Employees should be extremely cautious of requests received from individuals or companies to pay cash for goods or services provided. In the event that a cash payment is requested, the request should be immediately declined <strong>and</strong> full information of the incident escalated through the Regional <strong>and</strong> Global escalation channels detailed in section 3.2. • Over Commission Payments: Commission payments must be made in accordance with contractual agreements – for example Agency Agreements. Employees should remain alert to requests for unusually high commission payments as these are often key risk indicators for potential bribery. • Offer of Inducements: <strong>Study</strong> <strong>Group</strong> reminds employees, <strong>and</strong> third parties acting for, or on behalf, of <strong>Study</strong> <strong>Group</strong>, to remain vigilant to any offers of potential inducement. If you are unsure, refuse the offer <strong>and</strong> escalate the incident accordingly. • Consultant Appointment Recommendations: Be cautious in the event that a third party consultant is recommended to <strong>Study</strong> <strong>Group</strong> by a government official – for example as part of a tendering process. In these instances, escalate details of the offer through the Regional <strong>and</strong> Global escalation channels as detailed in section 3.2. <strong>Study</strong> <strong>Group</strong> -­‐ <strong>Anti</strong>-­‐<strong>Bribery</strong> <strong>and</strong> <strong>Anti</strong>-­‐<strong>Corruption</strong> <strong>Policy</strong> Version 1.2 10

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