<strong>Programme</strong> Day II, 5 th October 2010Divided Sessions IV – 9.00-10.009.00-9.05Welcome Note from <strong>the</strong> European Academy for Taxes, Economics & LawExternal Borders FundChair: Mathias Schaef, Deputy Head <strong>of</strong>Department for InternationalRelations, Head <strong>of</strong> Unit EU and FrontexCooperation and Head <strong>of</strong> <strong>the</strong>Responsible Authority EBF, Federal PoliceHeadquarters, GermanyEuropean Refugee FundEuropean Fund for <strong>the</strong> Integration <strong>of</strong> Third-Country NationalsChair: Mark van Marken, CoordinatorEuropean Migration Funds,Ministry for Justice, The Ne<strong>the</strong>rlandsEuropean Return FundChair: Peter Neelen, Coordinator <strong>of</strong>Voluntary Return, Return Fund,FEDASIL, Belgium9.05-9.45Case Study: <strong>Management</strong> <strong>of</strong> <strong>the</strong> ExternalBorders Fund in Italy• Structure <strong>of</strong> national authorities• Annual projects• Typical implementation challengesMarialodovica De Caro, Head <strong>of</strong> EBFManaging Authority, Ministry <strong>of</strong> <strong>the</strong> Interior,Italy9.05-9.45Roadmap to Successful Submission <strong>of</strong>Annual Work <strong>Programme</strong>• Consultation• Allocation: “executing body mode” and“awarding body mode”• Link to multi-annual programming• Drafting using guidance from <strong>the</strong> CommissionJohanne Lamirande, Head <strong>of</strong> ResponsibleAuthority for ERF, EIF and RF, UKBorder Agency, United Kingdom9.45-10.00Q&A Session9.05-9.45The Impact <strong>of</strong> EU Funding on <strong>the</strong>Development <strong>of</strong> Return Policy – Risks andOpportunities• Belgian policy on Assisted VoluntaryReturn (AVR) and Forced Return• The national European Return Fund –management and available means• Opportunities – substantial means todevelop <strong>the</strong> basic national approach• Risks faced during AVR• Strategies to successfully lead AVR- Priority setting- Assessment <strong>of</strong> project proposals- Consolidated follow-up- Evaluation <strong>of</strong> activities- Assuring coherent external communication• The European perspective- risks and opportunities on <strong>the</strong> level <strong>of</strong> MS- development <strong>of</strong> strategyPeter Neelen,Coordinator <strong>of</strong> VoluntaryReturn, Return Fund, FEDASIL, Belgium10.00-10.30C<strong>of</strong>fee Break
Divided Sessions V – 10.30-12.15External Borders FundChair: Mathias Schaef, Deputy Head <strong>of</strong>Department for InternationalRelations, Head <strong>of</strong> Unit EU and FrontexCooperation and Head <strong>of</strong> <strong>the</strong>Responsible Authority EBF, Federal PoliceHeadquarters, Germany10.30-11.15Eligibility <strong>of</strong> Expenditure –Experience <strong>of</strong> <strong>the</strong> EBF in Sweden• Presentation <strong>of</strong> exemplary projects• Development <strong>of</strong> project plans• Implementation <strong>of</strong> projects• Closure <strong>of</strong> projects• Technical AssistanceAnna Garphult, National Coordinator EBF,Secretariat <strong>of</strong> <strong>the</strong> Fund,National Criminal Police, SwedenPäivi Kauppi, Financial Controller,Secretariat <strong>of</strong> <strong>the</strong> Fund, NationalCriminal Police, Sweden11.30-12.00Case Study Germany: Annual <strong>Programme</strong>s• Project selection• Actions and projects in accordance with<strong>the</strong> strategic guidelines• Participation <strong>of</strong> <strong>the</strong> beneficiaries whileconstructing <strong>the</strong> annual programmesMathias Schaef, Deputy Head <strong>of</strong>Department for InternationalRelations, Head <strong>of</strong> Unit EU and FrontexCooperation and Head <strong>of</strong> <strong>the</strong>Responsible Authority EBF, Federal PoliceHeadquarters, GermanyEuropean Refugee FundEuropean Fund for <strong>the</strong> Integration <strong>of</strong> Third-Country NationalsChair: Mark van Marken, CoordinatorEuropean Migration Funds,Ministry for Justice, The Ne<strong>the</strong>rlands10.30-11.15Eligible Expenditure• Target group percentage• Travel costs: flat rates (materiality threshold)• Interpretation <strong>of</strong> direct and indirect costs:reclassification• Subcontracting: <strong>the</strong> need for 3 bids in NGOs• Hidden personal costs and incomeTom Droeshout, Financial Attaché,European Refugee Fund, FEDASIL, Belgium11.15-11.30Q&A Session11.30-12.00Case Study: Common <strong>Management</strong> andControl System <strong>of</strong> <strong>the</strong> Three Funds Operatingwithin <strong>the</strong> Solidarity and <strong>Management</strong> <strong>of</strong>Migration Flows <strong>Programme</strong> (ERF, RF, EBF) –The Polish Approach• Description <strong>of</strong> <strong>the</strong> key players and <strong>the</strong>ir rolein <strong>the</strong> management process• Short characteristics <strong>of</strong> <strong>the</strong> scope <strong>of</strong>responsibilities <strong>of</strong> <strong>the</strong> designated authority• Division <strong>of</strong> tasks and a day to day cooperationŁukasz Żewakowski, Senior Specialist,EU Funds and Border Development Unit,EU and International CooperationDepartment, Ministry <strong>of</strong> Interior, PolandEuropean Return FundChair: Mark van Marken, CoordinatorEuropean Migration Funds,Ministry for Justice, The Ne<strong>the</strong>rlands10.30-11.15IOM Experiences With <strong>the</strong> <strong>SOLID</strong> Funds• Challenges in <strong>the</strong> funding lines IF, RF, ERFfor applying entities• Successful project applications• Project implementation• Project closing procedures• Experiences with <strong>the</strong> auditing <strong>of</strong> projectsMarian Amy Jane Benbow, Head <strong>of</strong>Department, Project Development andLiaison Department, InternationalOrganisation for Migration (IOM), Germany11.30-12.00Civil Society Plenary Discussion Round– Working with NGOs –Laurence Deglain, Head <strong>of</strong> <strong>the</strong> EuropeanRefugee Fund Section, AsylumDepartment, Ministry <strong>of</strong> Immigration,Integration, National Identity and SolidarityDevelopment, FranceReyes Castillo, Director, InternationalDivision, Accem, SpainBjarte Vandvik, Secretary <strong>General</strong>, EuropeanCouncil on Refugees and Exiles – ECRE,Belgium12.00-12.15Q&A Session12.15-13.45Lunch Break