Meeting Minutes - Flood Risk Management Program

1 Final Meeting Summary (04 Jun 2012)Oregon Silver Jackets Meeting(Flood Mitigation Subcommittee to the State IHMT)May 16, 201212:30‐2:30Joint Field Office (JFO) for FEMA‐4055‐DR‐ORSituation Room3723 Fairview Industrial DriveSalem, Oregon 97302Conference Line: (888)684‐8852Access Code: 8239054Attendees:(see attachment 1)Agenda: Introductions Follow up from Mar 22 nd meeting Update of JFO activities since last meeting Draft Pilot Project Proposal (Plan for Perishable Data Collection) Silvies River High Water Mark Survey (flood 2011) Other non‐project‐specific ideas to improve agency functionso Updating maps in Eastern Oregon (future topic)o Executive Order 11988 (future topic) Next Steps and next meeting planningSummary:Introductions: Group provided very brief introductions. Several new faces were in the room. Julie will sendout the agency introduction material that was presented at the 15 Nov 2011 meeting to the newfolks.Follow up from Mar 22 nd Action Items Data collection databaseo Steve has found several forms to submit perishable data online but no databaseexamples. DAS‐GEO or Oregon Explorer (OSU) had the ability and skills to do this work.o Crest gages came up and the Corps and the USGS need to discuss sharing thisinformation since both agencies are interested in this info.o Clackamas County has prepared an active flood warning system application for theSandy River for submission to FEMA under the Hazard Mitigation Grant Program(HGMP) using the “5% funds” set aside for projects that are not, strictly speaking,mitigation.o Could there be a High Water Mark (HWM) FIT (Framework Implementation Team) whichhandles things like data standardization? Perhaps it should be labeled “Event Data” so itis appropriately scoped. Ian chairs the Hazards FIT currently.

3 Final Meeting Summary (04 Jun 2012)are $5‐10k and costs mostly include travel to Burns. It would be cheaper if a local survey crewwas used.OWRD may be interested (Rich Marvin or Lloyd VanGordon could be POCs)FEMA cannot fund this effortOther sourceso ODOT may have some survey datao There may be a local sponsor that would fund the survey using local surveyors. Jed willcheck.Other non‐project‐specific ideas to improve agency functions City of John Dayo Corps received funding for a Special Study under the Floodplain Management Services(FPMS) Program to remap the City of John Day. Data collection is nearly complete andthe Corps will be making a site visit in June. Is anyone else interested in attending?Chris would like an invite; Glen, too.o There was flooding there in 2011 and there may be antidotal information out there.Dennis will provide some contact information. He specifically mentioned looking at thebridge with the low chord. He commented that raising that bridge chord may qualify asa mitigation project. Updating maps in Eastern Oregono The current FEMA Risk Map strategy doesn’t have a plan to update maps in EasternOregon. With the new FEMA watershed approach is difficult to prioritize sparselypopulated regions.o Leveraging Corps funds (Planning Assistance to States (PAS) and FPMS specifically) wasdiscussed and how studies are prioritized. Historically FPMS studies (100% Fed funded)were completed on a first come first served basis, but now the Corps wants to prioritizebased on the State’s recommendations (DLCD would have the lead). PAS (50/50 costshare) would depend on sponsor fund availability.o One thing to consider is that FEMA needs funds to adopt any new maps, so the Corpsneeds to coordinate future work load.o DOGAMI does a lot of FEMA submittals and could complete this step for the Corps.There was a question about the Corps being able to contract with DOGAMI – previouslythe Corps needed to go through BLM to get to DOGAMI. Executive Order 11988 (floodplains) and 11990 (wetlands)o These EO’s require a permit when working in the FP but not all agencies comply.o How can SJ help educate?• Should SJ bring folks together to educate and discuss the requirements?• Could our agencies help disseminate information to the proper groups?o The Regional Interagency Steering Committee (RISC) may be a good group to distributeinfo to. Karen will coordinate with them. Next Steps and next meeting planningo Andy and Glen can do an overview on the NWS and USGS at the next meeting.• NWS – 20 min overview with discussion of assumptions behind forecasts• USGS – 20 min overview including HWM trainingo The next meeting will be held at the NWS’s NW River Forecasting Center in Portland inmid‐July

4 Final Meeting Summary (04 Jun 2012)Decisions Made:09/23/11: State of Oregon (DLCD), Corps and FEMA all agree that a partnership likeSilver Jackets would benefit all agencies.09/23/11: The team will need to fit within or work with the existing IHMT.Previous Action Items Who When DoneWork on a list of questions for a program guide tobring back to the group. Update: Chris is waitingfor time to complete thisShare intern developed product on hazard riskassessments with group (Lit Review)Discuss possibility of interagency agreement withFEMA for future needs to get funds to the Corpsquickly. Update: Julie will set up meetingCoordinate to add data collection library to PilotProject list if not funded through the JFOLink Jason and DLCD staff on levee data collectioninfo to ensure consistency and possible sharing ofinfoPut high water mark ideas into Pilot Projecttemplate and send to groupChrisChrisJulie andKaren/JenAfter we confirm we are inalignment with State GoalsMid‐March JulyMid‐May Mid‐JulyJulie/Steve L. Mid‐May DoneChris/SteveMid‐MayJulie 30 Apr DoneNew Action Items Who When DoneSet‐up the Oregon SJ Webpage Julie Mid‐JulySend introduction material to USGS and NWSfolksSend Silvies River HWM report to DOGAMI Julie May 25 DoneJulieProvide contacts for City of John Day work Dennis May 25 DoneInvite USGS and DLCD to City of John Day site visit Julie JuneSend Jan 2012 HWM documentation to USGS Julie May 31

5 Final Meeting Summary (04 Jun 2012)Expand Pilot Proposals (database and fieldmanual/training sections)Jed and Glen06 JunAdd agency resource needs All 06 JunCheck on Pilot Project funding restrictions Julie 06 JunParking Lot:Draft Agenda for Next Meeting:NWS IntroUSGS IntroPilot Project Status UpdateTeam Charter DiscussionLook Ahead:Mid‐July SJ Meeting in Portland

6 Final Meeting Summary (04 Jun 2012)Attachment 1. Silver Jackets (Flood Mitigation Subcommittee to State Interagency Hazard Mitigation Team) Attendance ListPresent Name OfficePhoneNumberEmail√ Ammann, Julie USACE, District Floodplain Manager 503‐808‐4863 julie.h.ammann@usace.army.mil√ Atkinson, Denise FEMA 425‐487‐4677 denise.atkinson@fema.dhs.govBredthauer, Steve USACE, Division SJ Coordinator 503‐808‐4053 stephen.r.bredthauer@usace.army.mil√ Bryant, Andy NWS Portland Weather Office 503‐326‐2340 andy.bryant@noaa.gov√ Hess, Glen USGS 503‐251‐3236 gwhess.usgs.gov√ Intermill, Joe NWRFC 503‐326‐7291 joe.intermill@noaa.gov√ Lucker, SteveState of Oregon, Department of Land Conservationand Development503‐373‐0050 stephen.lucker@state.or.us√ Lyles Smith, Rachel DOGAMI 971‐673‐0481 rachel.lyles@dogami.state.or.uson phone Madin, Ian DOGAMI ian.madin@dogami.state.or.usMcBain, Jason USACE, Levee Program 503‐808‐4834 jason.d.mcbain@usace.army.milMcDowell, Beth USACE, Planning Assistance to States Program 503‐808‐4695 mary.b.mcdowell@usace.army.mil√ Monroe, Jen FEMA 425‐487‐4753 Jennifer.Monroe@fema.dhs.gov√ Murray, JosephOMD, Office of Emergency Management, Mitigationand Recovery Section503‐378‐2911 joseph.murray@state.or.us√ Ratte, David FEMA 425‐487‐4657 david.ratte@fema.dhs.govon phone Roberts, Jed DOGAMI 971‐673‐1546 jed.roberts@dogami.state.or.us√ Shirley, ChrisState of Oregon, NFIP Coordinator, Department ofLand Conservation and Development503‐373‐0050 christine.shirley@state.or.us√ Sigrist, DennisOMD, Office of Emergency Management, Mitigation 503‐378‐2911and Recovery Sectionext 22247dennis.j.sigrist@state.or.us√ Sneed, John FEMA‐JFO john.sneed@fema.dhs.govThrush, Cindy USACE, District Flood Risk Manager 503‐808‐4889 cindy.thrush@usace.army.milWeber, Bryan FEMA, Floodplain Management & Insurance Branch Bryan.Weber@fema.dhs.gov√Wood‐McGuiness,KarenFEMA, Floodplain Management & Insurance Branch karen.wood‐mcguiness@fema.dhs.gov