October 31, 2012 council minutes - Town of Drayton Valley

Town of Drayton Valley Wednesday, October 31, 2012Regular Council Meeting9 am Council ChambersMeeting MinutesTHOSE PRESENT:Councillor BossertCouncillor McLeanCouncillor NadeauCouncillor PeeblesCouncillor ArcherManny Deol, Town ManagerNesen Naidoo, Assistant Town ManagerAnnette Driessen, Dir. of CommunityServicesManjeet Saran, Town EngineerChandra Dyck, Development & PlanningOfficerGraham Long, Communications OfficerKristina Vallee, Bio-Mile Project CoordinatorJason Thompson, CameraCourtney Whalen, Drayton Valley WesternReviewReinisa MacLeod, CIBW RadioMembers of the PublicABSENT:Mayor HamdonCouncillor ShularSheldon Fuson, Dir. of Protective ServicesRita Bijeau, Executive AssistantCALL TO ORDERCouncillor Archer called the meeting to order at 9:02 a.m.INVOCATIONPastor Randy Rye of the Life Church opened the meeting with a prayer.1.02.0Additions to the Agenda6.1A – RCMP Delegation8.2 – September 2012 RCMP Monthly ReportAdoption of AgendaRESOLUTION # 188/12Councillor McLean moved to adopt the agenda for the October 31, 2012, Regular Meeting ofCouncil as amended.CARRIED UNANIMOUSLY3.0Corrections or Amendments:3.1. October 10, 2012, Regular Meeting of Council MinutesThere were no corrections or amendments to the October 10, 2012, RegularMeeting of Council Minutes.3.2. October 10, 2012, Organizational Meeting of Council MinutesM:\Council\Minutes\Council\Draft Council Minutes\2012-10-31 Regular Meeting of Council Minutes final.doc

Regular Meeting of CouncilMinutes of October 31, 2012Page 2 of 11There were no corrections or amendments to the October 10, 2012,Organizational Meeting of Council Minutes.3.3.3.4.3.5.3.6.October 10, 2012, Public Hearing Minutes for Bylaw 2012-15-DThere were no corrections or amendments to the October 10, 2012, PublicHearing Minutes for Bylaw 2012-15-D.October 10, 2012, Public Hearing Minutes for Bylaw 2012-17-DThere were no corrections or amendments to the October 10, 2012, PublicHearing Minutes for Bylaw 2012-17-D.October 10, 2012, Public Hearing Minutes for Bylaw 2012-18-DThere were no corrections or amendments to the October 10, 2012, PublicHearing Minutes for Bylaw 2012-15-D.October 10, 2012, Public Hearing Minutes for Bylaw 2012-20-DThere were no corrections or amendments to the October 10, 2012, PublicHearing Minutes for Bylaw 2012-20-D.4.0Adoption of:4.1. October 10, 2012, Regular Meeting of Council MinutesRESOLUTION #189/12Councillor Bossert moved to adopt the minutes of the October 10, 2012, Regular Meeting ofCouncil as presented.CARRIED UNANIMOUSLY4.2.October 10, 2012, Organizational Meeting of Council MinutesRESOLUTION #190/12Councillor Nadeau moved to adopt the minutes of the October 10, 2012, OrganizationalMeeting of Council as presented.CARRIED UNANIMOUSLY4.3.October 10, 2012, Public Hearing Minutes for Bylaws 2012-15-D, 2012-17-D,2012-18-D, 2012-20-DRESOLUTION #191/12Councillor Peebles moved to adopt the minutes of the October 10, 2012, Public HearingMinutes for Bylaws 2012-15-D, 2012-17-D, 2012-18-D, 2012-20-D.CARRIED UNANIMOUSLY

Regular Meeting of CouncilMinutes of October 31, 2012Page 3 of 115.0Proclamations5.1. National Day of the ChildCouncillor Archer proclaimed November 20, 2012 as International Children’s Dayfor the Town of Drayton Valley.5.2.5.3.5.4.Restorative Justice WeekthCouncillor Archer proclaimed November 18 – 25 as Restorative Justice Week2012 for the Town of Drayton Valley.Senior’s Fall Prevention MonthCouncillor Archer proclaimed the month of November 2012 as Seniors’ FallsPrevention Month for the Town of Drayton Valley.Family Violence Prevention MonthCouncillor Archer proclaimed the month of November 2012 as Family ViolencePrevention Month for the Town of Drayton Valley.6.0Delegations6.1A RCMP September 2012 Monthly ReportS/Sgt. Brian Jones of the Drayton Valley RCMP reviewed the September 2012Policing Report.6.1.6.2.6.3.6.4.Recreation Volunteer Recognition Award from Energize Conference –Recognition to Mitzi KoenernickMs. Driessen provided background information on Mitzi Koebernick’s high level ofinvolvement in recreation within our community. Ms. Koebernick addressedCouncil about her experience receiving the Volunteer Recognition award at theARPA Energize conference. Council presented Ms. Koebernick with a Certificateof Appreciation.Brazeau Tourism 2012 Update – Brenda JabsBrenda Jabs provided an overview of Brazeau Tourism’s objectives and providedan update on the activities and events for Brazeau Tourism in the 2012 season.Ms. Jabs requested funding for the 2013 budget, and Councillor Archer advisedthat the funding request will be deferred to the Town’s budget discussions.Youth Advisory Council – Lola McGhieLola McGhie, FCSS Program Manager explained the We Day Conference thatshe attended with the Youth Advisory Council (YAC) in Calgary recently.Members of YAC updated Council on what they experienced and learned at theWe Day Conference. YAC provided an update on their plan for an upcomingRandom Acts of Kindness Day.Drive It Home Program Presentation – Jennifer Lundy & Tom ThomsonJennifer Lundy, Assistant Manager of the Omniplex, explained the activitiesinvolved in this year’s Drive It Home Program that was held in September. FireChief Thomson advised of the final activity of the event which was a live accident

Regular Meeting of CouncilMinutes of October 31, 2012Page 4 of 11re-enactment for the high school students to view. Next year’s event is scheduledfor September 24, 2013.Councillor Archer called a meeting recess at 10:01am.Councillor Archer called the meeting back to order at 10:25am.7.0 Decision Items7.1.Urban Housing – Length of Stay Policy No. CT-01-12Councillor Nadeau explained that as part of the Town of Drayton Valley UrbanHousing Program, terms are set for the tenants of the housing units. Recently,Management Committee reviewed the length of tenancy agreement. The housingprogram reflects the philosophy of assisting working residents within the Town ofDrayton Valley. The primary objective is to assist residents to be able to becomehome owners.RESOLUTION #192/12Annette Driessen provided further background information on the development ofthis policy.Councillor Nadeau moved that Council approve Policy CT-01-12, Urban Housing – Length ofStay.CARRIED UNANIMOUSLY7.2.Appointment of Members – Early Childhood Development Centre OperationalBoardCouncillor McLean advise that the Childcare Operational Board, establishedunder By-Law 2008/01/C calls for three members-at-large, two of which are toserve a two-year term. Trina Wakelin and Marilyn Buchan will be completing theirtwo-year term on October 31, 2012.Both Board members have expressed an interest in serving a second two-yearterm. The request is therefore being brought to Town Council to re-appoint TrinaWakelin and Marilyn Buchan as members-at-large to the Childcare OperationalBoard.RESOLUTION # 193/12Councillor McLean moved that Council approve the re-appointment of Trina Wakelin andMarilyn Buchan to the Childcare Operational Board for another two-year term endingNovember 1, 2014.CARRIED UNANIMOUSLY

Regular Meeting of CouncilMinutes of October 31, 2012Page 5 of 117.3.Development Permit DV12-137 (Fence Variance Request)Councillor Peebles We have received an application for height variance regardinga fence. The applicant has requested that the height of the fence be granted avariance from 3 feet to 6 feet around the entire property. The purpose of therequest is to help keep people and dogs from jumping the existing fence andentering the property without consent. The proposed fence would be constructedof chain link. The adjacent landowners have been contacted in writing to adviseof the proposed development. One response was received with no concern of theheight variance, but is attached for Council’s review.Councillor Nadeau asked if the other issues brought forward in this applicationhave been addressed by administration as they are quite serious concerns. Ms.Dyck advised that the Bylaw Enforcement Officer is aware of the concerns andshe has advised the applicant to communicate concerns with the Animal ControlOfficer.Councillor Bossert commented that speeding is also addressed as a seriousconcern and Mr. Deol explained how this issue is being addressed with the trafficenforcement underway by the County Peace Officers.RESOLUTION # 194/12Councillor Peebles moved that Council approve Development Permit DV12-137, with theconditions attached:1. A height variance for the fence is granted and shall be no greater than 6’ along anyproperty line.2. The maximum fence height does not apply to swimming pools, which are governed bythe Alberta Building Code.3. No barbed wire or electric fences are permitted.4. Fences shall be of material and design acceptable to the Development Authority.5. The fence shall be located precisely on the property line or within the subject property. Itis the responsibility of the developer to ascertain the location of all property lines.6. The Owner/Developer shall prevent excess soil or debris from being spilled on publicstreets, lanes and sidewalks, and shall not place soil or any other materials on adjacentproperties without permission in writing from adjacent property owners.CARRIED UNANIMOUSLYCouncillor McLean declared a conflict of interest for agenda items 7.4 and 7.5and left the meeting room at 10:32am.

Regular Meeting of CouncilMinutes of October 31, 2012Page 6 of 117.4.Subdivision Application DV/12/09 Meraw Phase IIICouncillor Bossert advised that this is an application to subdivide 41 residentiallots as part of the Meraw Acres subdivision. Eleven of these lots are zoned R1B(Standard Residential District) and will back onto the storm water managementpond. Thirty of the lots are zoned R2 (General Residential District) and are locatedin a cul-de-sac. This phase of the subdivision also includes two Municipal Reservelots and three Public Utility lots including the pipeline right-of-way and a stormwater management pond.An amendment to Meraw Area Structure Plan Bylaw 2006/22/D was passed onthJune 6 , 2012 approving the proposed lot layout of the subdivision (Bylaw2012/14/D). All the proposed lots comply with the lot size requirements except lots17 and 19 which do not meet the road frontage requirement of 7.5 metres. Acondition has been added to ensure that all lot sizes comply with the Land UseBylaw designation.RESOLUTION # 195/12Councillor Bossert moved that Council approve Subdivision Application DV/12/09 with theattached conditions:1. The developer is to engage an Alberta Land Surveyor to prepare a plan of subdivisionfor registration at Land Titles Office subject to the attached subdivision drawing datedAugust 16, 2012.a. On this plan dedicate the roads, and public utility lots as shown on thesubdivision drawing.b. Please instruct your surveyor to use the Town’s block numbering system.c. All lots must be in compliance with the Land Use Bylaw’s lot size specificationsfor the appropriate zoning designation.2. Enter into and fully comply with a Development Agreement to be entered into with theTown of Drayton Valley under section 655 of the Municipal Government Act. Thisagreement includes but is not limited to:a. Construct all necessary roads, drainage ways, storm water management pond,water and sewer lines, and other utilities to serve the proposed lots. TheDevelopment Agreement will specify the standards of these improvements.b. Construct 43 Avenue from the pipeline right-of-way to the access to the internalroad and construct all internal roads. The Development Agreement will specifythe standards of these improvements.3. The Developer is to pay any off-site levies required by the Town of Drayton Valley’sbylaw.

Regular Meeting of CouncilMinutes of October 31, 2012Page 7 of 114. Please note that the Town will not allow buildings to exceed two storeys within 40 metresof 43 Avenue. This restriction will be imposed through the development permit issuedprior to the construction of those buildings.5. The ATCO Pipeline right-of-way is not to be absorbed into residential subdivision lots butit is to be on a separate public utility lot (PUL). Contact ATCO Pipelines’ LandAdministration Department at 780-420-3464 to discuss this and the necessary crossingagreements.6. The developer is to make arrangements with ATCO Gas for easements and lines toserve the lots. Contact Jayla Kneller at 780-420-7293 for more information.7. Contact other utilities (Fortis etc.) to determine whether any new utility services and/oreasements are required, and provide written confirmation from the utilities that anynecessary arrangements have been made.8. Pay any outstanding taxes owing on the property to the Town.9. Pay an endorsement fee of $200 per lot (41 lots = a total of $8200) to West CentralPlanning Agency when the plan is submitted for endorsement.Reserves are owing and are to be dedicated as shown on the subdivision drawing, anyremaining reserves will be deferred by caveat into the remnant parcel.CARRIED UNANIMOUSLY7.5.Subdivision Application DV/12/11 Valley Concrete (2003) Inc.Councillor Nadeau advised that this is an application to create 5 lots. The parcelbeing subdivided is zoned C2 – General Commercial District. This district providesland for retail and service businesses which generate large volumes of vehicletraffic, or which benefit from exposure to traffic, or which need larger lots than areavailable in the C1 district. Industrial uses which are compatible with retail andservice activities are also allowed at the discretion of the Municipal PlanningCommission.This subdivision application follows the Southview Area Structure Plan which wasadopted in 2003. Under the development concept in the Area Structure Plan theparcel is designated as an industrial site. No reserves are owing on this parcel asthey were dedicated previously and deferred into adjacent parcels.There is currently an existing workshop on proposed lot 7. The rest of theproposed lots are vacant with suitable buildings sites. All of the proposed lotscomply with the C2 zoning designation.34 Avenue is undeveloped east of proposed lot 7. Brougham Drive, Derby Roadand the internal access road within the subdivision are all currently undevelopedas well. The construction of these roads will be arranged through the developmentagreement.

Regular Meeting of CouncilMinutes of October 31, 2012Page 8 of 11RESOLUTION # 196/12Councillor Nadeau moved that Council approve Subdivision Application DV/12/11 with theattached conditions:1. The developer is to engage an Alberta Land Surveyor to prepare a plan of subdivisionfor registration at Land Titles Office subject to the attached subdivision drawing with arevised date of October 23, 2012.a. On this plan dedicate the roads as shown on the subdivision drawing.b. Please instruct your surveyor to use the Town’s block numbering system.2. Enter into and fully comply with a Development Agreement to be entered into with theTown of Drayton Valley under section 655 of the Municipal Government Act. Thisagreement includes but is not limited to:a. Construct all necessary roads, drainage ways, storm water managementpond, water and sewer lines, and other utilities to serve the proposed lots. TheDevelopment Agreement will specify the standards of these improvements.b. The Developer shall be responsible for 50% of the cost of constructing34 th Avenue and Brougham Drive, including paving, curb, gutter and stormdrainage, for the lengths of those roadways which abut the property.3. The Developer is to pay any off-site levies required by the Town of Drayton Valley’sbylaw.4. Contact utility providers to determine whether any new utility services and/or easementsare required, and provide written confirmation from the utilities that any necessaryarrangements have been made.a. For ATCO Gas contact Jayla Kneller at 780-420-7293 to discuss anyalterations to existing pipelines and/or appurtenances that may be required. Forcommercial gas servicing contact Commercial Contracts at 780-420-5533 toconfirm project requirements.5. Pay any outstanding taxes owing on the property to the Town.6. Pay an endorsement fee of $200 per lot (5 lots = a total of $1000) to West CentralPlanning Agency when the plan is submitted for endorsement.a. When the application fee was paid you overpaid by $200, this $200 willbe transferred to the endorsement fee. The endorsement fee now owing is $800.

Regular Meeting of CouncilMinutes of October 31, 2012Page 9 of 117. No reserves are due as they have been dedicated and deferred under previoussubdivision applications within the quarter section.CARRIED UNANIMOUSLYCouncillor McLean returned to the meeting room at 10:40am.RESOLUTION # 197/12Councillor Bossert moved to move the meeting to in-camera session.CARRIED UNANIMOUSLYThe meeting was moved in-camera at 10:42am.7.6.IN CAMERAThe meeting was came out of in-camera at 11:00am.8.0 Information Items8.1. Early Childhood Development Centre Operational Board MinutesJuly 9, 2012 and September 24, 20128.2. RCMP September 2012 Policing Report for the Town of Drayton ValleyRESOLUTION #198/12Councillor Nadeau moved that Council accept the above items as information.CARRIED UNANIMOUSLY9.0Department Reports9.1. Development & PlanningChandra Dyck reported that advertising will be going out soon for the public toprovide input on the draft Municipal Development Plan.9.2.9.3.Engineering & TransportationManjeet Saran had no report at this time.Community Services, FCSS & SustainabilityAnnette Driessen reported that the pilot project for the Specialized TransportationService is starting November 1. The FCSS Halloween Haunted House was a verysuccessful event again this year. The Eleanor Pickup Centre Performing Artsrenovations will be commencing soon. Ms. Driessen attended with Mr. Deol andDeputy Chief Lasek the O’Chiese Nation Open House and she believes that thereare several joint partnership opportunities. Deputy Chief Lasek advised that thereare training opportunities with the Fire Department Training Centre project andalso learned of other opportunities that could be possible with the O’Chiese.

Regular Meeting of CouncilMinutes of October 31, 2012Page 10 of 11Councillor McLean noted a point of order that the motion to move out of in-camera hasto be made once the meeting is public again, therefore Councillor McLean made thefollowing motion:RESOLUTION # 199/12Councillor McLean moved for the meeting to be moved out of in-camera.CARRIED UNANIMOUSLY9.4.9.5.9.6.Protective ServicesNesen Naidoo reported that the County Policing agreement is underway with theCounty providing enforcement within the Town. Advertising will be done in thenear future for the Community Bylaw Enforcement Officer as Gord Chammen isretiring at the end of the year.Information Services & Economic DevelopmentNesen Naidoo introduced Michelle Nickel, Personnel and Safety Coordinator whohas recently started working with the Town.AdministrationManny Deol reported how successful the recent meetings have been with theO’Chiese Nation. Mr. Deol advised that after a long delay the Assistant Engineerand Engineering Technician have been hired. Mr. Deol introduced David Yee,Assistant Engineer who has started working with the Town this week.10.0 Council Reports10.1.10.2.10.3.Councillor Bossert• Councillor Bossert thanked Councillors McLean and Archer for assisting herwith chairing the meeting today.• Attended Annual Physician Retention & Recruitment Conference inEdmonton.• Councillor Bossert noted that the Specialized Transportation Servicerecommends that those who need this service should provide feedback onhow these pilot project meets their needs.• Sunrise Village Grand Opening is this Friday.• Attended Regular Meeting of Council and Management Meetings in October.Councillor McLean• Councillor McLean had nothing further to report.• Attended the ARPA Conference in JasperCouncillor Peebles• Attended Joint Council Meeting on October 22.

Regular Meeting of CouncilMinutes of October 31, 2012Page 11 of 11• Youth Advisory Council is building a strong momentum in the communityand have a lot of activities planned through the upcoming year.10.4.10.5.10.6.10.7.Councillor ArcherCouncillor Archer attended the following meetings/events in October:• Library Board Meeting• Curling Club Committee• ARPA Conference in Jasper• Joint Council Meeting with County• Bio-Mile Meeting• Fire Department Open HouseCouncillor Nadeau• Attended several Communities in Bloom events• Attended EPAC committee meetings• Attended Communities in Bloom Provincial Awards and presented theProvincial Award Plaque that the Town of Drayton Valley received.Councillor Shular• Councillor Shular was absent from the meeting.Mayor Hamdon• Mayor Hamdon was absent from the meeting.11.0AdjournmentRESOLUTION # 200/12Councillor Peebles moved that Council adjourn the October 31, 2012, Regular Meetingof Council at 11:30 am.CARRIED UNANIMOUSLY________________________________MAYOR_________________________________CHIEF ADMINISTRATIVE OFFICER