April 24, 2013 council minutes draft - Town of Drayton Valley

Town of Drayton Valley Wednesday, April 24, 2013 

Regular Council Meeting 

9 am Council Chambers 

Meeting Minutes 

THOSE PRESENT: 

Mayor Hamdon 

Deputy Mayor McLean 

Councillor Archer 

Councillor Shular 

Councillor Bossert 

Councillor Nadeau 

Councillor Peebles 

Manny Deol, Town Manager 

Annette Driessen, Director of Community 

Services 

Nesen Naidoo, Assistant Town Manager 

David Yee, Assistant Engineer 

Chandra Dyck, Development & Planning 

Officer 

Tom Thomson, Fire Chief 

Rita Bijeau, Executive Assistant 

Jason Thompson, Audio Visual 

Courtney Whalen, Drayton Valley Western 

Review 

Reinisa MacLeod, CIBW Radio 

Members of the Public 

ABSENT: 

CALL TO ORDER 

Mayor Hamdon called the meeting to order at 9:13 a.m. 

INVOCATION 

Pastor Mark Eshleman of the Ignited Church opened the meeting with a prayer. 

1.0 

2.0 

Additions to the Agenda 

Item 5.2 “Hate Crime Awareness Day” 

Item 8.6 “Residential False Alarms” 

Item 8.7 “Joint Economic Development Plan” 

Item 8.8 “Clean Energy & Technology Centre Agreements” 

Adoption of Agenda 

RESOLUTION # 095/13 

Councillor Bossert moved to adopt the agenda for the April 24, 2013, Regular Meeting of Council 

as amended. 

CARRIED UNANIMOUSLY 

3.0 

Corrections or Amendments: 

3.1. April 3, 2013, Regular Meeting of Council Minutes 

There were no amendments made to the minutes for the April 3, 2013, Regular 

Meeting of Council. 

M:\Council\Minutes\Council\Draft Council Minutes\2013-04-24 Regular Meeting of Council Minutes.doc

Regular Meeting of Council 

Minutes of April 24, 2013 

Page 2 of 8 

4.0 Adoption of: 

4.1. April 3, 2013, Regular Meeting of Council Minutes 

RESOLUTION #096/13 

Councillor Shular moved to adopt the minutes of the April 24, 2013, Regular Meeting of Council as 

presented. 


5.0 

Proclamations 

5.1. Speech and Hearing Month 

Mayor Hamdon proclaimed May as Speech and Hearing Month. 

5.2. 

Hate Crime Awareness Day 

Mayor Hamdon proclaimed April 24, 2013, as Hate Crime Awareness Day. 

6.0 

7.0 

Public Hearings 

6.1. Bylaw 2013/02/D –Rezoning 4904-44 Street 

A separate set of minutes were recorded for this item. 

Delegation 

Mayor Hamdon presented Nesen Naidoo with the Queen’s Diamond Jubilee Award. 

7.1. 

7.2. 

7.3. 

S/Sgt. Brian Jones – RCMP March Report 

S/Sgt. Jones provided Council the March Policing Report and a brief review of the 

2012/2013 Annual Performance Plan. S/Sgt. Jones also provided a further 

explanation of the reasons clearance rates may vary. Mayor Hamdon asked S/Sgt. 

Jones if there has been an increased traffic concern around the new Skatepark. 

S/Sgt. Jones explained that the detachment is keeping an eye on the area however 

there is no indication of the site being a source of concern. Mayor Hamdon thanked 

S/Sgt. Jones for the report. 

Homelessness Partnering Strategy 

Lola Strand provided Council a review of the Homelessness Partnering Strategy, 

adding that through grant funding the community is in a position to accurately gauge 

the homeless situation in Drayton Valley. Mayor Hamdon thanked Mrs. Strand for the 

information. 

2012 Auditors Report – Phil Dirks 

Phil Dirks provided Council a report on the 2012 Audit for the Town of Drayton Valley. 

Mayor Hamdon thanked Mr. Dirks and the Treasury Department for their work. 


Councillor McLean moved to approve the audited financial statements for 2012 as presented. 

CARRIED UNANIMOUSLY




8.0 

Decision Items 

8.1. Appointment of Deputy Mayor 

Councillor McLean explained that the position of Deputy Mayor for the Town of 

Drayton Valley is done on a rotating basis for a term of six months, with the current 

term running from November 1, 2012, to April 30, 2013. Mayor Hamdon thanked 

Councillor McLean for being Deputy Mayor for the past six months. 


Councillor McLean moved that Council approve the appointment of Councillor Corey Peebles as 

Deputy Mayor for the Town of Drayton Valley for the period May 1, 2013, to October 31, 2013. 


8.2. 

2013 Operating & Capital Budget 

Clayton Seely provided a summary of the budget and highlighting differences from the 

interim budget passed in December of 2012. 


Councillor Bossert moved that Council approves the 2013 Operating and Capital Budget as 

presented for the Town of Drayton Valley with: 


Operating Revenues 13,941,018 

Taxes (net of school & senior requisition) 9,194,497 

Total Revenues 23,135,515 

Operating Expenditures 20,720,103 

Debt Repayment 1,043,717 

Transfers to Reserves 

1,371,695 

Total Expenditures 23,135,515 

Capital Expenditures and Financing 24,477,912 

8.3. 

2013 Mill Rate & Budget 

Councillor Nadeau stated that the Mill Rate Bylaw 2013/07/F is being presented for 

First, Second and Third Reading at today’s Council meeting. The adoption of this mill 

rate supports the tax levy requirements of the 2013 operating and capital budgets 

approved by Council previously. 


Councillor Nadeau moved that Council give First Reading to Millrate Bylaw 2013/07/F. 

CARRIED UNANIMOUSLY





Councillor Nadeau moved that Council give Second Reading to Millrate Bylaw 2013/07/F. 



Councillor Nadeau moved that Council consider giving Third and Final Reading to Millrate Bylaw 

2013/07/F. 



Councillor Nadeau moved that Council give Third and Final Reading to Millrate Bylaw 2013/07/F. 


8.4. 

Rezoning Bylaw 2013/02/D, 4904 – 44 Street 

Councillor Peebles explained that the Town has received an application to rezone the 

lands municipally described as 4904 - 44 Street from the existing IPU – Institutional 

and Public Use District to R3 – Medium Density Residential District. Such rezoning 

would allow the site of the former Ukrainian Catholic Church (recently demolished) to 

be developed into medium density residential. 


Councillor Peebles moved that Council give Second Reading to the proposed Bylaw No. 2013/02/D. 



Councillor Peebles moved that Council give Third and Final Reading to the proposed Bylaw No. 

2013/02/D. 


Mayor Hamdon called a break at 10:10 am. 

Mayor Hamdon reconvened the meeting at 10:33 am. 

8.5. Valley Fleet and Automotive Services (Business License Application 3015), 4916 – 56 

Street 

Councillor Nadeau declared a pecuniary interest and exited the meeting at 10:33 am. 

Councillor Archer explained that Administration has received an application for a 

Business License for Valley Fleet and Automotive Services, an automotive repair 

shop to be located at 4916 – 56 Street. The landowner’s agent has authorized this 

business operation. Councillor McLean inquired regarding the parking for the site;





Chandra Dyck assured Council that the site is able to accommodate the 

requirements. 

Councillor Archer moved that Council approves Business License 3015, with the standard 

conditions. 


Councillor Nadeau returned to the meeting at 10:37 am. 

8.6. 

Residential False Alarms 

Councillor Shular explained that Administration has been reviewing the data regarding 

false alarms over the past three years. Mr. Thomson explained that overall the fire 

false alarms are decreasing and due to the business sector decreasing on the other 

hand the residential component is increasing. A lot of the false alarms received are 

repeat residents. Prior to implementation of the fee an extensive educational 

component will be completed. Mr. Thomson also advised that the County is in the 

process of establishing fees for commercial and residential false alarms based on the 

structure already set up for the Town. 


Council discussed the request and asked what the actual cost for a false alarm in 

Town different than the cost to respond to one in the County Mr. Thomson explained 

that the cost for the call is approximately $400, the fee for repeat businesses is $250, 

the goal is to be a deterrent than for true cost recovery. He added that the main 

component of the cost is the personnel and therefore there is very little variance of 

cost between false alarm calls to the Town or County. 

Councillor Shular moved that Council approve a residential false alarm fee be added to the fee 

schedule on the same basis of the existing commercial fees. 


8.7. 

Joint Economic Development Plan 

Councillor McLean advised that Joint Administration has worked over the past several 

months to prepare the Joint Community Economic Development Plan that highlights 

these opportunities. The Plan also recognizes that each municipality will have its own 

strategic priorities in addition to this Joint Plan and does not intend to place limitations 

on those ventures. 


Joint Councils have had the opportunity to review the document and, following 

recommended revisions to the document, have directed to bring the revised document 

to the next regular meeting of the respective Council for approval. 

Councillor McLean moved that Town Council adopt the Joint Community Economic Development 

Plan as presented.




Councillor Archer moved to defer the decision on the above item to the May 15, 2013, Regular 

Meeting of Council in order to allow Administration to confirm the revisions made at the April 22, 

2013, Joint Council Meeting. 


8.8. 

Clean Energy and Technology Centre - Agreements 

Councillor Archer explained that Council has undergone the process of selecting an 

Architecture and Construction Management Team for the design and building of the 

Clean Energy and Technology Centre. Synergy Projects Ltd., A & E Architectural and 

Engineering Group Inc, and Syverson Monteyne Architecture Inc have been identified 

as the team. A & E will be collaborating with Syverson for the design of the building 

and as such Syverson’s fees will be included in the agreement with A & E. Manny 

Deol added that the final agreements with legal counsel comments will come to 

Council for approval; the request right now is to have Council’s decision on the fees. 


Councillor Archer moved that Council approve the agreement with A & E Architectural and 

Engineering Group Inc at an architectural fee of 8.75% plus incidentals. 



Councillor Archer moved that Council approve the agreement with Synergy Project Ltd. at an 

construction management fee of 3% plus incidentals. 


9.0 Information Items 

9.1 March 2013 Policing Report 

9.2 RCMP 2013 APP Report 

9.3 FCSS Board – December Minutes 


Councillor Archer moved that Council accept the above items as information. 


10.0 

Department Reports 

10.1 Development & Planning 

Chandra Dyck had no report at this time. 

10.2 

Engineering & Transportation 

David Yee provided Council an update on the activities of Public Works.




10.3 

10.4 

10.5 

Community Services, FCSS & Sustainability 

Annette Driessen reported to Council on the following: 

• Looking forward to working with Alberta Rural Development Network on the 

homelessness project 

• Eleanor Pickup Arts Centre renovations – meeting with Architect to review 

Phase I costs 

• Draft of Community Investment Plan is anticipated for the end of this month 

Information Services & Economic Development & Protective Services 

Nesen Naidoo had no report at this time. 

Administration 

Manny Deol provided Council a report on engineering, planning for the Bio-Mile, and 

that the services of a landman will be acquired to help evaluate lands when needed. 

11.0 

Council Reports 

11.1 Councillor Shular 

• AUMA Sustainability Committee Meeting 

• April 10-12 – Seniors Convention 

• April 16 th – Joint meeting with Wild Rose School Board of Trustees 

• April 17 th – Housing Committee Meeting 

• April 22 nd – Joint Council Meeting 

• April 23 rd – Volunteer Appreciation Night 

11.2 

11.3 

11.4 

11.5 

Councillor Bossert 

• Congratulations to Nesen for receiving the Diamond Jubilee Award 

• April 9 th – Coffee with Council at A&W 

• April 19 th – Community Adult Education Council Meeting 

• April 22 nd – Physician Recruitment and Retention Committee, new chair is 

Fayrell Wheeler 

• Physician Appreciation Day at the end of March 

• April 26 th – Children’s Wish Gala 

• April 29 th – Multicultural Fair at Aurora School 

Councillor McLean 

• Congratulations to Nesen for receiving the Diamond Jubilee Award and 

congratulations to those attending the Volunteer Appreciation Night 

Councillor Peebles 

• April 4 th – Promoting Youth Potential 

• April 4 th – Community Foundation Meeting 

• DV100 is being planned for this year 

• Congratulations to Nesen for receiving the Diamond Jubilee Award 

Councillor Archer 

• April 15 th – Eagle Point Blue Rapids Meeting 

• April 17 th – Library Board Meeting 

• April 20 th – Sheldon’s Retirement Function 

• April 23 rd – Volunteer Appreciation Night




11.6 

11.7 

Councillor Nadeau 

• April 9 th – Coffee with Council; would like to see more of them occurring 

• Communities in Bloom Meeting 

Mayor Hamdon 

• April 3 rd – CCEMC Presentation for WastAway 

• April 4 th – Met with Minister McQueen 

• April 5 th – Ralph Klein Memorial 

• April 9 th – Coffee with Council 

• April 10 th – Clean Energy Technology Centre Meetings 

• Meeting with Norquest and Pembina Education Society 

• April 19 th – Meeting with Jay Ramatar 

• April 20 th – Retirement for Sheldon 

• April 23 rd – Joint Meeting with Executive of DV Thunder 

12.0 

Adjournment 

RESOLUTION # 112/13 

Councillor Peebles moved that Council adjourn the April 24, 2013, Regular Meeting of 

Council at 12:25 pm. 


________________________________ 

MAYOR 

_________________________________ 

CHIEF ADMINISTRATIVE OFFICER

April 24, 2013 council minutes draft - Town of Drayton Valley

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