NHAIS Finance Development News - NHS Connecting for Health

Issue 40 – April 2011BP]BACS Payment Qualifier[*UPLOAD/11.11.2010 ]The BP *UPLOAD/Date screen allows automated creation of BACS Stand alonepayments for a selected date as specified in the qualifier. The upload caneither create standard BACS stand alone records or alternatively populatethe enhanced BP screen, including Paycode. Request of UNIX uploadto BP requires the following data fields are completed.Include Paycodes in Payment Upload (Y/N). . . . . . . . . . . . . . . . . . .[Y]Input the UNIX Upload Pathname . . . [/ftp/ ]Upload request requires input of a valid UNIX Pathname (above). The *UPLOADdefaults to using the UNIX path specified in the previous request. The defaultpath can also be maintained via the SP screen (Qualifier ‘S’). This woulddefault to the same path as is already being used for the BP Download.Upload File records require valid Bank References (known to BA), valid moneyAmounts payable and (for Paycode Input) valid recognised Paycodes. Entering‘Y’ against the ‘Request Upload’ prompt below will invoke creation of ^BP (&for paycode BP, ^BP1) records. Rejected records are written to a suspensefile and may be viewed on the BP *UPLOAD/DD.MM.CCYY/SUSPENSE screenRequest Upload (Y). . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Y]Figure 15: New BP *UPLOAD/DD.MM.CCYY Screen for Requesting a UNIX Upload Into BPA new *UPLOAD function is being developed to be added to the BP screen to import data fromUNIX into BP. This new UPLOAD will be instigated from a new BP Request Screen as shownabove.Request of a standard BP upload (No Paycode) will expect a comma separated variable UNIXfile with UNIX header record (record row 1) holding Text Comment and Pay Date, followed byrecords (in rows 2 onwards) containing valid BA Bank References and amounts payable.Request of a BP Upload including Paycode will expect a UNIX CSV file with header (row 1)holding Text Comment, Pay Date and default paycode and subsequent records (rows 2onwards) holding BA Bank Reference, Paycode and Amount payable.If the upload finds that a record already exists on BP for the Paycode and Date, a second entrywill be created but a record querying the duplicate will be written to the suspense file forsubsequent view and possible manual amendment on BP prior to payment. A proposed screenformat of the Suspense File display option on BP *UPLOAD/SUSPENSE is shown below.BP]BACS Payment Qualifier[*UPLOAD/SUSPENSE ]Page->The following screens list records which have been REJECTED or QUERIED by the*UPLOAD for the selected date. Rejected records are excluded from the BPPayment for the date. QUERIED records are included on BP but are also shown inthis display to inform possible manual amendment of BP prior to payment.REJECTED BP *UPLOAD recordsRec Record Contents Reject Message1 ~”bacs payment,# Invalid Format2 A100,1452.22,SEN Header Invalid3 0030,7854.00,GSUMG Bank Ref UnknownQUERIED BP *UPLOAD records4 A104,7409.00 Bank Reference Duplicate?Delete Suspense File (Y). . . . . . . . . . . . . . . . . . . . . . . . . . .[Y]Figure 16: New BP *UPLOAD/DD.MM.CCYY Screen for Requesting a UNIX Upload into BP16 © Crown Copyright