2011 Annual Report - West Virginia State Auditor's Office

More documents

Recommendations

Info

Information Systems and Technology DivisionGlen B. Gainer III, West Virginia State AuditorThe Information Systems & Technology Division (IS&T) supports the business processes and functionsof the West Virginia State Auditor’s Office. IS&T provides the technical infrastructure to support theState Auditor’s mission of improving the efficiency and business practices of state government. IS&Tstrives to not only provide the information needed to run the different operating divisions of the StateAuditor’s Office (e.g., Accounting (FIMS), Payroll (EPICS), Land, Purchasing Card, Securities, etc.), but toalso continually enhance and provide the secure exchange of information between the State Auditor'sOffice and many other entities, including: state agencies, county and local governments, commercialentities, and the public.The areas of responsibility include Data Center Operations, Application Development (EPICS and FIMSSupport, and the development of web applications), as well as Client Services (Desktop, Network, andHelp Desk support).Data Center SectionThe data center consists of four employeeswho operate in two shifts. Data Centerresponsibilities include:Operation of Unisys Enterprise Server andexecution of EPICS Payroll and FIMSAccounting System applicationsSynchronization and transfer of accountingfiles with the West Virginia Office ofTechnologyPrinting of all state warrants including:payroll, direct deposit notices, vendor, Healthand Human Resources, Workers'Compensation, income tax refunds, andW-2 formsMaintain logs of all back-ups which includemainframe files, databases (Oracle, DMSII,and SQL), and server files. There are twocopies of back-up tapes moved off-site nightlyto ensure a copy of the files are available inthe event of a disaster. Additionally, all backupsare replicated to the disaster recoverysite in the State Auditor’s Office ClarksburglocationMaintain logs for all warrant and controlnumbers, either destroyed or disbursed, anddocument all procedures used daily in ourdata center for the disaster recovery projectOverall, 1.63 million warrants (checks) wereprinted in FY 2011. Both Vendor and PayrollACH (Direct Deposit) numbers increased asmore employees and vendors are receivingelectronic paymentsYEARACH INCREASE FROM 2010 TO 2011VENDACHPAYRLACHTOTALACH2010 346,045 696,072 1,042,1172011 366,372 702,073 1,068,445INCREASE 20,327 6,001 26,3282011 ANNUAL REPORT WVSAO.GOVPage 16
Information Systems and Technology DivisionGlen B. Gainer III, West Virginia State AuditorA MICR check printer was installed at the Officeof Technology’s disaster recovery facility inFlatwoods, WV. This printer is the same typeand function as those currently in production inthe Charleston data center. This will provideseamless integration into our Disaster Recovery(D/R) environment and eliminate retraining ofoperators and any additional work by ourdevelopers. This printer will provide the meansto print checks such as Payroll, Vendor, Welfareand the like in an emergency or D/R situation.In the fall of 2011, the Data Center upgraded itsmainframe operating systems to the latestsupported release levels. These latest releaselevels allow the Auditor’s office to takeadvantage of newer, more secure FTP (FileTransfer Protocol) technologies as we continueto focus on data protection and security.to replace an aging, more costly mainframe. Thisnew system will provide a significant savings inboth maintenance and power consumption.EMC’s VNX Series disk was purchased andis being installed at both the CharlestonData Center and the Clarksburg D/R site.Similar to the new server in Clarksburg, thenewer “green” technology will havesignificant power savings over its lifetime.This fast, efficient, high-capacity disk willallow the Auditor’s office to reduce itscarbon footprint, as we will eliminate twoolder disk cabinets onto the VNX platform.A significant savings will be achieved as thenewer technology has extended warrantyperiods and reduced maintenance costs.A Unisys Libra 4180 enterprise server wasinstalled at our Clarksburg disaster recovery siteApplication Development SectionThis Section consists of seven developers. Responsibilities include the ongoing support andmaintenance of the EPICS payroll and FIMS accounting systems which process payments for allemployees and vendors of the State of West Virginia.The State Auditor’s website is created and maintained by the applications development team. It isthe portal which allows the citizens of West Virginia to access the Auditor’s Office and to have atransparent view of governmental spending. It is also a means by which Auditor’s Officeemployees conduct day-to-day business on various applications built and supported here.Through the utilization of various forms of media, this Section is additionally responsible for thecreation and maintenance of all graphics used on the public-facing website and multiplepublications, brochures, and educational materials used by the State Auditor’s Office.In cooperation with the Governor’s Office, the Auditor’s Office took on the initiative to developand support a Transparency website for the State. The Application Development Section (ADS) ofthe Auditor’s Office provided the resources to develop this new web site,www.transparencywv.org. This site is for the public, policy makers, journalists, and researchersinterested in searching, downloading, sorting, and charting state expenditures. From global2011 ANNUAL REPORT WVSAO.GOVPage 17
Page 1 and 2: AnnualReport2011WEST VIRGINIA STATE
Page 3 and 4: West Virginia State Auditor's Offic
Page 5 and 6: Financial Services DivisionGlen B.
Page 9: Financial Services DivisionGlen B.
Page 22 and 23: Information Systems and Technology
Page 24 and 25: Purchasing Card DivisionGlen B. Gai
Page 32 and 33: Chief Inspector DivisionGlen B. Gai
Page 38 and 39: 10,901030,49313,22468,354133,74052,
Page 50 and 51: County Collections DivisionGlen B.
Page 58 and 59: Securities DivisionGlen B. Gainer I
Page 60 and 61: Securities DivisionGlen B. Gainer I
Page 62 and 63: Communications DivisionGlen B. Gain
Page 64 and 65: Communications DivisionDuring FY 20
Page 66 and 67: Training ServicesGlen B. Gainer III
Page 68 and 69: Training ServicesGlen B. Gainer III
Page 70 and 71:
GROSS PAY BY DEPARTMENT12/31/2011 1
Page 72 and 73:
12/31/2011 12/31/201001/01/2011 -12
Page 74 and 75:
12/31/2011 12/31/201001/01/2011 -12
Page 76 and 77:
12/31/2011 12/31/201001/01/2011 -12
Page 78 and 79:
12/31/2011 12/31/201001/01/2011 -12
Page 80 and 81:
12/31/2011 12/31/201001/01/2011 -12
Page 82 and 83:
12/31/2011 12/31/201001/01/2011 -12
Page 84 and 85:
12/31/2011 12/31/201001/01/2011 -12
Page 86 and 87:
12/31/2011 12/31/201001/01/2011 -12
Page 88 and 89:
12/31/2011 12/31/201001/01/2011 -12
Page 90 and 91:
12/31/2011 12/31/201001/01/2011 -12
Page 92 and 93:
SALARIES GREATER THAN 80,000 (EXCLU
Page 94 and 95:
AGENCY SALARY NAME TITLEDEPT OF HEA
Page 96 and 97:
AGENCY SALARY NAME TITLE$110,184.00
Page 98 and 99:
AGENCY SALARY NAME TITLEEDUCATIONAL
Page 100 and 101:
AGENCY SALARY NAME TITLEINSURANCE C
Page 102 and 103:
AGENCY SALARY NAME TITLESEC OF HEAL
Page 104 and 105:
HIGHEREDUCATIONSALARIESGREATER THAN
Page 106 and 107:
AGENCY SALARY NAME TITLEEASTERN WV
Page 108 and 109:
Page 110 and 111:
Page 112 and 113:
Page 114 and 115:
AGENCY SALARY NAME TITLEMOUNTWEST C
Page 116 and 117:
Page 118 and 119:
Page 120 and 121:
Page 122 and 123:
Page 124 and 125:
Page 126 and 127:
Page 128 and 129:
Page 130 and 131:
Page 132 and 133:
Page 134 and 135:
Page 136 and 137:
Page 138 and 139:
Page 140 and 141:
Page 142 and 143:
Page 144 and 145:
AGENCY SALARY NAME TITLEWV HIGHER E
show all

2011 Annual Report - West Virginia State Auditor's Office

Create successful ePaper yourself

Delete template?

Save as template?