BPU_Agenda_07-18-12 - Los Alamos County

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DRAFT BOARD OF PUBLIC UTILITIES MEETING ‐ MINUTES June 20th, 2012 DPU Conference Room ‐ 170 Central Park Square Los Alamos, NM • Mr. Powell moved and Mr. Ortega seconded that the Board of Public Utilities approve a Budget Adjustment for Fiscal Year 2012 in the amount of $263,000 for the Electric Distribution Fund, $82,000 for the Gas Distribution Fund, $420,000 for the Water Distribution Fund, $528,638 for the Water Production Fund and $52,000 for the Waste Water Fund, and forward to Council for approval. I further move that the Board of Public Utilities approve a Budget Reduction for Fiscal Year 2013 in the amount of $263,000 for the Electric Distribution Fund, $82,000 for the Gas Distribution Fund, $420,000 for the Water Distribution Fund and $52,000 for the Waste Water Fund, and forward to Council for approval. Motion passed unanimously. E. Award of RFP 2012‐1835 for Tree Trimming and Removal Services – Rafael De La Torre Mr. De La Torre explained that a bid for tree trimming and removal services to clear trees from within the right‐of‐way (ROW) of power lines opened May 29 th . Only one response was received. Mr. De La Torre requested that staff from Purchasing make contact with prospective respondents. The contract was rebid and opened again on June 18 th . Again, only one response was received. Mr. De La Torre explained that the contract is for approximately 16‐18 weeks of work and the cost and time line aligns with the assessment that was performed in‐house by DPU staff. The work includes trimming in the Los Alamos, White Rock and Ski Hill areas. Mr. Ortega asked if the contractor will stay in Los Alamos for the entire duration of the project. Mr. De La Torre responded that the workers will most likely come in to work here and leave on a daily basis. Mr. De La Torre further explained that the quote is firm regardless of the time it takes to clear all of the areas in the specifications. Utilities Department staff will coordinate daily activities with the contractor to ensure completion and accuracy. Mr. De La Torre stated that the bid does include the disposal of the trees and that the contractor will take them to the Los Alamos landfill. Mr. Powell asked if there is a mechanism to identify and pay for the removal of potentially dangerous trees that may be outside of the ROW but still present a hazard if they fall. Mr. De La Torre explained that the RFP provides an hourly rate for contingencies such as this. Mr. Powell asked if the workers are qualified as linemen and asked how their safety is being assured. Mr. De La Torre responded that the contractor has an EL 1 license, meaning they are trained to work along energized power lines. The contractor has worked with Jemez Coop and Santa Fe County for over 20 years. Mr. Woodwell further noted that Allied Tree Service worked in Los Alamos to do tree trimming after the Cerro Grande fire. Mr. Powell questioned why there was only one bidder interested in the project. Mr. De La Torre explained that in his experience, contractors prefer to commit their crews to jobs for longer periods of time. Because they have to move people from outside the area, it is sometimes not cost effective for them to bid on jobs that are shorter in duration. Mr. De La Torre speculated that many of the contractors who offer this service might have just been too busy to bid on this job. DRAFT Page 8 of 12 9
DRAFT BOARD OF PUBLIC UTILITIES MEETING ‐ MINUTES June 20th, 2012 DPU Conference Room ‐ 170 Central Park Square Los Alamos, NM Mr. Powell asked Mr. Woodwell if he believed that having only one bidder affects the validity of the contract. Mr. Woodwell responded that he believes the contract is valid, especially if it was sent out for bids twice. Mr. Arrowsmith suggested that perhaps the other contractors could be asked why they didn’t bid. • Mr. Ortega moved and Mr. Talley seconded that the Board of Public Utilities approve Award of RFP 2013‐1835 for Tree Trimming and Removal Services to Allied Tree Service in the Amount of $93,000, plus a contingency in the amount of $7000 (8% of Base Bid), for a total project budget of $100,000, plus applicable gross receipt tax. Motion passed unanimously. F. Approval of Services Agreement AGR13‐3885 with Alpha Southwest, Inc. for Repair of Pajarito Well 4 – Tim Glasco Mr. Glasco explained that in the summer of 2011, Pajarito Well No. 4 experienced failure of the pump. This failure led to a ripple effect up the bowl assembly with total destruction of the bottom four bowls and some partial failure of the remaining 15 bowls. There were also problems with the bowl shaft and top bearings on the pump. A new bowl assembly is required to replace the previous pump. As the pump setting is at an approximate depth of 1150 ft. below ground surface, pumping water from that depth presents unique problems with hydraulic thrust. A search was made of available pumps and only one model was found that could sustain the expected hydraulic forces. Rather than advertise the project for bids, a similar contract for well repair bid out by the Albuquerque Bernalillo County Water Utility Authority was used. Alpha Southwest was the successful bidder and is really the only company with the expertise to perform this job. Those unit prices are being applied to this job. Mr. Powell asked about the productivity of Pajarito Well No. 4. Mr. Glasco responded that it pumps 1,350 gallons per minute and is driven by a natural gas engine. Because of this, it runs constantly so that other wells run at night during off peak hours. Without this as a base load, the peak demand usage is creeping up. Mr. Ortega asked when the work will be completed. Mr. Glasco responded that he expects to have the repairs performed in August. Mr. Powell asked if there were any arsenic issues with this pump. Mr. Glasco responded that there are no detectable levels of arsenic in this well. • Mr. Talley moved and Mr. Ortega seconded that the Board of Public Utilities approve award of Agreement No. AGR13‐3885 with Alpha Southwest, Inc., in the amount of $125,229.75, plus $12,500.00 contingency, for a total project budget of $137,729.75, plus applicable New Mexico Gross Receipts Taxes. Motion passed unanimously G. Approval of Services Agreement AGR 13‐3888 with Knight Piesold and Co. for the Abiquiu Hydroelectric Plant and El Vado Hydroelectric Plant Condition Assessment – James Alarid Mr. Alarid explained that Department staff has performed a detailed condition assessment of all of the plant systems that do not require specialized testing. However, the following is still needed: non‐destructive testing of the generator windings, dye penetrant testing and ultrasonic testing of the turbine runners and DRAFT Page 9 of 12 10
Page 1 and 2: Board of Public Utilities [Type a q
Page 3 and 4: MEMBERS PRESENT: • Glenn Woodwell
Page 5 and 6: DRAFT Page 3 of 12 DRAFT BOARD OF P
Page 7 and 8: DRAFT Page 5 of 12 DRAFT BOARD OF P
Page 9: DRAFT Page 7 of 12 DRAFT BOARD OF P
Page 13 and 14: DRAFT BOARD OF PUBLIC UTILITIES MEE
Page 15 and 16: PUBLIC HEARING Approval of Modifica
Page 17 and 18: Revised January 24, 2007 July 18, 2
Page 19 and 20: BUSINESS Cooperation on Achieving t
Page 21 and 22: ESB presentation to UB July 18, 201
Page 23 and 24: Sustainability Plan Draft Introduct
Page 25 and 26: Table 1: Static vs. dynamic sustain
Page 27 and 28: much and how often a building needs
Page 29 and 30: 2006 the County recycling rate has
Page 31 and 32: Performance In 2010, 5 miles of tra
Page 33 and 34: = Figure 6: The top figure shows th
Page 35 and 36: Figure 8: Greenhouse gas emissions
Page 37 and 38: Electricity Natural Gas Gasoline Di
Page 39 and 40: Environmental Sustainability Initia
Page 41 and 42: TABLE OF CONTENTS INTRODUCTION 1 EN
Page 43 and 44: Introduction Environmental Sustaina
Page 51 and 52: Proposed Approach Organizational St
Page 57 and 58: Cool Counties Program Environmental
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Environmental Sustainability Initia
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Recycling Energy Conservation Green
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Recycling Environmental Sustainabil
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This policy, adopted in 2010, ensur
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help grow the renewable energy move
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Watering with Effluent The necessar
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The County has donated books focuse
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2. With the Senior Management Team
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Appendix D: Methodology for determi
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BOARD OF PUBLIC UTILITIES Agenda Do
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LACU Distribution System The LACU d
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Switching between the primary and s
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through the under/over frequency se
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The White Rock substation is fed fr
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extension would provide an addition
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Figure 8. Graph of LAC SAIDI for th
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mis-coordination in the underground
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Item (5) is ongoing. There have bee
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the County residents, Utilities Boa
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unobstructed access; and, feeds dea
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Distribution system SCADA expansion
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Road and the Pajarito Cliffs Site a
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BUSINESS Discussion of Sewer Projec
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NAME SUBJECT BACKGROUND BOARD OF PU
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EXISTING CIP PROGRAM ‐ INCLUDING
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SUMMARY OF RATE CHANGES BY SCENARIO
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Los Alamos County Utilities Departm
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Evaluation as Team Building Los Ala
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I. Organizational Management and Le
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III. Long Range Planning RESPONSIBI
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follows through, to see that the De
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Improve employee engagement: Incorp
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FY2013 Division Goals Summary - FIN
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FY2013 Division Goals Summary - GAS
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FY2013 Division Goals Summary ‐ E
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FY2013 Division Goals Summary - ELE
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INCORPORATED COUNTY OF LOS ALAMOS D
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BPU INPUT QUESTIONNAIRE APPENDIX OP
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BPU INPUT QUESTIONNAIRE APPENDIX OP
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INCORPORATED COUNTY OF LOS ALAMOS R
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2011982 KIMBERLY KEEN 667.28 201358
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INCORPORATED COUNTY OF LOS ALAMOS S
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B. For Task Order #1, as directed b
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softwareimprovements, databases, an
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SECTION S. NOTICE: Any notices requ
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Los Alamos Canyon Dam Modifications
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194 3 RFP2013-1838 Los Alamos Canyo
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INCORPORATED COUNTY OF LOS ALAMOS B
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1.3 Exhibit B CONTRACT PRICE RFP201
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STATUS REPORTS • Electric Distrib
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YEAR OUSTANDING 7/1 FY07 24,050.38
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NAME DOI REPTD EE# DESC DEPT EXP Co
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Los Alamos County Utilities Enginee
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BPU_Agenda_07-18-12 - Los Alamos County

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