Portage County Board of Mental Retardation

2606 Brady Lake RoadRavenna, Ohio 44266April 20, 2011Regular Meeting5:30 p.m.Dennis M. Coble Administration BuildingMINUTESPresident, Jeanne Schmidlin, called the regular meeting to order at 5:30 p.m.PRESENT: GUESTS: STAFF:B. BIALIK DIANE GRAY FCS P. MACKE, SUPT.T. COCHRAN RON HABOWSKI, LABOR CONSULTANT G. BROWN excusedS. CRAFT for Executive Session M. CONDOSJ. GARGAN, JR SEVERAL PARENTS AND PROVIDERS D. COTTON excusedD. MCCOY OF THE THUNDER BASKETBALL TEAM J. FOSTERJ. SCHMIDLIN M. HOLDEN excusedL. LESLIE excusedG. MCALISTERB. PULEOK. SUMWALTEXCUSED:J. WEAVERR. KLETZIEN B. WHITACREA quorum is present.Motioned to excuse absent Board Member, Ralph KletzienMotion by B. BialikSecond by J. GarganMotion carried.G. BOLDIZSARL. HANEYV. SILVEYBetty WHITACREB. TAYLORM. CHERRIES. RICCIARDIB. ORTHL. BUCHANAN

BOARD MINUTES April 20, 2011 Page 2 of 19George Paroz, Coach Thunder Basketball Team, recognized and presented team members withcertificates of accomplishment for an outstanding year. The team place second in SpecialOlympics North Section Finals.Adopted a motion to approve minutes of the March 16, 2011 Regular Meeting as sentelectronically with no correction noted.Motion by J. GarganSecond by T. CochranMotion carried.Adopted a motion to approve the April 20, 2011 agenda with any corrections/additions/deletionsnoted: under Financial change March 2010 to March 2011 vouchers; add additional FamilySupport Services Program family as per revised Resolution 11-04-01; Resolution 11-04-06;replace all reference of retail power sales agreement to Customer Supply Agreement; add amendPolicy 9.02 Utilizing Medicaid Federal Financial Participation in the Provision of Services &Supports; add Compensation of Public Employee to Executive per Mr. Cochran’s requestMotion by D. McCoySecond by B. BialikMotion carried.Motioned to ratify the March 2011 vouchers as authorized by the Superintendent as attachedherein to the minutes.Motion by B. BialikSecond by T. CochranMotion carried.Accepted the March 31, 2011 Financial Statements as sent electronically.Motion by J. GarganSecond by D. McCoyMotion carried.Approved Resolution 11-04-01 Approval of Direct Services Contracts with the FollowingIndividual as Recommended by the Ethics Council per Approved Ethics Council ResolutionEC11-04-01 for: Robert and Donna Wakefield for Jonathan Wakefield and Rhonda Nicholsonfor William NicholsonRESOLUTION: 11-04-01APPROVAL OF DIRECT SERVICES CONTRACTS WITH THE FOLLOWING

BOARD MINUTES April 20, 2011 Page 3 of 19INDIVIDUALS AS RECOMMENDED BY THE ETHICS COUNCIL PERAPPROVED ETHICS COUNCIL RESOLUTION EC11-04-01 FOR:Robert and Donna Wakefield for Jonathan Wakefield andRachel Nicholson for William NicholsonWHEREAS, the Ethics Council has determined that direct services contracts with theaforementioned named individuals as a parent, guardian or family member meetthe requirements of Ohio Revised Code section 5126.033; andWHEREAS, the Ethics Council recommends to the Portage County Board of DevelopmentalDisabilities direct services contract with the aforementioned name individuals;andWHEREAS, Ohio Revised Code Section 5126.032 requires that the Portage County Board ofDevelopmental Disabilities shall not enter into any direct services contract that isnot recommended by the Ethics Council; now, therefore be itRESOLVED, that the Portage County Board of Developmental Disabilities accepts therecommendation of the Ethics Council and approves direct services contacts withthe aforementioned named individuals; and be it furtherRESOLVED, that the Superintendent or his designee is hereby authorized to take any and allaction to carry out these direct services contracts.Submitted by: Patrick Macke, SuperintendentThe resolution was moved by Denise McCoy and seconded by Tom CochranIt is found and determined that all formal actions of the Portage County Board of DevelopmentalDisabilities concerning and relative to the adoption of this resolution were in meetings open tothe public, in compliance with all legal requirements including Section 121.22 of the OhioRevised Code.The aforesaid resolution having been put to a roll call vote, the result of which is as follows:Brian Bialik, aye Thomas Cochran, ayeSandy Craft, aye John Gargan, ayeRalph Kletzien, excused Denise McCoy, ayeJeanne Schmidlin, ayeCERTIFICATION

BOARD MINUTES April 20, 2011 Page 4 of 19I, Beverly Puleo, Assistant to the Superintendent, Portage County Board of DevelopmentalDisabilities do hereby certify that the aforesaid motion was duly adopted at a regular meetingheld April 20, 2011, and an accurate copy of said resolution will be located in the officialminutes of the Board.Beverly Puleo, Assistant to the SuperintendentApproved Resolution 11-04-02 to accept the of Gifts, Memorials, Grants, and Donations for theMonth of March 2011 in the amount of $50.00RESOLUTION 11-04-02ACCEPTANCE OF GIFTS, MEMORIALS, GRANTS, AND DONATIONS FOR THEMONTH OF JANUARY 2011 IN THE AMOUNT OF $50.00WHEREAS, the Portage County Board of Developmental Disabilities has received, gifts,memorials, grants and donations during the month of March 2011 as specifiedbelow; andTo:Happy Day SchoolFrom:William & Darla Landis 50.00In memory of Austin RankinTotal $50.00WHEREAS, Board Policy 1.32 requires that all gifts, memorials and donations valued at morethan twenty-five dollars ($25.00) be reported to the Board at each regular meeting;andWHEREAS, Policy 1.32 further requires the Board to accept or reject such gifts, memorials,donations, and grants by resolution with a roll call; now; therefore be itRESOLVED, the Portage County Board of Developmental Disabilities accepts with appreciationthe aforementioned named gifts, memorials, grants and donationsSubmitted by: Patrick Macke, Superintendent, & Diane Cotton, Director Business ManagementThe resolution was moved by Brian Bialik and seconded by Denise McCoy

BOARD MINUTES April 20, 2011 Page 5 of 19It is found and determined that all formal actions of the Portage County Board of DevelopmentalDisabilities, concerning and relative to the adoption of this resolution were in meetings open tothe public, in compliance will all legal requirements including Section 121.22 of the OhioRevised Code.The foregoing motion having been put to a roll call vote, the results of which are as follows:Brian Bialik, aye Thomas Cochran, ayeSandra Craft, aye John Gargan, ayeRalph Kletzien, excused Denise McCoy, ayeJeanne Schmidlin, aye,CERTIFICATIONI, Beverly Puleo, Assistant to the Superintendent, for the Portage County Board ofDevelopmental Disabilities, do hereby certify that the aforesaid motion was duly adopted at aregular meeting held April 20, 2011, and an accurate copy of said resolution will be located inthe official minutes of the Board.Beverly Puleo, Assistant to the SuperintendentMotioned to approve Resolution 11-04-03 to approve Membership in the Ohio School Councileffective July 1, 2010 through June 30, 2012 for a small fee but savings will be realized on theZonar Maintenance Agreement.RESOLUTION 11-04-03MEMBERSHIP IN THE OHIO SCHOOLS COUNCIL FOR COOPERATIVEPURCHASINGWHEREAS, the Portage County Board of Developmental Disabilities (herein referred to as theBoard) desires to continue to be a member of the Ohio Schools Council for thepurpose of cooperative purchasing; therefore be itRESOLVED, the Board authorizes continued membership to the Ohio Schools Council effectiveJuly 1, 2010 through June 30, 2012; and be if furtherRESOLVED the Superintendent is authorized to take any and all action to carry out thisresolution.Submitted by: Patrick R. Macke, Superintendent and Diane Cotton, Director of BusinessManagement.

BOARD MINUTES April 20, 2011 Page 6 of 19The resolution was moved by Brian Bialik and seconded by John GarganIt is found and determined that all formal actions of the Portage County Board of DevelopmentalDisabilities concerning and relative to the adoption of this resolution were in meetings open tothe public, in compliance with all legal requirements including Section 121.22 of the OhioRevised Code.The aforesaid resolution having been put to a roll call vote, the result of which is as follows:Brian Bialik, aye Thomas Cochran, ayeSandy Craft, aye John Gargan, ayeRalph Kletzien, excused Denise McCoy, ayeJeanne Schmidlin, ayeCERTIFICATIONI, Beverly Puleo, Assistant to the Superintendent, for the Portage County Board ofDevelopmental Disabilities, do hereby certify that the aforesaid motion was duly adopted at aregular meeting held on April 20, 2011, and an accurate copy of said resolution may be locatedin the official minutes of the Board.Beverly Puleo, Assistant to the SuperintendentMotioned to approve Resolution 11-04-04 for approval of the 2011-2012 Tuition andTransportation payment rates for participation of typically developing children as part of the Kids& Community Program in Toddler and Preschool classrooms at Happy Day School with noincrease from 2010-2011 Program Year tuition ratesRESOLUTION 11-04-04APPROVAL OF THE TUITION AND TRANSPORTATION PAYMENT RATES FORPARTICIPATION OF TYPICALLY DEVELOPING CHILDREN AS PART OF THEKIDS & COMMUNITY PROGRAM IN TODDLER AND PRESCHOOL CLASSROOMSAT HAPPY DAY SCHOOLWHEREAS, the Portage County Board of Developmental Disabilities (hereinafter referred to asthe “Board”) is committed to providing the opportunity for the toddler andpreschool students it serves to receive services and supports in educationalsettings which include typically developing children; andWHEREAS, such integrated educational settings provide the opportunity for mainstreamingopportunities, social and language models, and play experiences through daily

BOARD MINUTES April 20, 2011 Page 7 of 19interaction among typically developing children and those with handicaps; andWHEREAS, since 1993 the Department of Children’s Services has operated the Kids andCommunity Program which is structured to include participation of typicallydeveloping children in toddler and preschool classrooms at Happy Day School;andWHEREAS, to encourage enrollment of typically developing children in these classrooms, theBoard has established a sliding tuition rate scale based upon adjusted familyincome and a rate for transportation services for those typically developingchildren who are transported on Board vehicles ; andWHEREAS, the Board approves a fifteen percent (15%) discount on tuition for families withmore than one child enrolled in the Kids and Community Program at the sametime; andWHEREAS, the Board approves the exclusion of military families’ housing allowance fromincome determination per the guidelines of the National School Lunch Programfor military families for the establishment of family tuition contribution to theKids and Community Program; therefore be itRESOLVED, that the Board hereby establishes effective with the 2011-2012 Program Year, thefull day and half day tuition rates for typically developing children who attendtoddler or preschool classes at Happy Day School as part of the Kids andCommunity Program as indicated in the Table below with no increase in tuitionrates from the 2010-2011 Program Year; and be it further*Family IncomeRanges2011-2012Full Day Tuition Rates2011-2012Half Day Tuition Rates$25,000 or less 6.00 2.50$25,001 - $40,000 12.00 5.00Above $40,000 18.00 7.50*Family Income is determined by taking gross income minus a $750 deduction foreach Federal tax deductible dependent (e.g. annual gross income of $50,000 withfour (4) dependents [4 x $750] equals family income of $47,000)RESOLVED, that typically developing children will be charged the applicable full or half daytuition rates on all days on which they are scheduled to attend excluding any daysof scheduled attendance which are declared as a “calamity” day by theSuperintendent; and be it further

BOARD MINUTES April 20, 2011 Page 8 of 19RESOLVED, that effective with the 2011-2012 Program Year typically developing childrenusing Board-provided transportation to participate in toddler or preschoolclassrooms as part of the Kids and Community Program will be charged $1.75 perone-way trip (two-way rate of $3.50) each day the child is scheduled to attend;and be it furtherRESOLVED, that the Board authorizes the Director of Children’s Services to impose a fivepercent (5%) late fee on all tuition and/or transportation fees that are outstandingat the end of each month; and be it furtherRESOLVED, that the Director of Children’s Services is authorized to disenroll any child fromthe Kids and Community Program if there is a delinquency in payment of tuitionor transportation fees; and be it furtherRESOLVED, that the Superintendent or his/her designee is hereby authorized to take any and allactions to carry out this resolution.Submitted by: Patrick Macke, Superintendent; Gail McAlister, Director Children’s Services; &Diane Cotton, Director of Business ManagementThe resolution was moved by Brian Bialikand seconded by Thomas CochranIt is found and determined that all formal actions of the Portage County Board of DevelopmentalDisabilities, concerning and relative to the adoption of this resolution were in meetings open tothe public, in compliance will all legal requirements including Section 121.22 of the OhioRevised Code.The foregoing motion having been put to a roll call vote, the results of which is as follows:Brian Bialik, aye Thomas Cochran, ayeSandy Craft, aye John Gargan, ayeRalph Kletzien, excused Denise McCoy, ayeJeanne Schmidlin, ayeCERTIFICATIONI, Beverly Puleo, Assistant to the Superintendent, for the Portage County Board ofDevelopmental Disabilities, do hereby certify that the aforesaid motion was duly adopted at aregular meeting held April 20, 2011, and an accurate copy of said resolution will be located inthe official minutes of the Board._______________________________________Beverly Puleo, Assistant to the Superintendent

BOARD MINUTES April 20, 2011 Page 9 of 19Motion to approve Resolution 11-04-05 to Approve the School Program student and staff lunchand a la carte item prices provided by the Food Service Program at Happy Day School effectivebeginning with the 2011-2012 School Program Year to reflect a twenty-five cent increase to$2.50 for full-priced lunch due to standards/requirements in the Federal National School LunchProgramRESOLUTION 11-04-05APPROVAL OF SCHOOL PROGRAM STUDENT AND STAFF LUNCH AND A LACARTE ITEM PRICES PROVIDED BY THE FOOD SERVICE PROGRAM AT HAPPYDAY SCHOOLWHEREAS, the Portage County Board of Developmental Disabilities (herein after referred toas the Board) is committed to continuing its long-time participation in the FederalNational School Lunch Program; andWHEREAS, the Board is also committed to providing quality lunches to all children whoattend the programs at Happy Day School; andWHEREAS, the Board is also committed to providing lunch and a la carte items to its staff andvisitors at Happy Day School which provides extra revenue to the food serviceoperation without increasing the cost of operations, andWHEREAS, it is the Board’s intention is to establish “reasonable” purchase prices for studentlunches, milk, staff lunches, and a la carte items offered by the Happy Day Schoolfood service operation; now therefore be itRESOLVED, that the Board hereby establishes, effective beginning with the 2011-2012 SchoolProgram Year, a base student lunch fee of $2.50 per full-priced lunch and $.50 forstudent purchases of a half-pint (1/2 pint) of milk. The full-priced lunch reflectsan increase from the 2010-2011 School Program Year of $.25 per lunch. Childrenwho qualify for free and reduced price lunches per the National School LunchProgram will be charged according these standards. A la carte items and stafflunches will be charged according to the following scale; and be it furtherMain Dishes, Sandwiches, Pizza and Chef Salad $1.75Salad Bar, Taco Salad, Soup and Salad Bar $3.50Holiday Lunches $3.50Baked Potato Bar/Special Salads $3.00BLTs, Deli Wraps $2.50Adult Lunch Tray (no beverage) $3.25Nachos, Cappuccino, Bottled Water $1.00Desserts $ .90

BOARD MINUTES April 20, 2011 Page 10 of 19Fruits or Vegetables $ .75Milk Chugs $1.00Danish or Bagel (no cream cheese) $ .75Bagel with Cream cheese $1.00Bakery Donuts $ .75Cookies, Chips $ .60Specialty Cookies (each) $ .40Bread, Roll, Muffin, Small Coffee $ .40Large Coffee $ .60Iced Tea (no refills), Adult Milk $ .50Cake Donuts or Juice $ .75Garden Salad, Fries $1.50RESOLVED, that these prices will remain in effect until changed by Board resolution; and be itfurtherRESOLVED, that Superintendent or his/her designee will request payment for all student luncheson a weekly basis. A bill will be forwarded to families at the end of each monthfor all outstanding lunch charges. Every effort will be made to collect lunchmonies in a timely manner; and be it furtherRESOLVED, that the Superintendent or his/her designee is hereby authorized to take any and allactions to carry out this resolution.Submitted by: Patrick Macke, Superintendent; Gail McAlister, Director Children’s Services;Diane Cotton, Director of Business ManagementThe resolution was moved by John Gargan and seconded by Denise McCoyIt is found and determined that all formal actions of the Portage County Board of DevelopmentalDisabilities, concerning and relative to the adoption of this resolution were in meetings open tothe public, in compliance will all legal requirements including Section 121.22 of the OhioRevised Code.The foregoing motion having been put to a roll call vote, the result of which is as follows:Brian Bialik, aye Thomas Cochran, ayeSandy Craft, aye John Gargan, ayeRalph Kletzien, excused Denise McCoy, ayeJeanne Schmidlin, ayeCERTIFICATION

BOARD MINUTES April 20, 2011 Page 11 of 19I, Beverly Puleo, Assistant to the Superintendent, for the Portage County Board ofDevelopmental Disabilities, do hereby certify that the aforesaid motion was duly adopted at aregular meeting held April 20, 2011, and an accurate copy of said resolution will be located inthe official minutes of the Board.Beverly Puleo, Assistant to the SuperintendentMotion to approve Resolution 11-04-06 to authorize the execution and delivery of a CustomerSupply Agreement between the Portage County Board of Developmental Disabilities and theOhio School Council's endorsed supplier, FirstEnery Solutions through the Power4SchoolsElectric ProgramRESOLUTION 11-04-06AUTHORIZING THE EXECUTION AND DELIVERY OF A RETAIL CUSTOMERSUPPLY AGREEMENT BETWEEN THE PORTAGE COUNTY BOARD OFDEVELOPMENTAL DISABILITIES AND THE OHIO SCHOOL COUNCIL'SENDORSED SUPPLIER, DUKE ENERGY RETAIL SALES, LLC. FIRSTENERYSOLUTIONS THROUGH THE POWER4SCHOOLS ELECTRIC PROGRAMWHEREAS, the Boards of Education of certain school districts located in northeastern Ohioestablished the Ohio Schools Council as a regional council of governments,pursuant to Revised Code Chapter 167 (the "Council"), for the purposes ofcarrying out cooperative purchase programs and promoting cooperativearrangements and agreements among its member school districts and governmentagencies or private persons; andWHEREAS, the members of, and other participating public entities associated with, theCouncil desire to purchase retail electric power services from the supplier of suchservices that has received the endorsement of the Council, Duke EnergyRetailFirstEnergy Solutions Sales, LLC (the "Endorsed Supplier") for theCouncil’s Energy for Education IIIPower4Schools Electric Program; andWHEREAS, the Portage County Board of Developmental Disabilties (hereinafter referred to asthe "Board"), as a member of the Ohio Schools Council, pursuant to thisresolution desires to authorize the execution and delivery by the Superintendent ofthe Board of a retail Customer Supply agreement between the Board and DukeEnergy Retail Sales, LLCFirst Energy Solutions (the Customer SupplyAgreement"), pursuant to which the Board will purchase electricity generation at adiscount for its facilities now beginning with the July 2011 meter read cycle or theearliest possible meter read cycle following enrollment until December 2019 :therefore be it

BOARD MINUTES April 20, 2011 Page 12 of 19RESOLVEDby the Portage County Board of Developmental Disabilities, County of Portage,State of Ohio, as follows:Section 1. The Board authorizes and directs the Superintendent to execute anddeliver, in the name of the Program and on its behalf, the Customer SupplyAgreement, substantially in the form now on file with this Board, with anychanges that are not inconsistent with this resolution and that may be acceptable tothe Superintendent whose acceptance shall be conclusively evidenced by theexecution of such document by the Superintendent.Section 2. Monies adequate to pay amounts due under the Customer SupplyAgreement for the current fiscal year are hereby appropriated for that purpose.Section 3. It is hereby found and determined that all formal actions of theBoard concerning and relating to the adoption of this resolution were adopted inan open meeting of the Board, and that all deliberations of the Board and of any ofits committees that resulted in such formal action, were in meetings open to thepublic, in compliance with all legal requirements including Section 121.22 of theOhio Revised Code.Submitted by: Patrick Macke, Superintendent and Diane Cotton, Director of BusinessManagement.The resolution was moved by Denise McCoy and seconded by Sandy CraftThe aforesaid resolution having been put to a roll call vote, the result of which is as follows:Brian Bialik, aye Thomas Cochran, ayeSandy Craft, aye John Gargan, ayeRalph Kletzien, excused Denise McCoy, ayeJeanne Schmidlin, ayeCERTIFICATIONI, Beverly Puleo, Assistant to the Superintendent, for the Portage County Board of MentalRetardation & Developmental Disabilities do hereby certify that the aforesaid motion was dulyadopted at a regular meeting held April 20, 2011, and an accurate copy of said resolution maybe located in the official minutes of the Board.____________Bev Puleo, Assistant to the SuperintendentMotion to approve Resolution 11-04-07 for approval the Collective Bargaining Agreement with

BOARD MINUTES April 20, 2011 Page 13 of 19Portage County Educators Association for the Mentally Retarded Unit B for the periodSeptember 1, 2010 through August 31, 2013RESOLUTION 11-04-07APPROVAL OF COLLECTIVE BARGAINING AGREEMENT WITH PORTAGECOUNTY EDUCATORS ASSOCIATION FOR THE MENTALLY RETARDED UNIT BFOR THE PERIOD SEPTEMBER 1, 2010 THROUGH AUGUST 31, 2013WHEREAS,WHEREAS,WHEREAS,the collective bargaining agreement (hereinafter referred to as CBA) between thePortage County Board of Developmental Disabilities (hereinafter referred to as theBoard) and the Portage County Educators Association for the Mentally RetardedUnit B (hereinafter referred to as Unit B) expired on August 31, 201;0 andthe Unit B and Board negotiation teams reached tentative agreement on a newCBA on March 23, 20101; andthe OEA Unit B Consultant, Anne Thomas, has informed the Superintendent thatthe tentative CBA has been ratified by the Unit B membership; andWHEREAS, the Superintendent herein recommends approval of the CBA by the Board; now,therefore, be itRESOLVED, t that the Board hereby approves the CBA between Unit B and the Board for theperiod September 21, 2010 through August 31, 20103; and be it furtherRESOLVEDthat the Board herein directs the Superintendent to submit this CBA to thePortage County Commissioners requesting their approval of the CBA for theperiod September 1, 2010 through August 31, 20103; and be it furtherRESOLVED, that the Superintendent is hereby authorized to take any and all actions to carryout this CBA.Submitted by: Patrick Macke, Superintendent; Lynn Leslie, Director of Human Resources;Miriam Holden, Director of Service and Support Administration; and Ronald J.Habowski, Esq., Board Labor Consultant.The resolution was moved by Denise McCoy and seconded by Thomas CochranIt is found and determined that all formal actions of the Portage County Board of DevelopmentalDisabilities concerning and relative to the adoption of this resolution were in meetings open tothe public, in compliance with all legal requirements including Section 121.22 of the OhioRevised Code.

BOARD MINUTES April 20, 2011 Page 14 of 19The aforesaid resolution having been put to a roll call vote, the result of which is as follows:Brian Bialik, aye Thomas Cochran, ayeSandra Craft, aye John Gargan ayeRalph Kletzien excused Denise McCoy, ayeJeanne Schmidlin, ayeCERTIFICATIONI, Beverly Puleo, Assistant to the Superintendent, for the Portage County Board ofDevelopmental Disabilities, do hereby certify that the aforesaid motion was duly adopted at aregular meeting held on April 20, 2011, and an accurate copy of said resolution may be locatedin the official minutes of the Board.Beverly Puleo, Assistant to the SuperintendentMotioned to approve the 2011-2012 184, 240, 242, 260-, and 262-Day Program CalendarsMotion by B. BialikSecond by T. CochranMotion carried.Motion to Amend Policy 9.02 Utilizing Medicaid Federal Financial Participation in the Provisionof Services & Supports. The Board requested the Superintendent to seek a legal opinion fromOACB to verify policy is enforceable.Motion by D. McCoySecond by T. CochranMotion carried.Reviewed March 2011 Management Reports as sent electronically. Gail McAlister gave anupdate on the 2011 Rotary Camp—to date 47 campers have signed up; seven ‘spots’ areavailable in the pre-school area; school age area is closed; hiring/training process is almostcomplete. Kim Sumwalt, Investigative Agent, attended the Stakeholder Meeting, March 4, 2011,to review patterns and trends in MUIs; reviewed the 2010 data—there was an increase inhospitalization—154 with 85 from the ICFMRs.Reviewed March 2011 Personnel Report as sent electronically.Recap of Personnel Actions for March 2011:As of March 31, 2011 there were 217 employees including intermittent positions.

BOARD MINUTES April 20, 2011 Page 15 of 19There are 3 permanent Part Time employees assigned in Adults Services—2 employee isalso permanent PT in Transportation and counted therePositions Added:Job Postings/Vacancies March 2011:*Part-time Personal Service Assistant, 3.83 hrs/day (Adult Services), vacant 12/14/09,November 9—November 19, 2010, Vacant/reposted, filled March 21, 2011Vehicle Operator Aide w/o CDL, 240-day, 4 hrs/day (Transportation), vacant 2/11/11,February 14-18, 2011, filled March 7, 2011Activities Supervisor, 242-Day, 8 hrs/day (Adult Services), New, Jan 31 - Feb 11, 2011,filled March 21, 2010Special Olympic Bowling Assistant for Area 10 Bowling Tournament on March 12, 2011,February 21-March 4, 2011, filled March 12, 2011Vehicle Operator w/o CDL, 240-day, 4 hrs/day (Transportation) 4/1/11 Mar 1 - 7, 2011 FilledMarch 4, 2011Account Clerk II, 240-day, 8 hrs/day (Children's Services) 5/31/11 Mar 18 - 24, 2011 VacantNew Hires:Danny Gibbons Substitute Vehicle Operator w/o CDL, effective 3/25/11James Patton Substitute Vehicle Operator w/CDL, effective 3/23/11Promotions/Transfers:Dwain Miller Sub Vehicle Operator w/o CDL to Vehicle Operator Aide w/o CDL, 240-day, 4 hrs/day (Transportation), effective March 7, 2011Colleen Raber Registered Service Specialist, 240-day, 7 hrs/day to Activities Supervisor,242-day, 8 hrs/day (Adult Services), effective March 21, 2011Reclassifications:Additional Assignments:James Tackett Permanent PT Personal Service Assistant (Adult Services), effectiveMarch 21, 2011Meagan Litsinger Substitute Instructor, effective March 15, 2011Supplemental Agreements:Patricia Wade Special Olympic Bowling Assistant, March 12, 2011Separations:Retirements:Reviewed March 2011 Enrollment Report as sent electronically.

BOARD MINUTES April 20, 2011 Page 16 of 19Public Comment:NoneThe Superintendent reported on the following:The State Budget Bill indicates the Board will take a substantial hit in DD subsidy—$170,000for year 2011; also a 10% cut in the Family Support Services Program (FSSP); Utility Deregulationwas being phased out by 2017, but gone now; Board will loose $190,000 in 2011;the Tangible Personal Property Tax phase out process has been sped up with 2015 was to beour last payment but the dollar amount received was reduced; a $500,.00-$700.,000 loss whichhas been reflected in projectionsProposed changed in the Retirement Systems (OPERS/STRS) is that the employee’s share beincreased to 12% from 10% and employer share decreased from 14% to 12%; HB69retirement systems proposals was asking STRS employees to be increased to 13% share.Managers and the Superintendent have met to discuss the purchasing essential supplies andconsolidation of purchasesThe Bus Garage projects has started with footers done and laying of block startedWebsite is about done—90-95% and will go live first week in May; Superintendent hasemailed the KSU Journalism depart if a photographer would want to take pictures for thewebsite.As soon as the weather breaks, fiber optic will be install from the Administration Building andHappy Day School to improve the data/phone transmission..Parent Council held a Rummage Sale in March that netted approximately $900.00; a carnivalheld April 9, 2011 netted approximately $700.00; and the May Dinner/Volunteer Recognitionis scheduled for Tuesday May 10.The OACB Spring Conference is scheduled for May 19-20/2011 at the Hilton at PolarisBoard Member, Sandy Craft, announced the PowerCorp is having a fundraiser Walk & Roll onMay 14, 2011, from 10:00 am to 2:00 pm at Kent Roosevelt High School’s small track.The President announced the next Regular Board Meeting will be held Wednesday May 18,2011, at 5:30 p.m. at the Dennis M. Coble Administration BuildingAt 6:13 p.m., the Board entered Executive Session in the Board Room with possible action to betaken following Executive Session.Motion bySecond byD. McCoyJ. GarganFor the following identified reason:( x ) Personnel (Specify: Appointment, employment, dismissal, discipline, promotion,demotion, compensation of a public employee or official, or [to consider] investigation ofcharges or complaints against a public employee, official, licensee, or regulatedindividual) Compensation of a Public Employee( ) To consider the purchase of public property, whether real or personal property, whether it

BOARD MINUTES April 20, 2011 Page 17 of 19is tangible or intangible or consider the sale of property by competitive bidding, (real orpersonal property) if premature disclosure of information would give an unfaircompetitive or bargaining advantage to a person whose personal, private interest isadverse to the general public interest.( ) Conferences with an attorney for the public body concerning disputes involving thepublic body that are the subject of pending or intimate court action.( x ) Collective Bargaining to prepare for, conduct, or review collective bargaining strategyCollective Bargaining Updates( ) Matters required to be kept confidential by federal law or rules or state statues.( ) Specialized details or security arrangement where disclosure of the matters discussedmight reveal information that could be used for the purpose of committing, or avoidingprosecution for, a violation of the law.The aforesaid motion having been put to a roll call vote, the results of which were as follows:NOT VOTING PRESENT BOARD MEMBERSYESNO( ) ( X ) ( ) BRIAN BIALIK( ) ( X ) ( ) THOMAS COCHRAN( ) ( X ) ( ) SANDY CRAFT( ) ( X ) ( ) JOHN GARGAN( X ) ( ) ( ) RALPH KLETZIEN( ) ( X ) ( ) DENISE MCCOY( ) ( X ) ( ) JEANNE SCHMIDLINMotion to adjourn executive session at 7:14 p.m..Motion by J. GarganSecond by T. CochranMotion carried by roll call vote as follows: Brian Bialik, aye, Thomas Cochran, aye, Sandy Craft,aye, John Gargan, Jr., aye, Ralph Kletzien, excused, Denise McCoy, aye, Jeanne Schmidlin, aye.Motion to return to public session 7:14 p.m.Motion by D. McCoySecond by T. CochranMotion carried.Action from Executive Session to approve Resolution 11-04-07 for approval of CollectiveBargaining Agreement with Portage County Educators Association for the Mentally RetardedUnit b for the period September 1, 2010 through August 31, 2013.RESOLUTION 11-04-07

BOARD MINUTES April 20, 2011 Page 18 of 19APPROVAL OF COLLECTIVE BARGAINING AGREEMENT WITH PORTAGECOUNTY EDUCATORS ASSOCIATION FOR THE MENTALLY RETARDED UNIT BFOR THE PERIOD SEPTEMBER 1, 2010 THROUGH AUGUST 31, 2013WHEREAS,WHEREAS,WHEREAS,the collective bargaining agreement (hereinafter referred to as CBA) between thePortage County Board of Developmental Disabilities (hereinafter referred to as theBoard) and the Portage County Educators Association for the Mentally RetardedUnit B (hereinafter referred to as Unit B) expired on August 31, 201;0 andthe Unit B and Board negotiation teams reached tentative agreement on a newCBA on March 23, 20101; andthe OEA Unit B Consultant, Anne Thomas, has informed the Superintendent thatthe tentative CBA has been ratified by the Unit B membership; andWHEREAS, the Superintendent herein recommends approval of the CBA by the Board; now,therefore, be itRESOLVED, t that the Board hereby approves the CBA between Unit B and the Board for theperiod September 21, 2010 through August 31, 20103; and be it furtherRESOLVEDthat the Board herein directs the Superintendent to submit this CBA to thePortage County Commissioners requesting their approval of the CBA for theperiod September 1, 2010 through August 31, 20103; and be it furtherRESOLVED, that the Superintendent is hereby authorized to take any and all actions to carryout this CBA.Submitted by: Patrick Macke, Superintendent; Lynn Leslie, Director of Human Resources;Miriam Holden, Director of Service and Support Administration; and Ronald J.Habowski, Esq., Board Labor Consultant.The resolution was moved by ___ Denise McCoy and seconded by ___. Tom CochranIt is found and determined that all formal actions of the Portage County Board of DevelopmentalDisabilities concerning and relative to the adoption of this resolution were in meetings open tothe public, in compliance with all legal requirements including Section 121.22 of the OhioRevised Code.The aforesaid resolution having been put to a roll call vote, the result of which is as follows:Brian Bialik, aye Thomas Cochran, ayeSandra Craft, aye John Gargan aye

BOARD MINUTES April 20, 2011 Page 19 of 19Ralph Kletzien excused Denise McCoy, ayeJeanne Schmidlin, ayeCERTIFICATIONI, Beverly Puleo, Assistant to the Superintendent, for the Portage County Board ofDevelopmental Disabilities, do hereby certify that the aforesaid motion was duly adopted at aregular meeting held on April 20, 2011, and an accurate copy of said resolution may be locatedin the official minutes of the Board.Beverly Puleo, Assistant to the SuperintendentThe President asked if any other business needed to come before the Board. There being none, hecalled for a motion to adjournment at 7:16 p.m.Motion by B. BialikSecond by D. McCoyMotion carried.I N F O R M A T I O NFriday, April 15, 2011 Luau Dance, Happy Day School, 7:00-9:00 p.m.Thursday, April 28, 2011 ‘Take Your Child to Work Day’, all facilitiesSaturday, May 7, 2011 Area 10 Spring Games, Wooster High School, Wooster OHTuesday, May 10, 2011 Parent Council May Dinner with Volunteer Recognition, HappyDay SchoolFriday-Sunday, June 24-26, 2011 Summer Games, ColumbusRespectfully submitted:Beverly Puleo, Assistant to the SuperintendentJeanne Schmidlin, PresidentRalph Kletzien, Secretary