July 1, 2013 Regular Mtg - City of Anoka

Advertise for Bids – As per state statute, with an estimated contract amount in excess of $100,000,publication must be made at least three weeks before the last day to submit bids. The advertisement must bepublished at least once in the official newspaper and at least once in either a trade paper or a newspaper thatis published in a first class city. Given this, Staff seeks authorization to advertise for bids.Bid Date – An August 6, 2013, 10:00 A.M. CDT bid date will provide ample time to provide the requirednotification to contractors as per state statute.Project Estimated CostThe current estimated project cost is as follows:ImprovementEstimated CostConstruction $ 946,40010% Contingency $ 94,600Subtotal $1,041,00032% Administrative and Engineering Costs $ 333,100Total Estimated Project Cost $1,374,100Project FundingThe proposed financing plan for the project is as follows:Funding SourceAmountFederal Transportation Enhancement Grant $ 440,000Anoka County $ 340,000City of Anoka $ 324,700City of Ramsey $ 269,100Total Funding $1,374,100Project Schedule – Should this project proceed, the following is a tentative schedule:Approve Plans and Specifications, Set a Bid Date, andAuthorize Advertisement for BidsCity of Anoka Council Approves JPARamsey City Council - Approves Plans and Specs, approvesJPAAnoka County Board - Approves JPABid OpeningJuly 1, 2013July 15, 2013July 23, 2013July 2013August 6, 2013125 of 360