Sam Higginbottom Institute of Agriculture ... - Shiats.edu.in

Sam Higginbottom Institute of Agriculture, Technology & Sciences(Formerly Allahabad Agricultural Institute)(Deemed-to-be-University)Leave Rules for Teaching / Non-Teaching Staff / employee of the University(Effective from July 2011)The leave rules as prescribed by SHIATS shall be applicable to all the staff members andemployees of SHIATS.(a)Right to Leave:Leave cannot be claimed as a matter of right and when the services of an individualare required by the University the demand for leave for any description may berefused or the staff/employee may be compulsorily recalled from leave by thesanctioning authority.(b)Earning of Leave:Leave shall be earned through period spent on duty.(c)Commencement and Termination of Leave:Leave ordinarily begins from the date on which leave as such is actually availed of,and ends on the day preceding on which duty is resumed. If duties are relinquishedor resumed in the afternoon the leave shall commence or end respectively on thefollowing days. Weekends or other Gazette holidays of the University may beprefixed as well as suffixed to leave. Weekends or other Gazette holidays of theUniversity falling after the commencement of Leave shall be inclusive and becounted as Leave. Leave must be availed only after sanction except in case ofemergencies. Staff and employees are required to inform Department Heads for theiroutstation movement and contact address during leave periods and holidays.(d)On behalf of SHIATS, the power of granting the leave to the Directors/officers of theUniversity will rest with the Vice Chancellor. However the following mechanism shallwork in sanctioning of the leave.Revised Leave Rule 19.4.2011 Page 1

i) Faculty Dean :They shall sanction Leave as allowed under these Rules to School Deans.ii)School Dean:They shall sanction the casual leave to all the staff including HoDs of thedepartment.They shall also sanction the earned leave up to 15 days to their staff includingHoDs of the department.They will have limited power to sanction duty leave up to 15 days in anacademic year (not in one time).They shall also sanction compensatory leave.All leave application should preferably be routed through HoDs.iii) HoDs :Casual leave up to 3 days and Earned leave only up to 5 days can begranted by the HoDs for the staff / employees working under them.iv)Registrar and all Directors:Registrar will sanction the casual and earned leave to the supporting staff butthe casual leave more than 3 days to the officers working in Registrar officeshall be sanctioned by the Vice Chancellor. He can also sanction earnedleave to the officers of his department up to 15 days but in consultation withthe Vice Chancellor.Directors will sanction casual leave to the supporting officers / staff of theirDirectorate. Earned leave can be sanctioned by them up to 15 days.v) Vice Chancellor:Vice Chancellor can sanction all kinds of leave to the officers and staff of theuniversity which is not covered above, however,Vice Chancellor will sanction earned leave beyond 15 days.Vice Chancellor will sanction medical leave, maternity leave, paternity leave,extraordinary leave, special leave, study leave.Revised Leave Rule 19.4.2011 Page 2

Leave shall be of the following categories: -1. Casual leave2. Earned leave3. Medical Leave4. Maternity leave5. Paternity leave6. Extraordinary leave7. Duty leave8. Special leave9. Study leave10. Half-average pay leave11. Compensatory leave1. CASUAL LEAVE :Casual leave shall be on full pay for not more than 7 days in a month or 14 days in a(Academic) calendar year. It may be combined with holidays. This leave cannot becarried over to the next (Academic) calendar year. The Maximum Casual Leaveavailed in continuation shall be 5 Days. CL, however, can neither be prefixedor suffixed with holidays. Gazette Holidays and weekends falling within theperiod of Casual Leave shall not be counted as Leave provided the staffreports on duty on the first university working day ( explanation – 1) Sat & Sunbeing weekend days the said period shall not be counted if the staff reports onduty on Monday.Staff members who are appointed on contract/adhoc basis shall be entitled only forcasual leave according to the proportionate service. It will be one day for everymonth completed service and the maximum of two days casual leave can be availedat a time. They will not be entitled for any other leave except for the Universityholidays applicable as per university rules. However after completing two years ofservice without any break, such adhoc staff/employees shall be entitled for otherkinds of leave like other regular appointees in their categories.Revised Leave Rule 19.4.2011 Page 3

2. EARNED LEAVE:(1) Staff of the University shall earn leave on full pay in respect of period spent on dutyand the earned leave admissible to such staff shall be one eleventh of the periodspent on duty, provided that when the total of his/her earned leave amounts to onehundred and eighty days he/she shall cease to earn such leave.• Earned Leave cannot be combined with any other Leave.• Earned Leave begins on the day on which the staff relinquishes his duties andends on the day preceding the date on which he resumes them. All Sundays& University Holidays falling after the first day of commencement of Leave(but not immediately preceding the date of joining) shall be counted as Leaveand be inclusive of the Leave period. In other words holidays falling inbetween shall be counted as EL.• Provided further that the maximum period of earned leave that may begranted at a time shall not be more than 120 days; if he/she has accumulated180 days of earned leave.• Earned Leave of 31 days can be availed in a calendar year. However, no staffcan avail more than 15 days Earned Leave at any given time unless thesame is sanctioned by the Vice Chancellor under special circumstances.Earned leave should preferably be taken during semester / annual break onrecommendation of HoDs and Deans.• Only a maximum of 50% of Earned Leave can be accumulated in a year.3. MEDICAL LEAVELeave on a medical certificate for staff of the university may be granted notexceeding 12 months in all during his/her entire service. The leave on medicalcertificate together with earned leave, if any, shall not exceed eight months at a time.Medical leave shall be given on production of a certificate from such medicalauthority as the Vice Chancellor may, by general or special order, specify in thisbehalf and for a period not exceeding that recommended by such medical authority.Medical leave exceeding 30 days in anacademic year shall require approval of theExecutive Council. Leave on medical certificate will be admissible to a staff /employee subject to a condition that no leave may be granted under this provisionunless the authorities competent to sanction leave is satisfied that there is aRevised Leave Rule 19.4.2011 Page 4

easonable probability that the university staff will be fit to return to duty on the expiryof the leave applied for. In case of any doubt the Vice Chancellor may seek theopinion of the Medical Board as approved by him before sanctioning the medicalleave exceeding 10 days in case of staff / employee.4. MATERNITY LEAVE:The female staff shall be entitled to 135 days maternity leave at the time of deliveryof child subject to changes made by University Executive Council. This will be inaddition to all leave available.In case of miscarriage / abortion, the medical leave up to 4 weeks may be granted.5. PATERNITY LEAVE :A male staff / employee shall be granted paternity leave for a period of 15 dayswhich he can avail withinone month following delivery. Such leave shall not bedebited against the leave account.6. EXTRAORDINARY LEAVEExtraordinary leave shall be without pay. It may be granted for such reasons as theexecutive council may deem fit. (for a period not exceeding 3 years initially but maybe extended for a period not exceeding 2 years under special circumstances)• An employee cannot hold confirm posts at two places, i.e. if a teacher availsextraordinary leave for joining a new job in any otherorganization/organization/Govt/university; then he/she may be allowed to availextraordinary leave upto the time of his/her confirmation and then the leaveterminates.• An employee who holds a permanent post or who being permanent on alower post has been officiating on a higher post for more than 3 years, shallsubject to the concurrence of the State Government (if on Govt. payroll) , beentitled to count the period of extraordinary leave sanctioned for undertakinghigher scientific and technical studies towards his/her increment in the timescale.• Staff/ Employee shall not be given increment in his/ her pay scale for theperiod of extraordinary leave when he /she join the University after the leave.Revised Leave Rule 19.4.2011 Page 5

• The period of extraordinary leave shall be counted for the purpose of pensionand retirement benefits only.• The period of ordinary leave may not be counted for the personal promotion,in case he or she has been working in the same or related fields.7. DUTY LEAVEDuty leave up to 15 days shall be on full pay for attending meetings of any of theuniversity bodies, seminars/conferences/selection committees for which a staff /employee may have been nominated.Duty leave will also include leave for conducting examinations of the university.Under Special circumstances, number of days may be increased after obtainingapproval of the Vice Chancellor eg. Summer/winter schools.Duty Leave shall also be granted for performing any other duty of the University.However, staff / employee send by university authorities for performing special task(outstation) shall be considered on duty and not on duty leave.8. SPECIAL LEAVE / DEPUTATIONi) The Executive Council may, in special cases decide to send any of its academic stafffor special study of research abroad or to any place in India on such terms andconditions as it considers fit.ii) The Executive Council / Vice Chancellor may consider special leave of any nature onmerit for any staff.iii) Notwithstanding anything contained in this rules --I An employee of the University who is elected, nominated to parliament or the statelegislature, shall not be required to resign or to take leave from the University for theduration of his/her membership or, except as provided by rules.I (A) for attending themeetings of any house or committee thereof.I (A) The Executive Council shall fix a minimum number of days during which suchemployee shall be available in the University for his/her duties.Provided that where an employee of the Deemed University is not so availablebecause of the sessions of parliament or the state assembly/ legislative council,he/she shall be treated on duty.Revised Leave Rule 19.4.2011 Page 6

IIAn employee of the University who is a Member of Parliament or state assembly/legislative council may, throughout the term of his/her membership hold anyadministrative or remunerative office in the University Provided that such Employeeshall draw Honorarium/ Salary/Remuneration either from the University or from theParliament/ State Legislature. Further, such Employee shall be considered to be onduty whenever he/she has to attend sessions of parliament or the state assembly /legislative council or is on Deputation. For the purpose of allowances arising out ofthe travelling of such employee, any such allowance shall not be admissible from theUniversity.Explanation–The membership of any authority or body of the Deemed University shall notbe deemed to be an administrative or remunerative office for the purpose of these rules.9. STUDY LEAVE• The Study Leave shall be governed as per the provisions given in theRegulations for Pursuing Higher Education of In-service Candidates ofSHIATS.• The study leave may be granted upto 5 years at the discretion of the ViceChancellor /Executive Council. Further, extension of study leave/post-doctoralresearch leave may be granted under the provision of extraordinary leave bythe Vice Chancellor /Executive Council.• Study leave can be allowed not more than once throughout the service periodunless otherwise allowed as special case by the Vice Chancellor /ExecutiveCouncil.10. HALF AVERAGE PAY LEAVE• Under extraordinary circumstances the teacher/staff may avail leave on halfpay upto one day for every twenty two days of the period spent on duty.• Provided that such leave could be availed after he/she has completed at-least3 years of confirmed services excluding the period of probation.Revised Leave Rule 19.4.2011 Page 7

11. COMPENSATORY LEAVE• This leave is admissible to the supporting staffs who has worked during theholidays.• Provided that at a time it should not be sanctioned for more than two days.• Provided that the employee avails this leave during the month he/she wascalled on duty. Compensatory Leave cannot be accumulated.• However, no staff shall be granted Compensatory Leave in lieu of servicesrendered during the period of Admission including preparation for theEntrance Examination, declaration of results, Counseling, convocation andexaminations etc.Note: 1) Format as enclosed is required to be added to the service book. EstablishmentOffice to take note.2) This Leave Rule once approve d by Hon’ble Vice Chancellor will supersede allprevious leave rules formed earlier or changed through special circulars byvarious authorities. However, this revised rule is subject to review amendments,additions and deletions as and when the situation demands.Revised Leave Rule 19.4.2011 Page 8