Overtime Pay Policy for Non-exempt Personnel - eDisk - Franklin ...

Recording of Work Hours on Online Time Sheetsfor non-exempt members of the professional staff• All work hours must be accurately recorded on online time sheets. “Work time”includes all time spent performing activities on behalf of Franklin & Marshall inconjunction with your employment.• Work time includes time spent attending work-related meetings if you are askedor expected to attend, even if the meeting occurs during a time when younormally do not work.• Time spent performing College-related work away from campus must be recordedon time sheets (work from home or other location). Such work must be authorizedin advance by your supervisor or academic department chair.• Time worked is to be rounded to the nearest 15 minute increment. For example, ifyou begin working at 7:58 a.m., record 8:00 a.m. on your online time sheet. If youbegin working at 8:18 a.m., record 8:15 a.m. on your online time sheet.• The actual time spent working is to be recorded on your online time sheet,rounded to the nearest 15 minute increment. If you arrive later than scheduled orleave work earlier than normal on a particular day, your actual work hours thatday are to be recorded on the time sheet, rounded to the nearest 15 minuteincrement. Similarly, if you work more hours than normal on a particular day,your total actual hours are to be recorded on your time sheet (additional hoursmust be approved in advance by your supervisor).• Your immediate supervisor or academic department chair must approve youronline time sheet each pay period. Online time sheets must be completed,approved, and submitted no later than by each payroll deadline, if any hours wereworked during the payroll period. Time sheets must not be held and submitted ona monthly basis or intermittently.• Work hours over and above your normal weekly schedule must be approved inadvance by your supervisor. Work hours over 40 during one week arecompensated at 1.5 times your regular hourly rate; any work hours over 40 duringone week must be authorized in advance by your supervisor.• Time spent attending College events on a purely voluntary basis is generally notconsidered work time and should not be recorded on time sheets (with theexception of the DIPNIC, the annual holiday luncheon, and similar authorizedevents held for faculty and professional staff).• For full-time personnel, paid sick days, paid vacation days, “Family Illness Days”,paid personal days, and any unpaid time off must be recorded on online timesheets.Please contact the Payroll Coordinator, 291-3928 with questions about completing time sheets.