Governing Body Standing Orders - College Documents ...

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October 2008(b) because it is likely that personal issues might be raised concerning anidentifiable student, member of staff, or an existing or potential individual governor;or( c) because it could reveal the Corporation’s negotiating position; or(d) because it could prejudice the College’s position in any legal proceedings; or(e) because it could compromise College security.In these circumstances, the Chair may ask any non-members present (other thanthe Clerk) to withdraw. A separate minute shall be taken of any “confidential” item,which will not be available for public inspection under paragraph 48. Papers relatingto “confidential” items will only be made available to those entitled to see them.42. A record shall be kept of the Chair and members present at a meeting.43. The decision of the Chair of the meeting on questions of order and his/herinterpretation of these Standing Orders and the Instrument and Articles shall befinal. The Chair shall be advised by the Clerk to the Corporation.Minutes44. At every ordinary meeting of the Corporation, the minutes of the last ordinarymeeting and any intervening special meetings shall be taken as an agenda itemand, if agreed to be accurate, those minutes shall be signed as a true record.45. Separate minutes shall be taken of those parts of meetings from which the Clerk tothe Corporation or staff or student members have withdrawn or which relate to anitem which has been declared “confidential”.46. Where the Principal, the Clerk to the Corporation, a staff member or studentmember has withdrawn from a meeting in accordance with clause 14 of theInstrument, he/she shall not be entitled to see the minutes or papers which relate tothat part of the meeting.47. The public shall not be entitled to see papers or minutes which have been declared“confidential”.48. Subject to paragraphs 46 and 47, copies of the agenda, papers, draft minutes (butonly if approved by the Chair) and the signed minutes of the Corporation shall beavailable for public inspection during normal working hours by application to theClerk to the Corporation.49. The Corporation shall review confidential minutes and papers annually anddetermine whether they should remain confidential or could be made publicallyavailable. A copy of the draft or signed minutes of every meeting of the Corporationand of its Committees shall be placed on the College’s website and remain thereonfor a minimum of 12 months.Declaration of Financial and Other Interests50. Except with the approval of the Secretary of State, no member shall take or holdany personal interest in any property held or used for the purposes of the College.51. A member who has any financial interest in:(a) the supply of work or goods to or for the purposes of the College,(b) any contract or proposed contract concerning the College, or
( c) any other matter relating to the College, shall disclose to the Corporation, thenature and extent of their financial interest.52. The Clerk to the Corporation shall maintain a register in which shall be recorded amember’s disclosure of any interest under paragraph 51 or any other interestfinancial or otherwise, which the member concerned believes might, if publiclyknown, be perceived as being likely to interfere with his/her judgement. The Clerkto the Governors shall invite every member to complete, upon entry into office andat the commencement of each year, their entry in the register, in the form prescribedby the Corporation. The register shall be available for public inspection duringnormal working hours by application to the Clerk to the Corporation.53. If a member with such a financial or other interest is present at a meeting of theCorporation or of any of its committees where such supply, contract or other matteris to be considered, he/she:(a) shall declare his/her interest at the commencement of the meeting, or at anyother point as soon as it becomes apparent that he/she has a declarable interest;and(b) shall not take part in the consideration or vote on any question with respect to it;and( c) shall not be counted in the quorum present at the meeting in relation to aresolution on which he/she is not entitled to vote.Explanatory Note: This clause shall not prevent members considering and votingupon proposals for the Corporation to insure them against liabilities incurred bythem out of this office or the Corporation obtaining such insurance and paying thepremium.Allowances for Members54. Where the matter relates to the pay and conditions of all staff, a staff member(a) need not disclose a financial interest; and(b) may take part in debate and voting and count towards the quorum, provided thatthey act in the best interest of the corporation as a whole and do not seek torepresent the interests of any other body or person (in which case they shouldwithdraw from the meeting).55. The Corporation shall have the power to pay members of the Corporation suchtravelling, subsistence or other allowances as the Corporation may determine, butshall not without the approval in writing of the Secretary of State pay allowanceswhich remunerate the members for their services as members.Delegation of Functions56. The Corporation may delegate to a committee, to the Chair or, in his/her absence,the Vice-Chair, or to the Principal, decisions on matters other than those describedin Article 5(7) of the Articles of Government.[Explanatory Note:The Corporation has determined that the delegation of power to the Chair/Vice-Chair should be limited to prior authorisation by a minuted resolution to take specificaction in relation to a specific issue, where there is no reasonable possibility ofcalling a special meeting of the Corporation or the relevant committee to determinethe issue.October 2008
Page 8 and 9: 57 The Principal may delegate to a
Page 10: (b) these Standing Orders may be re

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