Student handbook for 1996-1997 - Southwestern Academy

MONEY The school Business Office keeps an“incidentals” account for each student atSouthwestern. This is money deposited by yourparents to buy school supplies and personalneeds.You can draw from your incidentals accountwhen you need money for weekends or activities,or to charge books, travel, student store supplies,stamps, and other things. However, you mustask for weekend needs by Thursday noon, so thebusiness office can get the cash for you. If youneed an amount greater than your parents’ presetlimit, you must have them give permission bye-mail to the student office.Costs of off-campus trips are divided amongstudents going. There is a $2.50 bank charge ifthe school prepares a check for you, and a travelagency service charge if tickets are booked. Anydamage you do to school property is alsodeducted from this account.You must have a positive balance in your accountbefore you can use the money or take exams, ofcourse. An itemized statement is sent to yourparents each month, showing your balance.Lists are made in each dorm by Proctors ofstudents who want to draw money from theiraccounts. Resident students need to be suretheir cash needs are listed in their dorms byThursday morning, or they must wait until thefollowing week as no cash is kept in the schooloffices. Also see information on page 10.We urge you NOT TO HAVE MONEY on campusat any time, except small amounts for laundry.Parents and friends are urged not to send moneydirectly to students, but to deposit this in theincidentals account. This is for your safety -money can be stolen, disappear, be a temptationto others, be misused, and cause big problems.Please do not keep cash in dorms, gyms,lockers, or other places on campus. No onecan be responsible for money if itdisappears.OFFICES Throughout this handbook and otherschool materials, we talk about different offices -which can be confusing. Where to get help?SAN MARINO CAMPUS OFFICESADMISSIONS OFFICE In Veronda Place,west of Founders’ Hall. The Admissions staffprocess applications for new students and reenrollmentfor all students. After enrolling,students and parents get help in other offices.BUSINESS OFFICE In Pioneer Hall, nearthe parking area. The Business staff handletuition and incidentals questions, prepare checks,insurance forms, and work permits, and sendoutgoing faxes.DEANS’ OFFICES In Lincoln Hall. The deanshelp with academic questions, college testing,college admissions and financial aid information,and handle discipline problemsHEADMASTER’S OFFICE With an office inPioneer Hall and frequently walking aroundcampus, the headmaster is available for policyand planning questions and ideas, or just to visitor take a piece of candy from his desk.LOST AND FOUND items are in the cases at theback of the assembly room. Ask at the StudentOffice to retrieve items, or turn in items there.OPERATIONS OFFICE On the lower floor ofLincoln Hall. The director of operations managesrepairs, maintenance, and food service, and is theman to see for help in these areas.STUDENT OFFICE In Lincoln Hall, right offthe assembly room, this is the main place forstudent questions. From this office the registrarhandles grade and transcript matters, weekendplans and allowance requests, visa andimmigration materials, student lockers, and dormquestions. The director of residence can makemedical/dental appointments for you, and willarrange transportation to doctors and airports.The sign-out book for leaving campus, studentmail, and all lost-and-found items are here.A mail slot built into the door of the student officeis for your outgoing mail. Stamps will be put onyour letters and charged to your incidentalaccount. Be sure your letters are addressedcorrectly (for international mail, the name of thecountry must be clearly printed in English), andbe sure your name is included with the returnaddress on each envelope.BEAVER CREEK CAMPUS OFFICESDEAN’S OFFICE is in the east room of theRimrock building, with help with academic anddisciplinary questions.STUDENT OFFICE The main office handlesmail, messages, appointments, and incidentals.NOTE: All business, grades, and transcriptmatters for Beaver Creek students arehandled at the San Marino Campus.23