Service Club of Milwaukee Meeting Minutes

Service Club of MilwaukeeMeeting MinutesApril 3, 2006I. Call to orderPresident Kristin Severson called to order the regular meeting of the Service Club of MilwaukeeBoard of Directors at 12:30 on Monday, April 3, 2005 at the home of Catherine Williams.II. AttendancePresent: Julia Burke, Beth Clark, Roz Diederich, Stephanie Fleming, Pam Geimer, MaryglenKieckhefer, Annette Robertson, Kristin Severson, Gigi Short, Marty Suttmiller, and CathyWilliams.Excused: Bo Dowsett, Nancy Hagemann, Kathy Hauske, Sue Schouten, Nicki Usinger, and CindyWachs.III. Approval of minutes from March 12, 2006There were a few changes to the minutes. Spelling changes: Clarke to Clark, Flemming toFleming, and Schoutten to Schouten. The change under “Clark” was now states – and do hand insheets from senior girls (one sheet per girl) or girls who resign. There was a change that “girls canself nominate”. Under “Severson”, the Board voted on nominating 3, not 2 new members. At theend, under “Severson”, she wanted the Charity Ball sub committee to come to the April meetingwith a recommendation.Pam Geimer made a motion and Beth Clarke seconded this motion to approve the revised minutes.The minutes were approved.IV. Treasurer’s Report – Gigi ShortThe savings account balance is $7,081.51 and the checking account balance is $25,747.72. Gigiand Stephanie went to Best Buy to begin research about laptop computers. They looked at aCompaq and a Canon portable printer and researched service packages. Gigi is going to do acomparison with Dell and will report back regarding a recommendation.V. Volunteer Coordinator – Beth ClarkThe girls’ hours are due to their advisors on Wednesday, April 5 th . A reminder email to all thegirls about their hours deadline will go out on Monday. Beth will email the delinquent letter to theadvisors, please send them out to your advisees. Please send her your senior girls’ hours as soonas possible, don’t forget to add meeting hours, Charity Ball hours and any Junior Board positionand committee hours, Beth will not be adding these on to the lists you give her.Bo needs to email these Junior Board and committee hours to the Board. Beth mentioned thatthere have been a few discrepancies in the newsletter and asked to have it read by a Boardmember. It was decided that the Junior Group Board member and the President will review allnewsletters prior to distribution.VI. Admissions – Stephanie Fleming for Kathy HauskeThere are 50 new members. Twelve (12) are legacies and of those 50, four (4) are juniors.Roz brought paperwork for an additional girl and Kristin took the paperwork and will discuss thisaddition with Kathy.

VII. Junior Group – Roz DiederichPaige Collings and Lindsey Wigdale are planning the spring project, cleaning the lake shore atSchlitz Audubon Center; it is scheduled for Saturday, May 20 from 10-12 pm. Please bring rubbergloves and dress appropriately for mud.At the May luncheon recognition frames will be given to the 6 Junior Board Chairwomen.There will be a transition meeting after the May luncheon between the old and new Junior Boardmembers. Kristin will arrange for the additional room at the Milwaukee Country Club. The nextnewsletter will go out in June and will include the insert for the handbook which lists the JuniorBoard and the committees. It will announce the 2006 Honorees and the 2006 new members aswell as the additions to the Board of Directors.VIII. Charity Ball – Catherine WilliamsIt was announced that Kristin Severson will serve as the Charity Ball Co-Chair for the upcomingyear. The long range committee met on Sunday, April 2 and their recommendation is to stay atthe Midwest Airlines Center, it can accommodate the most guests and (Hilton is 1/3 the space).She and her Co-Chair will work this year to re-work the ballroom set-up and well as possibly addsome more props to soften the appearance of the room. Catherine will prepare a final reportdetailing the committee’s findings. It was mentioned that if we do a larger event for the 100 th yearanniversary in 2010 we will need the space. We have four confirmed posts, William Blake, PeterBurke, Ryan Hagemann, and Christopher Roberts.Kristin announced that we have received a few Charity Ball/Fundraising contracts; the due date isWednesday, April 5 th .IX. Membership Strategic Plan – Marty SuttmillerMarty has worked with her sub committee over the last few weeks to finalize the handbook. Theyhave added pages numbers and dates to all the pages and the handbook will have a table ofcontents instead of tabs. The listing of Volunteer Organizations was thoroughly reviewed andthere is an additional line with each organization; a one sentence description of what eachorganization does. After the March meeting’s discussion, she re-worked the VolunteerCoordinator page for the handbook. Marty read over these changes.Pam Geimer made a motion, seconded by Gigi, that the Board accepts the new definitions ofacceptable and not acceptable volunteer hours. Please see the excerpt below:Acceptable hours for Service Club:Must be served in the Milwaukee County or within a 50 mile radius;Must be served at a not-for-profit agency or event;Must be validated by a representative of the agency where they are served;May be served on In-Club activities like Newsletter, Pipsqueak and Charity Ball;May be served at any of the agencies listed in your handbook, or any events listed in SCM emails or newsletters;Must be pre-approved by your Advisor.YOU may not:Count more than 8 hours in a 24-hour period;Count travel time;Count hours spent working on a political campaign;Count hours working in a church or synagogue;Count hours tutoring, except in special circumstances;Count hours spent working on a school social (Prom or Homecoming) or sporting event.***While we recognize that volunteer work done in your school or church is valuable, Service Club wants you to beexposed to volunteering outside your usual areas. Therefore, hours served in your school, church or synagogue willnot be counted unless they benefit an outside agency. (For instance, Special Olympics held at Nicolet or Red CrossBlood Drive at Homestead, your church/synagogue youth group serving food at The Gathering, etc.)

X. Open issuesa) Brochure – Bo will get a final layout and contact information about who produced ourbrochure to Kristin. The new SCM brochure will be presented in May for Board approval.b) Website – Stephanie mentioned pursuing this with a contact she has. Beth is going to researchgoing rates for web site development and Stephanie is going to look into a web site address.XI. New businessa) Stephanie made a motion to accept all women who participated in the Charity Ball in the pastto be considered Life Members. The motion was seconded by Catherine. The rationale behindthe motion was that our historical records are not accurate and up to date. We can not confirmwho had paid the additional $50 which was required for Life Membership in the past.b) On March 22, 2006 Kristin submitted an email vote for the Board’s consideration. Please seebelow the verbiage:Stephanie Fleming has moved to accept Juli Coburn (a new Board member starting in May, '06) asthe Secretary of the Board. We need to vote on this because Juli will be a member of theExecutive Committee. Please reply to this e-mail with your "yes" or "no" vote.Kristin announced that the motion passed with 8 voting “yes” and 1 abstention.XII. AnnouncementsPlease remind your advisees to not use school email addresses as a form of communication withinthe Service Club as those emails are not active in the summer months.Kristin asked that each Board member set-up a transition meeting with the person who is takingover their position. She asked that each group meet prior to the May Board of Directors meeting.Kristin announced that she asked Sharon Austin to be an advisor for the upcoming year and sheaccepted.XIII. AdjournmentPresident Kristin Severson adjourned the meeting at 2:35 p.m.Minutes submitted by: Stephanie Fleming

Service Club of MilwaukeeMeeting MinutesMay 15, 2006I. Call to orderPresident Stephanie Fleming called to order the regular meeting of the Service Club of MilwaukeeBoard of Directors at 12:15pm on Monday, May 15, 2006 at the Town Club.II. AttendancePresent: Beth Clark, Juli Coburn, Stephanie Fleming, Pam Geimer, Nancy Hagemann,Kathy Hauske, Maryglen Kieckhefer, Stephanie Maxon, Sue Schouten, Kristin Severson,Gigi Short, Marty Suttmiller, Nicki Usinger, Cathy WilliamsExcused: Julia Burke, Roz Diederich, Annette RobertsonIII. President-Stephanie Fleminga) Introduction of Juli Coburn and Stephanie Maxonb) Thank you to Kristin Severson, beautiful flower arrangement and vase were presented toKristinc) Thank you to Kathy Hauske for the red t-shirts.d) Schedule of meeting dates for 2006-07 distributed. Note: subcommittee dates have beenadded to master calendar, advisor dinner date has changed.e) Term limits listed, in bold, at the bottom of the Responsibilities of a Board Member sheetsis only a start to a plan. The Strategic Plan subcommittee will revise and presentguidelines to the Board in the future.f) New stationary handed out- 500 pieces are availableg) Handbook Corrections-letter and labels sent to all actives this week. Additional changesshould be sent to Stephanie Maxon, they will then be communicated via newsletter.h) Spring Clean-Up-Board members encouraged to attend. Per Kathy girls should wear t-shirts for clean-up dayi) Meeting Protocol- Reminder to all, names of members should not be used in discussionsand all information discussed in the board meeting is confidential.j) Annual Meeting- Stephanie asked for feedback: Comments from Board were that the mealwas good, girls enjoyed meal, the program was a little lengthy, overall very positive event.IV. Approval of minutes from April 3, 2006 Board MeetingKristin Severson made a motion and Sue Schouten seconded this motion to approve the minutes.The minutes were approved.V. Vice President – Kathy Hauskea) Kathy stated we have 52 new members with only 3 that not submitted checks. Checks didnot come in any faster with new system. The t-shirts were distributed to all girls at thesame time. T-Shirts should be worn for clean up dayb) Admissions-Pam requested we reach out to new schools, membership from Nicolet isdown, and brochures can be given out to schools. Brochures are still in the works perKristin Severson. Kristin stated proofs will be sent out before next meting.c) Volunteer Coordinator-Stephanie stated RSVP for clean up is at 3 confirmed. Sign upwent well at Annual meeting. Hours need to be turned in. All senior hours (including girls

not bowing) need to be sent to Beth Clark, reminder to all was made that hours need to bechecked by girls and advisors for accuracy.VI. Treasurer’s Report-Gigi Short1st Quarter Report handed out. Account balances 4/30/06: Savings $7,087.94Checking $25, 676.41a) Allocations-Beth: Community partners grant request letters will be out in July and need tobe returned by 9/1 with allocation meeting in October. Grant requests list includeorganizations where girls volunteer. Approximately $2,000/ girl is given back to thecommunity per year.b) Underwriting-Kristin: Motion submitted to board. Motion seconded by Nancy HagemannFormal written Motion attached. Discussion of motion was held by board and the motionwas passed with 14 voting yes.VII. Advisor Coordinator –Nancy HagemannJunior Board Meeting Date: June 4 th 4pm Borders. The September membership meeting date willbe decided. Sign ups were heavy for pipsqueak and few for newsletter. Nancy will try to movesome girls to newsletter. Discussion of how sign ups have been decided in the past. Maryglenand Marty advised us that seniors have had priority then by the order in which they signed up.Newsletter from new board will be in August. It was discussed that Nancy needs to reviewnewsletter, Stephanie Maxon should review volunteer opportunities and then the President prior todistribution.VIII. Charity Ball –Cathy Williams37 girls confirmed for CB. 8 posts are also confirmed. Posts are: C. Roberts, R. Hagemann, W.Blake, P. Burke, R. Stuckert, M. Kammerait, J. Schmidt and A. Schmidt.Band is confirmed, George Busateri, Kristin and Cathy visited props unlimited for items to fillspace. Announcer for CB still needed, please email Cathy with suggestions.Fundraising-Turn in date is 7/11, hours will be 3-6pm. Contracts and money turned by this datewill count toward fundraising leader of the ball. Honoree/Parent meeting will be 8/2/06 at TownClub at 6:00 p.m.Fundraising/ Program Cover Turn In situation was discussed. The issue will be reviewed by Pamand Kristin with suggestions presented later. Sub committee will review issue and move solutioninto strategic plan.IX. Old BusinessBrochure – Kristin and Stephanie will follow up with Bo Dowsett.Strategic plan- tabled to 6/06 meetingX. New businessNoneXI. AdjournmentPresident adjourned the meeting at 1:50pmMinutes submitted by: Juli Coburn 5/16/06

Service Club of MilwaukeeMeeting MinutesJune 19, 2006I. Call to orderPresident Stephanie Fleming called to order the regular meeting of the Service Club of MilwaukeeBoard of Directors at 12:15pm on Monday June 19, 2006 at the Town Club.II. AttendancePresent: Julia Burke, Beth Clark, Juli Coburn, Roz Diederich, Stephanie Fleming, Pam Geimer,Nancy Hagemann, Kathy Hauske, Maryglen Kieckhefer, Stephanie Maxon, Annette RobertsonSue Schouten, Gigi Short, Marty Suttmiller, Cathy Williams.Excused: Kristin Severson, Nicki UsingerIII. President-Stephanie FlemingStephanie informed the Board that the North Shore Rotary Award recipient was Emily Joerres.This is a wonderful honor and a note was drafted and sent on behalf of the Board of Directors.In the future, if members are recipients of community based awards please forwardinformation to Board.IV. Approval of minutes from May 15, 2006 Board MeetingOne change was requested. Under Section II. Attendance: a period “.” to be added after CathyWilliams. Annette Robertson made a motion and Roz Diederich seconded this motion to approvethe minutes. The minutes were approved.V. Vice President – Kathy Hauskea) Admissions: Kathy stated we have two girls interested in joining SCM but missed the Maydeadline. A motion was made by Kathy to approve these two admissions pendingcompletion of all necessary paperwork. Pam Geimer seconded the motion. The motionwas passed by a vote of 17 “yes”.b) Volunteer Coordinator: Stephanie stated that only one girl has not turned in her hours.Many contacts have been attempted. Stephanie Fleming to follow-up on issue.c) Summerfest volunteer opportunity discussed: Per Kathy girls who have signed up havebeen received well by organization and we should encourage others to sign-up. StephanieMaxon to re-email opportunity.VI. Treasurer’s Report-Gigi ShortAccount balances 5/31/06: Checking $67, 804.51 Savings $7,091.26All but 37 honorees have paid, and 48 out of 52 new members have paidAllocations: Beth Clark stated that her computer is professionally speaking “fried” she is now indata recovery mode and will advise via email, please respond to her requests for informationimmediately. Beth also stated that letters for grant information will be gong out just after July 4 th .VII. Advisor Coordinator –Nancy HagemannDates: June 20 th- -June Newsletter deadlineJune 28 th -Junior Board Meeting 4pm at BordersSeptember 25 th –Membership meeting

a) Nancy asked that everyone keep a copy of girls' emails and hours so we can have a way toverify hours in case of a discrepancy. Nancy asked that everyone be in touch with girlsprior to the next meeting. When sending an email; ask the recipient to reply so you aresure they have received the message. It was reported that Nancy, Roz and Nicki met withthe Junior Board and it went very well. Nancy said that committee members will all beassigned by board meeting on June 28 th .b) Newsletter: All information to Dana Seesel, then Nancy, Roz and Nicki will review,Stephanie Fleming to have final review.VIII. Charity Ball –Cathy WilliamsHonoree/Parent Meeting August 2 nd at 6pm –The Town Club. Cathy stated a letter was going out.a) Fundraising-Sue stated Ads are coming in,Turn in date is 7/11, 3-6pm-The Town Clubb) Program-Pam stated Family Ads are coming in, everything is moving along well.IX. Old BusinessBrochure-Stephanie Fleming presented Draft copy to the Board for review. Kristin Severson hasedited the copy and a picture change was requested. Please review and provide feedback beforeend of the meeting. Stephanie presented cost and quantity estimates to the Board. Generaldiscussion provided the feedback that we should keep the multi-colored format but ask for morepricing options based on quantity, paper stock –weight and finish. Stephanie and Pam to researchand present findings at July meeting. It was also suggested that the formal use of the brochure bedetailed out in sub-committee for strategic planning.X. New businessStephanie Fleming has planned a cocktail hours for Board members and Advisors on July 11thfrom 6-7:30pm at the town Club, invitation to followSue stated she will need help at the Turn –in Meeting. Catherine, Pam, Beth and StephanieFleming have volunteered to assist.XI. AdjournmentPresident adjourned the meeting at 12:59pmMinutes submitted by: Juli Coburn 6/21/06

Service Club of MilwaukeeMeeting MinutesJuly 17, 2006I. Call to orderPresident Stephanie Fleming called to order the regular meeting of the Service Club of MilwaukeeBoard of Directors at 12:15pm on Monday July 17, 2006 at the Town Club.II. AttendancePresent:, Beth Clark, Juli Coburn, Roz Diederich, Stephanie Fleming, Nancy Hagemann, KathyHauske, Maryglen Kieckhefer, Stephanie Maxon, Annette Robertson, Sue Schouten, KristinSeverson, Marty Suttmiller and Nicki Usinger.Excused: Julia Burke, Pam Geimer, Gigi Short, and Cathy Williams.III. President-Stephanie FlemingStephanie stated that the newsletter will go out in mid-august and is being worked on thismonth. It will be an asset for underwriting and donation opportunities.Stephanie also requested that the board review the list of missing life members; the list wasdistributed via email. Please forward any contact information you may have on these members.IV. Approval of minutes from June 19, 2006 Board MeetingOne change was requested. Under Section V. Last name of Fleming added after first nameStephanie. Annette Robertson made a motion and Roz Diederich seconded this motion to approvethe minutes. The minutes were approved.V. Vice President – Kathy Hauskea) Admissions: Kathy stated we still have two girls interested in joining SCM and she hasreceived all the necessary information on Kelly Ambrookian. A motion was made byKathy to approve Kelly Ambrookian for membership. Kristin Severson seconded themotion. The motion was passed by a vote of 13 “yes”. Please add Kelly to your directory.Contact information attached. Kathy stated all checks have been received except for onegirl at this point. She also complimented Stephanie Fleming on the hand written notes shehas sent out to various girls. Many members agreed that this was very meaningful to thegirls who have received them.b) Volunteer Coordinator: Stephanie Maxon stated she has no new business. She felt thenewsletter turned great, she stated that many of the bios reflected a desire for groupprojects, she can look for more opportunities or the girls can do this as well.VI. Treasurer’s Report-Gigi ShortAccount balances 7/15/06: Checking $61, 133.19 Savings $7,094.46Gigi has spoken with Kathy re: checks and the May luncheon check is out to Kristin.Allocations: Beth Clark stated that she has sent out 63 letters as of 7/1/06. They are to be returnedby 8/17/06. She has received 3 return packets to date. She distributed copies of annual reportsshowing SCM listed as donor. Beth would like to do the approval of allocations the week beforethe September Board meeting so all recipients can be entered in the Charity Ball brochure. Bethwill extend invitation as appropriate to the junior board to attend allocations meeting.

Underwriting: Kristin Severson stated she does not have any new information to report regardingunderwriting at this time.VII. Advisor Coordinator –Nancy HagemannStephanie Fleming addressed issue presented by Cathy Williams regarding “camp training” hours,discussion of issue was heard, Nancy is to further clarify issue and then Stephanie Maxon willdistribute ruling.a) Nancy stated that the newsletter was out. She felt process was executed well by juniorboard member Dana and the junior board as a whole is doing very well in their roles.b) Roz attended junior board meeting. Roz stated that the girls are interested in pursing morecommunity based events such as walks. Roz presented many of the ideas the girls havesuggested. Marty suggested we focus our efforts into one event annually (i.e. charitablewalk) so we are not spread too thin in our commitments. Roz stated overall the juniorboard has good organization and fresh ideas.VIII. Charity Ball –Stephanie Fleming for Cathy Williams2006 Charity Ball updateLeader of the ball announced, name not to be disclosed at this time.Honoree/Parent Meeting August 2 nd at 6pm –The Town Club. All board members welcome.Attendance required by Kristin, Pam, Kathy, Sue and Stephanie Fleming.a) Fundraising-Sue stated $63,000 has been raised. 21 girls are finished. The issue of“preferred seating” at the ball will be worked out to accommodate all who have qualified.Stephanie Fleming will send out letters to outstanding girls/families.b) Ad Leader was announced, name not to be disclosed at this time.c) Program-Report for Pam stated that the program is continuing to progress forward.IX. Old BusinessBrochure-Stephanie Fleming presented another draft to the Board for review. Kristin Seversonasked for mission to be printed in the format as the board has approved it. A few other lines oftext were suggested for editing changes. Draft circulated to all members for review.X. New businessAny suggestions for new volunteer organizations need to be forwarded to Marty so they can beadded to the list by the September Board meeting.XI. AdjournmentPresident adjourned the meeting at 1:20pmMinutes submitted by: Juli Coburn 7/22/06

Service Club of MilwaukeeMeeting MinutesAugust 14, 2006I. Call to orderPresident Stephanie Fleming called to order the regular meeting of the Service Club of MilwaukeeBoard of Directors at 12:18pm on Monday August 14, 2006 at the Town Club.II. AttendancePresent: Beth Clark, Juli Coburn, Pam Geimer, Stephanie Fleming, Nancy Hagemann, KathyHauske, Maryglen Kieckhefer, Stephanie Maxon, Annette Robertson, Sue Schouten, MartySuttmiller, Gigi Short, Nicki Usinger and Cathy Williams.Excused: Julia Burke, Roz Diederich, Kristin SeversonIII. President-Stephanie FlemingStephanie stated that we should remove Maura Parnitzke as an Honoree, she will not beparticipating.IV. Approval of minutes from July 17, 2006 Board MeetingBeth Clark made a motion and Annette Robertson seconded this motion to approve the minutes.The minutes were approved.V. Vice President – Kathy Hauskea) Admissions: Kathy stated we still have one girl unpaid and Gigi will send a letterrequesting the past due amount.b) One of the two girls who were approved for late admission has not completed theapplication process. She will be asked to wait until next year to join.c) Volunteer Coordinator: Stephanie Maxon stated she has no new business.VI. Treasurer’s Report-Gigi ShortAccount balances according to treasurer balances not reconciled balances: Checking $61, 133.19as of July. Savings $7,094.46 as of June.A question was posed to the effect of, how is money left over from a class handled? It wasdetermined that the money goes to checking to cover any expenses for the Ball. If it wouldbecome a very large amount it could be approved for use under allocations.Allocations: Beth Clark stated that the deadline for allocations request is 8/18/06. She hasreceived 20 out of 60 return packets to date. Beth will do the approval of allocations on 9/10/06 at1:30pm. We have $ 75,000 to be allocated. Nancy is to ask the Junior Board if they would like toattend.VII. Advisor Coordinator –Nancy Hagemanna) Nancy asked that everyone continue to communicate with the girls on a regular basis andforward hours. All hours should be pre-approved with advisors. This should beannounced and placed in the newsletter for clarity.

) Junior membership meeting will be 9/25/06 at 6:30pm at Homestead High School. Thespeaker will be Will Allen-Growing Power.c) The newsletter deadline is 9/3/06.VIII. Charity Ball –Cathy WilliamsGigi stated an address correction for Martha Sprague: 8180 N. Green Bay RoadLeader of the ball will be Melissa Kaplan-Pistiner.Ad Leader will be Andrea Jorgensena) Fundraising-Sue stated $75,000 has been raised. Baird has donated $1000. Programsponsor sheets handed out.b) Program-Pam stated that the program is going well and it will be a large program this year.Proofing will begin in late September.IX. Old BusinessBrochure-Stephanie Fleming presented final draft to the Board for review. It will be color copiedand initial run will be a small quantity.X. New businessAnnette made a presentation on Camp Whitcomb Mason and presented a Thank you note from thecamp to the board. Annette encourages others to attend this event next year. She will be puttingtogether some pictures for the 9/25/06 meeting.XI. AnnouncementStephanie Fleming announced that Roz will no longer be serving as the Junior Board Chairpersonbut will continue on the Board and work as an advisor to her girls on the SCM Board but willcontinue as an advisor this year.XII. AdjournmentPresident adjourned the meeting at 1:05 pmMinutes submitted by: Juli Coburn 8/24/06

Service Club of MilwaukeeMeeting MinutesSeptember 18, 2006I. Call to orderPresident Stephanie Fleming called to order the regular meeting of the Service Club of MilwaukeeBoard of Directors at 12:16pm on Monday September 18, 2006 at the Town Club.II. AttendancePresent: Julia Burke, Beth Clark, Juli Coburn, Roz Diederich, Stephanie Fleming, Kathy Hauske,Maryglen Kieckhefer, Kristin Severson, Gigi Short , Marty Suttmiller and Cathy Williams.Excused: Pam Geimer, Nancy Hagemann, Stephanie Maxon, Annette Robertson, Sue Schoutenand Nicki Usinger.III. President-Stephanie Fleminga) Stephanie asked that we review the newsletter for contact information change and updateour handbooks accordingly.b) M magazine will be writing an article about SCM that will be published in November.IV. Approval of minutes from August 14, 2006 Board MeetingStephanie made a motion and Kristin seconded this motion to approve the minutes. The minuteswere approved. I think that Kristin made the motion and someone else seconded, as President Ican’t make a motion, I think I asked for someone to make it.V. Treasurer’s Report-Gigi ShortAccount balances as of August 31, 2006: Checking $135,091.52 Savings $7,101.09.Note: an Ads only girl from 2005 has submitted a balance due and one active member has not paidwith no response from her to date. Stephanie Fleming will follow-up.Gigi handed out 2nd Quarter and Year end financial reports. Gigi reviewed each line item andprovided detailed explanation. See Gigi for additional copies.Allocations: Beth Clark stated that we received 43 requests for allocations of which we accepted22 and declined 21. The amount of money granted was $80,062. For reference: Beth stated that$125, 00 was declined and approximately $225,00 in total was requested. The Allocationsmeeting was attended by: Beth Clark, Stephanie Fleming, Kathy Hauske, Stephanie Maxon, GigiShort, Kristin Severson and Peggy Purtell. YesBeth handed out the summary document, with a very detailed account of each request and thedeposition. Please see attachment (A).Kristin made a motion to approve allocations as stated in summary document. The motion wasseconded by Cathy, the motion was approved.Beth stated that the program will have grant recipients listed and if there is space then a historicalreview of grant receipts will be included.

The checks to grant recipients will be disbursed immediately after Charity Ball, the letters ofacceptance will be sent now.A small sampling of the top recipients will be invited to attend the ball this year. Gigi suggestedthat we now track who is invited each year and whether or not they attend.VI. Advisor Coordinator –Stephanie Fleming for Nancy Hagemanna) Junior Group-Membership meeting will be 9/25/06 at 6:30pm at Homestead High School.This is a mandatory meeting for advisors since there with be a breakout session for girls tomeet with their advisors. The speaker has changed and will be Sally-Volunteer Coordinatorfrom Growing Power.b) The newsletter will be sent out week of 9/18/06.c) Please RSVP to Nancy’s request for the Advisor’s Dinners, then a master schedule forNovember 5 th & 6 th dinners will be distributed.d) Question of whether we need to pay our speakers was posed by Stephanie Fleming to theBoard. Marty advised that we should evaluate on a case by case basis.VII. Charity Ball –Cathy Williamsa) Cathy stated that they held a tasting and were pleased with the menu. A copy of theproposed menu was circulated for review.b) Cathy has sent press releases to area publications announcing the Charity Ball.c) Cathy asked for ideas from the board for a speaker for the Ball. If you have any additionalnames please forward to Cathy.d) Cathy circulated a sign-up sheet for practice and Ball attendance. Please let Cathy knowwhich days you are able to attend.e) Cathy posed the question to the Board: Who is to be handling PR on behalf of SCM? Itwas recommended that Kristin review this issue with the strategic planning committee.VIII. Old Businessa) Kristin stated the Strategic Planning will meet within the next few weeksb) Stephanie Fleming passed out copies of the completed brochure to the Board. It will besent out in the allocations letters and its future use will be reviewed by the strategicplanning committee.c) Stephanie Fleming stated that the annual newsletter will be sent out this week.IX. New businessThe SCM Charity Ball program fundraising contract will also be extended to advisors who wish toparticipate. In addition, if there is room in the Ball program to list Board members and advisorsthat would be ideal.X. AdjournmentPresident adjourned the meeting at 2:06 pmMinutes submitted by: Juli Coburn 9/22/06

Service Club of MilwaukeeMeeting MinutesNovember 13, 2006I. Call to orderPresident Stephanie Fleming called to order the regular meeting of the Service Club of MilwaukeeBoard of Directors at 12:17pm on Monday November 13, 2006 at the Town Club.II. AttendancePresent: Beth Clark, Juli Coburn, Roz Diederich, Stephanie Fleming, Pam Geimer, Kathy Hauske,Stephanie Maxon, Kristin Severson, Sue Schouten, Gigi Short, Nicki Usinger and Cathy Williams.Excused: Julia Burke, Maryglen Kieckhefer, Nancy Hagemann, Annette Robertson and MartySuttmiller.III. President-Stephanie Fleminga) M magazine, the SCM article was printed in the November issueb) Herald newspaper listed the honorees for Charity Ball 2006.c) Beth Clark will be the archival source for SCM published items/articles.IV. Approval of minutes from October 16, 2006 Board MeetingStephanie Maxon made a motion and Roz Diederich seconded this motion to approve the minutesfrom October 16, 2006. The minutes were approvedV. Vice PresidentAdmissions- Pam Geimer: Pam asked that potential new member lists be forwarded to her and shewould prefer if potential new member names are forwarded to her via email. It was recommendedthat the potential lists be sorted by high school. Pam also stated that there will be a Februaryinformational meeting held, the date TBA.Volunteer Coordinator- Stephanie Maxon: no formal business to report.VI. Treasurer’s Report-Gigi ShortAccount balances as of October 31, 2006: Checking $145,204.86 Savings $7,107.64.Gigi handed out a Dues Breakdown and Usage report. See attachment (A & B). Gigi reviewedeach line item and provided explanation. Gigi stated that 64% of girls are bowing.Stephanie Fleming stated that she has been in contact with the family of the one girl with anoutstanding balance and has sent letter asking which has now been resolved.Allocations: Beth has extended an invitation to the Ball to: JA, Children’s’ Hospital, 1st Stage andBoys and Girls Club. She also asked Boerner Botanical and Gilda’s Club to attend. All will beattending except for 1st Stage which has declined the invitation this year.

VII. Advisor Coordinator –Nicki Usinger for Nancy Hagemanna) Junior Group-Junior Board meeting was November 12, 2006. Girls will deliver puppets toSt. Francis and Penfield Children’s Center. Gingerbread Houses will be donated, recipienthas not yet been determined. It was suggested that a nursing home or New Castle would bea good choice.b) Thanksgiving Baskets will be donated to Notre Dame School. The $5 donations will beused to purchase the Turkeys for the baskets. It was suggested that the girls beaccompanied when the deliveries are made.c) Advisor’s Dinners: The feedback was very positive about the dinners. The girls stated thatthey would like to see more meetings of this type held. Kathy Hauske stated that weshould look at the way we assign advisors this year so we have well blended grade levelsin each group.VIII. Charity Ball –Cathy Williamsa) Reservations: To date the count for the ball is 610 attendees. Cathy has all honorees in butis still waiting for a few Board members to RSVP. Cathy has 33 senior girls volunteeringfor the Ball. All board members are asked to be watchful for inappropriate behavior or anyillegal practices by the girls. Cathy will contact Midwest Conference Center and givespecific expectations for security to follow.b) Pre-sold items: 91 programs and 30 videos.c) Cathy suggested that we look at the concept of priority seating since she has 13 familiesand 33 tables requesting this level of seating.d) Cathy and Kristin have met with Regency florist and the flowers will be beautifule) Cathy still needs someone to do the March for the Ball, any suggestions please call Cathy.f) Cathy passed out assignments and job descriptions to Board.g) Cathy stated that she will not be doing a historical display at the Ball this year.IX. Old Businessa) Kristin stated the Strategic Planning Committee has met and determined five areas forreview. Kristin handed out a list of sub-committee assignments. See Attachment (C).b) Juli Coburn: Kathy Banzhaff from Penfield Children’s Center and SCM life member hasagreed to be a speaker for the May luncheon.X. New businessPlease forward receipts from the Advisor dinners to Gigi Short.Reservations for Charity Ball must be submitted to Cathy by Wednesday, November 15th.XI. AdjournmentPresident adjourned the meeting at 1:32 pmMinutes submitted by: Juli Coburn 11/18/06

Service Club of MilwaukeeMeeting MinutesDecember 11, 2006I. Call to orderPresident Stephanie Fleming called to order the regular meeting of the Service Club of MilwaukeeBoard of Directors at 12:17pm on Monday December 11, 2006 at the Town Club.II. AttendancePresent: Julia Burke, Beth Clark, Juli Coburn, Roz Diederich, Stephanie Fleming, Pam Geimer,Nancy Hagemann, Kathy Hauske, Maryglen Kieckhefer, Stephanie Maxon, Sue Schouten, GigiShort, and Cathy Williams.Excused: Annette Robertson, Kristin Severson, Marty Suttmiller and Nicki Usinger.III. President-Stephanie Fleminga) Passed around an article from Journal/Sentinel 12/10/06-review of event with picturesb) Stephanie said a few words of thanks to Cathy for all of her work on the Ball, Julia forvolunteering to do the March, and Kristin for being the announcer. Stephanie presentedeach with a gift of appreciation.IV. Approval of minutes from October 16, 2006 Board MeetingJulia Burke made a motion and Stephanie Maxon seconded this motion to approve the minutesfrom November 13, 2006. The minutes were approvedV. Vice PresidentAdmissions- Pam asked for feedback on a meeting date for the upcoming New memberinformational meeting. It was suggested that the meeting be held February 11 th at 3pm, thelocation TBA. It was requested that the display board from the Junior Board, of girls volunteeringbe available for use, and that the president of the Junior Board would give a speech. It wassuggested that the formal SCM brochure to be added to the invitation.Volunteer Coordinator- Stephanie Maxon: Betty Brin has many opportunities for hours at thistime.VI. Treasurer’s Report-Gigi ShortAccount balances as of November 30, 2006: Checking $77,531.67 Savings $7,110.83.Allocations: Beth- no formal reportVII. Advisor Coordinator –Nancy Hagemanna) Junior Group- Thanksgiving Baskets: $245.00 was collected, with the donations 7 basketswere made and donated to Notre Dame. Stephanie Fleming stated that several thank younotes have been received for the baskets, she will forward notes to Board.b) Membership Meeting: Tentative date of January 29 th , 6:30pm the location is TBA.c) Junior Board Meeting: The meeting was held December 10, 2006. The question of howtips money from Charity Ball will be used was posed to Board. Gigi was confirming

amount in question. This questioned led into whether or not the money could be used forthe upcoming project that was an African based organization. The project was described indetail by Nancy and it was determined that it is not an appropriate project since it does notbenefit any Milwaukee area based programs. Nancy to revisit the project topic with theJunior Board.d) Junior Board member has not been attending meetings regularly. The question of whethershe should receive hours for her position if she has not fulfilled the requirements of theposition? It was discussed that this conversation should come from her advisor and sheshould be made aware of the fact that she will not receive her full hours due toabsenteeism.VIII. Charity Ball –Cathy Williamsa) Attendance: 624 people attended the Charity Ball. Cathy commented that all girlsvolunteering were very appropriate and helpful.b) Programs: 147 were soldc) Cathy suggested that we look at the volunteer usage and evaluate. It was suggested thatperhaps we treat Charity Ball like any other volunteer assignment to keep the consistencyand expectations in line.d) Cathy stated the flowers turned out beautiful, many others commented the same.e) The attendance of Board members and Advisors to the luncheon, rehearsal and ball wasencouraged.IX. Old Business-noneX. New business-noneAs part of the review of the Charity Ball a lengthy discussion was initiated around the issue ofunder-age drinking. All formal comments and suggestions were recorded by StephanieFleming and will be used be for the betterment of future events.If anyone has further comments or suggestions regarding the Ball please forward to StephanieFleming or Cathy Williams.XI. AdjournmentPresident adjourned the meeting at 1:55 pmNext Meeting: Tuesday January23rd 12pm –The Women’s ClubMinutes submitted by: Juli Coburn 1/8/07