Tuition Reimbursement Program - Union and ... - City of Pittsburgh

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documents for each proposed course to the satisfaction of his/herDepartment Director and the Director of Personnel and Civil ServiceCommission to receive consideration under the City’s Tuition ReimbursementProgram. Failure to do so within the time frame specified in this procedureshall result in disapproval of the employee’s request.2. Department Director Action – Part II of Pre-Approval Request Form Aa.) Upon receipt of the Pre-Approval Request Form A with Part I completed, theDepartment Director will review the request to verify that the request has been submittedin a timely basis and that all required information and supporting documents are completeand accurate. Any modifications, changes, corrections, etc., made to Part I of the formmust be initialed and dated by the Department Director or his/her designee.b.) The Department Director or Bureau Chief will review the request to determineif the employee meets the qualifications for consideration under the TuitionReimbursement Program (see Eligibility and Section I: General Guidelines A.,G., K., and M.) by completing questions 1 through 6.c.) The Department Director or Bureau Chief will complete 6a. in Part IIdescribing how the course is job related. The Director will also complete PartII of the Pre-Approval Request Form A and all accompanying documents tothe Director of the Department of Personnel & Civil Service Commission forreview and approval or disapproval of the proposed course and sign the form.If disapproval is recommended the Director must state his/her reasons forrecommending disapproval.d.) The Department Director must submit the completed Pre-Approval RequestForm A and all accompanying documents to the Director of the Departmentof Personnel & Civil Service Commission for review and approval/disapprovalat least five (5) work days prior to the date the course starts.3. Director of the Department of Personnel & Civil Service CommissionAction – Part III of Pre-Approval Request Form Aa.) The Director of the Department of Personnel & Civil Service Commission willreview the Pre-Approval Request Form A, all accompanying materials, andthe recommendation from the Department Director to ensure compliance withprogram requirements.b.) The Director of the Department of Personnel & Civil Service Commission willcomplete Part III of the Pre-Approval Request Form A indicatingapproval/disapproval of the request and stating the reason(s) for approval ordisapproval. All decisions of the Director of Personnel & Civil ServiceCommission shall be final.c.) The yellow copy of the completed Pre-Approval Request Form A will bereturned to the originating department and must be maintained on file. Thepink copy will be returned to the employee.REIMBURSEMENT PROCEDURES:1. Employee’s Request – Part 1 of Pre-Approval Request Form Aa.) The employee is responsible for initiating the reimbursement requestprocess. A Reimbursement Request Form must be completed for each preapprovedcourse. The form must be typed and submitted to the DepartmentDirector no later than thirty (30) days after completion of the course.b.) The employee must attach to the Reimbursement Request Form a copy ofthe paid invoice, receipt or canceled check showing that the employee haspaid for the course. If the institution the employee is attending has a policythat students participating in employer tuition reimbursement programs need- 14 -Tuition Reimbursement Program - Union and Non-Union Employees 2012.doc
not pay the full tuition until after they receive reimbursement, verification ofthis policy must also be submitted.2. Department Director Action – Part II of the Reimbursement Request Forma.) Upon receipt of the Reimbursement Request Form with Part I completed, theDepartment Director or his/her designated representative will accurately notethe date received and the initials of the person receiving the form. The Department willhold the form until receipt of the official transcript.b.) Upon receipt of the official transcript, the Department Director will review therequest to determine if the employee meets the qualifications for reimbursement (seeGeneral Guidelines B., G., and I.). The Director will complete Part II of theReimbursement Request Form recommending approval or disapproval of the request andsign the form. If disapproval is recommended, the Director must state his/her reason(s)for recommending disapproval.c.) The Department Director will submit the Reimbursement Request Form, andthe official transcript and documentation that the employee has paid for the course to theDirector of the Department of Personnel & Civil Service Commission for review andapproval/disapproval.3. Director of the Department of Personnel & Civil Service CommissionAction – Part III of Reimbursement Request Forma.) The Director of the Department of Personnel & Civil Service Commission willreview the Reimbursement Request Form, all accompanying materials andthe recommendation from the Department Director.b.) The Director of the Department of Personnel & Civil Service Commission willcomplete Part III of the Reimbursement Request Form indicating approval/disapproval ofthe request. If the request is disapproved, the Director of the Department of Personnel &Civil Service Commission will state the reason(s) for disapproval. All decisions of theDirector of the Department of Personnel & Civil Service Commission shall be final. Theyellow copy of the completed Reimbursement Request Form will be returned to theemployee. The gold copy will be forwarded to the Payroll Supervisor for processing if therequest is approved. Reimbursement under the Tuition Reimbursement Program shallbe charged to and payable from each Department’s Education and Training CodeAccount. Pre-Approval Request Forms and Reimbursement Program can be obtainedfrom the Department of Personnel & Civil Service Commission by calling x2710.- 15 -Tuition Reimbursement Program - Union and Non-Union Employees 2012.doc
Page 1 and 2: City of PittsburghOperating Policie
Page 3 and 4: apprenticeship coursework or a “B
Page 5 and 6: and/or degree, certificate or licen
Page 7 and 8: SECTION 2: AFSCME Local 2719. AFSCM
Page 9 and 10: Department of Personnel and Civil S
Page 11 and 12: 5. If the reimbursement request is
Page 13: completion of a pre-approved course
Page 17 and 18: fees only. Fees for registration, s
Page 19 and 20: efore forwarding them to the Direct
Page 21 and 22: SECTION 5: PITTSBURGH RECREATION TE
Page 23 and 24: the Director of the Department of P

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