National Self-Insurer OHS Audit Tool User Guide & Workbook

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3.8.4Documents and data are regularly reviewed by competent persons to ensure the adequacy and currency ofthe information.Examples:Changes to legislation, equipment, processes and technology will all impact on the information containedin the organisation’s policies, procedures and work instructions. All of these documents need review on aregular basis to ensure they remain relevant and reflect the current working methods. Reviewers shouldnot only understand the document and its contents, but be aware of any pertinent backgroundinformation.• System documentation including policy, planning arrangements, procedures and instruments (toolsand forms) should be regularly reviewed for their compliance to document control requirements.• Corrective action should be undertaken to address nonconforming documentation. The proceduresimplemented to control documents should be reviewed and the efficiency with which the system ismaintained should be evaluated.• Relevant position descriptions should contain responsibilities for the review of system documentationrequirements.• A document control procedure which describes the review process.• Minutes of meetings which record reviews of documents or data.• Circulation of draft documents which demonstrates input from competent persons.• Documents reviewed in accordance with a predetermined schedule.• How do you ensure that persons involved in health and safety document reviews are competent?National Self Insurer OHS Audit Tool – User Guide & Workbook Page 130 of 249Version 2.0, 3 August 2009
Criteria 3.8.4Documents and data are regularly reviewed by competent persons to ensure the adequacy and currency ofthe information.Rating Conformance Non-conformance Not Applicable Not able to be verifiedKey contacts (names & titles/positions) 1.NCR No.2.Documents submitted (title, version, date, location)1.2.3.4.5.6.7.Observations and commentsNational Self Insurer OHS Audit Tool – User Guide & Workbook Page 131 of 249Version 2.0, 3 August 2009
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Audits are not designed to assess t
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Audit Criteria for National Self In
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3.1.3Those who represent employees
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3.6.3Reports on health and safety i
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3.10.12Comprehensive health and saf
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4.3 Incident investigation, correct
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Element 1: Health and safety policy
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1.1.2The health and safety policy i
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1.1.3The health and safety policy i
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Element 2: Planning2.1 Legal requir
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2.1.2The organisation’s procedure
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2.1.3Relevant personnel in the orga
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2.1.4The organisation and/or indivi
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2.1.5Changes to health and safety l
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2.2 Objectives and targets2.2.1Heal
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2.2.2Specific health and safety obj
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2.2.3The organisation sets health a
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2.3 Health and safety management pl
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2.3.2The organisation documents its
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2.3.3The organisation monitors its
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2.3.4Health and safety plans are re
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Element 3: Implementation3.1 Struct
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3.1.2There are sufficient qualified
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3.1.3Those who represent employees
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3.2 Structure and responsibility -R
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3.2.2A member of senior management
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3.2.3The specific health and safety
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3.2.4Where contractors are utilised
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3.2.5Personnel are held accountable
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3.3 Structure and responsibility -T
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3.3.2The organisation has establish
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3.3.3The organisation has an induct
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3.3.4The organisation consults with
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3.3.5The organisation trains person
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3.3.6Training and assessment is del
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3.3.7Tasks are allocated according
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3.3.8Management has received traini
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Page 82 and 83: 3.3.10Refresher training (as requir
Page 84 and 85: 3.3.11The training program is revie
Page 86 and 87: 3.4 Consultation, communication and
Page 88 and 89: 3.4.2The organisation, in consultat
Page 90 and 91: 3.4.3The consultative arrangements
Page 92 and 93: 3.4.4Details of the consultative ar
Page 94 and 95: 3.4.5Employees or their representat
Page 96 and 97: 3.4.6Employees or their representat
Page 98 and 99: 3.4.7Employee representatives and m
Page 102 and 103: 3.5.2The organisation regularly com
Page 104 and 105: 3.5.3There are procedures for excha
Page 106 and 107: 3.5.4There is a documented complain
Page 110 and 111: 3.6.2Where there is a legislative r
Page 112 and 113: 3.6.3Reports on health and safety i
Page 114 and 115: 3.6.4Regular, timely reports on hea
Page 116 and 117: 3.6.5Reports of audits and reviews
Page 118 and 119: 3.6.6The organisation’s annual re
Page 120 and 121: 3.7 Documentation3.7.1The organisat
Page 122 and 123: 3.7.2Specific instructions and safe
Page 124 and 125: 3.8 Document and data control3.8.1T
Page 126 and 127: 3.8.2Documents and data critical to
Page 128 and 129: 3.8.3The organisation provides pers
Page 132 and 133: 3.9 Health and safety risk manageme
Page 134 and 135: 3.9.2The hazard identification, ris
Page 136 and 137: 3.9.3The organisation documents all
Page 138 and 139: 3.9.4Risks of identified hazards ar
Page 140 and 141: 3.9.5Identified control measures sh
Page 142 and 143: 3.9.6Risk management procedures sha
Page 144 and 145: 3.9.7The organisation has a process
Page 146 and 147: 3.10 Hazard identification, risk as
Page 148 and 149: 3.10.2Health and safety requirement
Page 150 and 151: 3.10.3The ability to meet health an
Page 152 and 153: 3.10.4Contractor health and safety
Page 154 and 155: 3.10.5The organisation determines t
Page 156 and 157: 3.10.6Procedures shall be establish
Page 158 and 159: 3.10.7Hazard identification, risk a
Page 160 and 161: 3.10.8Competent personnel verify th
Page 162 and 163: 3.10.9There are procedures to ensur
Page 164 and 165: 3.10.10Facilities and amenities in
Page 166 and 167: 3.10.11The organisation documents p
Page 168 and 169: 3.10.12Comprehensive health and saf
Page 170 and 171: 3.10.13The organisation ensures tha
Page 172 and 173: 3.10.14There are ‘Permit to Work
Page 174 and 175: 3.10.15Where personal protective eq
Page 176 and 177: 3.10.16Plant and equipment is maint
Page 178 and 179: 3.10.17There is a process for unsaf
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3.10.18Appropriate controls are use
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3.10.19Competent personnel verify t
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3.10.20Safety signs, (including reg
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3.10.21There are procedures to ensu
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3.10.22Individuals are supervised a
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3.10.23There are supervisory arrang
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3.10.24There is a documented proces
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3.10.25Customer-supplied goods and
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3.10.26All substances in containers
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3.11 Emergency preparedness and res
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3.11.2The organisation has allocate
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3.11.3Employees receive training an
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3.11.4Competent persons have assess
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3.11.5Emergency and fire protection
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3.11.6A dangerous goods and/or haza
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3.11.7The organisation has assessed
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3.11.8The organisation has systems
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Element 4: Measurement and Evaluati
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Criteria 4.1.1There is a health and
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Criteria 4.1.2Inspections seek inpu
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Criteria 4.1.3Engineering controls,
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Criteria 4.1.4Monitoring of the wor
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Criteria 4.1.5Inspection, measuring
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Criteria 4.2.1The organisation has
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Criteria 4.3.1There is a procedure,
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Criteria 4.3.2Investigations shall:
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Criteria 4.3.3Responsibility is ass
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Criteria 4.3.4Corrective actions ar
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Criteria 4.4.1There are effective s
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Criteria 4.5.1There is a health and
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Criteria 4.5.2Scheduled audits are
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Criteria 4.5.3Deficiencies highligh
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Criteria 5.1.1Senior management ove
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Criteria 5.1.2Recommendations arisi
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Health and safetyobjectivesHealth a
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