Policy for claims (pdf, 156 kb) - University of West London

Ealing to Reading £15.30 £27.40Reading to Ealing £15.30 £27.40Brentford to Reading £13.10 £13.50Reading to Brentford £13.10 £25.00* Fares at August 2012Amounts that canbe claimed(based on peakrail fare*)40 p per mileSingle Return Miles Single Return36 £14.40 £28.8035 £14.00 £28.004.6 Hotelsi) Every effort must be made to ensure that the cost of arrangementsfor overnight accommodation is as economical as possible.Accommodation should therefore be obtained in a two or three starhotel of reasonable quality. Any exception will require the priorwritten approval of the Vice-Chancellor.ii) Reasonable meal charges and incidental expenses, will bereimbursed The receipt from the hotel must be attached to theexpense claim. Credit card vouchers are not sufficient and if aclaimant loses the hotel receipt a copy should be obtained.iii) When claiming hotel bills, pay TV and videos, newspapers andclaims for alcohol and other items listed in section 5 below will notbe reimbursed.4.7 TaxisTaxis should only be used where there is a clear business need, forhealth and safety reasons or it is efficient compared with otherarrangements. Waiting time must be kept to a minimum.4.8 Parking & Congestion ChargesEmployees will be reimbursed for the purchase of the congestion chargepermit and for costs incurred for parking at stations and airports, whileon University business. Fines for parking or speeding while onUniversity business are never paid, see paragraph 5.1.4.9 Own vehiclesAll members of the University who use their private vehicles onUniversity business must ensure that their insurance policy covers suchusage. The University accepts no liability. A copy of the insurancedocument must be supplied to the Finance department. The mileageclaimable is the excess over the normal mileage from home to normalplace of work.University of West LondonPolicy for the reimbursement of travel and other expenses 2012-13 Page 7