(SUD) Cheat Sheet - The University of Texas at Austin

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If my department only has a few Sept. 1 salary updates to make, do Ihave to use the SUD?If a position is not receiving a salary increase, does it have to be on aSUD?How do I create a SUD in HRMS?Can I put all the positions in my department on one SUD?School teachers and extension instructors are not eligible for the SUD.How do I process a salary increase?I’ve noticed that the hourly paid positions in our department are notdisplaying in the list of positions eligible to be placed on a SUD, why isthat?Can you add and delete EIDs from the SUD?Can the SUD be used at any time of the year?When using a SUD to provide salary increases, when are the increasesconsidered final approved?Will the SUD show an error message if someone isn't eligible for a meritincrease?Can salary increases still be done after the SUD closes by using a Modify It is preferable to use the SUD because updates made in theBudget Update Document (BUD) are automatically included in theSUD and on final approval of the SUD are then pushed to HRMS. In some cases, the SUD must be used. For example, in the case offaculty promotions, the SUD must be used to move the promotiondata from the BUD to the SUD and then to HRMS. A Modifydocument in HRMS cannot be used for a faculty promotion.All tenure/tenure-track faculty positions must be on a SUD for Office of theProvost review. Non-tenured faculty promotions and non-tenured facultyincreases must be also be on a SUD. It will be up to departments to decidewhether all other positions must be on a SUD.Click on the Tools tab and in the list of tools, click on Create Salary Updatedocument (SUD).A separate SUD must be created for each job category that is eligible to beplaced on a SUD: Tenure-Tenure Track Faculty, Non-Tenure Track Faculty,Administrative and Professional, and Classified.To adjust the base pay for school teachers or extension instructors forSept.1, you must create HRMS Modify documents.The SUD is designed to increase rates of pay only for monthly paidpositions. To increase rates for hourly paid positions, use a Modifydocument in HRMS.Yes, but it is done by adding the position to which the person (UT EID) isassigned. To add a position to the document, go to the Document Reviewpage, scroll to the bottom of the list, and type the position ID in the opentext field, using the lookup as needed. To delete a position from thedocument, click Remove.No. The SUD is only available at a certain times of the year. For informationabout those dates, contact the Budget Office.Salary increases are considered final approved once the SUD document hasbeen final approved from the SUD Hold Desk and the 9/1/XXXX annual rateis displayed in HRMS.No, there is currently no functionality in the SUD to indicate that someoneis not eligible for a merit increase on the SUD. It is currently theresponsibility of the department to determine if the employee is eligiblefor a merit increase as defined by the salary policy in effect.Yes.SUD Cheat Sheet, Page 2 of 6
document in HRMS?When making changes to individual salary adjustments in the SUD, doesthe user have to click Edit for each one?What happens in the SUD when a position is funded by a unit other thanthe owning unit?If my positions are funded on 19 or 30 accounts, can I use a SUD?How do I handle last minute salary changes requested by a director inAugust?Yes. We advise making updates for one position at a time, saving, andhiding the details for each position.If a position has funding by another unit other than the owning unit andthe funding for the position was updated in the funding unit’s BUD, thatincrease will be reflected in the owning unit’s SUD document.Yes, the SUD can be used to update salary rates for positions regardless offunding source.If the SUD is closed, then the HRMS Modify document can be used to makethe updates on a position by position basis.How do I handle account changes that I need to make in HRMS whileSUD is in process? Should I process the SUD and then process a Modifydocument?If there is a zero salary increase when comparing the HRMS 8/31 rate tothe SUD 9/1 recommended rate, must that be explained on the SUD?Who can make changes to the SUD at each point of the routing?If one-time merits are permitted by salary policy, how do I give someonea one-time merit and increase their base pay other than merit (i.e.Permanent additional duties)?Can an employee receive a merit increase and another base payadjustment (i.e. Equity/Structural or Permanent Additional Duties)?SUD Cheat Sheet, Page 3 of 6You can modify funding accounts associated with base pay at any time; ifyou are changing the account number on permanent additional pay whilethe SUD is in process, that action will impact the status of the position onthe SUD and a warning in the SUD will provide the user with further details.If a position with this set of circumstances is included on a SUD when youdo a Verification (VER) or Approve (APP) action, the user will get an errorthat an entry into the General Remarks field is required. For Tenure/TenureTrack Faculty, the entry must justify why the incumbent is not receiving anincrease.Only Faculty positions on the SUD can be edited through the entire routingpath. Classified and A&P changes can only be made while on the CreatorDesk. If the SUD is not on the creator desk, it must be returned or recalledto the creator desk for changes.A modify document can be used to give an incumbent a one-time meritand an adjustment to their base pay.Reminder: An OPA (Off-Cycle Pay Adjustment) document allows users to makeone-time merit payments for multiple incumbents within a singledocument. A SUD allows users to make salary adjustments for multipleincumbents within a single document.Yes. An employee can receive a combination of base pay adjustments onthe same document, using either a SUD or a Modify document. Note: If a Modify document is used, a Salary AdjustmentRequest Form is required.
Page 1: Salary Update Document (SUD) Cheat
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(SUD) Cheat Sheet - The University of Texas at Austin

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