September/October 2013 - Bluegrass Wildwater Association

Eddy Lines of InterestSteering Committee Meeting MinutesAugust 7, 2013Present: Clay, Adelessa, Jacob, Jeff K, Ali, Bethany,Peter, Don, BrentNext meeting: General Club Meeting 08/13/2013 at7:30pm, AW Elkhorn AcresI. Call to Order1. Meeting called to order by Clay at 7:44 pmII. Reading of Minutes1. Previous month’s meeting minutes reviewed.Moved (Adelessa), Second (Bethany) to accept previousmeetings minutes. Motion passed.III. Offi cer Reports1. President--Clay – The Summer party was a hugesuccess. Thanks to everyone who helped. Surprisingly, noone was arrested!!2. Past President—Emily—not present, but she isplanning on having the Past President/BWA Reunion partyat the RFG in October. More info to come.3. Vice President—Adelessa—Working on the clinic.Carson Island is up in the air currently. She is working on aback-up plan. Brent discussed renting the pavilion at RatliffHole. Brent also noted he is working on getting access toCarson Island.4. Treasurer—Jeff K—Current balance is $6790. Jeffreviewed the FY 2013-2014 budget. Current projected surplusis $1909.80. (See Attachement)5. Secretary—Jacob—Nothing to report.6. Safety Offi cer—Tom—Not present, but he is workingon securing Pinnacle Pool for fall/winter roll sessions.7. Membership Coordinator—Ali—Membership duesstill rolling in. Parking passes have been mailed, and forumaccess is restricted for past members who have yet to pay2013-2014 dues.8. Conservation Offi cer—Peter—AW Elkhorn Acresimprovements discussed, and the group reviewed the originalAW Elkhorn Acres plans. Peter would like to plan a clubwork day to plant trees and complete general site maintenance.Tentative plan is to hold the work day sometimein November or December 2013. Numerous improvementideas discussed with adding trees as the primary goal.9. Program Director—Dave—Not Present10. Web Master—Joe—Not Present11. Newsletter— Don—Working on the current Bowlinesissues. Should be complete by mid-August.12. Gear Coordinator—BJ—Not present13. NPFF Coordinator—Bethany—2014 NPFF Strategymeeting took place in early August. Bethany is working onsecuring a guest host. A central focus is getting donationrequests out early. We need volunteers for Gauley Fest.14. Member at Large—Jeff S.—Not presentIV.Unfi nished Business1. Elkhorn Acres – See Conservation Offi cer report.2. Offi cer Club Dues Discount – Steering Committeedecided to end discussion on this issue and end discussion.3. Meeting Locations – The next Steering Committeemeeting will be held at Mi Ire Mon on Wednesday, September4th. Jacob will contact them to ensure we have thespace reserved.4. Iron Man Louisville – Volunteers still needed for theIron Man in Louisville on August 24th and 25th. Adelessanoted there are two separate posts on the forum regardingthis request. The following are the time slots available forvolunteer kayak support. 1. Saturday, August 24th from 7:30am to 11:00 am 2. Sunday, August 25th from 6:00 am to12:00 pm.5. BWA Sign for Events – Old business issue fromprevious Offi cer Team. Adelessa brought up discussion frompervious steering committee meetings to purchase a BWAsign to use for special events. The ideal sign would be freestanding and easy to see. Adelessa volunteered to work ongetting quotes for said sign.V. New Business1. August General Club Meeting Location – Clay indicatedhe would like to hold the next General Club Meetingat AW Elkhorn Acres given the last couple meetings highturnout at AW Elkhorn Acres. Group discussion around aback-up plan in case of rain and setting up the AV systemfor the guest speaker. General agreement among the SteeringCommittee members to hold the August General ClubMeeting at AW Elkhorn Acres.2. Donation to Cruse, NC Volunteer Fire Department– Clay brought up discussion to make a donation to theCruse, NC Volunteer Fire Department for their efforts in the22