Payment Management A4.indd - Hanse Orga AG

� FinanceSuite
Payment Management

� FinanceSuite
Payment Management
Achieve higher levels of visibility and control, increase efficiency, strengthen auditability and
security – payments and bank communication faster, and optimised in SAP ®
The FinanceSuite Payment Management is a module of the powerful Hanse Orga FinanceSuite. It enables you to
centralise and streamline your payments and your bank communication in SAP ® .
Does this situation sound familiar: Your payments are made
via fragmented local electronic banking systems which
require separate signatures and many different tokens? You
cannot control the release timing of payments? You would like
to have a real-time overview of all payment flows within the
company? Switching banks is cumbersome and you would like
to leverage new initiatives such as SWIFT access?
What our customers say:
„We found the ideal payment transaction solution with
Hanse Orga‘s FinanceSuite Payment Management that
meets the high demands of our company structure. We
successfully completed the project in a very short time as
we have been working with Hanse Orga for years.“
Alfons Rediker, Head of Treasury
Warsteiner Brewery
“True to our credo ‘forever better’, we wanted to make
our payment management and the bank communication
‘forever better’. We have been tremendously successful
in doing so thanks to the FinanceSuite Payment Management.
We certainly recommend this central and flexible
solution in SAP.”
Robert Dyer, ORG / Coordination
Miele & Cie.
SAP FI
Payment runs
(F110)
FinanceSuite
Payment Management
� Manual payments
� Bank communication
� Ad-hoc-Payments
� Workflows for Approval
� Monitor
� Transmission to Banks
RFC
Firewall
DMZ
Proxy
EBC
Bridge
Conversion
Engine
We have developed an intelligent solution that is able
to address these challenges and helps you anticipate
future challenges: The FinanceSuite Payment Management
simplifies all your payments through centrally managed and
automated processes and includes a robust and flexible bank
communication directly from your SAP system. This allows
you to achieve an optimal level of security for your payment
data and a full end-to-end audit trail.
It does not matter whether your company has one SAP
system, multiple SAP systems or entities that work with other
ERP systems, the FinanceSuite Payment Management allows
you to centralise, consolidate and optimise all payments.
Learn more about our intelligent payment solutions on the following
pages and contact us to find out more.
Achieving a secure communication with your
banks
The FinanceSuite Payment Management ensures a safer and
more reliable communication with your banks. By replacing
various electronic banking systems with our central installation
fully embedded in SAP, you can avoid transmission
errors that often occur in case of risk-prone interfaces
and a double administration of data. You are able to communicate
directly from your SAP system with your banks.
COPRDEHH
Local Protocols
Bank Protocols
Global
Bank

Our software solution supports a wide range of national and offers an automatic function to bundle all payments and
international formats and protocols which enables you to send them in only one file to the respective bank account. If
connect to your banks fast and in the most cost-effective way. SEPA different payment formats are used, the software module can
payments are fully supported by our software. The FinanceSuite automatically reformat the payment files to best match the
Payment Management is certified by SWIFT. Hence, all SWIFT target banking formats. By automatically grouping the payments
communication channels (SWIFT Alliance Gateway, SWIFT Service into batches and selecting the most favourable bank connec-
Bureau, SWIFT Alliance Lite) and SWIFT Cash Management Services tions, the FinanceSuite Payment Management standardises your
can be accessed by the Hanse Orga solution. Besides the SWIFT processes and noticeably reduces your transaction and bank
channel, you are able to use host-to-host connections with your cash costs. For the module to automatically chose the most favourable
management banks or use local protocols such as EBICS. bank you can easily configure the criteria of the module (such as
receiving bank, currency, bank conditions) to match your company’s
specific requirements. The configuration can be done by authorised
end users so that support from the IT department is not required.
Thanks to the high level of automation of all these processes and
the centralisation of all payments with the FinanceSuite Payment
Management you can significantly reduce the processing times within
In addition to the extensive payment capabilities, there is also
your company and support your straight-through processing.
strong support for status messages and bank statements that you
receive from your banks. The FinanceSuite Payment Management For your manual payments the FinanceSuite Payment
automatically validates, splits and routes the bank statements. Management offers easy-to-use and flexible templates. In order
Reliable and fast data are therefore available for your enti- to complete the templates, you can retrieve the necessary data
re company and enable an effective and flexible monitoring, directly from your master data of your creditor and debtor ledgers
even if your company is composed of several subsidiaries across or you can enter creditor details manually. The authentication of
many countries.
your payments including electronic signature functions is enabled
within your SAP system. Payments can therefore be authorised even
Increasing efficiency through centralised payment
without hardware. In this way, you can approve payments even if
processes
you are away on a business trip. Authorisation via SmartCards or
The FinanceSuite Payment Management enables you to make all
USB sticks is also possible. Moreover, you can flexibly define and
payments of your entire company centrally from within your SAP
standardise approval workflows which are applied automatically
system. One of the unique advantages of the FinanceSuite Payment
to the respective payment types. The rules can be differentiated,
Management is that you cannot only centralise payments of your
for example, by amount, format, company, bank, account, type of
subsidiaries using SAP but also of those using non-SAP accounting
payment and type of approval (such as simple approval or four-eye
systems. You can therefore achieve an all-encompassing, central
principle).
visibility and control of your company’s payments within one single
system. Anticipating changes in the market becomes easier with Due to the centralisation of all payments and bank statement
such a central solution, because it is no longer required to maintain information, you have access to a group-wide overview in
information in many different and decentralised electronic banking real time about all payments and bank balances. The seamless
systems. Instead, you update your data directly in SAP and avoid a
double user administration and any interfaces. Saving payment files
integration within SAP ensures that all payments have a complete
on your company network becomes obsolete and thus, payment pro- Benefits for for your our co company: an any
cesses are significantly shortened and made much safer with the
FinanceSuite Payment Management.
� �� Real time group-wide overview of payments and
cash reporting
reporting
A continuous controlling of the actual status of your payment
flows is enabled through the module. The FinanceSuite Payment
���� Increased security security of of payment transactions
Management automatically retrieves status messages from your ��� Improved p straight-through processing
pprocessing
banks so that you have full visibility of your payments and see
whether they are still in process or have been fully completed. This
�� Reduction of bank transaction costs
furnishes you with a real-time overview and an updated enterprise-wide
monitoring. When you need to make multiple payments
��� Compliance with audit regulations such as SOX
to individual creditors, the FinanceSuite Payment Management
���
Greater independence of banks

Input/Approval
Validation
Posting
Electronic
Signature
Payment
Runs
Reporting/
Monitoring
FinanceSuite
Payment Management
Communication
Banks
end-to-end audit trail. You are able to intuitively navigate through
your payments. Should payments be rejected by the bank, they
are automatically integrated by the FinanceSuite Payment Management
solution into the accounting system to be followed up. These
functionalities make the payment process better auditable and ensure
full compliance with audit regulations such as SOX (Sarbanes
eBAM
Bank Account Administration
Bank Performance Analysis
Bank Relationship Management
eBAM Messaging
Bank Conditions
Workflow
Cash & Liquidity Management
Cash Management
Liquidity Planning/Forecasting
Intragroup Reporting
Cash Position Worksheet
Simulation
Credit Lines
Oxley Act). A whole range of management reports is available.
To put it in a nutshell: the FinanceSuite Payment Management is
the best-of-breed solution for replacing multiple bank connections
and methods of payments by a centralised approach that considerably
increases efficiencies along your financial supply chain.
Get the most out of your r financial supply chain and use also fu further modules odules of the Hanse Orga FinanceSuite
FinanceSuite: AutoBank Automatic
Cash Application, Cash & Liquidity Management, eBAM electronic Bank Account Management and Treasury Management.
FI
AutoBank Automatic Cash Application
FI
Bank Statements
Remittance Advices
Lockboxes
Performance Cockpit
Dispute Management
Subledger Integration
SD
HR
CO
IS-U
FinanceSuite
FS-
CD
BW
MM
Bank
Statements
Download
Retrieval
Payment Management
Splitter
Routing
Payment Monitor
Payment Factory
Bank Statement Management
Bank & SWIFT Connectors
Manual Payments
Workflow
Treasury Management
Loan Management
Derivatives (FX, IR, Swaps etc.)
Treasury Accounting
Limit Management
In-House Banking
Intercompany Netting

Benefits of the FinanceSuite Payment Management:
� Centralisation and optimisation of payments
� Standardised and highly automated processes
� Full integration in SAP ®
� Integration of non-SAP ®
companies
� No interfaces or double administration
� Templates and workflow for manual payments
The FinanceSuite Payment Management enables an
effective and flexible monitoring of your company,
even if your company is composed of several subsidiaries
across many countries.
� Wide range of national and international formats
� Integrated SWIFT connection
� Enterprise-wide monitoring and management reports
� Empowerment of key users
� High security standards
Besides the extensive payment
capabilities, there is also strong
support for status messages and
bank statements that you receive
from your banks. The FinanceSuite
Payment Management automatically
validates, splits and routes the bank
statements.

Hanse Orga AG
Head Office Germany
Oldesloer Straße 63
22457 Hamburg
Tel: +49 (0)40 51 48 08 - 0
Fax: +49 (0)40 51 48 08 - 188
www.hanseorga.de
office@hanseorga.de
Hanse Orga International B.V.
Nieuwe Prinsenkade 9
4811 VC Breda
The Netherlands
Tel: +31 (0)76 578 05 00
Fax: +31 (0)76 578 05 50
www.hanseorga.com
info@hanseorga.com
Your experienced and reliable partner: Hanse Orga
Hanse Orga was founded in 1984 in Hamburg, Germany, and has steadily
grown ever since. We are a leading provider of financial software
solutions and are now represented in a number of European countries
and in the US. More than 450 customers in over 20 countries
worldwide – including such market leaders as IBM, Philips, Honeywell
or BMW – trust our excellent products and rely on our financial and
technical expertise for a customer-focused approach.
The modular Hanse Orga FinanceSuite delivers added value for account
reconciliation, liquidity planning, working capital management, corporate
payment factory, cash management, treasury and bank account
management. All modules are certified by SAP as FinanceSuite 4.3.
We are known for our unique solutions in SAP – wouldn’t you like to know
us, too? Do contact us at our branches or online to find out more.
Hanse Orga France SARL
36 Avenue de la République
92130 Issy Les Moulineaux
France
Tel: +33 (0)1 46 42 01 05
Fax: +33 (0)1 47 36 06 41
www.hanseorga.fr
info@hanseorga.fr
Hanse Orga International Corp.
220 East Huron Street
Ann Arbor, MI 48104
USA
Tel: +1 734 302 3000
Fax: +1 734 302 3001
www.hanseorga.com
info@hanseorga.com
©Copyright 09/2011 Hanse Orga AG. All rights reserved.
SAP ® is a registered trademark of SAP AG. SWIFT, SWIFTNet,SWIFT Gateway, SWIFT Service Büro, SWIFT Alliance Lite are registered trademarks of S.W.I.F.T. SCRL.