Automatic Processing of Bank Statements and ... - Hanse Orga AG
Automatic Processing of Bank Statements and ... - Hanse Orga AG
Automatic Processing of Bank Statements and ... - Hanse Orga AG
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<strong>Hanse</strong> <strong>Orga</strong> International - Success Story<br />
<strong>Automatic</strong> <strong>Processing</strong> <strong>of</strong> <strong>Bank</strong> <strong>Statements</strong> <strong>and</strong><br />
Payment Advice Notes with the FinanceSuite<br />
Auto<strong>Bank</strong> <strong>Automatic</strong> Cash Appliaction at Philips<br />
Lighting<br />
Philips Lighting is No. 1 in the global lighting market. 30 percent <strong>of</strong> <strong>of</strong>fices around<br />
the world are lit by Philips Lighting, which also lights 65 percent <strong>of</strong> the world’s<br />
top airports, 55 percent <strong>of</strong> major soccer stadiums, <strong>and</strong> 30 percent <strong>of</strong> hospitals.<br />
Manufacturing operations exist in the Netherl<strong>and</strong>s, Belgium, Germany, France, the<br />
United Kingdom, Pol<strong>and</strong>, the United States, Canada, Brazil, India, Indonesia, Thail<strong>and</strong>,<br />
the People’s Republic <strong>of</strong> China, South Korea, Spain <strong>and</strong> Mexico. Products include a full<br />
range <strong>of</strong> inc<strong>and</strong>escent <strong>and</strong> halogen lamps, compact <strong>and</strong> normal fluorescent lamps,<br />
high-intensity gas-discharge <strong>and</strong> special lamps, ballasts, lighting electronics <strong>and</strong> automotive<br />
lamps.<br />
Philips Lighting implemented the FinanceSuite Auto<strong>Bank</strong> <strong>Automatic</strong> Cash Application<br />
to manage its automation <strong>of</strong> posting incoming <strong>and</strong> outgoing payments to the<br />
highest possible degree. It began the implementation in the German subsidiary with<br />
key functions <strong>of</strong> AutoKonto for SAP ® , the module to process the posting <strong>of</strong> electronic<br />
bank statements. This initial project was designed to build the core system for planned<br />
further roll-outs through-out Europe. This implementation strategy is not only the<br />
logical consequence <strong>of</strong> Philips Lighting’s centralized SAP ® R/3 ® environment, but the<br />
most cost-effective way to build a common business process within a multi-national<br />
organization. Integral part <strong>of</strong> the initial set-up was the foundation <strong>and</strong> education <strong>of</strong> a<br />
Philips Lighting Competence Centre for the FinanceSuite Auto<strong>Bank</strong> <strong>Automatic</strong> Cash<br />
Application. This enables Philips Lighting to provide Level 1 support with the new<br />
s<strong>of</strong>tware to their employees.<br />
The German set up <strong>of</strong> AutoKonto, including a detailed project definition analysis,<br />
required only twenty days <strong>of</strong> <strong>Hanse</strong> <strong>Orga</strong> resources <strong>and</strong> led to an automation quota<br />
<strong>of</strong> 80 percent from the first day on. “We are heading for an even better quota by<br />
using the broad capabilities <strong>of</strong> the product’s search <strong>and</strong> filter logic”, says Karl-Heinz<br />
Schönebeck, Accounting Manager, Germany. Step two <strong>of</strong> the German project was the<br />
implementation <strong>of</strong> AutoAvis for SAP ® , the module for the processing <strong>of</strong> electronic as<br />
well as paper-based payment advice notes.<br />
Due to its business <strong>and</strong> customer structure, the share <strong>of</strong> paper-based advice notes <strong>of</strong><br />
all incoming payments that are processed is about 50% <strong>of</strong> the total daily effort. Philips<br />
Lighting has therefore decided to implement a Scan <strong>and</strong> OCR recognition s<strong>of</strong>tware in<br />
order to electronically process this payment information as well. With this enhancement,<br />
Philips Lighting has set the basis for a complete automation <strong>of</strong> processing <strong>and</strong><br />
posting all payment information to SAP ® FI. And, most importantly, without any external<br />
interfacing to SAP ® .<br />
© Copyright 2007 <strong>Hanse</strong> <strong>Orga</strong> <strong>AG</strong>. All rights reserved. The original product name Auto<strong>Bank</strong> for SAP<br />
was changed into Auto<strong>Bank</strong> <strong>Automatic</strong> Cash Application in 2011. SAP ® is a registered trademark <strong>of</strong> SAP<br />
<strong>AG</strong>. All other products are trademarks <strong>of</strong> the respective companies.<br />
“We are very satisfied with the<br />
cooperation with <strong>Hanse</strong> <strong>Orga</strong> <strong>AG</strong>,<br />
especially so as this cooperation<br />
is not a customer/supplier<br />
relationship, but is rather focused<br />
on Philips reaching its goals.”<br />
Marinus Peters,<br />
Senior Information Officer,<br />
BU Luminaires Europe<br />
Philips Lighting, Eindhoven/Netherl<strong>and</strong>s<br />
“We have now realized the<br />
automation <strong>of</strong> more than 90%<br />
<strong>of</strong> mass information coming<br />
in by payment advice notes. This<br />
saves a lot <strong>of</strong> time <strong>and</strong> money,”<br />
Karl-Heinz Schönebeck,<br />
Accounting Manager Germany,<br />
Philips Lighting, Eindhoven/Netherl<strong>and</strong>s<br />
Renewing the Eiffel Tower‘s lighting:<br />
Philips Lighting recently completed<br />
work on one <strong>of</strong> the world‘s most<br />
prestigious lighting projects.
<strong>Hanse</strong> <strong>Orga</strong> International - Success Story<br />
FinanceSuite Auto<strong>Bank</strong> <strong>Automatic</strong> Cash Application<br />
The FinanceSuite Auto<strong>Bank</strong> <strong>Automatic</strong> Cash Application optimises the automatic<br />
cash application via an intelligent reconciliation logic for bank statements, remittance<br />
advices, <strong>and</strong> lockbox data. The s<strong>of</strong>tware solution unlocks efficiencies in the process<br />
<strong>of</strong> an automatic clearing <strong>of</strong> open items: Assignment rates are significantly increased<br />
thanks to intelligent posting rules. Comprehensive manual post-processing capabilities<br />
help drive down DSO further. The FinanceSuite Auto<strong>Bank</strong> <strong>Automatic</strong> Cash Application<br />
combines numerous functionalities for increasing assignment rates with userfriendly<br />
functions such as a Performance Cockpit <strong>and</strong> a Dispute Management to further increase<br />
efficiency <strong>and</strong> ensure more transparent data.<br />
<strong>Hanse</strong> <strong>Orga</strong><br />
<strong>Hanse</strong> <strong>Orga</strong>, founded in 1984, is an independent s<strong>of</strong>tware <strong>and</strong> consulting firm<br />
for Financial Supply Chain Management processing within SAP. <strong>Hanse</strong> <strong>Orga</strong> is<br />
SAP S<strong>of</strong>tware Solution Partner, the products are certified by SAP. <strong>Hanse</strong> <strong>Orga</strong>’s<br />
FinanceSuite brings proven added value for cash application <strong>and</strong> reconciliation, liquidity<br />
planning projects, working capital management, corporate payment factory, cash<br />
management, treasury <strong>and</strong> electronic bank account management. The strategy to<br />
develop enhanced SAP functionality, programmed in ABAP, allows for the s<strong>of</strong>tware to<br />
be installed directly in SAP. The FinanceSuite has been developed by finance pr<strong>of</strong>essionals<br />
for finance pr<strong>of</strong>essionals with a strong focus on the end user. The customeroriented<br />
approach before, during <strong>and</strong> after the implementation has resulted in more<br />
than 500 satisfied clients nationally <strong>and</strong> internationally.<br />
© Copyright 2007 <strong>Hanse</strong> <strong>Orga</strong> <strong>AG</strong>. All rights reserved. The original product name Auto<strong>Bank</strong> for SAP<br />
was changed into Auto<strong>Bank</strong> <strong>Automatic</strong> Cash Application in 2011. SAP ® is a registered trademark <strong>of</strong> SAP<br />
<strong>AG</strong>. All other products are trademarks <strong>of</strong> the respective companies.<br />
<strong>Hanse</strong> <strong>Orga</strong> <strong>AG</strong><br />
Head Office<br />
Oldesloer Straße 63<br />
22457 Hamburg<br />
Germany<br />
Tel: +49 (0)40 51 48 08 - 0<br />
Fax: +49 (0)40 51 48 08 - 188<br />
www.hanseorga.de<br />
<strong>of</strong>fice@hanseorga.de<br />
<strong>Hanse</strong> <strong>Orga</strong> France SARL<br />
36 Avenue de la République<br />
92130 Issy les Moulineaux<br />
France<br />
Tél: +33 (0)1 46 42 01 05<br />
Fax: +33 (01) 47 36 06 41<br />
www.hanseorga.fr<br />
<strong>of</strong>fice@hanseorga.fr<br />
<strong>Hanse</strong> <strong>Orga</strong> International B.V.<br />
Nieuwe Prinsenkade 9<br />
4811 VC Breda<br />
The Netherl<strong>and</strong>s<br />
Tel: +31 (0)76 578 05 00<br />
Fax: +31 (0)76 578 05 50<br />
www.hanseorga.com<br />
info@hanseorga.com<br />
<strong>Hanse</strong> <strong>Orga</strong> International Corp.<br />
220 East Huron Street<br />
Ann Arbor, MI 48104<br />
USA<br />
Phone: +1 (0)734 302 3000<br />
Fax: +1 (0)734 302 3001<br />
www.hanseorga.com<br />
info@hanseorga.com<br />
<strong>Hanse</strong> <strong>Orga</strong> <strong>AG</strong>, Head Office
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