Indirect Cost Proposal Rate Agreement - Ochsner.org

OCT. 7.2010 8:50AM PSC/DCA-CSFO 214 767 3264 NO. 2019 P. 2/5..,J ~t~Vll'~,CJ" Program Support Center{o~~ .h~DEPARTMEN'l' OFHEALTH '" HUMAN SERVICF_..s~ f'_'nQ_'I_Cj3J Mauagcmcut Service~ J(( _ , .. Divlsiou or Cost Allocation"'?"'..I-:::::i. October 6, 2010 Room 73ZMr. Ronald G. MeltonSystem vice President/Finance & ControllerOchsner Clinic Foundation880 Commerce Drive west 3rd FloorNew Orleans, LA 70123-Dear Mr. Melton:1301 Yqung StreetDalla5, TX 75202PHONE; (:l14) 767-3261FAX: (214) 767-3264A copy of an indirect cost Rate Agreement is being faxed to youfor signature_ This Agreement reflects an understanding reachedbetween your organization and a member of my staff concerningthe rate(s) that may be used to support your claim for indirectcosts on grants and contracts with the Federal Government.Please have the agreement signed by an authorized repres_entativeof your organization and fax it to me, retaining a copy for yourfiles. Our fax number is (214) 767-3264. We will reproduce anddistribute the Agreement to the appropriate awarding organizationsof the Federal Government for their use.An indirect cost proposal, together with supporting information,is required each year to substantiate claims made for indirectcosts under grants and contracts awarded by the Federal Government.Thus ( your next proposal based on actual costs for the fiscalyear ending December 31, 2013 is due in our office by June 30( 2014.Thank you for your cooperation.Arif KarimDirectorDivision of Cost AllocationCentral states Field OfficeEnclosuresPLEASE SIGN AND RETURN THE ORIGINAL OF THE RATE AGREEMENT

o T. 7. 2 a 1a 8: 5 AM PSCID -CSF 214 767 326 N . 2 P. /5ORGANIZATION:Ochsner Clinic FoundationAGREEMENT DATE: October 6, 2010SECTION II: SPECIAL REMARKSTREATMENT OF FRINGE BENEFITS;Fringe benefits are specifically identified to each employee and are charged individuallyas direct costs. ~he directly claimed fringe benefits are listed below.TREATMENT OF PAID ABSENCES,vacation, hOliday, sick leave pay and other paid absences are included in salaries andwages and are claimed on grants, contracts and other agreements as part of the normal costfor salaries and wages. Separate claims for the costs of these paid absences are notmade.Equipment Definition -Equipment meanS an article of nonexpendable, tangible personal property having a usefullife of more than one year and an acquisition cost of $1,000 or more per unit.FRINGE EENEFITS,FICARetirement~~orker's compensation:Life InsuranceUnemployment InsuranceHealth InsuranceDisability InsuranceDependent Care SubsidyParking(2 )

OCT. 7.2010 8:51AM PSClDCA-CSFO 214 767 3264 NO. 2019 P. 5/5ORGANIZATION:Ochsner Clinic FoundationAGREEMENT DATE: October----------- ---- ----------SF.CTION rt r: GEN£~ . _A . 1-1.!~!l!~!lQ!!§.:The races i., this Agreem€nt are aubjecc ~o any st~tutory or adminiscrative limit~~ions and apply co a Siven gr~nt, con~racc orochGr agreemene only to the exeent chat funde are uv~ilablc. Acceptvnce of the race~ is BUQjecc to the following eonaitiono:(1) Only costs incurred by th~ organiz~tion were included in it" indirecc cosc pool ao finally accept~d: such ~08C8 vr~ legaloblig~cion8 of the organiz~tion and are allowable unaer che gove.ning coot principlee; (2) The oame c03tB that have been created asindll'ect c::OSCBaxe not claimed ,," di rec]; coecs; (3) Simllar types of coe cs have been accorded consi3c ••nc accouncing creatmenc; and(1) The information provided by the organi~vtion Which wae uaed to eetabl~~h che rates 10 noc later found co be materiallYincomplet~ or inaccurace by che Feaervl Governmenc. In .uch 8ituacion~ ehe rvte(s) wo~la be ~ubjeec to renegoeiacion at thediac ee t Lon or the b'cd~ral Oovernment.B. ACq)~~;This )\g.eemen~ i8 bvoed on the acccunt i nq 8yf~eem purpcr t sd by che organizvtion co h~ in cf.f"ct during the Agreemene perioQ.. chanqe st c ens met nod ot accounting for coat s which aHeec che amount; of rei.mbursement resuJ.t.ing from ehe U3e of chi" Agrecm~nc requirepriCl. approval of the aut.ho rt zad represencacivc or the cognizal'1tagency .• uch changes \IICIUde, euc arc not limited co, changCl3 int he charging of a p;lreieul~r cype ot cost from indirecc co direct. Failu.c co obtiiln appzcvaf may result in coat; disallow'lnees.C. FIXED RATES;If a tixed rii~e is in this lIgreement, it is based on an estimate ot el1e cont e for the period covered by the race. When the actualco st a for this period ilr~ aetcrmined, u n aajustm"nc will be m(>Q.eto a rate of (> future ye,ar(3) co compensate t'or che Q.ifferencebe cwe cn cha ccac a used co e,,~abliah ehe fi)Ced r acc .U1d act1,lalcoat o.D. USE BY otHER FEDERhL AGHNCIES;Tne ~ in chic Agreement wert;!approved in accc rdance wich the authority in Offict' of ManilgelM!ne ",nd Budge~ Circul". A'l;l2Circ~lar, and Should be applied to granes, COntril~eg and other agreement3 covered by chio Circular, sub)ecc co any limitation •• in Aitbove. The orgvnizaciort may provide copies of e118 Agreement co ocher Pederal Agenci~" co gille chem ••arly nct Lf i co t.Lcn of theAgr~em8nt.E!. pTHI>R:If ~ny Federal contracc, grant or other ~greemen~ is rc;mbursing indirec::CCOSC3 by a means ooner than the appr~ved rilte(s) in thisAgreemene, che orsan~~ation ohould (i) credit such costs to cne affecced program3, and (Z) apply the app~oved rw~e(B) to eheilP~ropri"te base to idcn,ify th~ proper amount of indirecc cooC. allocable co cheBS program3.BY THE ORGANIZATION:Ochaner Clinic Foundation~~_-A#~_(S GNATURE)(NAME)ON BEHI\LP OF TIffiFEDEAAL GOVERHMENT;Arif Kari,m _(UAMll)(TITLE)~C'!OF., DI~O~.~~ _(Tr~LE) C~NTRAL STATES FIELD OFFICE___(!lATE)/~-7-tit~/~.~ober G,.~ - . _(DM'E) 00),4lJHS REPR£SENTATIVE: Theodore Fost-=e~r=--_Tel€):,hone; (214~7 - 34il(3 )