FORMULA 1™ Australian Grand Prix Provision of Catering Services

FORMULA 1 Australian Grand PrixProvision of Catering ServicesINTRODUCTIONThe Australian Grand Prix Corporation (AGPC) is responsible for theorganisation, promotion and conduct of the FORMULA 1 Australian GrandPrix (Event) at Albert Park, Victoria, Australia.AGPC is seeking Expressions of Interest (EOI) from experienced and suitablyqualified companies interested in the provision of all or any part of theCatering Services (as outlined in this document) at future FORMULA 1Australian Grands Prix This document is provided as a guide for companieswishing to submit an EOI.

MANAGEMENT OF PUBLIC BARSWorking in conjunction with AGPC's Special Events and Catering Coordinator,the appointed company or companies, referred to as the Public BarManager, shall be responsible for managing all Public Bar facilities at futureFORMULA 1 Australian Grands Prix. The range of services includes but is notlimited to the following:Management of all Public Bar facilities on each of the four days of theEvent. Public Bar facilities include marquees, refrigerated containers andportable buildings. Up to twenty Public Bar facilities have operated atprevious Events.Management of the Public Bar facilities at the Event includes, but is notlimited to, the following activities:Proposal for the approval of AGPC, of the size, number and location of allPublic Bar facilities.Beverage planning including product selection (including beer selection,spirits, alcoholic cider and wine), price recommendation and ordering,purchasing and managing of all beverage stock.Uniform selection, supply and ordering. The Public Bar Manager shall inconsultation with, and with the approval of AGPC select, source andorder the design and colour of the uniform worn by the front of houseservice staff.Staff selection and training. Selection and training of suitably qualifiedpersonnel to fill all front of house, runner and back of house positionsnecessary to operate the Public Bar facilities.Co-ordination of the production and installation of menu boards andtheme & decoration items by suppliers within the Public Bars.Provision of all equipment to assist with the efficient operation of Public Barfacilities.Management of float delivery and cash collection services.Collation and daily reporting of Public Bar sales.Co-ordination of infrastructure provided by AGPC.Coordination of infrastructure provided by the Public Bar Manager.Co-ordination of mobilisation and demobilisation activities in respect ofthe Public Bar facilities.In undertaking the above services and planning activities the Public BarManager must obtain all necessary liquor licenses, municipal permits and allother statutory approvals in order that the Public Bar facilities and associatedoperations provided at the Event fully comply with all regulatory requirementsincluding the City of Port Phillip health department (including food safety ifapplicable), Office of Energy Safe and WorkSafe Victoria requirements.

ADDITIONAL INFORMATIONThe appointed Caterer(s) for all or any of the catering services outlined in thisdocument is required to co-ordinate the installation and removal oftemporary infrastructure including supply of all equipment and connection ofwater, power and sullage related to the provision and operation of thecatering facilities.The following infrastructure is to be provided by AGPC at the cost of theCaterer(s):Temporary marquee structures and flooringTransportable buildingsFurniture hirePower supplyFencing and screeningWater supplyOther services provided by the AGPC at no cost to the Caterer(s):Sullage pumping servicesRubbish collectionCleaning servicesExamples of other infrastructure, products or services that may be required tobe provided by the Caterer(s) at no cost to AGPC:Refrigerated ContainersStaffing, including all transportUniformsStaff welfareCash registers and float delivery and cash collectionPlastic cups, ice and beverage stocksAGPC may provide official suppliers with the right for their products to besupplied at events. These products include, but are not limited to, thefollowing categories:• Official Beer Pouring Rights• Official Alcoholic Cider Supplier• Official Wine Supplier• Official Spirits Supplier• Official Soft Drink Supplier• Official Iced Confectionary Supplier• Official Coffee Supplier• Official Supplier of Milk and Related Dairy ProductsThe Caterer(s) is expected to purchase goods and services from these officialsuppliers in relation to the management of the catering services at theevents.

COMMERCIAL AGREEMENTThe appointed caterer(s) for all or any part of the catering services outlined inthis document will be required to sign a written agreement prepared by theAustralian Grand Prix Corporation. The agreement may include an optionextendible by AGPC for future events, at AGPC’s absolute discretion.SUBMISSION OF EOISubmissions should be limited to ten (10) A4 pages for each section of thecatering service (excluding attachments) and is to include:1. company name, registered office and date of incorporation;2. history and relevant experience (including in connection with sportingevents or other events);3. benefits that may be considered superior and unique compared to othersimilar service providers4. names and experience of all key personnel proposed to provide theservices and operational structure;5. details of relevant suppliers and subcontractors;6. financial credentials of the company (including the company’s mostrecent profit and loss statement);7. relevant client references in support of the company’s previous andcurrent operations; and8. other matters not specifically raised above but considered important forAGPC to consider in its evaluation of the EOI.AGPC reserves the right to limit those suppliers invited to tender having regardto: The extent to which the suppliers Expression of Interest meets the technicaland performance specifications; and The rating of the suppliers Expression of Interest.

Submissions for the above must be addressed toAustralian Grand Prix Corporationc/- Kaitlyn MillerPO Box 577South Melbourne, VIC 3205.Submissions must be received by 5.00pm Friday, 7 December 2012.The Invitation to Tender documents will be issued to selected partiesthereafter.The acceptance or otherwise of any proposal will be subject to a tenderprocess, and strictly subject to the signing of a formal written agreementbetween the successful party and AGPC, in terms acceptable to AGPC.AGPC is not bound to accept any response to this EOI request and reservesthe right to vary, cancel or suspend this EOI process without further notice.