Introduction Letter - McDonald Jones Homes

Dear Contractor/Supplier,
To become a preferred Contractor/Supplier and remain as a preferred Contractor/Supplier
McDonald Jones Homes (MDJH) you are required to supply a Housing Industry Site Safety
‘Subby’ Pack (HISSP) annually. To avoid delays in processing payments and issuing
purchasing / work orders to you please complete the enclosed HISSP Pack and return it
to me as soon as possible via email: lmaddock@mcdonaldjones.com.au or mail to
the Newcastle address below for review & acceptance into our contractor
management system.
Please be advised that this pack and checklists contain the minimum content requirements
for a MDJH contractor/supplier.
If you would prefer to receive a copy of the pack as a MS Word document please email me
on the email address above.
Overview
Subcontractor Questionnaire.
o
Please ensure signed and dated in the relevant areas.
Form 1 – Organisational Details.
o
Please ensure signed and dated in the relevant areas. Please ensure Insurance
“Certificates of Currency” are attached!
o
Please note: Accident and Sickness insurance is compulsory for Sole Traders and
Partnerships as Sole Traders and the Partners of a Partnership are not covered by
Workers Compensation insurance
Form 2 – WHS Policy.
o Please return signed and dated WHS Policy.
Form 3 – Roles & Responsibilities.
o Please ensure signed and dated in the relevant areas.
Form 4 – Site Specific Risk Assessment (SSRA).
o Example attached can be used – or you can provide your own SSRA.
o
Please return completed example.

Form 5 – Safe Work Method Statement (SWMS).
Additional mandatory aspects which should be include in your scope of works Insert
these basic additional unloading processes addressing at least the following subject
matter:
1. BASIC TRAFFIC MANAGEMENT Only if blocking trafficable areas i.e. footpaths &
roadways!
o 4 Cones/ Witches Hats
o Relevant Signage “Danger Unloading Truck”
o Crane outriggers / Stabilizers (flags & lights)
2. ENVIROMENTAL PROTECTION AUTHORITY (EPA) Applicable to ALL
o Mud on Road
o Cleaning requirements (broom)
o Noise from the site & work outside of DA hours
3. USE OF TRUCK / CRANE / HI-AB Only if applicable
o Servicing / Maintenance Records (Where would these be in the truck)?
o Work near overhead power lines (If closer than the 3m)?
o Damage to Service / Man-way Covers & Kerb’s (Placement of Crane outriggers /
Stabilizers)
o Unloading procedures (Crane) &
o Manual Handling (By Hand)
o Working at Heights on the truck
o Falling Objects from the truck or crane
4. SITE SECURITY
o Site to be locked and secure as per MDJH Site Safety Rules.
NSW WHS Legislation
NSW WHS Act 2011
NSW WHS Regulation 2011
National Standard for Construction Work
Codes of Practice or Standards that may be applicable:
COP Manual Handling
COP Work Near Overhead Electrical Power lines
Guides Safe Work at Heights
Guides Falling Objects
Australian Standards: (AS)
Insert Standards applicable for your work activity
Declaration by Contractors and Workers
Ensure this is signed by all employees or it will be rejected/returned for completion

Form 6 – Toolbox example
o See completed example attached above which can be used or adjusted to suit and
there is also a blank template attached.
o Please return completed example, signed by attending employees.
Form 7 – Employee Training Register Provide details and copies of all WorkCover
Induction to Construction cards. Complete register for all employees attending
McDonald Jones Homes sites.
o Please note this could also include number of years experience in trade/work activity
e.g. 8 years carpentry.
Form 8 – Plant & Equipment Register (if no plant or equipment used please put a line
through the form and mark N/A i.e. not applicable and we will review).
o Please note this should include all major tools used in trade/work activities e.g. Bob
Cat, Cement mixer, compressor, generator, elevators, brick-saws, lasers etc.
Form 9 – Electrical Equipment Register (if no electrical equipment used please put a
line through the form and mark N/A i.e. not applicable and we will review).
o Please note this should include all electrical tools used in trade/work activities (except
battery power tools) however battery chargers must be include if used onsite.
Form 10 – Hazardous Substance Register and Risk Assessment (if no hazardous
substances used please put a line through the form and mark N/A i.e. not applicable
and we will review).
o Please also provide current MSDS if possible (i.e. no older than 5 years).
Form 11 – Incident and Injury report (blank copy) please note you need a form to
complete for your insurance company and MDJH in the event of an accident or injury.
o Example attached which can be readily used in the event of accident.
Subcontractor Statement of Declaration (attached separately).
o Example attached can be used – please ensure signed and dated in the relevant
areas.
Please note that if your trades have not been MDJH Company inducted to visit our
construction sites please contact me to make arrangement for inductions.
If you have any questions or require assistance in completing the above documentation
please do not hesitate to contact me.
Kind regards,
Lee Maddock
Contractor Compliance Administrator
Ph 4918 2241