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WELCOME TO THE EUROPEAN MICROWAVE WEEK 

EXHIBITION 

9-11 October 2007 

It gives me great pleasure to welcome you, on behalf of the team at Horizon House 

Publications, to the European Microwave Week Exhibition (EuMW) 2007 at the 

International Congress Centre Munich (ICM). 

Please take time to read the Exhibitor Manual. It has been compiled to help you plan your 

participation at the show and to ensure a smooth run up to the event. Please read all the 

information carefully, passing on all relevant information to your contractors and staff. At 

the back you will find the ICM technical information section, which covers matters such as 

customs and labour regulations, removal of waste and other ICM or German regulations. 

Please ensure you read this section carefully and you complete any relevant forms. 

Please pay particular attention to the show forms sections at the back of the manual. 

These are very important and enable us to make sure that you are provided with all the 

necessary passes etc that you will require. There is a forms deadlines checklist on page 25 

for your use, please adhere to the deadlines. 

Should you have any queries please call the Show Team, who will be only too happy to help. 

All contact details can be found on page 4. 

I look forward to seeing you at the Show in October. We are looking forward to a successful 

show and thank you for your support. 

Yours sincerely 

Michel Zoghob 

Event Director 

www.eumweek.com 

1

CONTENTS 

WELCOME TO THE EuMW EXHIBITION 1 

CONTENTS 2 

ORGANISERS CONTACT DETAILS 4 

EVENT TIMETABLE 5 

CONTRACTOR DETAILS – QUICK REFERENCE 6 

HEALTH & SAFETY 8 

1 Horizon House Publications Policy Statement 8 

2 Risk Assessment 8 

3 Exhibitor Requirements 9 

4 Site Rules 9 

5 Health & Safety Check List 9 

Disability Discrimination Act 11 

DELIVERY AND REMOVAL OF GOODS 12 

1 Delivery of Exhibits 12 

2 Maintenance and Restocking of Stands 12 

3 Removal of Exhibits and Standfittings 13 

Map of How to get to the ICM 13 

STAND INFORMATION 14 

Shell Scheme Stand 14 

Simple Space Only Stand (Under 4m) 14 

Complex Space Only Stands (not to be constructed at 

16 

EuMW) 

General Stand Information 17 

Banners 17 

Balloons 17 

Build and Materials 17 

Cleaning 17 

Carpet 17 

Completion of Stands and Exhibits 17 

Contractors 17 

Dilapidation 17 

Distribution of Promotional Material 18 

Electrical Requirements 18 

Entrances/Exits 18 

Fabrics 18 

Gangways 18 

Late Working 18 

Lighting 18 

Noise 18 

Paint 19 

Plastic 19 

Risk Assessment & Method Statement 19 

Scaffolding 19 

Stand Dressing/Material 19 

Trunking 19 

2

MARKETING INFORMATION 20 

1 How to raise your profile 20 

2 Press Kits 20 

3 Show Guide 21 

4 Capturing Visitor Details 21 

5 Visitor Promotion 21 

A-Z DIRECTORY OF SERVICES 22 

1 Admission 22 

2 Audio-Visual 22 

3 Banking Facilities 22 

4 Car Parking 22 

5 Catering 22 

6 Children 22 

7 Disabled Visitors 22 

8 Floral 22 

9 Freight Forwarding & Customs Clearance 23 

10 Furniture 23 

11 Hotel Accommodation 23 

12 Insurance 23 

13 Lifting Contractors 23 

14 Music/Entertainment 23 

15 PA System 23 

16 Press & Publicity 23 

17 Rigging 23 

18 Security 23 

19 Storage & Porterage 23 

20 Telecommunications 24 

21 Terms & Conditions 24 

22 Waste Removal 24 

23 Welcome Reception 24 

24 VAT Reclaim Service 24 

DEADLINE CHECKLIST 25 

3

ORGANISER CONTACT DETAILS 

Event Director Michel Zoghob T: +44 (0) 20 7596 8741 

F: +44 (0) 20 7596 8749 

E: mzoghob@horizonhouse.co.uk 

Marketing / Operations Gillian Donovan T: +44 (0) 20 7596 8744 

F: +44 (0) 20 7596 8749 

E: gdonovan@horizonhouse.co.uk 

Sales Richard Vaughan T: +44 (0) 20 7596 8742 

F: +44 (0) 20 7596 8749 

E: rvaughan@horizonhouse.co.uk 

Public Relations Richard Mumford T: +44 (0) 20 7596 8787 

F: +44 (0) 20 7596 8739 

E: rmumford@horizonhouse.co.uk 

European Microwave Week 

Horizon House Publications 

46 Gillingham Street 

London 

SW1V 1HH 

United Kingdom 

www.eumweek.com 

Please contact any of the Organisers if you have any queries. 

4

EVENT TIMETABLE 

BUILD – UP 

SCHEDULE HALL 

HOURS 

OPEN 

Saturday 6 October * Arrival of HGVs and Trucks over No access to hall 

7.5 tonnes (please note there is no 

access to the halls on this day) 

Sunday 7 October Space Only Stand Construction 0800 – 1800 hrs 

Monday 8 October 

Please note: 

Shell Scheme Stand Dressing 

Space Only Stand Dressing 

0800 – 2000 hrs 

All stands must be completed and excess product removed from the hall no later 

than 2000 hrs on Monday 8 October. 

Stands in the Foyer must complete stand construction by 1200 hrs on Monday 8 

October. 

PLEASE NOTE: 

*Lorries over 7.5 tonnes are not permitted to travel on German roads on a Sunday and 

must therefore arrive at The ICM on Saturday 6 October. 

OPEN PERIOD EXHIBITION OPEN HOURS HALL 

HOURS 

OPEN 

Tuesday 9 October 0930 – 1730 hrs 0800 – 1800 hrs 

Wednesday 10 October 0930 – 1730 hrs 0800 – 1800 hrs 

Thursday 11 October 

Please note: 

0930 – 1630 hrs 0800 – 2200 hrs 

For safety reasons, pullout cannot commence until ALL visitors have left the hall. 

PULLOUT 

SCHEDULE HALL 

HOURS 

OPEN 

Thursday 11 th October Removal of exhibits from 1700 – 2200 

hrs (Shell Scheme and Space Only 

stands) 

0800 – 2200 hrs 

Friday 12 th October Removal of remaining exhibits and 0800 – 1400 hrs 

standfitting. (Space Only Stands) 

Please note: 

All shell scheme stands must be clear of exhibitor’s belongings by 1900 hrs on 

Thursday night in order for the stands to be dismantled that night. Any exhibits or 

literature left on shell stands after this time will be removed and disposed of at your own 

expense. Please note that charges for this are high. 

All space only stands must be clear of the halls by 1400 hrs on Friday 12 October 

when tenancy of the hall ends. Please note that graphics, carpet and carpet tape are 

considered belongings and must also be removed otherwise they will be disposed of at 

your own expense, charges for this are high. 

5

CONTRACTORS DETAILS – QUICK REFERENCE 

SERVICE CONTACT ADDRESS PHONE & FAX 

Advertising/ 

Sponsorship 

Opportunities 

Audio Visual 

Richard Vaughan 

Horizon House 

Publications 

Gahrens + 

Battermann GmbH 

Car Parking APCOA Autoparking 

GmbH 

Catering Beatrix Dresen 

Bernhard Hoffmann 

Cleaning/ Security/ 

Venue 

Kay Metzger 

ICM 

Delivery & Traffic Horizon House 

Publications 

Electrics – Space 

Only Stands 

Felix Wunderle 

Karin Wagenbrenner 

Meplan 

Floral Planter’s Punch 

GmbH 

Furniture Felix Wunderle 


Meplan 

Hotel 

Accommodation 

Lifting & 

Forwarding 

Contractor 

Hotelzon UK 

Graham Ridge 

CEVA Showfreight 



London SW1V 1HH 


Unterhachinger Str. 75 

81737 

München 

Germany 

Parkhaus West 

Paul-Henri-Spaak-Str. 6 

81829 Munchen 

Germany 

Am Messesee 4 

D-81829 Munchen 

Germany 

Messe Munchen GmbH 

ICM 

ICM Technischer 

Ausstellerservice 

Messegelande 

81823 Munchen 

Germany 





Willy-Brandt-Allee 1 


Germany 

Klausnerring 24 

D-85551 Heimstetten 

Germany 



Germany 

City Business Centre 

Hyde Street 

Winchester, SO23 7TA 

UK 

Suite 701 

Azalea House, Azalea 

Drive 

Swanley BR8 8JR 


6 

Tel: +44 (0) 20 7596 8742 

Fax: +44 (0) 20 7596 8749 

rvaughan@horizonhouse.co.uk 

Tel.: +49 (0) 89 61 45 57 0 

Fax: +49 (0) 89 61 45 57 57 

muenchen@gb-mediensysteme.de 

Tel: +49 (0) 89 94 92 81 30 

Fax: +49 (0) 89 94 92 81 39 

Tel: +49 (0) 89 94 92 41 13 

Fax: +49 (0) 89 94 92 41 90 

Dresen@Hoffmann-events.de 

Tel: +49 (0) 89 949 23260 

Fax: +49 (0) 89 949 97 23260 

kay.metzger@messe-muenchen.de 

Tel: +44 (0) 20 7596 8744 

Fax: +44 (0) 20 7596 8709 

eumw@horizonhouse.co.uk 

Tel: +49 (0) 89 94 92 81 62 

Fax: +49 (0) 89 94 92 81 59 

wunderle@meplan.de 

wagenbrenner@meplan.de 

Tel: +49 (0) 89 90 06 80 80 

Fax: +49 (0) 89 90 06 80 89 

planter@planterspunch.de 

Tel: +49 (0) 89 94 92 81 62 

Fax: +49 (0) 89 94 92 81 59 



Tel: +44 (0) 1962 834 464 

Fax: +44 (0) 1962 860 974 

www.resotel.com/eumw2007 

Tel: +44 (0) 207 721 5424 

Fax: +44 (0) 207 721 5426 

Graham.Ridge@uk.cevalogistics.com

Organisers Horizon House 

Publications 

Press & Publicity Richard Mumford 

Horizon House 

Publications 

Rigging Neumann & Muller 

GmbH 

Shell Scheme/ 

Carpet/ 

Signage & 

Graphics 

Telephones 



Meplan 



Meplan 

Kay Metzger 

ICM 

Water/Waste/Gas Kay Metzger 

ICM 









Wettersteinstr. 1 

82024 Taufkirchen 



Germany 



Germany 


ICM 

ICM Technishcer 


Messegelande 

81823 Munchen 

Germany 


ICM 

ICM Technishcer 


Messegelande 

81823 Munchen 

Germany 

7 

Tel: +44 (0) 20 7596 8744 

Fax: +44 (0) 20 7596 8749 

eumw@horizonhouse.co.uk 

Tel: +44 (0) 20 7596 8787 

Fax: +44 (0) 20 7596 8709 

rmumford@horizonhouse.co.uk 

Tel: +49 (0) 89 50 03 61 51 0 

Fax: +49 (0) 89 50 03 61 59 9 

Tel: +49 (0) 89 949 281 62 

Fax: +49 (0) 89 949 281 59 



Tel: +49 (0) 89 949 281 62 

Fax: +49 (0) 89 949 281 59 



Tel: +49 (0) 89 949 23260 

Fax: +49 (0) 89 949 97 23260 

kay.metzger@messe-muenchen.de 

Tel: +49 (0) 89 949 23260 

Fax: +49 (0) 89 949 97 23260 

kay.metzger@messe-muenchen.de

HEALTH AND SAFETY 

To ALL our Exhibitors – It is very important that you read this section 

We appreciate that some of you may have limited experience with regards to the legal and 

practical aspects of health and safety management. This section is designed to give you 

sufficient guidance to discharge your responsibilities. Guidance, however, can only go so far 

and you have a legal duty to ensure that your operations do not compromise health and 

safety. 

Under Health & Safety legislation, exhibitors and their main contractors are responsible for 

all activities that take place on their stand throughout the event and any actions that could 

affect others not on their stand. This involves providing of a risk assessment and a method 

statement (for space only stands), as well as the briefing, communicating to and controlling 

of all sub-contractors and staff working on their stand. 

1. Horizon House Publications Policy Statement 

Horizon House Publications aims to set the benchmark standard for managing health and 

safety in exhibitions. This is not only our moral and legal duty, but is commercially 

important for the success of every event. We recognise that our exhibitors rely on us to 

provide a trading environment on the exhibition floor that is safe and without risk to health. 

We also recognise that running a public event places a special responsibility on Horizon 

House and extends our duty of care not only to our staff but to exhibitors, contractors, venue 

staff, visitors and members of the public. Horizon House Publications is committed to 

providing, maintaining and promoting, so far as reasonably practicable, the highest standards 

of Health, Safety & Welfare at all our events. To ensure that all Horizon House’s health and 

safety obligations are met, we will: 

• allocate sufficient resources to meet health and safety objectives 

• provide adequate control of health and safety risks arising from our work activities 

• consult with the venue, exhibitors and contractors on matters affecting health and 

safety 

• provide relevant health and safety information to employees and others 

• ensure so far as is reasonable that the contractors we engage for the show are 

competent 

• prevent accidents and cases of work related ill health and maintain safe and healthy 

working conditions as far is reasonably practicable 

2. Risk Assessment 

Horizon House Publications has carried out suitable and sufficient assessment of the risks 

associated with this event, details of which can be obtained from the organiser’s office. 

General risks associated with any exhibition are as follows: 

• Multiple contractors working in a single workplace 

• Slips, trips and falls 

• Fall from working at heights 

• Objects falling from height or loads falling from vehicles 

• Impact injury from moving vehicles 

8

• Structural collapse of an exhibition stand 

• Food poisoning incident from temporary catering outlet 

• Fire (please submit a separate fire risk assessment) 

• Major incident and civil emergency 

• Excessive working hours 

This is an overview and by no means a comprehensive account of the risks involved at this 

event. It is the absolute duty of all parties to ensure that under the Management of Health 

and Safety at Work Regulations and other legislation suitable, sufficient risk assessments are 

conducted on all posed risks. The Management Regulations and associated guidance also 

requires that risks should be mitigated with a view to achieving maximum reduction in the 

level of risk within the bounds of what is reasonably practicable. In general terms, emphasis 

should always be placed on eliminating or reducing risk at source. It must be remembered 

that personal protective equipment is usually a control of last resort. 

3. Exhibitor Requirements 

As an exhibitor you have the legal duty of care for the safety of anyone who may be affected 

by your activities. You are ultimately responsible for all aspects of safety on your stand 

during build up, show open and breakdown. Where you contract out the building and 

finishing of your stand you are still vicariously responsible for the activities of your 

contractors. You can discharge your duties by ensuring that you do the following: 

• Appoint a competent person to be responsible for health and safety on your stand. 

• You MUST carry out a suitable and sufficient risk assessment and fire risk 

assessment of all your activities and obtain relevant risk assessments from your 

contractors with supporting method statements for the building and demounting 

of your stand. If you have a shell scheme stand you can assume that the organisers 

have obtained the shell scheme contractor’s risk assessment. 

• You must ensure that your staff and contractors working onsite are informed of the 

site rules and health and safety arrangements and you must ensure so far as you 

reasonably can that they follow them. 

• You must ensure that all your staff onsite and contractors are familiar with the 

venue’s emergency procedures and safety measures which can be found in the 00 part 

of the ICM section at the back of the manual. For more information on procedures, 

call (+49 89) 9 49-2 32 70. 

4. Site Rules 

For the venues rules and regulations please refer to the ICM section at the back of the 

manual. 

5. Health & Safety Checklist 

- Completed Form 1a or 1b – Exhibitor’s Health and Safety Declaration 

- Appoint your health and safety representative onsite 

- For space only stands a copy of your risk assessment, fire risk assessment and 

method statements covering the build up and breakdown of your stands, needs to 

be sent to the organisers as well as the venue 

9

- 2 x copies of your space only stand plans sent to the organisers. Please see page 

14 

- Provide suitable training and information to your staff and contractors regarding 

the onsite risks and the emergency procedures 

- Notification and supporting risk assessments for any activity on your stand, which 

represents a significant risk. This includes but is not limited to the following: 

• Flammable substances or naked flame 

• Pressurised gasses such as LPG 

• Hazardous chemicals and substances 

• Ionising radiation 

• Water features 

• Demonstrations 

10

Disability Discrimination Act 

Part 111 of the UK Disability Discrimination Act 1995 came into effect on 1 October 2004. 

Horizon House Publications is committed to the implementation of the Act at all its events. 

Therefore it is important that our contractors and exhibitors understand their responsibilities 

under the Act. 

There are three principle duties under the Act: 

1. to provide a disabled person with the service that it provides to others 

2. the service must be provided on the same terms 

3. the service must be provided to the same standard 

Changes and adjustments that are made must be ‘reasonable’ and reasons for making, or not 

making, changes and adjustments must be ‘reasonable’. Exhibitions are an important 

environment because they are often brand and industry showcases and therefore negative 

media coverage due to unreasonable behaviour under the DDA would not be wise. 

Furthermore, disabled visitors are part of a valuable and growing market segment, which 

should be catered for. 

Tips for Exhibitors and Contractors: 

• Access to exhibits must be available to all visitors 

• Platforms must have ramps. Portable ramps which are put in position temporarily to 

provide access are acceptable. 

• Doors must be wide enough for wheelchair access (750mm) and have vision panels. 

• Wheelchair users can only reach 1.4m and therefore low level counters (760mm) or 

laptrays should be used. Alternatively, staff can assist, but this should be clearly 

signposted. 

• If it is ‘unreasonable’ to provide access for disabled visitors, alternative access could 

be in the form of detailed literature and visuals or video footage. 

• Information and literature must be printed clearly and available in alternative formats 

such as enlarged, tactile or audio. 

• Presentations must have transcripts or subtitles, be well lit and have access for 

wheelchairs. 

• Signage must be positioned where it is visible to all visitors. 

• Staff should be briefed on their responsibilities and trained to assist disabled visitors. 

This list is not exhaustive and must be used as a guide only. If you require further 

information please see below. 

Useful equipment such as portable ramps, loop hearing systems, pen grips and laptrays can 

be purchased through the Access Support Group. 

Access Support Group Disability 

www.pressforhelp.co.uk www.disability.gov.uk 

Disability Rights Commission Royal National Institute of the Blind 

www.drc-gb.org www.rnib.org.uk 

Her Majesty’s Stationary Office – Disability Discrimination Act 1995 

www.legislationhmso.gov.uk/acts1995/1995050.htm 

11

1. Delivery of Exhibits 

DELIVERY AND REMOVAL OF GOODS 

Exhibitors must make arrangements in advance for the supply of labour, lifting equipment 

etc for the handling of their own goods and exhibits. If assistance is required, exhibitors are 

strongly advised to contact CEVA Showfreight in advance for a quotation to avoid delay 

onsite. Please contact: 

Graham Ridge 


Tel: +44 (0) 20 7721 5424 

Fax: +44 (0) 20 7721 5426 

Please note that trolleys are not provided and you need to make your own arrangements. 

Delivery of exhibits will commence at 0800hrs on Sunday 7 October for space only sites and 

at 0800hrs on Monday 8 October for shell scheme stands. ALL stand construction, dressing 

of stands and positioning of exhibits must be finished before 2000hrs on Monday 8 

October. Please refer to a full event timetable on page 5. To ensure an efficient build up, 

you are asked to notify your transport drivers that once vehicles are unloaded they must be 

removed from around the hall. 

Car parking is available, please see the ICM section at the back of this manual. 

Parcels, Letters and Courier Deliveries 

We cannot accept courier deliveries on your behalf, so please ensure that there is someone 

onsite when a delivery is due otherwise the delivery will be turned away. Deliveries should 

be addressed as follows: 

Contact Name 

Exhibiting Company 

Stand Number 

Contact Mobile Phone Number 

European Microwave Week 2007 

Internationales Congress Center München 

Messegelände, 81823 München 

Deutschland 

2. Maintenance and Restocking of Stands 

All necessary maintenance and restocking of stands should be carried out each morning prior 

to the show opening, as it is not possible to do this during the show open hours. If you wish 

to carry out maintenance work after the show closes, please advice the Organisers Office no 

later than 1400hrs on the same afternoon to allow arrangements to be made for the admission 

of workmen and provision of lighting. There is a charge for late working in order to cover 

these arrangement costs. 

12

3. Removal of Exhibits and Stand fittings 

For health and safety reasons pullout cannot commence until ALL visitors have left the 

hall. Pullout will take place from 1700hrs on Thursday 11 October. Please see the Event 

Timetable on page 5. POWER WILL BE DISCONNECTED TO ALL STANDS 30 

MINUTES AFTER SHOW CLOSE. Please note that the dismantling of shell scheme stands 

will begin at 1900hrs on Thursday 11 October. Shell scheme exhibitors must therefore 

remove ALL exhibits from their stand by 1900hrs. Should this not be possible then please 

contact the Organisers Office in advance to make special arrangements to safeguard your 

property. Any exhibits or stand equipment left on your stand will be removed and disposed 

of at your own expense. A pullout schedule will be delivered to your stand during the show. 

PLEASE NOTE THAT ALL VEHICLES AND EQUIPMENT MUST BE OFF SITE 

BY 1400 HRS ON FRIDAY 12 TH OCTOBER 

WHEN THE TENANCY OF THE HALLS ENDS. 

How to get to ICM: 

13

SHELL SCHEME STANDS 

STAND INFORMATION 

Meplan are the shell scheme stand contractors for the exhibition. Optional extras are 

available at additional costs. Order forms are at the rear of the manual – please return these 

by 10 August 2007. For any shell scheme stand queries, please contact: 

Felix Wunderle or Karin Wagenbrenner 

Meplan 

wunderle@meplan.de or wagenbrenner@meplan.de 

Further information can be found at the Meplan website www.meplan.com/microwave2007 

Standard Shell Scheme includes: 

• Walls 

• Fascia with Name Boards 

• 3 KW electricity supply and consumption 

• 1 spotlight per whole 3 sqm 

Fascia Board 

Each shell scheme stand will have a nameboard affixed to the fascia. Visit the ‘Stand’ 

section of the Meplan website www.meplan.com/microwave2007 to order your name board, 

listing your company’s name as you wish it to appear on your nameboard. 

Furniture 

Please note that furniture is NOT included in the cost of a shell scheme stand and must be 

ordered separately at additional cost. Please refer to the ICM section at the back of the 

manual or visit www.meplan.com/microwave2007 

Lighting and Electrics 

If you wish to purchase additional lighting and electrics please complete the form at the back 

of the manual or visit www.meplan.com/microwave2007 

SIMPLE SPACE ONLY STANDS (UNDER 4M HIGH) 

Space only stands must send plans to both the venue and the organisers as below, before the 

deadline of 29 th June 2007. 

THE HEIGHT LIMIT FOR THE EVENT IS 4M. 

The ICM ceiling height varies throughout the halls. For all space only stand designs 

that are above 2.5m or above, one set of your plans will be sent to the ICM for them to 

approve to ensure the ceiling above your stand is high enough to accommodate your 

stand design. Send to kay.metzger@messe-muenchen.de by 29 th June 2007. 

Stand Layout 

All simple space only stands must submit 2 sets of to scale plans (showing the dimensions 

and positions of entrances/exits, walling, storage areas and major exhibits and detailing all 

materials used) by the 29 June 2007 to the Operations Manager. The scale must be no less 

14

than 1:50. They must also submit a Risk Assessment (including a separate fire risk 

assessment) and a Method Statement. All information must be supplied in English. 

The Operations Manager will check your design and inform you of any irregularities or 

problems with the design. You must build what you submit for approval. Send plan, 

assessments and statement to gdonovan@horizonhouse.co.uk. 

Construction and Dressing 

The design of the stand must be such that it can be erected and dismantled in the time 

available, please see event timetable page 5. Exhibitors will be charged for the extra cost of 

keeping lights and security on if they need to work late, costs for this are high. Building over 

the gangway is not permitted. 

All work must be carried out in conformity with the Rules and Regulation of the Local 

Authority and the ICM. 

Onsite, the Organisers may, at the expense of the exhibitor, remove or alter anything forming 

part of the stand, if in their opinion it is desirable to do so in the interest of the exhibition or 

health and safety. 

Height Restrictions and Walling 

• The following regulation height and walling must be applied to your stand design: 

• The maximum height to which you may build is 4m. You may not construct a stand 

above this height. 

• A continuous run of more than 4 m of walling is not permitted. Any walling over 4m 

in length must be set back at least one metre from the stand perimeter. 

• At least one third of each open frontage must also remain entirely clear or be fitted 

with approved transparent material. 

• All doors on stands must open inwards and have a viewing panel. 

Shared Walling 

If a wall between two exhibitors is marked on the plan by a solid line, space only exhibitors 

must construct a wall of at least 2.5m and are responsible for cladding and decorating both 

sides of their stand wall above a height of 2m. Exhibitors on space only stands must not use 

the back of other stand walls without the consent of the exhibitor concerned. However, the 

joint construction of a dividing wall is both acceptable and encouraged by the 

organisers. 

Floor Fixings 

Bolting, fixing or screwing to the hall floor is prohibited. Please use approved carpet tape 

only. See the Important Information pages within the ICM section in this manual for more 

information. Any carpet tape or tape residue left behind will be removed by the hall cleaners 

at your cost. 

Contractors 

Please complete Form 4 with the details of contractors being employed in constructing your 

stand. 

Travel Distances 

There should be a distance of no more than 10m to the nearest exit from any point on the 

stand. 

15

COMPLEX SPACE ONLY STANDS 

THIS TYPE OF STAND MAY NOT BE CONSTRUCTED 

Complex space only stands are defined as: 

• Stands exceeding 4m in height 

• Double decker / multi-storey stands 

• Stands incorporating stairs or staircases 

• And stand with a platform over 600mm above floor level to which people have 

access 

• Viewing / Service platforms 

• Suspended items, e.g. lighting rigs 

• Raised walkways / ramps 

• Sound / Lighting towers over 4m 

16

GENERAL STAND INFORMATION FOR ALL STANDS 

• Banners 

All rigging of banners must be approved by the event organisers and ordered with the ICM. 

Please see the ICM section at the back of the manual. Please contact Meplan if you require a 

banner to be made up. 

• Balloons 

Helium balloons are not permitted in the exhibition halls without written permission from the 

Organisers. 

• Build and Materials 

For fire prevention and safety reasons stand build and any materials used must be used in 

compliance with the german B1 ( in compliance with DIN 4102) and ceiling regulations. See 

the important notes section in the ICM section, point 2, for more information. All ceilings 

require the written approval of the ICM. A VDS Sprinkler certification in German is required 

for the approval. 

• Cleaning 

Exhibitors are responsible for booking the cleaning of their own stands. Please see the ICM 

section at the back of the manual. 

• Carpet 

All shell scheme stands are supplied with cord carpet. Space only exhibitors are responsible 

for providing and removing their own carpet or floor covering to the satisfaction of the 

Organisers. Please ensure that your floor covering is secured and maintained so that it does 

not cause a hazard. You will be charged for the removal of tape and restitution of floor 

finish if the tape is left on your stand area. If you are a space only exhibitor wishing to order 

carpet, please contact MEPLAN. 

• Completion of Stands and Exhibits 

All stands must be completed, including positioning of exhibits by 2000hrs on Monday 8 

October. Stands in the Foyer must complete construction by 1200hrs on Monday 8 

October. 

• Contractors 

You may employ a stand contractor of your choice for all areas of your stand except shell 

scheme and additions to shell scheme, where the official stand contractor is Meplan. If you 

are employing a contractor to build your stand, it is essential that your contractor is fully 

aware of relevant forms and deadlines and their responsibilities under all Health & Safety 

legislation, as well as the ICM’s Rules and Regulations. Please ensure these details are 

forwarded to them. Please let us know your contractor details by completing and returning 

Form 4 by 27th July. It is essential that a representative from your contracting company 

speaks English. 

• Dilapidation 

Care must be taken to avoid damage to any part of the hall, or to the shell scheme. Should 

you, your staff, or your contractors cause any damage or disfigurement to occur, you will be 

charged for the damage. 

17

• Distribution of Promotional Material 

You are reminded that all business, including the dispensing of literature and promotional 

material must be conducted from your stand. Your staff will not be permitted to hand out 

leaflets etc at the entrance to the event, in the gangways or in any other part of the exhibition 

hall. Please note that material must not be attached to the fabric of the building. 

• Electrical Requirements 

All lighting and electrical requirements for the European Microwave Week Exhibition must 

be ordered through Meplan. Space only contractors need to contact ICM directly with their 

electrical requirements. Please see ICM section 3 for all ICM regulations and information 

regarding power supply at the ICM. The relevant forms for booking mains power to your 

stand can be found in this section. Please ensure that you have ordered a sufficient mains 

supply to feed all the exhibits on your stand. Furthermore, it is important to indicate the 

positions of the mains supply as well as the sockets on your stand plans. 

The electrical installation of exhibition stands is in general to be carried out in accordance 

with the latest VDE regulations. Please contact the venue for further information on (+49 

89) 9 49-2 32 70. Please note that shell scheme stands are supplied with 1 spotlight per 

whole 3sqm, plus a 3 Kw socket. 

• Entrances / Exits 

Entrances/exits must be a minimum of 2.5m and emergency exits must be at least 1.5m wide. 

Exits with doors opening directly onto a gangway must be recessed into the stand. There 

should be a distance of no more than 10m to the nearest exit from any point on the stand. 

• Fabrics 

Textile fabrics used for interior display purposes on the stand must be flame proofed or 

already treated with an approved chemical when purchased, to German standards. All 

fabrics used must be B1 in compliance with DIN 4102. For further information pleas see 

ICM Information at the back of the manual. 

• Gangways 

The gangways used in this venue are the minimum permissible by law. Under no 

circumstances will exhibits, stand dressing, tables and chairs etc, be allowed to encroach into 

gangways. 

• Late Working 

If you require late working please contact the Organisers Office by 1400 hrs that day as 

arrangements need to be made for staff, power and lighting. You are reminded that there is a 

charge for late working to cover these costs. 

• Lighting 

Lux level lights and floodlights must be guarded to prevent risk of injury. 

• Noise 

Any stand playing music or videos on their stand must keep the sound down to a level that is 

not intrusive to other exhibitors. If in the opinion of the Organisers, the sound level on the 

stand is too high and the exhibitor does not conform to verbal requests to reduce the sound 

level, the Organisers reserve the right to cut all power to the stand. 

18

• Paint 

Only water-based paints may be used onsite. Protective measures must be taken to ensure 

that no paint is spilt or sprayed on the fabric of the building. Fabrics and materials treated 

with fire resistant solutions should not be over painted with water-based paints. 

• Plastic 

All materials used at the ICM must be B1 fire proofed. For further information please see 

ICM section at the back of the manual. 

• Risk Assessment & Method Statement 

All space only exhibitors must provide the Operations Manager with a Risk Assessment, Fire 

Risk Assessment and a Method Statement for their stand. Please see page 8 for the Health & 

Safety Checklist. 

• Scaffolding 

Lone workers must not work on their own at heights over 2m: they must have a colleague to 

assist. 

• Stand Dressing/material 

All materials used in the construction of stands should adequately resist the spread of flame 

over their surface. Artificial plants and flowers are combustible and give off fumes and must 

not be used. Silk type flowers are acceptable providing they have been fireproofed and are 

marked as such. Cellulose paints are flammable and must not be used in stand dressing. 

• Trunking 

All electrical trunking must be clearly marked with white striped tape and may not be closer 

than 1m from any entry / exit steps to / from any exhibits. 

If you have any queries about any of the above please call the organisers on +44 (0) 20 

7596 8744. 

For all ICM stand regulations please see the ICM section at the back of the manual. 

19

1. HOW TO RAISE YOUR PROFILE 

MARKETING INFORMATION 

Leading international journals will be supporting EuMW2007 and coverage of the show 

will appear in the following: 

� Microwave Journal 

� Compound Semiconductor 

� High Frequency Electronics 

� IEEE Microwave Magazine 

� Microwave Engineering Europe 

� Photonik 

� Eletronik Informationen 

� RF & Wireless 

� HF-Praxis 

� Ondes Magazine 

� RF Globalnet 

� Select Local Press 

To help you reach key media contacts, a Press Room will be available throughout the 

exhibition during the show hours and will be run by Richard Mumford. 

In addition, the September issue of Microwave Journal will have a special European 

focus, featuring the annual in-depth Overview of the European Microwave Industry. 

EuMW will be featured in detail and the issue will include guides to the conferences, 

exhibition and the city of Munich. Also, the new products section will solely feature 

products from EuMW exhibitors. To contribute to this special edition, please contact 

Richard Mumford, European Editor, Microwave Journal, by email at 

rmumford@mwjournal.com 

2. PRESS KITS 

Please bring your press kits to the Press Room by Tuesday 9 th October before 0930hrs. 

Please note that they have to be hand delivered, as advance shipments will not be 

accepted. Please remove any leftover press kits at the end of the event on Thursday 11 th 

October. From experience it is advisable to initially deliver 10 to 15 press kits and then 

top up when necessary. A complete press kit should focus on any new 

announcements/product introductions being made at EuMW2007 and should contain the 

following: 

• Press/news release 

• New product information 

• Photo(s) of the product 

• Company Information 

• Technical details 

• Product/company brochures 

• PR contact 

20

3. SHOW GUIDE 

The Show Guide will be available to all visitors who attend the exhibition and delegates 

from the conference. Please ensure you complete Form 6 and return it to the organisers 

as soon as possible to ensure your company can be found in the Show Guide. For the 

added opportunity to advertise in this year’s Show Guide please complete Form 5, or 

contact Richard Vaughan on +44 (0) 20 7596 8742 or email him at 

rvaughan@horizonhouse.co.uk 

4. CAPTURING VISITOR DETAILS 

Barcode scanners can be rented from trakkers.com to record visitor details. Please see 

Form 12 or contact: 

5. VISITOR TICKET PROMOTION 

Trakker Technologies 

Tel: 001-877-780-6180 

Email: sales@trakkers.com 

To aid your marketing campaign FREE visitor tickets are available to all exhibitors so 

that all your clients, or potential clients, are given the chance to visit YOU at European 

Microwave Week 2007. This year you have the option, to either request the PDF of the 

visitor ticket so you can email it to your clients yourself, order printed copies of the 

visitor ticket from us for your mailings or provide us with your email mailing list and we 

will send it out for you – FREE OF CHARGE. Please complete Form 8 at the rear of the 

manual. 

21

A-Z DIRECTORY OF SERVICES 

1. Admission 

Exhibitor Badges 

All exhibitors will be issued with personalised badges by Horizon House Publications Ltd. 

Badges will be sent out 2-3 weeks before the exhibition. To receive your badges please 

complete Form 2 by 27th July. Should you not receive your badges before arriving at the 

ICM then you can collect them onsite from the registration area. To enquire about your 

Exhibitor Badges please contact the organisers on +44 (0) 20 7596 8744. 

Contractor Passes 

Contractor passes allow access to the halls during the build-up and pullout periods, but not 

during the open days of the show. They are available for the use of your staff and 

contractors. To obtain these passes, please complete Form 3. 

Vehicle Passes 

These passes are required for vehicle unloading in and around the halls during build-up and 

breakdown only. Please complete and return Form 3 to apply for these passes. Please note 

these are not car parking passes. Car parking can be ordered through the ICM, please see 

the ICM section at the back of the manual. 

2. Audio-Visual 

A full range of audio-visual equipment can be hired for the duration of the exhibition from 

the ICM, please see the ICM section at the back of the manual. Please remember that sound 

levels must be kept at a reasonable level. 

3. Banking Facilities 

There is a cash point machine located outside the Main Entrance West of the ICM. This is 

situated between the main foyer entrance and the underground station. 

4. Car Parking 

Please refer to the order form in the ICM section of the manual. 

5. Catering 

Hoffmann is the exclusive supplier of Stand and Private Hospitality Catering at the ICM. As 

stand caterers, Hoffmann can deliver fresh and delicious food, beverages and equipment to 

your stand at your convenience. All food and drink for consumption on the premises 

must be obtained from Hoffmann. For details on catering please see the ICM section and 

the back of the manual. 

6. Children 

Children under the age of 16 (including babies and toddlers) are NOT permitted in the Hall, 

nor may they be left in vehicles in the surrounding areas during build-up and breakdown. 

We would further request that children are not brought into the halls at any time during the 

show, as this is inappropriate for a business environment. 

7. Disabled Visitors 

Please see page 11 for details of show and EU regulations and advice to exhibitors and 

contractors. 

8. Floral 

The official floral contractor is Platner’s Punch. Please see the ICM section at the back of 

the manual. 

22

9. Freight Forwarding and Customs Clearance 

CEVA are the official freight forwarding, customs clearance, lifting and storage contractor. 

If you would like any advice, or wish to book any of these services, please complete Form 10 

or contact: Graham Ridge, CEVA Showfreight 

Tel: +44 (0) 207 721 5424 

Fax: +44 (0) 207 721 5426 

10. Furniture 

Please note that furniture is NOT included in the cost of your stand and must be ordered 

separately at an additional cost. Please visit www.meplan.com/microwave2007 to order. 

11. Hotel Accommodation 

Hotelzon Resotel has negotiated special rates for hotels in Munich. Please either complete 

Form 11, visit their website or contact a member of the Exhibition Team on +44 (0) 1962 

844 004. 

12. Insurance 

Please see Form 12 and the ICM section at the back of the manual. 

13. Lifting Contractors 

The lifting contractor for the event is CEVA Showfreight. This service should be prebooked 

to avoid unnecessary delays onsite. Please complete the Form 10 or contact: 

Graham Ridge, CEVA Showfreight 

Tel: +44 (0) 207 721 5424 

Fax: +44 (0) 207 721 5426 

14. Music / Entertainment 

If you wish to have any performances of music, through sound systems and AV please 

contact the organisers on +44 (0) 20 7596 8744 to discuss gaining licences and see the ICM 

section at the back of the manual. 

15. PA System 

The PA system is for official use only. It is not available to exhibitors for any purpose 

during the show. 

16. Press & Publicity 

Richard Mumford will be handling all the Public Relations for the show and should be 

supplied with all details relating to your exhibits and events at the show. The Press Office 

will be located in the exhibition hall. 

17. Rigging 

All rigging of banners must be approved by the event organisers and ordered with the ICM. 

Please see the ICM section at the back of the manual. Please contact Meplan if you require a 

banner to be made up. 

18. Security 

Whilst every reasonable precaution is taken during the show to ensure the premises are 

adequately patrolled, the Organisers expressly disclaim responsibility for any loss or damage 

to property of any exhibitor from any cause. It is essential that you report any loss sustained 

from your stand to the Organiser’s Office. 

19. Storage and Porterage 

You will need to make your own arrangements for the removal and storage of boxes, 

packaging etc, prior to the opening of the event. Please note that it will not be possible to 

23

store boxes or products behind your stand, as it will be considered a fire risk. If you require 

storage facilities, please contact Graham Ridge at CEVA Showfreight on +44 (0) 207 721 

5424 

20. Telecommunications 

A telephone and fax service can be provided to your stand. Please see the ICM section at the 

back of the manual. 

21. Terms & Conditions 

This exhibitor manual forms part of the Terms & Conditions that you agree to on signing 

your contract. 

22. Waste Removal 

Exhibitors are reminded that all waste and stand fittings must be removed from the site at the 

end of the exhibition. Rubbish left behind by exhibitors will be cleared by the ICM at the 

exhibitor’s own expense. Please note charges for rubbish clearance are high. 

23. Welcome Reception 

An Exhibitor and Delegate Welcome Reception will be held after the show closes at 1800hrs 

on Tuesday 9 October. A drinks reception will be held in the first floor foyer, followed by a 

buffet from 19.00 in room 14b. Invitations will be handed out at the show. 

24. VAT Reclaim Service 

Overseas exhibitors may be entitled to claim back the VAT paid on many of their exhibition 

costs, including stand costs and lighting, equipment hire and hotel accommodation. To 

obtain a UK VAT reclaim form, please visit http://www.hmrc.gov.uk. Alternatively, 

Quipsound offer a VAT reclaims service. They will handle all your reclaim paperwork, deal 

with questions raised by the tax authorities and get your refund to you in the shortest possible 

time, for a small percentage of the VAT refunded. You can contact Quipsound by 

completing Form 14 or further details are available on their website 

http://www.quipsound.com 

24

DEADLINE CHECKLIST 

The following is a calendar of the important dates by which the forms should be returned. 

The early return of forms is always appreciated and means, in many cases, you can take 

advantage of the early bird rates where available. 

RETURN BY EXHIBITION FORMS FORM CHECK 

� 

27 July 2007 Health & Safety Declaration – Space Only Stands 1a 

27 July 2007 Health & Safety Declaration – Shell Scheme Stands 1b 

27 July 2007 Exhibitor Passes 2 

27 July 2007 Contractor & Vehicle Passes 3 

27 July 2007 Contractor Details 4 

27 July 2007 Official Show Guide Advertising 5 

29 June 2007 Official Show Guide Entry 6 

As soon as possible Sponsorship Opportunities 7 

29 June 2007 Visitor Tickets 8 

29 June 2007 Free Product Listing in Show Guide 9 

29 June 2007 Risk Assessment Template 10 

8 August 2007 Hotel Accommodation 11 

28 August 2007 Trakker Technologies 12 

3 September 2007 Lifting, Freight & Storage 13 

3 September 2007 VAT Reclaim Service 14 

3 September 2007 Exhibitor Insurance 15 

Please note that compulsory forms are highlighted in grey 

COMPLETE OTHER DEADLINES FORM CHECK 

BY 

� 

29 June 2007 Simple Space-Only Stand Plan 

Submission 

See pg. 14 

10 August 2007 Shell Scheme Fascia Name Boards www.meplan.com/microwave2007 

10 August 2007 Shell Scheme Extras www.meplan.com/microwave2007 

10 August 2007 ALL ICM FORMS ICM Section 

25

HEALTH & SAFETY DECLARATION 

SPACE ONLY STANDS DECLARATION 

FORM 1a 

FOR SPACE ONLY STANDS 

Please return this form by 27 July 2007 

EuMW2007 





Fax: +44 (0) 20 7596 8749 

It is a condition of entry into the exhibition that every exhibitor, contractor, sub-contractor, 

supplier and their agents comply with the Health & Safety at Work etc. Act, 1974 and all 

other legislation covering the venue. The exhibitor accepts that it is their legal and moral 

responsibility to ensure that their own and others health and safety is not put at risk by their 

actions (or in actions) during European Microwave Week 2007. 

Our Health & Safety representative on the stand will be: 

………………………………………………. 

Position: ………………………………………… Mobile No: ………………………………. 

Exhibitor: ……………………………………….. Stand No: ………………………………... 

Address:……………………………………………………………………………………… 

….……………………………………………………………………………………………. 

…………………………………………………… Postcode:...……………………………... 

Tel: ………………………………………………. Fax: ……………………………………... 

TO BE SIGNED BY A SENIOR PERSON WITHIN THE EXHIBITING COMPANY: 

Authorised by: …………………………………… Date: ……………………………………. 

Print: ……………………………………………... Position:.………………………………... 

NB: CONTRACTORS PASSES WILL NOT BE SENT OUT TO YOUR 

CONTRACTORS UNTIL THIS FORM HAS BEEN RETURNED, DULY SIGNED BY 

THE EXHIBITING COMPANY. 

(a) My principal contractor (company name) ………………………………… has 

undertaken a Risk Assessment for this event, and he has trained and notified his staff 

and sub-contractors in all areas identified as being of risk. � 

(b) I have ensured that our principal stand contractor has a suitable and sufficient Method 

Statement prepared for the show – and he has satisfied me of his competence to 

undertake the tasks required of him. � 

(c) I will make available at European Microwave Week 2007 a copy of our own 

company’s Health & Safety policy, and our stand staff will be sufficiently instructed 

and trained in matters relating to Health & Safety in order to carry out their tasks 

competently. � 

26

SHELL SCHEME STAND DECLARATION 

FORM 1b 

HEALTH & SAFETY DECLARATION 

FOR SHELL SCHEME STANDS 


EuMW2007 





Fax: +44 (0) 20 7596 8749 

It is a condition of entry into the exhibition that every exhibitor, contractor, sub-contractor, 

supplier and their agents comply with the Health & Safety at Work etc. Act, 1974 and all 

other legislation covering the venue. The exhibitor accepts that it is their legal and moral 

responsibility to ensure that their own and others health and safety is not put at risk by their 

actions (or in actions) during European Microwave Week 2007. 

Our Health & Safety representative on the stand will be:…………………………………… 

Position: ………………………………………… Mobile No:..……………………………. 

Exhibitor: ……………………………………….. Stand No:..……………………………... 

Address:.….…………………………………………………………………………………. 

………………………………………………………………………………………………. 

…………………………………………………… Postcode:.……………………………... 

Tel: ………………………………………………. Fax:..…………………………………... 

TO BE SIGNED BY A SENIOR PERSON WITHIN THE EXHIBITING COMPANY: 

Authorised by: …………………………………… Date:...…………………………………. 

Print: ……………………………………………... Position:...……………………………... 

All exhibitors need to make available at The European Microwave Week 2007 a copy of 

their own company’s Health & Safety policy, and need to ensure that their stand staff will be 

sufficiently instructed and trained in matters relating to Health & Safety in order to carry out 

their tasks competently. 

27

FORM 2 

EXHIBITOR PASS ORDER FORM 


EuMW2007 





Fax: +44 (0) 20 7596 8749 

Please note: 

• Exhibitor Badges are for the use of exhibitors only and allow access to the hall 

for the whole show period 

• Badges will be issued 2-3 weeks before the event 

• Late amendments can be collected from Horizon House onsite 

• Please write clearly on this form using capital letters 

Contact Name ……………………………………… Company ……………………………… 

Stand No ………………. Stand Name (if different from above)…………………………….. 

Address.……………………………………………………………………………………….. 

………………………………………………………Postcode..……………………………… 

Tel …………………………………………………. Fax …………………………………….. 

Signed………………………………………Email…………………………………………… 

First Name Last Name 

28

FORM 3 

CONTRACTOR & VEHICLE PASSES 


EuMW2007 





Fax: +44 (0) 20 7596 8749 

Contractor These passes allow contractors access to the halls during the build- 

Passes 

up and pull out periods, but not during the open days of the show. 

Vehicle Passes These passes are required for vehicles unloading/loading to gain 

access to the halls during build-up and pullout. 

Please note that these are not parking passes. 

Name ………………………………………………………………………………………….. 

Company Name ………………………………………………………………………………. 

Stand No……………….Stand Name (if different from above)………………………………. 

Address………………………………………………………………………………………… 

…………………………………………………………………………………………………. 

……………………………………………………………Postcode…………………………... 

Tel…………………………………………… Fax………………………………….……….... 

Signed ………………………………………. E-mail.………………………………………... 

We require ………………… Contractor Passes 

We require ………………… Vehicle Passes 

29

FORM 4 

CONTRACTOR DETAILS 


EuMW2007 





Fax: +44 (0) 20 7596 8749 

If you intend to appoint your own contractor at The European Microwave Week 2007, please complete 

the details below and send your contractors all the information for the event. 

All contractors are expected to ensure that they provide a safe place and system of 

work. Successful safety management requires the commitment, involvement and cooperation 

of all those onsite at an event. Contractors have a legal duty under current 

Health & Safety Regulations with which they must comply with these requirements by 

law. 

Please ensure that you obtain a Risk Assessment off your appointed contractor. 

Exhibitor Details 

Name…………………………………………………………………………………………… 

Company Name…….………………………………………………………………………….. 

Stand No…………………….. 

Date……………………………………………………………………... 

Address………………………………………………………………………………………… 

………...……………………………………………………………………………………..… 

……………………………………………………………Postcode………………………..…. 

Tel……………………………………………Fax…………………………………………….. 

Contractor Details 

Name…………………………………………………………………………………………… 

Company Name………….…………………………………………………………………….. 

Address………………………………………………………………………………………… 

………...……………………………………………………………………………………….. 

…………………………………………………………….Postcode………………………..… 

Tel……………………………………………Fax…………………………………………….. 

Service provided 

(eg.standfitting)……………………………………………………………………………….. 

………………………………………………………………………………………………… 

30

FORM 5 

OFFICIAL SHOW GUIDE ADVERTISING 







Fax: +44 (0) 20 7596 8749 

Email: rvaughan@horizonhouse.co.uk 

5,000 copies of the Official Show Guide will be distributed at EuMW2007, to 

conference delegates and exhibition visitors. The guide will contain a conference 

programme, exhibitor listings and a floorplan. 

Company Name……………………………………………………………………………….. 

Address………………………………………………………………………………………… 

…………………………………………………………………………………………………. 

………………….……………………………………………………………………………… 

Country………………………………………………………………………………………… 

Stand No……………………Contact……………………………………………………….…. 

Tel…………………………………….…………Fax…………………………………………. 

Date…………………………………….Signature……………………………………………. 

� Please tick here to be contacted immediately for further information on advertising 

opportunities in the Official Show Guide. 

Full Page Colour 2700 Euros 

Half Page Colour 1700 Euros 

Special Positions 

Inside Front Cover 3200 Euros 

Outside Back Cover 3500 Euros 

Inside Back Cover 3200 Euros 

Specifications: A4 Format 

Full Page: 

Trim Size (HxW) 296mm x 210 mm 

Bleed Size (HxW) 306mm x 220mm 

Half Page: 

Trim Size (HxW) 148mm x 210mm 

Bleed Size (HxW) 150mm x 220mm 

NB All live matter should be kept 6mm inside the trim page size 

Press ready high resolution PDF (300dpi) should be supplied on a CD ROM along with a 

high-resolution colour proof 

NB: 100% payment must be made by the 10 August 2007. 

31

Exhibiting Company Name: (company that stand is contracted to) 

……………………………………………………………….. 

FORM 6 

OFFICIAL SHOW GUIDE ENTRY 

Please return this form by 29 June 2007 

EuMW2007 





Fax: +44 (0) 20 7596 8749 

The following information will appear in the show guide: (please print or type clearly) 

Company Name: (if different from 

above)……………………………………………………………. 

Stand Number:………………………………. 

Stand Personnel: (Max. 4) 

………………………………………………………………………………………………… 

………………………………………………………………………………………………… 

Address………………………………………………………………………………………… 

…………………………………………………………………………………………………. 

…………………………………………………………………………………………………. 

Tel……………………………………………...Fax ………………………………………….. 

Email……………………………………………Website…………………………………….. 

Signed……………………………………….…….Date……………………………………… 

Please list my entry alphabetically under the letter ( ) 

Free Editorial Entry 

Please complete your entry in a Word document and EMAIL to: gdonovan@horizonhouse.co.uk 

Please provide up to 80 words (max.) of editorial. Entries over 80 words will be cut at the editor’s 

discretion. Please ensure to also include ALL the information above in the same order (e.g company 

name, contact details etc). 

Please email gdonovan@horizonhouse.co.uk if you would like this form in electronic format. 

Please note that sharing companies/sub contractors (up to 5 max.) on each stand may 

also submit a free entry into the Show Guide by completing a copy of this form. 

Sharing companies must ensure that the exhibiting company name (company 

contracted to stand) is listed clearly. 

32

FORM 7 

EUROPEAN MICROWAVE WEEK 

SPONSORSHIP OPPORTUNITIES 

Please return this form as soon as possible 






Fax: +44 (0) 20 7596 8749 

Email: rvaughan@horizonhouse.co.uk 

Enhance your attendance at the event before, during and after the European 

Microwave Week 2007. 

Euros (€) Sterling (£) 

Delegate Bags (sole) 6,000 4,200 

Coffee Breaks (full day) 6,000 4,200 

(1/2 day) 3,000 2,100 

Badge Cords 6,000 4,200 

Bookmark for proceedings (one side) 2,500 1,800 

(double side) 3,500 2,500 

Plastic Bags 3,000 2,100 

Literature Stands 1,600/stand 1,100/stand 

Cyber Café 10,000 7,000 

Seminar Rooms on request on request 

Registration Area 10,000 7,000 

Website banner 4,000 2,800 

Company Branded Items 3,000 2,100 

Company Name……………………………………………………………………………… 

Address………………………………………………………………………………………. 

…………………………………………………………………………………………………. 

Country………………………………………………………………………………………. 

Stand No ………………………Contact……………………………………………………... 

Tel …………………………………………………… Fax ………………………………….. 

Date ………………………………Signature ………………………….…………………… 

� Yes, we would like further information on sponsorship opportunities at the European 

Microwave Week 2007. Please contact us immediately. 

33

FORM 8 

VISITOR TICKETS 


EuMW2007 





Fax: +44 (0) 20 7596 8749 

Many exhibitors last year requested FREE visitor tickets for their own marketing campaigns. 

Obviously, it is vital that all your clients are given the chance to visit you at European 

Microwave Week 2007. So, this year you have the option, to either request the pdf of the 

visitor ticket so you can email it to your clients yourself, order printed copies of the visitor 

ticket from us for your mailings or provide us with your mailing list and we will send it out 

for you - free of charge. 

Name ………………………………………………………………………………………….. 

Company Name ……………………………………………………………………………….. 

Stand No ……………………Stand Name (if different)………………………………………. 

VISITOR TICKETS 

� Please email me the pdf of the visitor ticket to email out to my clients. 

My email address is 

…………………………………………………………………………. 

� Please send me …………… number of visitor tickets for us to mail out to our 

clients. 

� Please mail out …………… number of visitor tickets to the list provided.� 

� Please email your mailing list, in an excel spreadsheet, to gdonovan@horizonhouse.co.uk 

34

FORM 9 

FREE PRODUCT LISTING IN SHOW GUIDE 


EuMW2007 





Fax: +44 (0) 20 7596 8749 

Please complete the information and fax it back. Your company name, stand number and product listing will appear in 

the Exhibition Show Guide. Please print neatly or type. Submit one form for each division to ensure separate listings, 

making sure to list your exhibiting company name (the name that the stand is contracted to): 

Exhibiting 

Company Name: 

Company Name (if different from above): 

Address: 

City: Country: 

Zip Code: Website: 

Tel: Fax: 

Contact Name: Job Title: 

Signature: Date: 

Stand No.: 

PRODUCT CATEGORIES 

� Amplifiers � Millimeter-wave Components � Software 

� high power � MMICs � CAD tools 

� low noise � Optoelectronic Components/Fiber Optics � Antenna Design tools 

� various � Oscillators � Synthesizers 

� Antennas/Radomes � Phase Shifters � Systems and Subsystems 

� Attenuators � Power Dividers � Switches 

� Connectors/Cables/Adapters � Power Supplies � Terminations 

� Couplers � Printed Circuit Boards � Test & Manufacturing 

� Diodes/FETS/Transistors � Publications Equipment 

� Filters � Resistors/Capacitors/Inductors � Tubes 

� Hybrids � RFICs � Waveguide and Waveguide 

� Isolators/Circulators � Saw Devices Components 

� Linearisers � Services 

� Materials � Shielding 

� MEMS devices � Signal Processing Components 

35

Deadline: 29 June 2007 Risk Assessment (Example Template) FORM 10 

Please complete against those activities (or add other hazards as applicable) associated with your exhibition / event. 

Show: European Microwave Week 2007 

Venue: ICM - Internationales Congress 

Center München 

Contact: 

Contact details: 

Task: Hazard(s): 

IF YOU WOULD LIKE THIS TEMPLATE E-MAILED TO YOU CONTACT: gdonovan@horizonhouse.co.uk 

Date RA undertaken: Dates of Event: 

RA Undertaken by: 

Name: …………………………………………………….. 

Signed: …………………………………………………….. 

Position: …………………………………………………….. 

Who's at risk: 

Exhibitors, Contractors, Subcontractors, 

Visitors, 

Organisers, Venue staff, 

Young/new/inexperienced 

staff, General Public, 

Disabled, Lone Workers, 

Children, Other (Specify). 

Risk Level: 

Frequency X 

Severity Max 

loss + 

Probability (�) 

Precautions or Control Measures required: 

(State existing measures if adequate) 

Insert Company Logo Here. 

Comments:

Hotelzon UK Hotel Booking Form 

Through Hotelzon UK, Horizon House has negotiated a limited amount 

of rooms on an allocation basis for exhibitors and delegates. Please 

refer to each hotel for their individual hotel policies. 

Please book early to get the event rates, alternatively you can book 

on our best rates available which are subject to availability at the time 

of booking. These rates fl uctuate regularly especially over this high 

demand period in Munich. 

Rooms are held on a guaranteed basis. For this reason you are asked 

to supply a credit card number and full company details. If your travel 

plans change and you wish to cancel your accommodation, please 

call Hotelzon on +44 (0) 1962 834464, to avoid any non-arrival or 

cancellation charges. See individual hotel cancellation policies. 

Bookings consisting of 9 rooms or more will be classed as a group 

booking. Group contracts and cancellation terms may be issued directly 

by the hotel. 

Please complete the booking form below and either send or fax the 

details as soon as possible. If there is a particular hotel that you require 

that is not featured, then please let us know. 

EVENT CODE: MUN8107E 

HOTELZON UK 

City Business Centre, Hyde Street 

Winchester, Hampshire, SO23 7TA 

TEL: +44 (0) 1962 844004 

FAX: +44 (0) 1962 842067 

exhibitions@hotelzon.co.uk 


This is a small selection of recommended Hotels - 

additional hotels and up to date information 

can be found on the website. 


Name: ____________________________________________ Company ________________________________________________________ 

Address: ____________________________________________________________________________________________________________ 

City: ____________________________________________________________________ Post Code: _________________________________ 

Telephone: ___________________________________________________ Fax: __________________________________________________ 

Email: _______________________________________________________________________________________________________________ 

Please reserve __________single__________twin rooms at (First choice hotel)_______________________________________________ 

(Second choice hotel)_______________________________________ (Third choice hotel)_______________________________________ 

Arriving on ______/______/2007 for ________nights 

Guest Names: ________________________________________________________________________________________________________ 

_____________________________________________________________________________________________________________________ 

_____________________________________________________________________________________________________________________ 

In order to guarantee the accommodation, please supply us with your credit card details: 

Amex £ Visa £ Diners £ Mastercard £ 

Credit Card Number: ____________________________________________ Expiry Date: /____/____/____/____/ 

M M Y Y 

Name of Cardholder: __________________________________________________________________________ 

Signed: _______________________________________________________________ Date: _______/_______/________ 

www.resotel.com/eumw2007

Hotels close to the ICM 

NH München-Dornach Einsteinring 20, 85609 Aschheim- Dornach 

Room Rate: €285.00 per room per night including VAT at 19% Breakfast NOT included 

Booking Details: Room allocations are held until 5 th July 2007. Reduced rate for 10th October of €110 

Cancellations: Confi rmed bookings have a 1 day cancellation policy. 

Distance to ICM: 10-15 minutes walk 

The NH Munchen-Dornach hotel has 222 rooms, 8 suites, 3 junior-suites, 2 non smoking fl oors, relaxing chair, air conditioning, directdial 

telephone, TV, satellite TV, mini-bar, high speed Internet connection, independent telephone line for modem, hairdryer, trouser 

press, room service, “International” restaurant, cocktail-bar, bar-cafeteria “Premiere Sportsbar”, chimney-room, business centre, 

laundry service, in-house parking, gymnasium, fi tness centre, sauna, steam bath, solarium, thermal chair, summer terrace, safe, bicycle 

on request. 

NH München Neue Messe Eggenfeldenerstrasse 100, 81929 Munich 

Room Rate: €275.00 per room per night including VAT at 19% Breakfast NOT included 

Booking Details: Room allocations are held until 5 th July 2007. Reduced rate for 10th October of €115 


Distance to ICM: 10 minutes on Shuttle Bus – small charge may be applicable 

The NH Munchen Neue Messe hotel offers a perfect location with a high level of comfort facilities include restaurant, café bar, laundry 

and dry cleaning service, shoeshine service, car park, fi tness area, sauna, solarium, safe, wireless internet access, 253 rooms, direct-dial 

telephone, satellite TV, cable TV, pay per view fi lms, mini bar, toiletries kit, hairdryer. 

Express by Holiday Inn ICM Messe Otto-Lilienthal-Ring 6, 85622 Feldkirchen-Ost 

Room Rate: €199.00 per room per night including VAT at 19% and Continental Breakfast 

Booking Details: Room allocations are held until 7th September 2007. Reduced rate for 5th & 6th October of 

€169 and for 12th & 13th October of €99 


Distance to ICM: 10 minutes on Shuttle Bus – small charge may be applicable 

The Express by Holiday Inn ICM - Messe is a new modern business-style hotel, located close to the fair ground (ICM) at the old airport 

Riem. Easy access to the motorway A94, city centre and the surrounding business make this hotel an ideal location for your overnight 

stay and for conferences. The hotel offers 120 comfortably furnished rooms with air-conditioning, cable TV, in-room movies, shower/ 

toilet, direct dial telephone, hairdryer and tea & coffee making facilities. We also have smoking and non-smoking rooms and a room 

designed for the disabled. 

Munich City Centre Hotels 

Arabella Sheraton Westpark Garmischer Strasse 2, 80339 Munich 

Guideline Rate: From €320.00 per room per night including VAT at 19% Breakfast NOT included 

Booking Details: Best Available Rate only 


Distance to ICM: 25 minutes by train – station directly outside the hotel 

The Arabella Sheraton Westpark has 258 comfortably-appointed rooms, suites and apartments, all equipped with modern technology. 

The landscaped bathing complex, with swimming pool, whirlpool, sauna, steam bath, solarium and bar. The Arabella Sheraton 

Westpark is located to the west of Munich’s city centre, right opposite Heimeranplatz, close to the expansive park of the same name. 

There are underground and suburban line stations right outside the Hotel. 

NH Muenchen Deutscher Kaiser Arnulfstr. 2, 80335 Munich 




Distance to ICM: 20 minutes by train – 2 minute walk to station 

The NH Deutscher Kaiser is very central in the heart of Munich. The main railway station, underground, rapid trains and trams are all 

on the doorstep, the city centre is 500m and the motorway is 3km away. Room Facilities include air-conditioning, bathrobe, cable TV, 

direct-dial telephone, hairdryer, high speed internet access, Internet connection, iron and ironing board, mini-bar, non-smoking rooms, 

pay per view fi lms, safety deposit box in room, wireless internet access & work desk. 

Best Western Atrium Hotel Landwehrstrasse 59, 80336 Munich 

Room Rate: Single €229.00 / Twin €259.00 per room per night including VAT at 19% and Buffet Breakfast 

Booking Details: Room allocations are held until 7th September 2007. 

Cancellations: Confi rmed bookings have a 3 day cancellation policy. MINIMUM STAY 4 NIGHTS 

Distance to ICM 20 minutes by train – train station opposite hotel 

This friendly and charming hotel is situated just steps from the railway and bus station. This hotel grandly stands in the middle of a 

well-manicured garden. The attractive guest rooms are comfortable with modern conveniences. The hotel staff is genuinely warm and 

friendly, dedicated to making your stay an enjoyable experience. Wake up to a complimentary buffet breakfast, that will help start you 

off to a good day. The hotel is minutes to fi ne dining, shopping and entertainment.

Reinbold Hotel Adolf-Kolping-Str. 11, 80336 Munich 




Distance to ICM: 20 minutes by train – 5 minute walk to station 

The hotel is located in downtown Munich about 5mins walk from the main station on a bustling side street. The rooms are simply but 

stylishly decorated in a modern style. They are generally medium in size, although they do vary. Pale colour schemes and large windows 

offer a light and airy atmosphere. Both the rooms and the bathrooms are in exceptional condition. The breakfast room is located on 

the ground fl oor; it is a pleasant light room with full-length windows down one side and pale pastel decor. 

Hotels near the English Garden and Olympiapark 

Arabella Sheraton Grand Hotel Munchen Arabellastrasse 6, 81925 Munich 




Distance to ICM: 20 minutes by train 

One of the most inviting grand hotels in Europe, the Arabella Sheraton Grand Hotel München unites traditional and modern appeal. 

Our 643 guest rooms, including 28 suites, offer a panoramic view of Munich and beyond to the Alps. Share an enjoyable evening in 

our famous restaurant, Die Ente vom Lehel, or join the locals in our authentic Paulaner’s Wirtshaus, with its wonderful beer garden. 

Our 1,000-square metre AltiraSPA offers indoor pool, sauna, steam bath and fi tness winter garden conservatory. We are located in the 

prestigious Munich district of Bogenhausen in the exclusive Arabellapark. Explore the local shops and boutiques and enjoy fi ne dining 

at local restaurants. Munich‘s famous park, the English Garden, with its beer gardens and long walking trails, is only a few hundred 

metres away and the city centre and central station are 10 minutes away by underground train. 

Holiday Inn MUNICH Effnerstrasse 99, 81925 Munich 





Munich, the metropolis with heart and a good-natured Bavarian hospitality: Munich attracts opposites and brings them together 

playfully. Whether the State Theatre, the Oktoberfest’, the Olympic Park or a walk in the English Garden. Located in the near of English 

Garden in the suburb of Bogenhausen, the Holiday Inn Munich is only 10 minutes by underground from the city centre and 15 minutes 

by car from the new exhibition grounds. 

Ibis Muenchen Nord Ungererstrasse 139, 80805 Munich 




Distance to ICM: 30 minutes by train 

Located 500 m from the English Garden, not far from the centre of Munich, the Ibis Muenchen Nord hotel has 138 air conditioned 

rooms, all with WiFi Internet access, including 3 with facilities for persons with limited mobility. The LA TABLE restaurant, terrace, 

undercover pay parking, bar and 24 hour snack service are at your disposal. You can also book 5 meeting rooms for your seminars. The 

MOC convention centre is 4 km away and the celebrated Marienplatz of Munich is 5 km away. 

Other Hotels 

K+K Hotel Am Harras Albert-Rosshaupter-Strasse 4, 81369 Munich 



Cancellations: Confi rmed bookings have a 72hr cancellation policy. MINIMUM STAY 3 NIGHTS 

Distance to ICM: 30 minutes by train – U bahn station 2 minutes walk. 

The K+K Hotel am Harras is a modern hotel with a contemporary, interior design. Guests will enjoy its friendly atmosphere, all the state 

of the art amenities and its elegantly furnished guestrooms. As with all K+K Hotels, it offers personal service and the comforts of a fi rst 

class hotel. No matter where guests are arriving, they will fi nd the hotel easily accessible, just a few minutes via the U bahn from the 

main railway station and the city center. It is within walking distance of the Theresenwiese fairgrounds, where Oktoberfest is held. All 

the guest rooms are fully air conditioned, with individual climate control, and a host of amenities, including an ISDN connection. The 

K+K Hotel is in close proximity to restaurants, beer gardens, and shopping areas. 

NH München am Ring Ottobrunner Strasse 17-19, 81737 Munich 





The NH Munchen am Ring has 161 rooms with Direct-dial telephone, wireless LAN, satellite TV, independent telephone line for modem, 

toiletry kit and hairdryer. Other facilities include laundry and valet service, vending machines, in-house parking, gymnasium, sauna, 

solarium, garden, front desk service.

Holiday Inn MUNICH-SOUTH Kistlerhofstrasse 142, 81379 Munich 




Distance to ICM: 20-30 minutes by train – U bahn station 2 minutes walk. 

The Holiday Inn Munich-South is situated in a quiet but central area in the beautiful suburb Obersending, only 15 minutes away from 

the city centre. The hotel is easily accessible by car from the main road networks. The underground station is only three minutes away 

from the hotel and brings you right to the Munich city centre in only 15 minutes. All 320 guest rooms have a balcony or terrace and 

air-conditioning. You can enjoy international cuisine in our restaurant and during summertime we serve Bavarian specialties outside on 

the terrace. Our beer garden and private courtyard provide a quite atmosphere to relax outside. 

Park Inn Munich-Ost Musenbergstrasse 25 - 27, D-81929 Munich 

Guideline Rate: Rooms from €209.00 per room per night including VAT at 19% Breakfast NOT included 



Distance to ICM: 10-15 minutes by train 

Ideally located between the airport and city centre. The Park Inn München Ost is situated in the east of Munich with excellent 

connection to the centre of Munich as well as to the airport. The Munich trade fair and ICM is only 8 driving minutes away from the 

hotel. The S-Bahn train station (airportline S8), stop Johanneskirchen, is within 3 minutes walking distance. This is a comfortable 4 star 

hotel with high-speed internet access, 167 guest rooms and suites, restaurant with bar, meeting room, fi tness centre and sauna, indoor 

parking, complimentary coffee, tea and water at our “Coffee Corner“. 

NOTES 

1. Please note that the above rates are guideline rates that fl uctuate daily. All rooms/rates are on a request only basis and are 

subject to availability at the time of request. We only have limited rooms on allotment basis. 

2. Rooms will be reserved on receipt of this booking form. 

3. All rates include VAT at 19% unless otherwise stated. 

4. If there is a particular hotel that you require that is not featured, please let us know. 

5. For all amendments and cancellations please contact Hotelzon UK on exhibitions@hotelzon.co.uk 

6. Credit Card numbers are requested for guarantee purposes, however if the cancellation policy is violated or the guest does 

not arrive the card will be charged accordingly. 

7. Please check each hotel for their individual cancellation policies. 

8. We advise you to book early to avoid disappointment. This is an extremely busy period in Munich.

� 1. Your Information: 

Lead Retrieval Order Form 

Event: European Microwave Week 2007 

Facility: ICM, Munich International Congress Center, 

Munich, Germany 

Dates: October 9 - 11, 2007 

Company Name ________________________________________________________ Booth Number _______________ 

Address _________________________________ City _________________________ State _____ Zip ______________ 

Phone ( ) _________________ Fax ( ) _________________ Email ____________________________________ 

Office Contact ____________________________________ On-Site Contact ___________________________________ 

� 2. Your Order: 

Trakker Package Description 

“Platinum” Trakker 

Laser Scanner, Trakker and Printer (Requires 120-250V AC) 

mini Trakker 

Battery Powered Laser Scanner (downloaded - end of event) 

Orders 

received 

Before Sept. 8 

Orders 

received 

After Sept. 7 

€ 260,00 € 310,00 

€ 260,00 € 310,00 

QTY TOTAL 

Optional: Customized Follow-up Action Codes € 75,00 € 100,00 € 

Optional: In-Booth Delivery, Setup, Training & Pickup € 75,00 € 100,00 € 

� 3. Your Payment: TOTAL AMOUNT € 

� CREDIT CARD (AMEX, VISA, MasterCard) - MUST BE PROVIDED on ALL Orders. 

Card # ________________________________________ Exp. Date: ____ /____ CVC or CVV code __________ 

Card Holder Name: ________________________________________________________________________________ 

Billing Street Address: ____________________________________________________ Zip Code: _______________ 

� 4. Your Signature: 

By signing below, I am stating that I am authorized to place this order and that I agree to all terms and conditions 

stated on the front and back of this order form. I further agree to perform the obligations set forth in the 

Cardholder’s agreement with the issuer of the credit card listed above. 

Signature: _____________________________________________________ Date: ______________________________ 

Fax your order to: +31 (0)30 2800509 (Europe) 

or +1 406-556-4301 (US) 

You will receive a faxed confirmation. Please call us if you have not received your confirmation within 7 days. 

€ 

€

TERMS AND CONDITIONS 

The Trakker Lead Capture System for this event features hand held laser scanners and state-of-the-art 

encoded, 2-dimensional PDF-417 barcodes. All Trakker packages provide the Customer with leads stored 

on a 3.5” (IBM formatted) diskette in the industry standard ASCII, comma-delimited format. Options available 

include 1) Custom Follow-up Action Codes and 2) In-booth delivery, training and setup. 

The Customer is solely responsible for converting the data file to different formats. There are basic instructions 

contained in a README.TXT file on each Trakker disk that assist in the data conversion process. 

1. TRAKKER Technologies, LLC, hereinafter called “Trakker”, the Official Event Contractor for Lead Retrieval 

Services, agrees to provide its Trakker Electronic Sales Lead Retrieval services to the Customer for the 

agreed upon fee listed on the other side of this order form. The service will include the use of the equipment 

for the duration of the show. Trakker will furnish its equipment to the Customer in good working order and the 

Customer agrees to return the equipment to Trakker in the same condition. 

2. PAYMENT shall be in Eurodollars and submitted with this order form. Payment may be made by Credit Cards 

(AMEX, VISA or MasterCard). Payments will not be refunded for any reason, except as stated in item 6 

below. 

3. SECURITY DEPOSIT: ALL Orders paid by Wire Transfer or Company Check MUST include a valid Credit 

Card number for use as a security deposit if the equipment is a damaged or not returned within one hour after 

the show ends. 

4. REPLACEMENT COST FOR LOST OR DAMAGED EQUIPMENT: Customer acknowledges, understands 

and agrees that the total cost of replacement for Trakker’s equipment will be as follows: €2,295.00 for the 

Platinum Trakker, and €1,695.00 for the “miniTrakker”. Customer agrees to the immediate payment, upon 

request by Trakker for all damages or loss of Trakker’s equipment, except such as may result from normal 

operation thereof. In the event that Customer does not immediately pay its obligation to Trakker for lost or 

damaged equipment, Customer agrees to pay Trakker a weekly rental fee equal to the service fee listed on 

the front of this order form. This is in addition to the replacement cost of Trakker’s equipment. 

5. CANCELLATION OF ORDERS: Orders cancelled prior to the on-site cut off date will be subject to a €75.00 

administration fee. Orders cancelled after the on-site cut off date ARE NON REFUNDABLE. NO REFUNDS 

WILL BE GIVEN FOR EQUIPMENT NOT PICKED-UP AND/OR NOT UTILIZED BY BOOTH PERSONNEL. 

6. THE COMPANY SHALL NOT BE RESPONSIBLE FOR ANY SPECIAL, INCIDENTAL OR 

CONSEQUENTIAL DAMAGES arising from the loss of customer information, for any reason, arising from or 

relating to Trakker’s equipment. Trakker’s liability for damage of any cause whatsoever will be limited to the 

total rental price for the equipment and services provided by Trakker as listed on the front page of this order 

form. 

7. RETURN OF EQUIPMENT: Customer agrees to return all equipment to Trakker’s service desk within one (1) 

hour of the event closing, and must obtain a receipt as proof for the return of equipment. Trakker equipment 

must be picked up and returned to the Trakker service desk in the designated Contractor Service Area. 

Damaged or non-returned equipment will be charged in accordance with item 4 above. EQUIPMENT NOT 

RETURNED TO TRAKKER’S SERVICE DESK, OR LEFT IN THE EXHIBIT AREA, IS THE SOLE 

RESPONSIBILITY OF THE CUSTOMER. Should Trakker, at its option and with no responsibility to do so, 

recover abandoned equipment, Customer agrees to pay Trakker a €100.00 abandonment fee. In no way 

does this absolve Customer from its responsibility to timely return Trakker’s equipment. 

8. GOVERNING LAW: It is agreed that the governing law pertaining to this contract will be the law of the State 

of Montana, with venue exclusively in Gallatin County. 

TRAKKER Technologies, LLC. 

3701 Trakker Trail, Bozeman, MT 59718 

Phone: +1-406-556-4300 

Visit us @ www.trakkers.com

Master / Visa 

Expires Security No 

Card Holders Name 

Address of Card Holder 

Please contact graham.ridge@ukcevalogistics.com / paul.strachan@uk.cevalogistics.com for International Tariff. 

Exhibitor Hall Stand 

Address 

Freight, Lifting and Storage FORM 13 

The European Microwave Week 

9-11th October 2007 

Munich 

Please indicate the services below which you require from the official Freight and Lifting Contractor 

Quantity Date Cost 

1 Unloading direct to stand @ £40.00 per ton or 

2 cbm whichever is the greater. 

£ 

2 Reloading direct from stand @ £40.00 per ton 

or 2 cbm whichever is the greater. 

£ 

3 Removal, storage and re-delivery of empty 

cases £26.00 per piece or cbm, min 3 cbm 

£ 

4 Collection/delivery from your premises to the 

show (price on application). 

£ 

Sub total £ 

Full remittance required with the return of form 9 VAT @ 17.5% £ 

Work handled outside of office hours subject to surcharge 

Total £ 

I hereby authorise you to debit my credit card for the full amount plus 5% surcharge 

Description of goods: 

Dimensions: Volume: 

Post Code 

Tel: Fx: Mob: 

Weight: 

Please note CEVA Showfreight are not responsible for any goods left unattended on stands 

Please complete and return to: 

Graham Ridge / Paul Strachan 


Suite 701 Horizon House 

Azalea Drive 

Swanley 

BR8 8JR 

Telephone : +44 0207 721 5424 

Facsimile : +44 0207 721 5426 

graham.ridge@uk.cevalogistics.com 

paul.strachan@uk.cevalogistics.com 

RETURN DATE 

03.09.07

Your Exhibition 

Logo Here 

Return to: Janis Carter 

Quipsound Ltd 

The Crown Building 

London Road 

Westerham, Kent 

TN16 1UT. England. 

Tel: (44) 1959 561717 

Fax: (44) 1959 564740 

e.mail: info@quipsound.com 

web: www.quipsound.com 

VAT Reclaim Service - Overseas Exhibitors 

Please complete in type or block capitals 

Company name __________________________________________________________________________ 

Address ________________________________________________________________________________ 

_______________________________________________________________________________________ 

Postal Code________________________________ Telephone No _______________________ 

Contact __________________________________ Fax No ____________________________ 

e.mail ____________________________________ Date ______________________________ 

Exhibitors from overseas may be entitled to 

claim back the VAT paid on many of their exhibition costs 

As a non-German exhibitor your company may be entitled to recover 

German VAT charged at 19% on the following expenses: 

.............................. 

Stand costs 

ie rental and construction 

.............................. 

Equipment hire 

.............................. 

Hotel accommodation 

.............................. 

Car hire and fuel costs 

.............................. 

Stand lighting 

.............................. 

Conference costs 

ie delegate fees 

.............................. 

Staff meals 

.............................. 

For further information please complete and return this form 

Quipsound offers a comprehensive VAT recovery service 

in all European countries 

Visit our web site on www.quipsound.com

Exhibitor 

Insurance 

Portfolio 

Essential protection 

from the event experts 

Apply today for peace of mind 

Specially designed for exhibitors 

Four packages to select from 

Tailored cover also available 

Policy name: Exhibitor Insurance Portfolio 

Type of insurance: Cancellation, public liability (employers’ 

liability if selected) and property insurance for exhibitors 

Underwritten by: Syndicate 33 at Lloyd’s of London, managed 

by Hiscox Syndicates Limited 

Key benefits: 

We will pay for losses (up to the sum insured) in the event of 

the cancellation, abandonment, postponement or curtailment 

of the event at which you have arranged for space as an 

exhibitor. 

We will pay (up to the sum insured) for the physical loss of or 

damage to business property within the space allocated to 

you at the event, which you own or for which you are legally 

liable. We will also cover property supplied to you by the 

organiser of the event whilst in your custody and control at 

the event site for which you are legally responsible. 

We will pay (up to the sum insured) for all sums you are 

legally liable to pay in respect of claims made against you for 

accidental bodily injury and property damage in the course of 

an insured event. 

In view of the insurance covering the ‘build 

up’ and ‘breakdown’ period, it is vital that 

your application is submitted to us at least 

14 days before the ‘build up’ starts. 

5097 11/06 

Significant or unusual exclusions/limitations 

This policy excludes losses arising from: 

Lack of support Insufficient finance 

National mourning Communicable disease 

The malicious use of poisonous Jewellery with a market value 

biological or chemical materials of more than £50 

Unattended unlocked vehicles Stand erection if above 

An event held in a marquee three metres (applicable to 

or temporary structure unless Employers’ liability if selected) 

agreed by underwriters 

Please note that this insurance is not available to exhibitors domiciled 

in the USA, Canada and certain other non-European Union countries. 

Please contact Insurex on 0845 213 8444 or +44 (0)1892 552444 for 

further information. 

Application form 

Name of exhibitor/company 

Address 

Postcode Country 

Telephone Fax 

Email (we will send all documentation to this email address unless you request otherwise) 

Web address 

Event date(s): from to 

Event name Organiser name 

Event description 

Venue name 

Venue address 

Postcode Country 

Will any of the exhibits be displayed in marquees, in temporary 

structures or in the open air? 

Yes No 

If Yes, and you require cover, please give details: 

(please note that an additional premium may be required) 

Cover required 

Note that additional types of cover are available on request. If you require 

a higher limit or a cover not mentioned here, please call Insurex Expo-Sure 

directly on 0845 213 8444 or +44(0)1892 552444 from abroad. 

Cancellation, abandonment 

or curtailment of the event 

Loss or damage to property 

contained in the exhibition 

stand 

Physical loss or damage to 

property owned by the 

venue (including the hired-in 

exhibition stand) 

Would you like cover for £10 million Employers’ liability cover for this 

event only? If Yes, please add £10 to the premium payable. 

Yes No 

Option A Option B Option C Option D 

£2,500 £7,500 £15,000 £25,000 

£2,500 £7,500 £15,000 £25,000 

£10,000 £10,000 £10,000 £10,000 

Public liability £2 million £2 million £5 million £5million 

Premium payable: please tick 

Without transit cover 

With transit cover 

£85 

£90 

£160 

£175 

£305 

£330 

£445 

£490 

Subtotal premium payable 

Add 5% of the premium payable for 

Insurance Premium Tax if domiciled in the UK. 

If domiciled outside the UK, please check applicable tax. 

(e.g. Belgium 9.25%, France 9% + 3.30 Euros, Germany 19%, Ireland 2%, Italy 

22.25%, Malta 10%, Netherlands 7%, Spain 6.3%) Contact Insurex Expo-Sure on 

0845 213 8444 or +44(0)1892 552444 from abroad for other applicable tax rates. 

Total premium payable 

Terms are valid for insurance purchased before 31/1/2008 

in respect of events of up to 14 days duration being held in a 

European Union country. 

An additional premium may be required for events held outside the 

European Union or for events of more than 14 days duration.

Please note that the following excesses apply as shown below, to 

each and every loss: 

Cover Excess 

Cancellation excess £0 

Property excess excluding computers and plasma 

screens 

£250 

Property excess including computers and plasma 

screens 

£500 

Liability excess for third party property 

damage 

£250 

Liability excess for bodily injury £0 

Employers’ liability (if selected) £0 

Prior circumstances 

Have you made any claim/s under a policy of this type in the last five 

years? 

Yes No 

Are there any circumstances that you are aware of that may 

develop before the event which could rise to a claim? 

Yes No 

If you have answered Yes to either of the above, please provide further details 

(attach a separate sheet if necessary) 

Please provide any other information/material facts you think may be 

relevant to insurers here: 

Payment 

Insurex accepts payment by cheque, VISA or MasterCard. 

A cheque is enclosed made payable 

to Hiscox Underwriting Ltd for: 

If you wish to pay by credit card, please provide details below: 

Name on card Expiry date 

Name on card Expiry date 

Card number 

Card security number 

(3-digit number on the signature panel on the back of your credit card) 

Card issuer Signature 

Please give address of cardholder if different to applicant’s address 

Please read carefully and sign below 

DUTY OF DISCLOSURE 

It is your responsibility to disclose all material information that is known to you and 

which might influence the judgment of insurers in determining the scope of cover, 

the price or whether or not to accept your risk. If you are in doubt as to whether any 

information is material, you should disclose it. Please send us any additional 

information on a separate piece of paper with this proposal. 

DECLARATION 

I/We declare that (a) this proposal form has been completed after proper enquiry; 

(b) its contents are true and accurate and (c) all facts and matters which may be 

relevant to the consideration of my/our proposal for insurance have been disclosed. 

I/We undertake to inform you before any contract of insurance is finalised, if there is 

any material change to the information already provided or any new fact or matter 

arises which may be relevant to the consideration of my/our proposal for insurance. 

I/We understand that the non-disclosure or misrepresentation of a material fact or 

matter will entitle the insurer to avoid this insurance. 

I/We declare that I/we: 

have not been convicted of any offence (other than a motoring offence) in the last 5 

years, 

have not been declared bankrupt in the last 5 years (including business partners), 

have not had another insurer decline, refuse to continue or apply special terms 

for anyone whose property or event is to be insured, 

have not made any claims in the last 5 years under a policy of this type, 

are not aware of any current circumstances that could lead to a claim under this 

policy, and 

that property to be insured is in good condition and repair. 

I/We agree that this proposal form and all other written information which is 

provided are incorporated into and form the basis of any contract of insurance. 

I/We understand that no cover will be given until the proposal is accepted and the 

total premium paid. Underwriters reserve the right at any time to vary or withdraw 

the terms offered by this insurance prior to their formal acceptance. 

Proposer's name 

Signature Date 

A copy of this form should be retained for your records. 

£ 

CONFIDENTIALITY AND DATA PROTECTION 

By signing this proposal form you consent to Insurex Expo-Sure using the 

personal data you provide to us for the purpose of arranging and administering 

your insurance. This may also include sensitive personal data where necessary. 

We may share your personal data with third parties such as insurance providers, 

claims adjusters, fraud detection and prevention services and regulatory authorities. 

Where personal data relates to anyone other than yourself, you must obtain the 

consent of the person to whom the information relates, both to the disclosure of 

such information to us and its use by us as set out above. 

All personal data will be treated in confidence and in compliance with the Data 

Protection Act 1998. You have the right to apply for a copy of your information 

(for which we may charge a small fee) and to have any inaccuracies corrected. 

We would like to contact you from time to time with details of Hiscox Group products 

and services. If you do not wish to be contacted by us, please tick here: 

In accordance with our privacy policy (which can be viewed at www.insurex-exposure.com), 

we may share your details with carefully selected third parties. If you do not wish 

to be contacted, please tick here: 

LAW APPLICABLE 

Notice to the proposer/insured 

The parties are free to choose the law applicable to this contract. Unless 

specifically agreed to the contrary this insurance shall be subject to English Law. 

CANCELLATION RIGHTS 

If the policy period is longer than 30 days you have a statutory right to cancel the 

policy within 14 days starting on the date you: 

enter into the contract, or 

receive the policy documentation, whichever is later. 

To cancel please write to the correspondence address shown on your policy 

schedule. If you wish to do so and the insurance cover has not yet commenced, 

you will be entitled to a full refund of the premium paid. 

However, if you wish to cancel and the insurance cover has already commenced 

you will be entitled to a refund of the premium paid, subject to a deduction for the 

time for which you have been covered, calculated as a proportion of the time for 

which the insurance would have provided cover and for any cost incurred by us in 

issuing this policy. 

CLAIMS SERVICE 

If you need to make a claim please contact: 

Mr P Humphrey, Claims Department, ICAS a division of the ICAS Group, Maylord 

House, 68 Leman Street, London E1 8EU 

Tel: +44 (0)20 7481 2900 or out of hours +44 (0)1424 850 333 

QUESTIONS AND COMPLAINTS 

If you have any questions about your policy or the handling of a claim please 

contact Insurex Expo-Sure Customer Services either in writing at Royal Victoria 

House, 2nd Floor, 51-55 The Pantiles, Royal Tunbridge Wells, Kent TN2 5TE or by 

telephone on 0845 213 8444 or +44(0)1892 552444 from abroad. 

In the event that you remain dissatisfied you may be eligible to refer the matter to 

the Complaints Department at Lloyd's. The contact details are: 

Complaints Department, Lloyd's, One Lime Street, London EC3M 7HA 

Tel: +44 (0)20 7327 5693; Fax: +44(0)20 7327 5225; Email: complaints@lloyds.com 

Complaints that cannot be resolved by the Complaints Department at Lloyd's may 

be referred to the Financial Ombudsman Service. Further details will be provided 

at the appropriate stage of the complaints process. This complaint procedure is 

without prejudice to your right to take legal proceedings. Lloyd's insurers are 

covered by the Financial Services Compensation Scheme. You may be entitled to 

compensation from the Scheme if a Lloyd's insurer is unable to meet its 

obligations to you under this contract. Further information about the Scheme is 

available from the Financial Services Compensation Scheme. 

Please complete and return this form to: 

Insurex Expo-Sure, PO Box 501, SITTINGBOURNE, ME10 9AF 

Insurex Expo-Sure is a division of Hiscox Underwriting Limited, a company authorised and 

regulated by the Financial Services Authority.

+31 (0)30 2800509 (Europe) or +1 406-556-4301 - European ...

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