marist college council on theatre arts - Marist Clubs and Organizations

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SECTION 3: Shall have the power and responsibility to grant the titles of Apprentice, Journeyman, Master, and Supermaster. ARTICLE FIVE: VOTING Once a motion is placed on the table, and a vote is called for, a majority of votes must be in favor of the motion in order for it to pass. SECTION 1: A majority is defined as half of all present members eligible to vote, plus one. SECTION 2: In order for the result of a majority vote to be overturned, the vote to reverse the decision must be unanimous. A: In the event that the outcome of a fair vote is questionable, or cause for concern amongst Board members, a second vote may be called for only if a vote to overturn the initial decision results in all Board members’ favor and support of such action. B: If a vote to overturn the initial decision does not have unanimous results, a second vote cannot be called for, and the results of the first vote stand. ARTICLE FIVE: OFFICERS The executive Board shall consist of: President, Vice President, Treasurer, Managing Directors of Mainstage, Children’s Theatre, Experimental Theatre Guild, the HuMarist, and Musical Theatre. There will be elected divisional leaders from each of the following sections: Sets/Props, Costumes/Makeup, Publicity/House, and Technical Theatre. Overseeing the entire entity of MCCTA will be its advisor. All members of the Board shall have equal voting power with the exception of the president (See Section 1, subsection F). SECTION 1: PRESIDENT A: Shall oversee the entire organization to ensure the smooth operations of MCCTA. B: Shall be the official spokesperson for MCCTA for external purposes. C: Shall preside over the MCCTA Board meetings and general meetings. D: Shall have an agenda set for all meetings. E: Shall have a working knowledge of parliamentary Procedures, Robert’s Rules of Order, and shall see that the by-laws of the organization are followed. F: Shall only have the right to vote in the event of a tie and in the nomination process for play selections and awards. G: Shall maintain regular meetings with the Faculty Advisor. H: Shall approve priority points set by the Vice President. SECTION 2: VICE PRESIDENT A: Shall be first in command in the absence of the President. This includes taking over all responsibilities and duties of the President. B: Shall take roll call at all meetings. C: Shall take accurate minutes at all Board meetings and shall have them prepared for the following meeting for approval by the MCCTA Board. 1. In the event that closed minutes are taken during a meeting, open minutes will be handled in the pre-described manner while closed minutes will be handled as follows: closed minutes will be prepared for the President, Vice President and the Faculty Advisor. They will not be seen by the remaining officers, or by any general 2
member. They will then be archived, and if they must be referred to at any point, this will be done only through the President or the Vice President. D: Shall generate all the official communication (such as correspondence and memos) for the club as a whole. Will keep messages on box office phone line accurate. E: Shall maintain the membership list and update the members’ standing. F: Shall have voting power. G: Shall distribute priority points. H: Shall maintain guild points. SECTION 3: TREASURER A: Shall be the official manager of all the MCCTA funds. B: Shall be responsible for keeping neat and accurate accounts of all receiving and distributing of funds. C: Shall maintain all financial records. D: Shall work with the President in formulating a budget. E: Shall attend the mandatory Budget Meetings. F: Shall make a report at the weekly MCCTA Board meetings on the financial status of the club. G: Shall have voting power. SECTION 4: MANAGING DIRECTOR OF MAINSTAGE A: Shall be the supervising producer of all mainstage productions of MCCTA. B: Shall be the acting producer of all mainstage productions oin the absence of a Board Appointed producer. C: Shall guide the reading committee in the selection process of all mainstage productions. D: Shall have voting power. SECTION 5: MANAGING DIRECTOR OF CHILDREN’S THEATRE A: Shall be the supervising producer of all Children’s Theatre projects. B: Shall be the acting producer of all Children’s Theatre productions in the absence of a Board-appointed producer. C: Shall guide the reading committee in the selection process of all Children’s Theatre productions. D: shall guide and organize community service projects involving children. E: Shall have voting power. SECTION 7: MANAGING DIRECTOR OF EXPERIMENTAL THEATRE GUILD A: Shall be he supervising producer of all experimental productions. B: Shall be the acting producer of all experimental theatre productions in the absence of a Board-appointed producer. C: Shall guide the reading committee in the selection process of all experimental theatre productions. D: Shall have voting power. SECTION 8: MANAGING DIRECTOR OF HUMARISTS A: Shall be supervising producer of all HuMarist productions. B: Shall report HuMarist activities at weekly Executive Board meetings. C: Shall have voting power. 3
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