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<strong>CORESUITE</strong> <strong>CUBE</strong><br />

VERSION 3.20<br />

Manual


<strong>CORESUITE</strong> <strong>CUBE</strong><br />

All rights reserved. No parts of this work may be reproduced in any form or by any means -<br />

graphic, electronic, or mechanical, including photocopying, recording, taping, or<br />

information storage and retrieval systems - without the written permission of the publisher.<br />

Products that are referred to in this document may be either trademarks and/or registered<br />

trademarks of the respective owners. The publisher and the author make no claim to these<br />

trademarks.<br />

While every precaution has been taken in the preparation of this document, the publisher<br />

and the author assume no responsibility for errors or omissions, or for damages resulting<br />

from the use of information contained in this document or from the use of programs and<br />

source code that may accompany it. In no event shall the publisher and the author be liable<br />

for any loss of profit or any other commercial damage caused or alleged to have been<br />

caused directly or indirectly by this document.<br />

Printed: September 2011<br />

Windisch, Switzerland<br />

© coresystems ag


CONTENT<br />

1 <strong>CORESUITE</strong> <strong>CUBE</strong><br />

5<br />

1.1<br />

1.1.1<br />

1.1.2<br />

1.1.3<br />

1.2<br />

1.2.1<br />

1.2.2<br />

1.2.3<br />

1.2.4<br />

1.2.5<br />

1.2.6<br />

1.3<br />

1.4<br />

1.5<br />

1.5.1<br />

1.5.2<br />

System requirements<br />

Extended requirements<br />

Launching the SQL Server services<br />

Recommended pre-installations<br />

Installation<br />

Step 1 / 6 – coresuite cube setup<br />

Step 2 / 6 – Data Warehouse<br />

Step 3 / 6 – ETL Database<br />

Step 4 / 6 – Analysis Server<br />

Step 5 / 6 – Staging Database<br />

Step 6 / 6 – Report Server<br />

User access to the reports<br />

Updating coresuite cube<br />

Accessing reports from SAP<br />

Overview over the standard reports available<br />

Finance Cube - Excel reports<br />

1.5.2.1 Balance 15<br />

1.5.2.2 ProfitLoss 16<br />

1.5.2.3 VAT 17<br />

1.5.3<br />

Finance Cube - Report Server reports<br />

1.5.3.1 Balance 18<br />

1.5.3.2 ProfitLoss 19<br />

1.5.3.3 ProfitLoss ProfitCenters 20<br />

1.5.4<br />

Sales Cube - Excel reports<br />

1.5.4.1 OpenSales 21<br />

1.5.4.2 Revenue 22<br />

1.5.4.3 SalesDocuments 23<br />

1.5.5<br />

Sales Cube - Report Server reports<br />

1.5.5.1 Revenue Customers 24<br />

1.5.5.2 Revenue YearToYear ItemGroup 25<br />

1.5.5.3 Revenue Items 26<br />

1.5.5.4 Revenue YearToYear Country 26<br />

6<br />

6<br />

7<br />

8<br />

9<br />

9<br />

9<br />

10<br />

10<br />

11<br />

11<br />

12<br />

12<br />

13<br />

13<br />

15<br />

18<br />

21<br />

24


1.5.5.5 Revenue YearToYear CustomerGroup 26<br />

1.5.5.6 Revenue YearToYear Project 26<br />

1.5.6<br />

Purchasing Cube - Excel reports<br />

1.5.6.1 Expenditures 27<br />

1.5.6.2 OpenPurchases 28<br />

1.5.6.3 PurchasingDocuments 29<br />

1.6<br />

1.6.1<br />

1.6.2<br />

1.6.3<br />

coresuite cube reference guide<br />

Subscribing to reports<br />

Customizing access rights for the Analysis Services Server<br />

Reporting Services - advanced configuration<br />

1.6.3.1 Preparing the Report Server for report subscriptions 31<br />

1.6.3.1.1<br />

1.6.3.1.2<br />

1.6.3.1.3<br />

1.6.3.1.4<br />

1.7<br />

Adding a Mail Server to the Reporting Server 31<br />

Defining the log-in information for sending report subscriptions 32<br />

Creating a pre-defined schedule for subscribed reports 33<br />

Granting access rights to pre-defined schedules 33<br />

Frequently asked questions<br />

27<br />

30<br />

30<br />

30<br />

31<br />

34


1<br />

<strong>CORESUITE</strong> <strong>CUBE</strong><br />

<strong>CORESUITE</strong> <strong>CUBE</strong><br />

With coresuite cube you can extend your ERP system by a strong reporting component.<br />

With coresuite cube you can choose exactly the data you want to analyze. The reports are ready in<br />

no time and the data is presented in a clear and logic format. And the best about it all: you do not<br />

even need programming skills.<br />

coresuite cube is available in various versions:<br />

coresuite finance cube<br />

coresuite sales cube (including coresuite purchasing cube)<br />

5


1.1 System requirements<br />

You can download the latest system requirements from our website: http://www.coresystems.ch/<br />

wp-content/uploads/files_downloads/help/system_requirements/System_requirements_EN.pdf<br />

1.1.1 Extended requirements<br />

Network connection Make sure that there is a network connection between the relevant<br />

database servers and the SAP client on which the installation will be<br />

started.<br />

It is not possible to install coresuite cube on computers that do not<br />

belong to the same Windows domain as the server.<br />

It is possible to install coresuite cube on a standalone computer as long<br />

as SAP and all the database servers are installed on the same<br />

computer.<br />

The database servers must be able to access the shared folders of the<br />

SAP clients.<br />

Administrator rights To install coresuite cube, you must have local administrator rights on the<br />

SAP client.<br />

Content manager<br />

rights<br />

SQL Server service<br />

accounts<br />

Analysis Services<br />

OLE DB Provider<br />

<strong>CORESUITE</strong> <strong>CUBE</strong><br />

The user installing coresuite cube must be part of the content manager<br />

group of the relevant Report Services Server (see also User access to<br />

the reports 12<br />

).<br />

Do not use the LocalService or NetworkService user as the service<br />

account.<br />

For more information please refer to: http://msdn.microsoft.com/en-us/<br />

library/ms143504.aspx ("Setting Up Windows Service Accounts").<br />

This applies to the following services on all database servers that are<br />

involved:<br />

SQL Server<br />

Analysis Services<br />

Reporting Services<br />

SQL Server Browser<br />

We recommend you use a domain user (e.g. Domain\UserName) or a<br />

local server user.<br />

For more information please refer to: http://technet.microsoft.com/en-us/<br />

library/ms345578.aspx ("How to: Change the Service Startup Account for<br />

SQL Server (SQL Server Configuration Manager)").<br />

Microsoft Analysis Services OLE DB Provider for Microsoft SQL Server<br />

2008 R2 must be installed on any client that will access cubes. This<br />

applies to Windows 2003 and XP and older.<br />

To download the Microsoft Analysis Services OLE DB Provider, follow<br />

this link:<br />

http://www.microsoft.com/downloads/en/details.aspx?<br />

familyid=CEB4346F-657F-4D28-83F5-AAE0C5C83D52&displaylang=en<br />

For detailed installation instructions please refer to:<br />

http://msdn.microsoft.com/en-us/library/ms143219.aspx ("How to: Install SQL Server 2008 R2")<br />

http://msdn.microsoft.com/en-us/library/ms156305.aspx ("Reporting Services Configuration<br />

Tool")<br />

6


1.1.2 Launching the SQL Server services<br />

If the installation wizard issues a message informing you that a service has not been started, you<br />

can launch the SQL Server services in the Windows Service Manager.<br />

To start the Service Manager, go to the Windows start menu of the relevant server and enter<br />

"services.msc" in the search field.<br />

<strong>CORESUITE</strong> <strong>CUBE</strong><br />

7


1.1.3 Recommended pre-installations<br />

Second SQL Server instance<br />

From a technical point of view, it is possible to install coresuite cube on a normal SAP Business<br />

One SQL Server instance.<br />

For higher operational reliability and for more performance, we recommend you install a second<br />

SQL Server instance for the Data Warehouse database. The Data Warehouse is the central<br />

database that collects the relevant data from the SAP Business One database(s).<br />

Recommended SQL Server configuration<br />

Function Instance SQL setup feature<br />

SAP Business One and Staging<br />

Database<br />

<strong>CORESUITE</strong> <strong>CUBE</strong><br />

Existing SAP instance (on<br />

which the SAP database lies)<br />

Database Engine<br />

ETL database, Data<br />

BI Database Engine, Analysis<br />

Warehouse and cubes<br />

Services, Reporting Services<br />

For more information on the installation of a second SQL Server instance and on the configuration<br />

of security settings, please refer to the SQL Server documentation.<br />

Microsoft Reporting Services 2008<br />

To use the Reporting Services reports that are delivered with the coresuite country package, you<br />

need to install Microsoft Reporting Services 2008 SP2 or higher. If this is not installed, you can only<br />

use the Excel reports for analyzing data with coresuite cube.<br />

For more information regarding the installation and configuration of Microsoft Reporting Services<br />

2008, please refer to:<br />

http://msdn.microsoft.com/en-us/library/ms156305.aspx: "Reporting Services Configuration Tool"<br />

8


1.2 Installation<br />

You can install coresuite cube in only 6 steps using the installation wizard. To start the installation<br />

wizard, go to Administration > Add-Ons > coresuite cube > Installation.<br />

Licensing<br />

Please note that the coresuite cube licensing model has been changed. It is now the same as for<br />

any other coresuite module.<br />

To grant users access to coresuite cube, proceed as follows:<br />

Update the licensing file (after doing this, 9999 licenses should be available)<br />

Assign the coresuite cube licenses to the relevant users in coresuite administration.<br />

If you have any questions, please contact our sales team.<br />

1.2.1 Step 1 / 6 – coresuite cube setup<br />

In this window, you can choose which cube you would like to install.<br />

Options in the window Select cube type<br />

Sales/Purchasing - Choose Sales/Purchasing, if you want to install coresuite sales cube and<br />

coresuite purchasing cube.<br />

Finance - Choose Finance, if you want to install coresuite finance cube.<br />

Choose Next to continue.<br />

1.2.2 Step 2 / 6 – Data Warehouse<br />

In this window you enter the relevant information for the Data Warehouse (DWH). The DWH is the<br />

central database that collects the relevant data from the SAP Business One databases.<br />

Fields in the window Data Warehouse<br />

SQL Server instance<br />

(*)<br />

<strong>CORESUITE</strong> <strong>CUBE</strong><br />

Enter the name of the SQL Server. The format is as follows:<br />

[servername] or [servername\instancename]<br />

SQL Username (*) Enter the username for the connection to the SQL Server. The user must<br />

have SQL administrator rights.<br />

SQL Password (*) Enter the password for the connection to the SQL Server.<br />

From Date<br />

By default, the installation wizard sets this date to the 1st of January 10<br />

(yyyymmdd)<br />

years ago. You can change this date.<br />

(*) marks mandatory fields.<br />

Choose Back to go back to the previous step, or choose Next to continue.<br />

9


1.2.3 Step 3 / 6 – ETL Database<br />

ETL stands for "Extract, Transform, Load". During this process, the system extracts data from<br />

various sources, transforms the data into an optimized format and then loads the data into the<br />

DWH.<br />

Fields in the window ETL Database<br />

Send E-Mail if the<br />

load process fails<br />

Mail Recipients (;<br />

separated)<br />

<strong>CORESUITE</strong> <strong>CUBE</strong><br />

Select this checkbox if you want the system to send an e-mail if the load<br />

process fails. You can enter the recipient(s) in the next field.<br />

Enter the e-mail-address(es) to which the system should send a<br />

message. If you enter several recipients, separate them by using a semicolon<br />

(„ ; “).<br />

Choose Back to go back to the previous step, or choose Next to continue.<br />

1.2.4 Step 4 / 6 – Analysis Server<br />

The Analysis Server contains the cubes. It retrieves the most up-to-date data from the DWH.<br />

Fields in the window Analysis Server<br />

Analysis Server<br />

Instance (*)<br />

(*) marks mandatory fields.<br />

Enter the name of the Analysis Servers. The format is as follows:<br />

[servername] or [servername\instancename]<br />

Recommendation: Use the same instance name as for the DWH.<br />

Choose Back to go back to the previous step, or choose Next to continue.<br />

10


1.2.5 Step 5 / 6 – Staging Database<br />

In the Staging Database the process of cleaning, transforming and collecting the source data from<br />

the SAP Business One database(s) takes place. The source data is then being prepared for the<br />

integration in the DWH.<br />

Fields in the window Staging Database<br />

SQL Server Instance<br />

(*)<br />

<strong>CORESUITE</strong> <strong>CUBE</strong><br />

The installation wizard automatically determines the correct server name<br />

for the Staging Database.<br />

SQL Username (*) Enter the username for the connection to the SQL Server. The user must<br />

have SQL administrator rights.<br />

SQL Password (*) Enter the password for the connection to the SQL Server.<br />

Source Database The system indicates the SAP database. You cannot change this.<br />

If the name of the database is too long, you have to amend the name on<br />

the SQL Server.<br />

(*) marks mandatory fields.<br />

Choose Back to go back to the previous step, or choose Next to continue.<br />

1.2.6 Step 6 / 6 – Report Server<br />

The Report Server is the online platform on which the sample reports are saved.<br />

Fields in the window Report Server<br />

Install reports Activate this checkbox if you would like to install the sample reports that<br />

are delivered with coresuite cube.<br />

Report Server URL Enter the correct URL of the Report Server.<br />

(*)<br />

(*) marks mandatory fields.<br />

Choose Back to go back to the previous step, or choose Next to continue.<br />

A new window appears which displays the message "Click Finish to complete the installation".<br />

Choose Finish to confirm. The window Installation appears. The installation wizard shows the<br />

progress of the installation and issues the following message once the installation is finished:<br />

"coresuite cube was successfully installed."<br />

Make sure that the users can connect to the reports.<br />

If this is not the case, follow the instructions under User access to the reports 12<br />

.<br />

11


1.3 User access to the reports<br />

1. Log on as administrator on the computer on which the Report Server is installed.<br />

2. Open the web interface of the Report Server in Internet Explorer (http://[ServerName]/Reports<br />

[_InstanceName]).<br />

3. Open the relevant level, e.g. the directory coresuite cube > [name of your installation] > Sales/<br />

Finance/Purchasing and choose Properties.<br />

4. Choose Security.<br />

5. Choose Edit Item Security and check the existing role assignments.<br />

6. If you create a new role or if you want to customize an existing role, choose New Role<br />

Assignment or Edit.<br />

7. After you have made your changes, choose OK or Apply.<br />

You have now configured the main security settings for the Report Server.<br />

These security settings apply only to the selected level with its sub-levels.<br />

1.4 Updating coresuite cube<br />

New coresuite cube releases are provided as SIP files.<br />

While other coresuite modules are updated automatically once you install the SIP file on your SAP<br />

system, this is not the case with coresuite cube. To update coresuite cube you must install the SIP<br />

file and then use the installation wizard.<br />

How to update coresuite cube<br />

1. Download the latest SIP file and install it.<br />

2. Restart coresuite.<br />

3. Start the installation wizard (Administration > Add-Ons > coresuite cube > Installation). For<br />

more information about the installation wizard, please refer to the chapter Installation 9 .<br />

When you update coresuite cube, all data in your cubes will be deleted and reloaded. This<br />

also means that customized security settings of the Analysis Server databases (cubes) will<br />

be overwritten with the default settings. For more information, please refer to the chapter<br />

Amending access rights for the Analysis Services Server 30<br />

.<br />

Furthermore, all loading jobs will be recreated and any schedules you have customized will<br />

be overwritten with the default settings.<br />

The update has no influence on the Reporting Services settings (data sources,<br />

authorizations and subscriptions).<br />

<strong>CORESUITE</strong> <strong>CUBE</strong><br />

12


1.5 Accessing reports from SAP<br />

After successfully installing coresuite cube, the new entry Cube appears in the main menu in SAP<br />

Business One. Use this entry to open the coresuite cube reports.<br />

The menu is divided into the different cube types (Finance, Sales, Purchasing), and the different<br />

cube types are divided into the different report types (Excel, Report Server).<br />

For more information on how to create subscriptions and how to define access rights, please refer<br />

to the Reference guide 30<br />

.<br />

1.5.1 Overview over the standard reports available<br />

The following standard reports are delivered with coresuite cube:<br />

List of the coresuite finance cube reports<br />

Excel reports<br />

(Cube > Finance > Excel)<br />

Report Server reports<br />

(Cube > Finance > Report<br />

Server)<br />

List of the coresuite sales cube reports<br />

Excel reports<br />

(Cube > Sales > Excel)<br />

<strong>CORESUITE</strong> <strong>CUBE</strong><br />

The system opens Excel reports outside SAP Business One in<br />

Microsoft Excel. This means you can use pivot tables to analyze<br />

the data.<br />

Balance Balance of the company<br />

ProfitLoss Profit and loss statement<br />

VAT Overview over the tax amounts<br />

and the VAT base amounts<br />

The system opens Report Server reports within SAP Business<br />

One.<br />

Balance Balance of the company<br />

ProfitLoss Profit and loss statement<br />

ProfitLoss ProfitCenters Profit and loss statement<br />

grouped by profit centers<br />

The system opens Excel reports outside SAP Business One in<br />

Microsoft Excel. This means you can use pivot tables to analyze<br />

the data.<br />

OpenSales Overview over open sales<br />

orders and deliveries<br />

Revenue Overview over revenue<br />

documents<br />

SalesDocuments Overview over all sales<br />

documents<br />

13


Report Server reports The system opens Report Server reports within SAP Business<br />

(Cube > Sales > Report Server) One.<br />

Revenue Customers Revenue information per<br />

customer group, customer and<br />

contact person<br />

Revenue Items Revenue information per item<br />

group and item<br />

<strong>CORESUITE</strong> <strong>CUBE</strong><br />

Revenue YearToYear<br />

Country<br />

Revenue YearToYear<br />

CustomerGroup<br />

Revenue YearToYear<br />

ItemGroup<br />

Revenue YearToYear<br />

Project<br />

List of the coresuite purchasing cube reports<br />

Excel reports<br />

(Cube > Purchasing > Excel)<br />

Revenue information over<br />

several years per country<br />

Revenue information over<br />

several years per customer<br />

group<br />

Revenue information over<br />

several years per item group<br />

Revenue information over<br />

several years per project<br />

The system opens Excel reports outside SAP Business One in<br />

Microsoft Excel. This means you can use pivot tables to analyze<br />

the data.<br />

Expenditures Overview over expenditures<br />

OpenPurchases Overview over open purchase<br />

orders and goods receipts<br />

PurchasingDocuments Overview over all purchasing<br />

documents<br />

14


1.5.2 Finance Cube - Excel reports<br />

The system opens Excel reports outside SAP Business One in Microsoft Excel. This means you<br />

can use pivot tables to analyze the data.<br />

1.5.2.1<br />

Balance<br />

Goal<br />

Balance of the company<br />

Access<br />

Cube > Finance > Excel > Balance<br />

Preview<br />

<strong>CORESUITE</strong> <strong>CUBE</strong><br />

15


1.5.2.2<br />

<strong>CORESUITE</strong> <strong>CUBE</strong><br />

ProfitLoss<br />

Goal<br />

Profit and loss statement<br />

Access<br />

Cube > Finance > Excel > ProfitLoss<br />

Preview<br />

16


1.5.2.3<br />

VAT<br />

Goal<br />

Overview over the tax amounts and the VAT base amounts<br />

Access<br />

Cube > Finance > Excel > VAT<br />

Preview<br />

<strong>CORESUITE</strong> <strong>CUBE</strong><br />

17


1.5.3 Finance Cube - Report Server reports<br />

The system opens Report Server reports within SAP Business One.<br />

1.5.3.1<br />

Balance<br />

Goal<br />

Balance of the company<br />

Access<br />

Cube > Finance > Report Server > Balance<br />

Preview<br />

<strong>CORESUITE</strong> <strong>CUBE</strong><br />

18


1.5.3.2<br />

<strong>CORESUITE</strong> <strong>CUBE</strong><br />

ProfitLoss<br />

Goal<br />

Profit and loss statement<br />

Access<br />

Cube > Finance > Report Server > ProfitLoss<br />

Preview<br />

19


1.5.3.3<br />

<strong>CORESUITE</strong> <strong>CUBE</strong><br />

ProfitLoss ProfitCenters<br />

Goal<br />

Profit and loss statement grouped by profit centers<br />

Access<br />

Cube > Finance > Report Server > ProfitLoss ProfitCenter<br />

Preview<br />

20


1.5.4 Sales Cube - Excel reports<br />

The system opens Excel reports outside SAP Business One in Microsoft Excel. This means you<br />

can use pivot tables to analyze the data.<br />

1.5.4.1<br />

<strong>CORESUITE</strong> <strong>CUBE</strong><br />

OpenSales<br />

Goal<br />

Overview over open sales orders and deliveries<br />

Access<br />

Cube > Sales > Excel > OpenSales<br />

Preview<br />

21


1.5.4.2<br />

<strong>CORESUITE</strong> <strong>CUBE</strong><br />

Revenue<br />

Goal<br />

Overview over revenue documents<br />

Access<br />

Cube > Sales > Excel > Revenue<br />

Preview<br />

22


1.5.4.3<br />

<strong>CORESUITE</strong> <strong>CUBE</strong><br />

SalesDocuments<br />

Goal<br />

Overview overall sales documents<br />

Access<br />

Cube > Sales > Excel > SalesDocuments<br />

Preview<br />

23


1.5.5 Sales Cube - Report Server reports<br />

The system opens Report Server reports within SAP Business One.<br />

1.5.5.1<br />

<strong>CORESUITE</strong> <strong>CUBE</strong><br />

Revenue Customers<br />

Goal<br />

Revenue information per customer group, customer and contact person<br />

Access<br />

Cube > Purchasing > Report Server > Revenue Customers<br />

Preview<br />

24


1.5.5.2<br />

<strong>CORESUITE</strong> <strong>CUBE</strong><br />

Revenue YearToYear ItemGroup<br />

Goal<br />

Revenue information over several years per item group<br />

Access<br />

Cube > Purchasing > Report Server > Revenue YearToYear ItemGroup<br />

Preview<br />

25


1.5.5.3<br />

<strong>CORESUITE</strong> <strong>CUBE</strong><br />

Revenue Items<br />

Goal<br />

Revenue information per item group and item<br />

Access<br />

Cube > Purchasing > Report Server > Revenue Items<br />

Preview<br />

similar to the examples in Revenue Customers and Revenue YearToYear ItemGroup<br />

1.5.5.4<br />

Revenue YearToYear Country<br />

Goal<br />

Revenue information over several years per country<br />

Access<br />

Cube > Purchasing > Report Server > Revenue YearToYear Country<br />

Preview<br />

similar to the examples in Revenue Customers and Revenue YearToYear ItemGroup<br />

1.5.5.5<br />

Revenue YearToYear CustomerGroup<br />

Goal<br />

Revenue information over several years per customer group<br />

Access<br />

Cube > Purchasing > Report Server > Revenue YearToYear CustomerGroup<br />

Preview<br />

similar to the examples in Revenue Customers and Revenue YearToYear ItemGroup<br />

1.5.5.6<br />

Revenue YearToYear Project<br />

Goal<br />

Revenue information over several years per project<br />

24 25<br />

24 25<br />

24 25<br />

Access<br />

Cube > Purchasing > Report Server > Revenue YearToYear Project<br />

Preview<br />

similar to the examples in Revenue Customers and Revenue YearToYear ItemGroup<br />

24 25<br />

26


1.5.6 Purchasing Cube - Excel reports<br />

The system opens Excel reports outside SAP Business One in Microsoft Excel. This means you<br />

can use pivot tables to analyze the data.<br />

1.5.6.1<br />

<strong>CORESUITE</strong> <strong>CUBE</strong><br />

Expenditures<br />

Goal<br />

Overview over expenditures<br />

Access<br />

Cube > Purchasing > Excel > Expenditures<br />

Preview<br />

27


1.5.6.2<br />

<strong>CORESUITE</strong> <strong>CUBE</strong><br />

OpenPurchases<br />

Goal<br />

Overview over open purchase orders and goods receipts<br />

Access<br />

Cube > Purchasing > Excel > OpenPurchases<br />

Preview<br />

28


1.5.6.3<br />

<strong>CORESUITE</strong> <strong>CUBE</strong><br />

PurchasingDocuments<br />

Goal<br />

Overview over all purchasing documents<br />

Access<br />

Cube > Purchasing > Excel > PurchasingDocuments<br />

Preview<br />

29


1.6 coresuite cube reference guide<br />

This chapter describes more settings for coresuite cube.<br />

For advanced settings, please refer to the chapter Reporting Services - advanced configuration 31<br />

.<br />

1.6.1 Subscribing to reports<br />

Creating a new subscription<br />

If you would like to automatically receive certain reports, you can subscribe to them. The Report<br />

Server will then e-mail you the most up-to-date reports in PDF format at the interval you defined.<br />

To create a new subscription, proceed as follows:<br />

1. Open the web interface of the Report Server in Internet Explorer (http://[ServerName]/Reports<br />

[_InstanceName]).<br />

2. Open the report that you want to subscribe to.<br />

3. Choose New Subscription.<br />

4. Select the relevant options for the subscription and choose a released schedule or define your<br />

own schedule.<br />

5. Choose OK.<br />

Your subscription has now been created.<br />

Managing existing subscriptions<br />

To manage existing subscriptions, go to My Subscriptions in Reporting Services.<br />

1.6.2 Customizing access rights for the Analysis Services Server<br />

Use SQL Server Management to customize existing roles:<br />

1. Launch the SQL Server Management Studio.<br />

2. Go to Connect > Analysis Services. Connect to your Analysis Server.<br />

3. Choose Databases > coreCubes_Finance_XY/coreCubes_Sales_XY > Roles > Default.<br />

Right-click on Default and choose Properties. The window Edit Role - Default appears.<br />

4. Choose Membership on the left side of the window. Choose Add to add users or groups.<br />

The default configuration of the Analysis Server allows all users to access the cube.<br />

In Roles you can also create your own roles. For more information, please refer to the SQL<br />

documentation.<br />

<strong>CORESUITE</strong> <strong>CUBE</strong><br />

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1.6.3 Reporting Services - advanced configuration<br />

1.6.3.1<br />

<strong>CORESUITE</strong> <strong>CUBE</strong><br />

Preparing the Report Server for report subscriptions<br />

For your users to be able to subscribe to reports, you need to ensure the following settings are<br />

correct.<br />

1.6.3.1.1<br />

Adding a Mail Server to the Reporting Server<br />

Prerequisites<br />

The Installation 9<br />

has been completed successfully.<br />

Initial configuration using the Reporting Services Configuration Manager<br />

1. Open the Reporting Services Configuration Manager.<br />

2. Connect to the relevant Report Server.<br />

3. Go to E-mail Settings and define the relevant SMTP settings.<br />

4. Save your changes.<br />

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1.6.3.1.2<br />

<strong>CORESUITE</strong> <strong>CUBE</strong><br />

Defining the log-in information for sending report subscriptions<br />

For your users to be able to subscribe to reports, you must define an execution account on the<br />

Report Server for the OLAP data sources.<br />

1. Open the web interface of the Report Server in Internet Explorer (http://[ServerName]/Reports<br />

[_InstanceName]).<br />

2. Choose coresuite cube > [name of your installation] > Data Sources. Open the data source<br />

DS_Sales_OLAP, DS_Finance_OLAP or DS_Purchase_OLAP.<br />

3. Enter the existing user (domain or local) and the relevant password.<br />

The user you indicate must have access to the relevant cube.<br />

4. Select the checkbox Use as Windows credentials when connecting to the data source.<br />

5. Choose Apply to save your changes.<br />

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1.6.3.1.3<br />

<strong>CORESUITE</strong> <strong>CUBE</strong><br />

Creating a pre-defined schedule for subscribed reports<br />

1. Open the web interface of the Report Server in Internet Explorer (http://[ServerName]/Reports<br />

[_InstanceName]).<br />

2. Go to Site Settings > Schedules.<br />

3. Create the schedule and save it.<br />

1.6.3.1.4<br />

Your users can now choose this schedule for the reports they want to subscribe to.<br />

Granting access rights to pre-defined schedules<br />

1. Open the web interface of the Report Server in Internet Explorer (http://[ServerName]/Reports<br />

[_InstanceName]).<br />

2. Go to Site Settings > Security.<br />

3. Create a new role for the user of your reports. Define the role as "System User".<br />

4. Choose OK to save your changes.<br />

33


1.7 Frequently asked questions<br />

Why does my customized Excel report no longer work after I upgraded to coresuite cube version<br />

3.1?<br />

For version 3.1 we have changed the coresuite cube naming procedure to allow several<br />

independent cube installations on the same system.<br />

old: coreCubes_[CubeType] (e.g.: coreCubes_Sales)<br />

new: coreCubes_[CubeType]_[SourceDatabaseName] (e.g.:<br />

coreCubes_Sales_MySAPDatabase)<br />

After the upgrade, your excel report tries to connect to the database coreCubes_Sales. Since the<br />

name of the database has changed, the report can no longer locate the database.<br />

To amend your Excel report, proceed as follows:<br />

1. Open your Excel report.<br />

2. Go to Data > Properties.<br />

3. The window Connection Properties appears.<br />

<strong>CORESUITE</strong> <strong>CUBE</strong><br />

34


4. Go to the tab Definition. Add the name of the SAP database to the name of your database in the<br />

field Connection string under "Catalog".<br />

In the above example you would change the name of the database from "coreCubes_Sales" to<br />

"coreCubes_Sales_SBODemoCH".<br />

If the name of your SAP database contains blank spaces, you must remove them for this<br />

step. In the above example, the name of the SAP database is "SBO Demo CH". However,<br />

when adding the name of this database, we must write "SBODemoCH".<br />

5. Make the same change in the Connection name. In the above example you would change the<br />

Connection name from "coreCubes_Sales Revenue" to "coreCubes_Sales_SBODemoCH<br />

Revenue".<br />

Why can I no longer find the values CostLC and MarginLC after upgrading coresuite sales cube to<br />

version 3.1?<br />

Due to many customer requests, we have replaced the value CostLC with the values BasePrice<br />

and StockPrice; the value MarginLC has been replaced with the values BasePriceMargin and<br />

StockPriceMargin.<br />

This means you have more flexibility creating your reports.<br />

<strong>CORESUITE</strong> <strong>CUBE</strong><br />

35


Why can I no longer find the dimension DistributionRules after upgrading coresuite cube to version<br />

3.1?<br />

SAP Business One 8.81 now supports five reporting dimensions, while SAP Business One 8.8<br />

only supported one reporting dimension. Due to this change in SAP Business One, we also had to<br />

amend coresuite cube. The existing dimension DistributionRules has been replaced in version 3.1<br />

with DistributionRules01, DistributionRules02, DistributionRules03, DistributionRules04 and<br />

DistributionRules05.<br />

Why have the VAT values disappeared from my customized Excel report after upgrading coresuite<br />

cube to version 3.1?<br />

The name of the VAT fields has been changed from "Vat" to "VAT".<br />

This means that Excel cannot find these fields and therefore no longer includes these values in<br />

your report. You can include these values again by selecting the relevant field in the field list on the<br />

right hand-side in Excel.<br />

Why do my cubes only show data from the last three months after upgrading coresuite cube to<br />

version 3.1?<br />

The names of all the databases had to be amended (see above) allow several independent cube<br />

installations on the same system. Because of this, we also had to replace the existing license. This<br />

is a one-off procedure.<br />

Please contact coresystems support to re-activate your license. Apologies for any inconvenience<br />

caused.<br />

<strong>CORESUITE</strong> <strong>CUBE</strong><br />

36


INDEX<br />

A<br />

Administrator rights 6<br />

Analysis Server 10, 30<br />

Analysis Server databases 12<br />

B<br />

Balance 13, 15, 18<br />

BasePrice 34<br />

BasePriceMargin 34<br />

C<br />

Content manager rights 6<br />

coresuite finance cube 13<br />

coresuite purchasing cube 13<br />

coresuite sales cube 13<br />

CostLC 34<br />

creating a subscription 30<br />

cube type 9, 13<br />

D<br />

Data Warehouse 9<br />

Data Warehouse (DWH) 8<br />

Dimension DistributionRules 34<br />

DWH 9, 10, 11<br />

E<br />

e-mail 10<br />

Excel 13, 15, 16, 17, 21, 22, 23, 27, 28<br />

Expenditures 13, 27<br />

Extract, Transform, Load (ETL) 10<br />

F<br />

FAQ 34<br />

Finance 13<br />

I<br />

installation 9, 12<br />

installation wizard 7, 12<br />

L<br />

license 34<br />

M<br />

Mail Server 31<br />

managing subscriptions 30<br />

MarginLC 34<br />

N<br />

Network connection 6<br />

O<br />

OLAP 32<br />

OpenPurchases 13, 28<br />

OpenSales 13, 21<br />

P<br />

ProfitLoss 13, 16, 19<br />

ProfitLoss ProfitCenters 13, 20<br />

Purchasing 13<br />

PurchasingDocuments 13, 29<br />

R<br />

reference guide 30<br />

Report Server 11, 12, 13, 18, 19, 20, 24, 25,<br />

26, 29, 31, 32, 33<br />

Reporting Services 31<br />

Revenue 13, 22<br />

Revenue Customers 13, 24<br />

Revenue Items 13, 26<br />

Revenue YearToYear Country 13, 26<br />

Revenue YearToYear CustomerGroup 13<br />

Revenue YearToYear ItemGroup 13, 25<br />

Revenue YearToYear Project 13<br />

S<br />

Sales 13<br />

SalesDocuments 13, 23<br />

schedule 33<br />

Second SQL Server instance 8<br />

security settings 12<br />

Service Manager 7<br />

SIP file 12<br />

SQL Server configuration 8


SQL Server Management 30<br />

SQL Server service accounts 6<br />

Staging Database 11<br />

StockPrice 34<br />

StockPriceMargin 34<br />

subscription 30, 31, 32<br />

System requirements 6<br />

U<br />

update 12<br />

V<br />

VAT 13, 17, 34<br />

Y<br />

YearToYear CustomerGroup 26<br />

YearToYear Project 26


CONTACT<br />

For further information<br />

and support, please<br />

visit our website:<br />

www.coresuite.com<br />

Infoline:<br />

+41 (0)848 088 088<br />

Address:<br />

coresystems ag<br />

Villa im Park<br />

5210 Windisch<br />

Switzerland

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