Present Ian Mathie SEStran Alastair Short SEStran Alex Macaulay ...

Minutes
PROGRAMME LIAISON GROUP
31 JULY 2007
Present
Ian Mathie
Alastair Short
Alex Macaulay
Andrew Dougal
Lisa Pratt
Lisa Black
John Connarty
Max Thomson
Paul Ince
Kevin Collins
John Mitchell
Rico Nombro
Brian Young
SEStran
SEStran
SEStran
SEStran
SEStran
SEStran
City of Edinburgh Council
City of Edinburgh Council
East Lothian Council
Falkirk Council
Fife Council
Midlothian Council
Scottish Borders Council
Apologies
Ewan Kennedy
Lesley Deans
Alastair Clyne
Jane Findlay
Karl Vanters
Derek O’Neil
Graeme Malcolm
City of Edinburgh Council
Clackmannanshire Council
Fife Council
Fife Council
Midlothian Council
Scottish Executive
West Lothian Council

1.
Apologies
The apologies were as follows:
Actions
Ewan Kennedy
Lesley Deans
Alastair Clyne
Jane Findlay
Karl Vanters
Derek O’Neil
Graeme Malcolm
City of Edinburgh Council
Clackmannanshire Council
Fife Council
Fife Council
Midlothian Council
Scottish Executive
West Lothian Council
2.
Approval of Minutes 17 th May 2007
Approved
3.
4.&
5.
Matters Arising
None
2006/2007 and 2007/2008 Capital Programme
Mr Mathie reported that Mr Black has changed sections in City of
Edinburgh Council and Anne Kerr will now be collating the
programme monitoring returns.
Mr Mathie then gave an update regarding Programme Monitoring
returns. Mr Mathie suggested that the Project Managers should fill
out their monthly returns accurately to enable progress to be
monitored. There then followed a discussion on Project
Management training.
It was also noted by Mr Mathie that the grey areas contained in
the spreadsheet could not be edited. It was also suggested that
completed projects should be highlighted. It was also stated that
once Ms Kerr had returned from annual leave that a contact email
would be available so that additional information could be
inserted.
There followed a project by project progress update. All projects
were on schedule except for the following:
C1 – Bustracker Extension
Mr Thomson gave an update on the project. Mr Thomson noted
that all issues regarding the City of Edinburgh Council and
Scottish Power were resolved. It was agreed that Mr Thomson
would arrange a meeting with Mr Mathie, Mr Lowrie and
representatives from East Lothian and Midlothian.
Mr Thomson to
arrange meeting
with Mr Mathie
and Mr Lowrie.

C7 – Bus Quality Corridors for service 7
Mr Mathie noted that the spreadsheet had not been updated. It
was agreed that Mr Mitchell would arrange an update for Mr
Mathie
C9 – E/W Bus Corridor Routes
Mr Young stated that the project had been completed for the
2006/2007 Capital Programme. John Connarty agreed to up date
the spreadsheet for the 2007/2008 Capital Programme
C21 – Cycle Route NCN1 Dunfermline
Mr Mitchell gave an update on the project. Mr Mitchell then stated
that he report back to the group why there were gaps between
phase 3 and 4.
Mr Mitchell to
arrange update
for Mr Mathie
Mr Connarty to
update
spreadsheet
Mr Mitchell to
report back on
gaps between
phases
C36 – Cross Forth Ferry
Mr Macaulay provided the group with an update. He stated that
stage 1 of the project is due to be passed and that there will be a
meeting to finalise this.
C37 – Ingliston Park & Ride Extension
Mr Thompson provided the group with an update of the project.
Mr Thomson stated that there were still issues in conjunction with
the EARL project. Mr Thompson stated that he was awaiting
quotes regarding the possibility of the EARL project changing.
However, it was noted that the project was still to schedule.
C50 – Falkirk High Car Park
Mr Colins noted that there had been an error regarding land costs
with resulted in 4K being over claimed. He also stated that there
would be a resulting document prepared within 2 weeks.
C64 – Rail Station Access
Mr Thomson reported that this project is currently on hold pending
additional funding.
Mr Mathie reported a projected overall under spend in the
2007/2008 Capital Programme due to re-phasing issues with the
ATGA Seafield Roundabout and A701 Straiton Park & Ride
(construction) projects. It was agreed that Mr Mathie would
arrange a meeting to discuss these issues before the Board
meeting held on 17 th August 2007.
Mr Mathie to
arrange meeting
to discuss
Seafield and
Straiton.
Due to the lack of representation from Clackmannanshire there
were no updates regarding projects in that area.
2007/2008 Revenue Programme
Orbital Bus Project
It was reported that the tenders would be received at the SEStran

offices before 12 noon on Wednesday 1 st August 2007.
Assessments will be made on Thursday 2 nd August 2007 and
interviews held the following week if necessary.
6.
Outbound Bus A90
It was reported that the Stagecoach were undertaking timing point
surveys.
Cycle Initiative Project
Mr Short provided an update of the progress of this project and
noted that a working group will be set up in order to take it
forward.
Real Time Information
Mr Mathie reported that it was approved at the Board meeting on
29 th June 2007 that a White Young Green would be appointed to
take this project forward. The first project meeting will take place
on the 14 th August 2007.
Mr Macaulay then followed with an update on the dates that the
rest of the revenue projects were due for completion.
It was agreed that Mr Mathie would progress putting the Revenue
into the same format as the Capital monitoring spreadsheets by
the next Programme Liaison meeting.
Mr Mathie to
format Revenue
Spreadsheets
7.
Risk Assessment
Mr Mathie gave the group an update regarding the risk
assessment and there followed a discussion regarding Microsoft
Project and Magique risk assessment software.
8.
AOCB
Mr Macaulay raised the issue of project prioritisation and noted
the need for a proforma so that all projects would fall in line with
the Regional Transport Strategy. It was agreed that Mr Mathie
would progress creating a template proforma.
Mr Connarty reported that no Capital Expenditure claim forms had
yet been received for this financial year and reminded all to submit
relevant forms where applicable.
All to submit
relevant claim
forms
Date of Next Meeting
1.30pm, Thursday 20th September 2007