DESIGNING COMMUNITY PARTNERSHIPS TO EXPAND STUDENT LEARNING A TOOLKIT

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INVOICING PROCEDURES
The following instructions explain how a partner organization should submit an invoice for payment. This
process should be used consistently to streamline the payment process between the organization and
school.
• Once services rendered by the partner organization are verified against the signed partner
agreement* between the organization and the school, the partner organization may submit an invoice
directly to the school by mail (school mailing address), email (email address), or fax (fax number).
• The appointed school contact for billing will review the invoice to ensure that it received all necessary
administrator approvals, meets all requirements for payment, and has all funding requirements in
place. (See Prompt Payment Checklist for Community Partners.) If any requirements are not met, the
invoice will be returned to the organization with notes for necessary corrections.
• Once all requirements are met, the payment will be processed and a check will be mailed to the
“Remit to” address on the invoice.
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*If the school has generated a purchase order, the invoice will need to be verified against the purchase
order before issuing payment.