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Field Visit Report
Prepared by: Shambhu Prasad Kattel, Ph. D.
Accompanied Staff: Mr. Shekhar Pokharel, Project Engineer
Duration: 1 to 3, 16 to 18, and 26 to 29, April, 2012
Visited district: Makawanpur, Saptari, Dhanusha, Kaski and Syangja
Introduction
In this month, there were organized four field trips: Daman-Dandabas road of Makawanpur, Saptari DDC/DTO office
and Dhanusha DTO office for policy meeting, and Kaski and Syangja DDC/DTO office for policy meeting and
discussions and for the feedbacks to SDCs. In Makawan district there was going on the process of contract award of
Daman-Dandawas road. There are 49 land donors in the road though there were no seriously affected people by
structural damage. However, one of them was seriously affected by land donation. Therefore, it was essential to verify
the impacts and then mobilizes land cadastral survey.
I had a meeting with SDC of the district in the road and then visited the road throughout the alignment and then
verified the impacts. I talked with above 20 individuals and verified their impacts and even discussed to mobilize the
land survey.
In the visit, there was meeting in two places with local people and discussed about their interest in road upgrading. It
was found out that people were eager to upgrade the roads and therefore they would support for the upgrading works.
The land donors are also interested to transfer their ownership to the government of Nepal. Finally, it was strongly
suggested for the SDC for carrying out land survey soon and then submition the VDIMP. The SDC took the issue
seriously and then I came back to Kathmandu.
Thereafter, I went to Banke district for impact verification, held a meeting with DDC and DTO chiefs and then went to
Bardiya district for observing the work progress. After the visit, there was held a meeting with DDC and DTO chiefs
in which I have suggested the necessary steps. Thereafter, I have been visited Saptari and Dhanusha districts for
organizing a policy level discussion meeting during 16 th to 18 th April, 2012.
The visit was made with the engineer Mr. Shekhar Pokharel. We have visited Saptari district DTO office at first and
then went to DDC office. There were main staffs of DDC and DTO office in our meeting. The meeting was basically
about the progress status of the district in social, environmental and technical issues. Indeed, the district was slow in
land ownership transfer and contract award and therefore suggested the DDC. Moreover, the DDC has not appointed
road social mobilizor, did not appointed RAIDP focal person and did not have good coordination with DDC office
which delayed the process.
Finally, the meeting suggested LDO to correct such things as soon as possible. I have given the visited district a
memo.
After this visit the PCU allowed the SDE to visit Kaski and Syangja districts and in both district there were no enough
progress in land ownership transfer. At first, I have gone to Kaski on 26 th April, 2012 and visited the dry season road.
Thereafter, we went to visit Naudanda-Kaskikot-Sarangkot road and observed social and environmental impacts and
the mitigation measures applied by the district. Thereafter, there was a meeting in the DDC and DTO office. I had
alerted them the situation and then given the memo.
After the meeting, I along with the SSDC of Kaski and Project Coordinator Mr. Ashok Kumar Jha went to Syangja.
There was held the meeting on the evening of 27 th April, 2012 which held about one hour. The meeting was basically
about the progress of the work and quality issue.

In the next day, I had visited badkhola-Dulegaunda road along with SDC of the district, talked to the people about the
interest of the road and necessity. All the villagers of Jitpur across the jungle informed me that without this road they
are excluded from the district head quarter and upgrading of the road is must. The meeting was held about one hour
and then we went back to district headquarter for meeting.
There was held a meeting in the DDC office but there was no LDO in the meeting only DTO chief attended the
workshop. In the meeting the SDE had given them a memo about the list of issues the district has to address soon. The
DTO chief agreed to address most of the issue except the policy decision of the RoW though he agreed to inform the
locals by local users committee. The DDC is ready to appoint social mobilize when required but not in the position to
handover a motorbike to support staffs of RAIDP to DDC. The detail list of memo is shown below.

Memo to Saptari
From: Shambhu Prasad Kattel, Ph. D. To: DDC and DTO, Saptari
Designation: Social Development Expert (SDE) Date: 17/04/2012
Subject: Suggestions for Implementations
The DDC and DTO Saptari have to take immediate actions for the smooth implementation of the project in general
and Social Safeguards in particular in RAIDP road subprojects in the district. The main concerns / issues identified in
the visit of SDE along with project Engineer to the district on 17 th April 2012 are:
1. The DDC has identified a RAIDP Focal Person but not informed RAIDP PCU. The focal person should keep
each and every records of the project such as screenings, VDIMP, drawing, monitoring reports and so on. The
practice not only enhances documentations in the district but also strengthens for institutionalizing the
DDC/DTO.
2. DDC has appointed a road social mobilizer in each subproject of RAIDP (as per the MoU between DDC and
DoLIDAR) but not mobilized properly and therefore SSDC is hindering from over burdened of work.
3. DDC has not set up Grievance Hearing Committee (GHC) yet as per the ESMF in the DDC and not maintained
a registered in VRCC/LRUC but formed an Assistance Distribution Committee (ADC) as per the para 4.17 –
4.22 of Environmental and Social Management Framework (ESMF). These committees have to be functional
and the records are not updated. Moreover, the GHC registration system should be maintained at local level
(LRUC or site office).
4. The DDC has to keep Hoarding Board of land donors and has to distribute Letter of Appreciation to land
donors.
5. RAIDP addresses the impacts of Corridor of Impact (CoI) but DDC has to inform locals about RoW. It is
recommended to inform local leaders through District Council for stopping construction of permanent structures
in RoW. It will discourage locals to remove their structures from RoW.
6. It is compulsory to disclose the list of PAPs and SPAPs in two steps: during the process of land survey or
immediately after that for VDIMP preparation at first which has to fix and notice cutoff date and after the
preparation of VDIMP by the decision of Land Acquisition Committee.
7. DDC has to make the DRCC functional and then form a District Monitoring Committee and the DMC has to
submit monitoring report to PCU three times of a project. Moreover, DDC and DTO have to submit bi-monthly
monitoring report.
8. Meeting of Land Acquisition Committee in coordination with DRCC after receiving land survey data and
completion of Cut Off date and broadcasting Notice for Land Ownership Transfer and Accepting Donation of
Land.

9. DDC and DTO have to aware for the management of borrow pits, quarry sites and spoil disposals. There should
be needed agreement papers if such things are managed in private lands.
10. Orientations of the principles and policies of ESMFs to concerned DDC and DTO staffs, contractors and
subcontractors,
11. Orientations to LRUC and VRCC members on the roles and responsibilities of them as per the ESMF principles.
12. The contractor of Kusaha-Belhi road has not progressed the civil works as per the contract document which has to
be followed by DDC/DTO.
13. SSDC has not been able to progress on land ownership transfer due to lack of coordination of DDC and DTO
with District Land Revenue Office. In paragraph 4.41 of ESMF it is clearly mentioned that DDC/DTO have to
accomplished land ownership transfer and distribution of assistance before civil works.
14. DDC has to provide a motorbike to PDE (according to MoU between DoLIDAR and DDC) for regular
monitoring of the subproject.
15. Assistance Distribution Committee has to go to the field for assistance distribution and the full amount mentioned
in the VDIMP has to be distributed in public place/VDC office in a mass meeting.
Finally, I would like to wish a success for the successful completion of the above mentioned tasks on time and smooth
implementation of the project in the future.

Memo to Kaski
From: Shambhu Prasad Kattel, Ph. D. To: Kaski DDC & DTO, Kaski
Designation: Social Development Expert (SDE) Date: 26-27/04/2012
Subject: Suggestions for Immediate Actions
The DDC and DTO have to take immediate actions for the effective implementation management of ESMF of RAIDP
for its subprojects. The main concerns / issues identified in the visit of SDE to the district during 26 to 27 April 2012
are:
1. The DDC has identified a RAIDP Focal Person and informed the PCU but the focal person has not collected
and recorded each and every documents of its subprojects. Hence, her appointment either is for show or has not
provided the facilities and not ware her responsibility by DDC/DTO.
2. According to MoU between DoLIDAR and DDC, DDC has to appoint a road social mobilizer in each subproject
of RAIDP but the provision has not implemented in practice yet.
3. According to the ESMF, DDC/DTO have to complete the land ownership transfer substantially before contract
award. According to NoL, RAIDP PCU cannot accept the contract agreement if DDC/DTO have awarded
contract before substantial completion of the land ownership transfer. In the case of Chhorepant-Kristi only 63%,
in Dobila-Bagmara 51% and Naudanda-Sarangkot 64% has completed yet whereas construction work is being
completed soon. DDC/DTO along with SSDC has committed to accomplish it time to time but not progress yet.
Therefore, DDC/DTO have to make DRCC functional, follow the above mentioned acts and complete the issue
within June, 2012.
4. The Grievance Hearing Committee (GHC) and Assistance Distribution Committee (ADC) as per the para 4.17 –
4.22 of ESMF are formed but not found functional yet due to lack of proper orientations. These committees have
to be functional and the records are up to date. Moreover, the GHC registration system should be maintained at
local level and make them functional (LRUC or site office).
5. In Sarangkot-Kaskikot-Naudanda road has observed some damages of house yard and minor structures and
probable loss of a few houses (land slide?) which were not included in VDIMP and therefore it is impossible to
address through any plan. DDC has to address it locally.
6. The DDC has not kept Hoarding Board of land donors and not distributed Letter of Appreciation to SPAPs and
PAPs.
7. RAIDP addresses the impacts of Corridor of Impact (CoI) only now as per the ESMF but DDC/DTO has to
inform locals about RoW. It is recommended to inform local leaders through District Council for stopping
construction of permanent structures in RoW. It will discourage locals to construct permanent structures in RoW
(in case of future work, DDC has to be responsible to pay compensation of such structures.

8. It is compulsory to disclose the list of PAPs and SPAPs in two steps: during the process of land survey or
immediately after that for VDIMP preparation at first which has to fix and notice Cut Off Date and after the
preparation of VDIMP by the decision of Land Acquisition Committee.
9. Functional role of DRCC and formation of DMC and Reporting of DMC and DDC and DTO on time.
10. Meeting of Land Acquisition Committee in coordination with DRCC members after receiving land survey data
and completion of Cut Off Date and broadcasting Notice for Land Ownership Transfer and Accepting Donation
of Land (Look at the provisions of Land Acquisition Act article 26 & 27 and Public Road Act 1974.
11. DDC and DTO have to aware for the management of borrow pits, quarry sites and spoil disposals. There should
be needed agreement papers if such things are managed in private lands.
12. Orientations of the principles and policies of ESMFs to concerned DDC and DTO staffs, contractors and
subcontractors are must in every six months.
13. Orientations to LRUC and VRCC members on their roles and responsibilities of them in the interval of 6 months
are must. This practice inspires them to be responsible during construction and follow the principles of ESMF. A
copy of ESMF or Entitlement Matrix should be given to them.
14. According to MoU between DoLIDAR and DDC, a motorbike has to be given to PDE which can be used by both
PDE/SDC for Monitoring and Supervision.
.

Memo to Syangja
From: Shambhu Prasad Kattel, Ph. D. To: DDC & DTO Syangja
Designation: Social Development Expert (SDE) Date: 27-28, 04/2012
Subject: Suggestions for Immediate Actions
The DDC and DTO have to take immediate actions for the effective implementation of ESMF of RAIDP (prepared
and approved from the World Bank and Government of Nepal for social safeguards) for its subprojects implemented
by DDC/DTO at local level. The main concerns / issues identified in the visit of SDE to the district during 27 to 28
April 2012 are:
1. The DDC has not re-appoint a RAIDP Focal Person which has to be appointed soon and inform the PCU.
The focal person has to collect and main the records of each and every document of its subprojects (social,
environmental and technical). The practice of documentation does not only maintain record in the DDC/DTO
rather it helps to institutionalizing the system (practice of good governance)
2. According to MoU between DoLIDAR and DDC, DDC has to appoint a road social mobilizer in each
subproject of RAIDP during construction. It is necessary to appoint a social mobilize in each subproject.
3. According to the ESMF, DDC/DTO have to complete the land ownership transfer substantially before
contract award. In the case of Putalikhet-Aruchaur cent percent land donors have not transferred their
ownership yet. Whereas the contract has been awarded and the civil work is going on.
4. The Grievance Hearing Committee (GHC) and Assistance Distribution Committee (ADC) as per the para
4.17 – 4.22 of ESMF are formed but not found functional yet due to lack of proper orientation and
understanding. These committees have to be functional and the records are up to date. Moreover, the GHC
registration system should be maintained at local level (LRUC or site office).
5. The DDC has not kept Hoarding Board of land donors and not distributed Letter of Appreciation to SPAPs
and PAPs.
6. In this phase, RAIDP addresses the impacts of Corridor of Impact (CoI) only as per the ESMF but DDC/DTO
has to inform locals about RoW and stop construction of permanent structures. It is recommended to inform
local leaders through District Council for stopping construction of permanent structures in RoW. If it has not
stopped now then due to our reasons the Government of Nepal will be responsible to compensate them in the
future road widening/upgrading works.
7. It is compulsory to disclose the list of PAPs and SPAPs in two steps: during the process of land survey or
immediately after that for VDIMP preparation at first which has to fix and notice Cut Off Date and after the
preparation of VDIMP by the decision of Land Acquisition Committee.
8. DRCC has to be functional which may help to convince the Land Acquisition Process by activating the article
26 and 27 of Land Acquisition Act 1977. Keep the monitoring and supervision practice of DMC and DDC
and DTO bi-monthly on time.

9. DDC and DTO have to aware for the management of borrow pits, quarry sites and spoil disposals to
contractor and LRUC and VRCC members. There should be needed an agreement paper if such things are
managed in private lands.
10. Orientations of the principles and policies of ESMFs to concerned DDC and DTO staffs (specially the site
staffs and concerned staffs), contractors and subcontractors are must in every six months.
11. Orientations to LRUC and VRCC members on their roles and responsibilities of them in the interval of 6
months are must. This practice inspires them to be responsible during construction and follow the principles
of ESMF. A copy of ESMF or Entitlement Matrix should be given to each committee.
12. According to MoU between DoLIDAR and DDC, a motorbike has to be given to PDE which can be used by
both PDE/SDC for Monitoring and Supervision.