Excel 2010 Tips and Tricks

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458 Index AutoCorrect feature customizing and sharing, 98–99 entering special characters, 145–146 propagating formula within table column, 343 AutoFill feature filling a range with a series, 84–86 generating a series of dates, 231 automatic hyperlinks, controlling, 93–94 AutoSum, 162–163 AVERAGE function, 172, 208, 242 AVERAGEIF function, 222 axis titles, adding, 295, 307 B background image, 331 worksheet, 45, 140 Backstage View, 70 banner, printing, 414–415 bar chart, 287–289, 297–298 blank cells, selecting, 21 book.xltx template file, 40–41 borders, 47, 136–137 brackets ([]), 132, 341 buttons assigning macro to, 439–440 Import/Export, 33 New Comment, 64 No to All, 391 Preview Voice, 92 Quick Print, 397 Rename, 36 Ribbon, adding to, 440–441 Speak Cells, 91 C calculating age, 209–210 holidays, 205–208 remainders, 283 weighted average, 208 calendar dates determining, 233–235 displaying in range, 236 entering, 74–75 formatting, 116, 119 grouping in pivot tables, 366–368 1904 date system, 201 pre-1900, 198–199 searching for, 56 series generation, 231–232 sorting, 198 Camera tool, 400–402 caution icons, meaning, 4 CEILING function, 237–238 cell dependents, 21, 431, 432 CELL function, 385 cell pointer, moving, 77 cell precedents, 21, 431–432 cell references absolute basics, 155–156 copying range of formulas, 176 defined, 155 in mixed cell references, 157–158 named formulas, relationship to, 190 changing, 159 controlling, 365 mixed, 157–158 relative, 155, 157–158 unchangeable, 265–266 CELLHASFORMULA function, 444 cells comments alternatives to, 64 display options, 48 images in, 330 printing, 413 selecting cells, 21 shape of, 329 counting, 247–250 counting characters, 216–217 drop-down list in, 104–105 formatting, 110–111, 130, 131 formulas in, 421–422, 444 hiding contents, 52 indenting contents, 110–111 input cells deleting values and keeping formulas, 170 formula cells, compared to, 100 goal seeking, 183 monitoring values, 178
Index 459 restricting cursor movement, 100–101 selecting range, 78 linking chart text, 307 merging, 130 naming, 185–186 pointing to cells to sum, 171 range of array conversion, 316–317 calendars, 236 comparing two, 350–352 copying, 176–177 counting, 251 filling with series, 84–86 frame, adding, 135 images of, 53–54, 311 names, 3, 105, 185 noncontiguous, 17–18, 400–402 printing, 400–402 saving as graphics, 311 selecting, 17–21, 78 summing different ranges, 253 table, compared to, 335–336 text charts from, 287–289 vertical, 160–161 returning last nonblank, 244–245 selecting blank, 21 columns, 18, 21 current region, 17 efficiency tips, 17–19 multisheet ranges, 19 range of cells, 17–21, 78 rows, 18, 21 worksheets, 19 text and numbers together, 128–129 tracing relationships, 431–432 wrapping text, 141–142 zero-value, 49 CHAR function, 143 CHAR2 function, 144 characters availability of in font, 143–144 counting in cell, 216–217 entering special, 145–146 formatting, 131 repeat character code, 120 wildcard asterisk (*), 56, 120, 171 question mark (?), 56, 115 Chart Area element, 301 Chart Element control, 291–292 chart sheets, 28 Chart Tools group converting charts to combination charts, 295 creating chart templates, 308 resetting formatting, 314–315 selecting chart elements with Chart Element control, 291–292 with keyboard, 291 with mouse, 290–291 sizing charts, 312–313 Chart Tools➜Design, 33 Chart Tools➜Design➜Change, 308 Chart Tools➜Design➜Type➜Change Chart Type, 295 Chart Tools➜Design➜Type➜Save As Template, 308 Chart Tools➜Format, 33, 312 Chart Tools➜Format➜Arrange➜Align, 313 Chart Tools➜Format➜Current Selection, 290, 291 Chart Tools➜Format➜Current Selection➜Reset to Match Style, 314 Chart Tools➜Layout, 33 Chart Tools➜Layout➜Axis Titles, 295 Chart Tools➜Layout➜Current Selection, 291 charts bar, 287–289, 297–298 column, 294–295 combination, 294–296 freezing, 316–317 Gantt, 297–298 Gauge, 299–300 high-low lines, using, 306 High-Low-Close, 306 images in, 301–302, 318, 327–328 legend, 291 line, 295, 327–329 linking text to cells, 307 mathematical functions, 303–305 picture, converting to, 309–310, 316 pie, 299–300 preventing from printing, 403
Page 1:
John Walkenbach’s Favorite Excel
Page 4 and 5:
John Walkenbach’s Favorite Excel
Page 6 and 7:
Publisher’s Acknowledgments We’
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vi
Page 10 and 11:
viii Tip 15: Customizing the Defaul
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x Tip 51: Using Custom Date and Tim
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xii Part V: Useful Formula Examples
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xiv Tip 120: Looking Up an Exact Va
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xvi Part VIII: Data Analysis and Li
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xviii Tip 192: Copying Page Setup S
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xx
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2 Introduction What You Should Have
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4 Introduction What the icons mean
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6 Introduction About the Power Util
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Tips and Where to Find Them Tip 1 U
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10 Tip 1: Understanding Excel Versi
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12 Tip 2: Maximizing Ribbon Efficie
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14 Tip 2: Maximizing Ribbon Efficie
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16 Tip 3: Understanding Protected V
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18 Tip 4: Selecting Cells Efficient
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20 Tip 5: Making “Special” Rang
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22 Tip 6: Undoing, Redoing, and Rep
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24 Tip 6: Undoing, Redoing, and Rep
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26 Tip 8: Navigating Sheets in a Wo
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28 Tip 10: Understanding Workbooks
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30 Tip 11: Customizing the Quick Ac
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32 Tip 11: Customizing the Quick Ac
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34 Tip 12: Customizing the Ribbon C
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36 Tip 12: Customizing the Ribbon N
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38 Tip 14: Recovering Your Work Rec
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40 Tip 15: Customizing the Default
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42 Tip 16: Using Document Themes Us
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44 Tip 16: Using Document Themes Ap
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46 Tip 16: Using Document Themes Fi
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48 Tip 17: Hiding User Interface El
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50 Tip 18: Hiding Columns or Rows H
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52 Tip 19: Hiding Cell Contents Hid
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54 Tip 20: Taking Pictures of Range
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56 Tip 21: Performing Inexact Searc
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58 Tip 22: Replacing Formatting Fig
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60 Tip 23: Changing the Excel Color
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62 Tip 24: Limiting the Usable Area
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64 Tip 25: Using an Alternative to
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66 Tip 26: Understanding the Excel
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68 Tip 27: Making a Worksheet “Ve
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70 Tip 28: Working with the Backsta
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Tips and Where to Find Them Tip 29
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74 Tip 29: Understanding the Types
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76 Tip 29: Understanding the Types
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78 Tip 31: Selecting a Range of Inp
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80 Tip 32: Using AutoComplete to Au
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82 Tip 33: Removing Duplicate Rows
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84 Tip 35: Automatically Filling a
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86 Tip 35: Automatically Filling a
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88 Tip 36: Working with Fractions t
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90 Tip 37: Resizing the Formula Bar
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92 Tip 38: Proofing Your Data with
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94 Tip 39: Controlling Automatic Hy
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96 Tip 41: Using the Excel Built-In
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98 Tip 42: Customizing and Sharing
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100 Tip 43: Restricting Cursor Move
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102 Tip 44: Controlling the Office
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104 Tip 45: Creating a Drop-Down Li
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106 Part II: Data Entry
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110 Tip 47: Indenting Cell Contents
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112 Tip 48: Quick Number Formatting
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114 Tip 49: Creating Custom Number
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116 Tip 49: Creating Custom Number
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118 Tip 50: Using Custom Number For
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120 Tip 52: Examining Some Useful C
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122 Tip 52: Examining Some Useful C
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124 Tip 53: Updating Old Fonts 3. M
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126 Tip 54: Understanding Condition
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128 Tip 55: Showing Text and a Valu
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130 Tip 56: Merging Cells Merging C
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132 Tip 58: Displaying Times That E
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134 Tip 59: Fixing Non-Numeric Numb
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136 Tip 61: Dealing with Gridlines,
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138 Tip 62: Inserting a Watermark I
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140 Tip 63: Adding a Background Ima
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142 Tip 64: Wrapping Text in a Cell
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144 Tip 65: Seeing All Characters i
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146 Tip 66: Entering Special Charac
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148 Tip 67: Using Named Styles Figu
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150 Tip 67: Using Named Styles Merg
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154 Tip 68: Using Formula AutoCompl
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156 Tip 69: Knowing When to Use Abs
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158 Tip 70: Knowing When to Use Mix
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160 Tip 72: Converting a Vertical R
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162 Tip 73: AutoSum Tricks AutoSum
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164 Tip 74: Using the Status Bar Se
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166 Tip 75: Converting Formulas to
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168 Tip 77: Transforming Data by Us
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170 Tip 78: Deleting Values While K
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172 Tip 79: Summing Across Sheets I
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174 Tip 80: Dealing with Function A
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176 Tip 82: Making an Exact Copy of
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178 Tip 83: Monitoring Formula Cell
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180 Tip 84: Displaying and Printing
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182 Tip 85: Avoiding Error Displays
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184 Tip 86: Using Goal Seeking Ente
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186 Tip 87: Understanding the Secre
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188 Tip 88: Using Named Constants S
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190 Tip 89: Using Functions in Name
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192 Tip 90: Creating a List of Name
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194 Tip 91: Using Dynamic Names Fig
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196 Tip 92: Creating Worksheet-Leve
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198 Tip 93: Working with Pre-1900 D
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200 Tip 94: Working with Negative T
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202 Part IV: Basic Formulas and Fun
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206 Tip 95: Calculating Holidays Ea
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208 Tip 96: Calculating a Weighted
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210 Tip 97: Calculating a Person’
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212 Tip 98: Ranking Values Refer to
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214 Tip 100: Using the DATEDIF Func
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216 Tip 101: Counting Characters in
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218 Tip 102: Numbering Weeks Number
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220 Tip 103: Using a Pivot Table In
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222 Tip 103: Using a Pivot Table In
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224 Tip 104: Expressing a Number as
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226 Tip 105: Extracting Words from
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228 Tip 106: Parsing Names Parsing
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230 Tip 107: Removing Titles from N
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232 Tip 108: Generating a Series of
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234 Tip 109: Determining Specific D
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236 Tip 110: Displaying a Calendar
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238 Tip 111: Various Methods of Rou
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240 Tip 112: Rounding Time Values R
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242 Tip 113: Using the New AGGREGAT
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244 Tip 114: Returning the Last Non
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246 Tip 115: Using the COUNTIF Func
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248 Tip 116: Counting Cells That Me
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250 Tip 116: Counting Cells That Me
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252 Tip 118: Calculating Single-Cri
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254 Tip 119: Calculating Multiple-C
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256 Tip 120: Looking Up an Exact Va
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258 Tip 121: Performing a Two-Way L
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260 Tip 122: Performing a Two-Colum
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262 Tip 123: Performing a Lookup by
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264 Tip 124: Using the INDIRECT Fun
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266 Tip 124: Using the INDIRECT Fun
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268 Tip 125: Creating Megaformulas
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270 Part V: Useful Formula Examples
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274 Tip 126: Converting Between Mea
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276 Tip 128: Solving Simultaneous E
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278 Tip 129: Solving Recursive Equa
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280 Tip 130: Generating Random Numb
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282 Tip 131: Calculating Roots Calc
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284 Part VI: Conversions and Mathem
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288 Tip 133: Creating a Text Chart
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290 Tip 134: Selecting Elements in
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292 Tip 134: Selecting Elements in
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294 Tip 136: Creating Combination C
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296 Tip 136: Creating Combination C
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298 Tip 137: Creating a Gantt Chart
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300 Tip 138: Creating a Gauge Chart
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302 Tip 139: Using Pictures in Char
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304 Tip 140: Plotting Mathematical
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306 Tip 141: Using High-Low Lines i
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308 Tip 143: Creating a Chart Templ
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310 Tip 144: Saving a Chart as a Gr
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312 Tip 146: Making Charts the Same
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314 Tip 147: Resetting All Chart Fo
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316 Tip 148: Freezing a Chart Freez
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318 Tip 149: Creating Picture Effec
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320 Tip 150: Creating Sparkline Gra
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322 Tip 151: Selecting Objects on a
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324 Tip 152: Making a Greeting Card
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326 Tip 153: Enhancing Text Formatt
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328 Tip 154: Using Images as Line C
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330 Tip 156: Adding an Image to a C
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332 Tip 157: Enhancing Images Figur
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336 Tip 158: Using the Table Featur
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338 Tip 159: Working with Tables Wo
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340 Tip 159: Working with Tables Fi
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342 Tip 160: Using Formulas with a
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344 Tip 160: Using Formulas with a
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346 Tip 161: Numbering Rows in a Ta
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348 Tip 162: Using Custom Views wit
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350 Tip 164: Comparing Two Ranges b
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352 Tip 164: Comparing Two Ranges b
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354 Tip 165: Randomizing a List 4.
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356 Tip 166: Filling the Gaps in a
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358 Tip 167: Creating a List from a
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360 Tip 168: Finding Duplicates by
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362 Tip 169: Creating a Quick Frequ
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364 Tip 169: Creating a Quick Frequ
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366 Tip 171: Grouping Items by Date
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368 Tip 171: Grouping Items by Date
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370 Tip 172: Unlinking a Pivot Tabl
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372 Tip 173: Using Pivot Table Slic
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374 Part VIII: Data Analysis and Li
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378 Tip 174: Understanding the New
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380 Tip 175: Importing a Text File
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382 Tip 176: Getting Data from a We
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384 Tip 176: Getting Data from a We
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386 Tip 177: Displaying a Workbook
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388 Tip 178: Using Document Propert
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390 Tip 179: Inspecting a Workbook
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392 Tip 181: Getting a List of File
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394 Tip 182: Using Workspace Files
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398 Tip 183: Controlling What Gets
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400 Tip 185: Printing Noncontiguous
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402 Tip 185: Printing Noncontiguous
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404 Tip 187: Page-Numbering Tips Pa
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406 Tip 188: Adding and Removing Pa
Page 430 and 431: 408 Tip 190: Making Your Printout F
Page 432 and 433: 410 Tip 191: Printing the Contents
Page 434 and 435: 412 Tip 192: Copying Page Setup Set
Page 436 and 437: 414 Tip 194: Printing a Giant Banne
Page 438 and 439: 416 Part X: Printing
Page 440 and 441: Tips and Where to Find Them Tip 195
Page 442 and 443: 420 Tip 195: Using the Excel Error-
Page 444 and 445: 422 Tip 196: Identifying Formula Ce
Page 446 and 447: 424 Tip 197: Dealing with Floating-
Page 448 and 449: 426 Tip 198: Removing Excess Spaces
Page 450 and 451: 428 Tip 199: Viewing Names Graphica
Page 452 and 453: 430 Tip 201: Understanding Displaye
Page 454 and 455: 432 Tip 202: Tracing Cell Relations
Page 456 and 457: Tips and Where to Find Them Tip 203
Page 458 and 459: 436 Tip 203: Learning about Macros
Page 460 and 461: 438 Tip 204: Recording a Macro Figu
Page 462 and 463: 440 Tip 205: Executing Macros Perfo
Page 464 and 465: 442 Tip 206: Understanding Function
Page 466 and 467: 444 Tip 207: Creating Simple Worksh
Page 468 and 469: 446 Tip 207: Creating Simple Worksh
Page 470 and 471: 448 Tip 208: Describing Function Ar
Page 472 and 473: 450 Tip 210: Understanding Custom F
Page 474 and 475: 452 Tip 211: Executing a Ribbon Com
Page 476 and 477: 454 Tip 212: Understanding Security
Page 478 and 479: 456 Part XII: Basic VBA and Macros
Page 482 and 483: 460 Index charts (continued) resett
Page 484 and 485: 462 Index dates (continued) groupin
Page 486 and 487: 464 Index errors avoiding display o
Page 488 and 489: 466 Index formatting (continued) co
Page 490 and 491: 468 Index functions (continued) MAT
Page 492 and 493: 470 Index icons (continued) Quick A
Page 494 and 495: 472 Index Microsoft Excel. See also
Page 496 and 497: 474 Index options, viewing (continu
Page 498 and 499: 476 Index range of cells (continued
Page 500 and 501: 478 Index sheets (worksheets) activ
Page 502 and 503: 480 Index tilde (~), 56 time data e
Page 504 and 505: 482 Index W Watch Window feature, 1
Page 507: COMPUTERS/Spreadsheets $39.99 US
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Excel 2010 Tips and Tricks

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