AET Marine HSSE Handbook 2016

Marine HSSE
Handbook

Introduction
Your safety is our top priority. This handbook has been produced
as a guide to help keep you safe and healthy whilst working at sea
aboard an AET vessel. Please read it thoroughly and keep it in a safe
place so you can refer to it from time to time. If there is anything in this
handbook that you do not understand, please ask your colleagues
or superiors to explain it to you. If you believe we have missed any
important issues or have suggestions for improvement, please tell us.
This handbook serves as a guide and is not intended to replace any
safety procedures, rules or manuals held onboard your ship. If you
are in any doubt, please ask the Safety Officer for guidance.
Important contacts
If you have any queries or HSSE matters to report, please contact:
For AET Shipmanagement
– Designated Person Ashore (DPA) or email sm-hsse-sgp@aet-tankers.com.
For AET Offshore
– Designated Person Ashore (DPA) or email bcobb@aet-tankers.com.

Contents
Introduction
Page
President & CEO’s introduction 2
Global Director Shipmanagement’s introduction 3
Responsibility statement 4
Safeboarding 5
Emergency procedures 6
Safety
Page
Personal Protective Equipment (PPE) 8
Housekeeping 10
Slips, trips and falls 11
Lifting 12
Working at height 13
Working with suspended loads or cranes 14
Painting 15
Handling mooring lines 16
Fire and explosions 17
Confined spaces 18
Chemical hazards 19
Electrical hazards 20
Noise 20
Take 5 assessment 21
STOP card 22
AET Marine HSSE Handbook 1

Introduction
Our safety culture
As your President and CEO, I place your personal safety
at the very top of our corporate agenda. It is my goal
and commitment to ensure you are kept safe at all times
and return home to your loved ones free from any injury.
Operating in a zero injury environment is perfectly
achievable when everyone commits to following all rules
and procedures. This handbook provides guidance on
our best practice and adhering to these rules will ensure
you and your colleagues remain safe and well whilst at
sea.
We are all responsible for our personal wellbeing and the
wellbeing of those around us. You must take ownership
of HSE by refusing to tolerate anything but the highest
standards of operations onboard your ships. You have
my mandate to order “STOP WORK” if you identify a
safety issue or situation that is non-compliant.
In a strong safety environment, full compliance is the norm
to achieve overall safety and operational excellence. Use
my mandate at any time and help AET define our safety
culture.
Capt. Rajalingam Subramaniam
President & CEO
Operating in a zero injury
environment is perfectly achievable
when everyone commits to following
all rules and procedures.
2 AET Marine HSSE Handbook

Introduction
Our working environment is both challenging and
rewarding but it can also be dangerous. This handbook
helps us understand the potential risks and provides
guidance on staying safe at sea.
Working safely is a condition of employment at AET; an
important aspect that should remain uppermost in our
thinking at all times while we are onboard an AET vessel.
It is our duty to look after ourselves and our colleagues,
irrespective of rank or seniority.
Please read this handbook carefully and keep it in a safe
place to refer from time-to-time. If we follow the advice
given in the following pages and apply our own common
sense to every situation, we can all stay safe.
Let’s work together to make AET a zero injury company.
Capt. John Baptist
Global Director, Shipmanagement
Working safely is a condition of
employment at AET; an important
aspect that should remain uppermost
in our thinking at all times while we
are onboard an AET vessel.
AET Marine HSSE Handbook 3

Introduction
Responsibility
statement
Safety sits at the heart of AET and is enshrined in our
core values of excellence, responsibility, innovation and
partnership.
We all have a role to play in safety. Each one of us
should be proud to contribute to safety of all.
Whatever our rank, seniority or status, we all have a
right and a duty to speak-up and intervene if we are
involved in, or witness, any activity that we believe to be
unsafe, high risk or not in compliance with health and
safety guidelines.
Whatever our rank, seniority or status,
we all have a role to play in safety.
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Introduction
When you first board an AET ship
When you arrive onboard an AET ship, you must:
• Report to the Master and hand over your personal papers, discharge book, health
certificate, vaccination certificate and passport.
• Read and understand the Integrated Management System.
• Complete the onboard familiarisation checklist (Safety, Environmental and Security
Orientation Training) in your Integrated Management System.
• Read and understand the Quality, Health, Safety and Environmental Policy.
• Read and understand the Drug and Alcohol Policy.
• Familiarise yourself with the emergency duties and muster station, as stated in the
Emergency Station Muster List (ESML).
In an emergency situation, the Master (or his designated, authorised officer) has overall
responsibility and will decide what actions to take to safeguard the crew, vessel and cargo.
You are responsible for your own personal safety, and you must be aware of your designated
role in an emergency situation.
AET Marine HSSE Handbook 5

Introduction
Emergency procedures
• You must familiarise yourself with your ship’s contingency plans.
• The signal for a general emergency will be seven or more short blasts followed by one long
blast on the ship’s whistle/general alarm.
• Immediately following this signal an announcement will be made on the ship’s public address
system giving details of the emergency.
This might be:
• Fire
• Flooding
• Oil spill or release of cargo vapour
• Severe damage due to heavy weather
• Crew member overcome
by toxic gas or anoxia
• Man overboard
• Collision
• Grounding
On hearing the emergency signal, you are to
report to your respective muster station as detailed
in the Muster List and Emergency Instructions.
A head count will be conducted and further
instructions from the Master will follow.
You must be properly dressed when proceeding to
your muster station.
Note: An ‘abandon ship’ order will only be given
as a VERBAL ORDER by the Master – or the
person in command if the Master is incapacitated.
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Safety
Safety
“Safety gear – 2 minutes… Risk assessment – 5 minutes…
A mishap that takes a life – forever.”
– Anonymous
AET Marine HSSE Handbook 7

Safety
Personal Protective Equipment (PPE)
You will be issued a set of PPE to protect your head, eyes, ears, hands and feet. Some tasks
require that you wear additional safety equipment. Please refer to this table to ensure you are
always adequately protected for each task you carry out:
PPE
Activity
On deck (safety rounds)
Involve with deck work
Mooring operations
Anchoring
Cargo operations on deck
Crane operations (lifting activity)
Crane operator * 2
Wire handling
Lifeboat (maintenance and Inspection)
Shipside/overside
Working aloft height > 2 meters
Grinding/wire brushing
Descaling/chipping
Painting (application)
Paint mixing ** 2
Machinery space/pumproom
Chemical (handling & application) ** 2
Cleaning agent ** 2
Hot work
Fixed or table power tool * 4
Portable power tool * 4
Electrical work * 5
Hydraulic
High pressure system * 6
BOILER SUIT
SAFETY SHOE
HELMET
HELMET WITH VISOR
EAR DEFENDERS/EAR PLUGS
HARNESS WITH SAFETY LINE
SAFETY GOGGLES
(providing complete seal)
SAFETY SPECTACLES
LEATHER GLOVES
IMPACT PROOF GLOVES
WELDING GLOVES
RUBBER GLOVES
PVC APRON
LEATHER APRON
MASK / RESPIRATOR
LIFEJACKET/WORK VEST *7
Steam
At all times
As required (to be identified the usage during DRA & toolbox discussion)
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Safety
Endnote: Refer to latest circular for the correct make and model of PPE to be used.
1 Safety spectacles is cumpulsory at all times except when complete sealing safety goggles or helmet with
visor are used.
2 When selecting noise protection, suitable protectors with a minimum NRR of 33 should be used.
* Crane operator safety harness – FR-S04 and CL-S10 to be completed as applicable.
** Cleaning agent – To comply with MSDS PPE requirement (cleaning agent include diesel oil,
fuel oil and cleaning solution)
3 * Power tools include any tool actuated by additional power source electrically or compressed air.
4 * High voltage rubber gloves and insulation matt if required.
5 * FR-S04 to be duly completed before any work is undertaken.
6 * Ensure self igniting light and whistle are attached to the work vest.
7 For hydro blasting special PPE as per the manual.
8 For galley steel mesh protective gloves (Chainextra), safety goggles and safety shoes to be worn.
AET Marine HSSE Handbook 9

Safety
Housekeeping
Good housekeeping is an essential part of creating and maintaining a safe workplace.
It includes:
• Keeping floors, passageways and stairways clean and clear of obstructions.
• Stowing all tools and gear properly, especially in bad weather.
• Ensuring all safety equipment is always returned to its proper place.
• Reporting defects immediately.
• Cleaning up spills and removing rubbish immediately.
• Inspecting and cleaning machinery regularly.
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Safety
Slips, trips and falls
The most common injuries sustained onboard are caused by slips, trips or falls.
You can minimise the risk by:
• Ensuring all floors are dry and
free from oil, grease or water...
• Removing all obstructions
from walkways...
• Using handrails when walking up or
downstairs maintaining 3 points of
contact...
• Taking extra care in rough weather...
• Do not use oversized boiler suits.
• Tie up shoe laces properly and do not wear worn out safety shoes.
AET Marine HSSE Handbook 11

Safety
Lifting
It is important to lift heavy or awkward loads correctly. Failure to do so
can lead to back and muscle injuries.
The rules are:
• Never try to lift an object that is too heavy for you.
• Maintain a straight back and lift the load with your legs.
• Keep the load close to your body.
• If in doubt, find a colleague to help you.
• Don’t slouch when standing or sitting.
Safe techniques for lifting
Stay safe by:
• Always stretching before any strenuous physical activity.
• Keeping the load close to your body and lift up with your legs:
1
Lean the load onto
your kneeling leg.
2
Slide the load up onto
your kneeling leg.
3
As you stand up, keep the
load close to your body.
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Safety
Working at height
Working at height brings the added risk of injury caused by a fall.
Before carrying out this type of work:
• Ensure you have authorisation to work at heights over 2.0 metres.
• Be aware of what fall protection equipment to use and how to use it.
• Check all equipment is safe for use – particularly temporary ladders.
• Always use a safety harness when working at height.
AET Marine HSSE Handbook 13

Safety
Working with suspended loads or cranes
A suspended load is an object that is hanging temporarily above the ground from a fixed
structure or a crane. Walking or working beneath a suspended load is unsafe as the load could
break free. Stay safe by:
• Never walking or working beneath a suspended load.
• Never crossing a barrier that is controlling an area
with a load suspended above it.
• Always following the instructions of the crane
operator or person in charge of the lift.
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Safety
Painting
Some paints contain toxic or irritant substances and others may give off flammable or explosive
vapours. Therefore, care must be taken when painting.
• Always wear the correct PPE.
• Use a dust mask if scrapping paintwork that might contain lead.
• Wear eye protectors and a respirator if spray painting.
• Ventilate enclosed spaces continuously during painting and until the paint has fully dried.
AET Marine HSSE Handbook 15

Safety
Handling mooring lines
Because of the potential risk of equipment failure due to high loads and stresses, handling
mooring or towing lines can be dangerous.
• Wear appropriate PPE.
• Never stand in the bight of a rope or a wire.
• When lines are under strain, make sure you remain in a safe position
– always avoid the snap back zone.
• Remember, entire area of the mooring deck is a potential snap back zone.
• Never cross over or underneath a mooring line.
• Ensure you are familiar with the ‘BELTS UP’ procedure.
Forecastle Deck
Snap-back area
in yellow
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Safety
Fire and explosions
Fire is a major risk onboard ship and can result in serious injury to crew members and substantial
damage to the vessel, its cargo and the environment. Here are some simple rules to minimise the
risk of a fire starting:
• Work safely and comply with all fire precautions and regulations.
• Keep fire doors shut and all fire exits clear of obstruction.
• Store all chemicals and corrosive materials correctly.
• Pay proper attention to good housekeeping.
• Report all mechanical and electrical faults immediately.
• Conduct a proper Detailed Risk Assessment (DRA) for hazardous work.
• If undertaking ‘hot work’, make sure you comply with the Permit to Work (PTW).
• Maintain fire-fighting equipment properly and do not misuse it.
• Smoke only in designated areas, use ashtrays and ensure cigarettes are fully extinguished.
AET Marine HSSE Handbook 17

Safety
Confined spaces
There might be times when you will need to undertake work in a confined space. This has the
potential to be particularly dangerous due to the possibility of:
• Lack of Oxygen
• Presence of flammable environment
• Presence of toxic gasses
• Protruding objects
You can stay safe by:
• Ensuring you have an approved PTW and Enclosed Space Entry Checklist.
• Ventilating the space continuously before entry and throughout the work.
• Testing your hand-held radio communications with all the teams.
• Obtaining authorisation from the officer in charge that the space is safe to enter.
• Never enter a confined space alone.
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Safety
Chemical hazards
There are many chemicals stored onboard our vessels which, if not handled correctly, can cause
temporary or permanent harm. These chemicals include but are not limited to:
• Boiler treatment substances
• Paints
• Solvents
• Cleaning agents
• The cargoes we carry
When handling any chemicals, you must read and understand the information on its potential
hazard, effects and the precautionary measures to take. This is available from the relevant
Material Safety Data Sheets (MSDS) or Chemical Safety Data Sheets (CSDS). The Master or
Vessel Safety Officer will ensure that these sheets are up-to-date and readily available to you.
You can stay safe by:
• Paying attention to all warning signs.
• Using proper PPE including goggles,
gloves, coverall, safety shoes and helmet.
• Reading all labels on the
containers carefully.
• Not assuming that the contents of
unlabelled containers are harmless
– if you find an unlabelled container,
leave it closed, return it to the store
and report it to the Safety Officer.
Helmet
Safety spectacles
Mask
Boiler suit
Gloves
Safety shoes
AET Marine HSSE Handbook 19

Safety
Electrical hazards
Direct contact with 40 volts or greater can be fatal. When working with electrical equipment
you must:
• Be fully authorised and qualified.
• Follow the Lock Out Tag Out (LOTO) procedure.
• Use LOTO kit provided.
Noise
Many parts of the ship have a noisy environment.
Prolonged exposure to noise without wearing proper
protection can cause temporary or permanent hearing loss.
Examples of high noise areas include:
• Engine room
• Compressor area
• Pump room
• Air handling unit room
It is essential to wear ear defenders when
working in these and other noisy areas.
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Safety
Take 5 assessment
Always conduct the Take 5 assessment before, during and after work:
AET Marine HSSE Handbook 21

Safety
STOP card
Intervene to prevent accidents and injuries.
• Stop work when you see unsafe work actions or conditions.
• Notify the responsible person.
• Correct the situation and resume work.
22 AET Marine HSSE Handbook

Safety
Notes
AET Marine HSSE Handbook 23

Safety rules
AET’s mandatory ten safety rules, listed below, reinforce what employees must know and do to
prevent injury or fatality. These rules are designed to protect both our people and our organisation.
Non-compliances to the rules will lead to consequences. Please familiarise yourself with these rules
and ensure that you adhere to them at all times.
Work with a valid Permit to Work (PTW) when required.
Conduct a gas test where required.
Verify energy isolations before starting work.
Protect yourself against a fall when working at height or overside.
Wear the correct Personal Protective Equipment (PPE) as required for the job at all times.
Obtain authorisation before entering an enclosed space.
Obtain authorisation before overriding or disabling safety critical equipment.
Do not position yourself under a suspended load.
Do not use mobile phone while driving or whilst on duty
onboard vessels. Wear a seat belt and follow speed limit.
No drugs or alcohol while working, driving or onboard vessels.
Do not smoke outside designated smoking areas.