Aktive Shared Services and Procurement July 2016

hared
ervices &
rocurement
July 2016

College Sport
Auckland
Why consider
our services?
“People have been talking about
the NZ sporting sector sharing
services for 30 years. Aktive
has actually done it. They’ve
not only transformed College
Sport’s accounting, but we’ll
also achieve cost savings of
more than $100k a year in a
range of areas, which will help
us to reduce costs and provide
greater services to schools.”
Dave Currie, CEO, College Sport Auckland
• To date, Aktive’s Shared Services & Procurement
has negotiated realisable savings of
$700,000 towards our $1m target
(net of costs) by 2017, and is driving
an average of 40% savings - money
that can and has been reinvested back into sport
at the grassroots.
• We have a proven track record.
We are working with a number of regional
and national organisations including College Sport
Auckland, Triathlon NZ, Hockey NZ, Bowls NZ,
Softball NZ, Archery NZ and local Regional
Sport Trusts.
Who qualifies?
• This success has been achieved through
reduced duplication of both people and
financial resources (by centralising back office
operations to a team of specialists),
improved economies of scale and
increased buying power.
•
•
We understand the needs of the sport
& recreation sector, as we are a part of it.
As a not-for profit we can offer
professional services at
affordable prices.
Any sport and recreation organisation in Auckland (others by consideration), that is a Not for Profit,
qualifies for access to Aktive’s Shared Services & Procurement services.
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Accounting
Shared services
“Bowls New Zealand have
contracted the Aktive
financial team to look after
all of our financial services
since January 2016.
We have established
an excellent working
relationship and have found
the staff we are working
with to be professional
and accommodating of our
requirements. They have
become a valuable part
of our team. We would
recommend this service
to any NSO or RSO as very
good value for money.”
Kerry Clark OBE, Chief Executive
We provide comparable services to an accounting firm but with an in-depth
knowledge and understanding of the sport & recreation sector’s needs,
at affordable prices.
We can offer:
Shared
services
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• 50% off Xero subscription
rates for 4 months, (offer
brokered by Sport NZ).
• Access to special license
rates for Xero
• Low cost professional
migration services from your
existing accounting platform
to Xero, which includes auto
bank feeds and cost centre
and Board reporting.
• The sport & recreation
sector has been impacted
by new onerous accounting
standards for charities
(with incorporated societies
to follow). Aktive has the
ability to set up financial
statements within Xero that
are compliant with these
standards.
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Accounting
Shared services
Accounting
Shared services
Qualified Chartered Accountants
We have a team of qualified Chartered Accountants who can provide
their expertise across a full or select suite of services, tailored towards
your organisation's needs.
• Accounting Services
Book keeping, monthly
management accounts, annual
financial statements.
• Project Management
We can help ease the pain
of transition into cloud based
solutions for accounting
and payroll
• Automated Board
Reporting
We’ll save you time by creating
automated dashboard reporting
that visualise key metrics for
management and your Board
Online Solutions
We use Xero-based accounting solutions which has an online, user friendly
interface, can easily integrate with excel and has a suite of add-on tools
depending on your organisation’s needs.
• You have a clear overview
of your current financial
position, in real-time.
• Multi-user access makes
it easy to collaborate
online with your team and
advisors.
• Everything is run online,
so there’s nothing to install
and everything is backed
up automatically.
Updates are automatic,
free and instantly
available.
• Upfront business costs
are reduced – version
upgrades, maintenance,
system administration
costs and server failures
are no longer issues.
• Efficient since a low
base cost and a feed of
bank transactions, staff
expense claim module,
and fixed asset module
are included at no
extra cost.
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Marketing
Shared services
Affiliated websites
Having invested into a website template utilising an open source platform
(Dot Net Nuke), we can offer affiliate websites at truly affordable prices
through our website provider, SportsTG.
This platform offers:
• Device responsive websites
that can be viewed on
smartphones, tablets,
laptops and desktops.
• A simple do-it-yourself
content management system
that allows you to edit in
real-time.
• Full ability to integrate
social media platforms
• Ability to add customisable
features and modules to
your website dependent on
your organisations needs.
(N.B. additional costs may apply).
Procurement
Our team has targeted key expense areas
to source the best deals enabling you
to access competitive offers from
trusted and credible organisations.
Our current offering includes variable fleet
deals with Holden, mobile phone services
with 2Degrees, legal expertise with Simpson
Grierson and photocopier services with Ricoh.
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Photocopier
Services
Procurement
Fleet Services
Procurement
Fleet service provider
Marnie Samphier
Our fleet provider, Holden, offers competitive (preferential) pricing on both
financing and purchase price options. On average, we have seen savings
of almost 40% of fleet costs with Holden which represents significant savings.
Mac Bycroft
Photocopier & print service provider
Aktive are delighted to introduce Ricoh as our preferred supplier for photocopiers.
Ricoh is a recognised leader in the office products industry with their
multifunctional devices and printers acclaimed by leading industry analysts.
Variable lease and purchase
agreements are available.
You can stipulate the length
of term, purchase or lease
options, number of cars,
service levels etc to suit
your needs and budgets.
The friendly team at West
City Holden have been
appointed the Holden
dealership partner (for
Auckland). They can help
you to achieve best value
for money from your fleet’s
configuration, purchasing
and management.
“Holden has a long and rich history of supporting sport in
New Zealand – and that involvement spans the whole spectrum
of sport – from grassroots and community initiatives , through
to assisting our elite athletes to compete on the world stage.
Our support aligns really well with the work undertaken
by Aktive and we relish the opportunity to partner with Aktive
and work in tandem to make Auckland the world’s most
active city. One of the major benefits of the partnership is
that the sports sector will be able to access competitive
pricing on Holden vehicles through Aktive’s Shared Services
& Procurement offering. These savings can then be reinvested
into grassroots sport instead of being tied up in overheads.”
MARNIE SAMPHIER, Holden NZ General Manager Marketing
Ricoh have a wide range
of print solutions. They are
committed to providing an
extremely competitively
priced range of photocopiers
and printers to accommodate
your needs, whether you
are a club or national
sporting organisation.
“We are excited to partner with Aktive and offer support
to local, regional and national sporting organisations.
This partnership aligns well with the support Ricoh has
provided to several sports in Auckland over the years.”
MAC BYCROFT, Ricoh Regional Sales Manager
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Mobile Services
Procurement
Legal Services
Procurement
Peter Stubbs, Partner - Simpson Grierson
Specialist legal team in sports,
venues, events & entertainment
Simpson Grierson are the only full service commercial law firm in New Zealand
with a dedicated sports, entertainment and venues teams as well as the
leading sales and marketing team. Working alongside their market leading
intellectual property, employment, charities and other specialist teams,
Simpson Grierson provide an unmatched level of specialist service.
2 Degrees
Telecommunications
service provider
With over 225 legal staff, they
can resource any legal matter
effectively and efficiently and with
offices in Auckland, Christchurch
and Wellington, they can provide
full national coverage.
Through Aktive’s Shared Services
you can access a discounted
hourly rate for Simpson Grierson’s
legal expertise.
Simpson Grierson can provide
upfront estimates for work and will
discuss fixed costs for particular
types of work. All invoices are
fair-value assessed internally,
notwithstanding recorded time.
You can save up to 50% of your mobile costs on our dedicated
business plan (pricing around $30 per user per month)
• Includes unlimited mobile
calls to any NZ number
• Pooled data, instead of
individual data allocation,
enables more efficient
use of data allowances
• Your mobile can be
assigned a free landline
number, at no extra cost
to you or your callers,
enabling you to potentially
remove your costly landline
telephony system
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Triathlon
New Zealand
Discuss your
needs with
How
the
system
works
➜
Select relevant
shared services
or procurement
offers
“Triathlon New Zealand
has chosen to be part of
Aktive’s Shared Services.
We’ll be saving 50% of the
cost of the accountant we’d
have had to replace, money
which will go back into our
sport. It’s a no-brainer.”
➜
Craig Waugh, CEO, Triathlon New Zealand
Formalise
agreements
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Our Team
Shared Services & Procurement
About us
Aktive – Auckland Sport & Recreation is a charitable
trust that has been established to make Auckland
the world’s most active city. We are a key strategic
partner of Sport NZ, Auckland Council and major
grant makers and funders.
We invest more than $13m per annum in a range
of delivery partners, organisations and projects
that will get more people recreating and playing
sport, as well as creating more opportunities
for coaches in Auckland.
Our focus is to serve the sport and recreation
sector and improve participation by providing
strategic direction and increasing investment
into Auckland, reducing complexity for regional
operators, offering consistent and efficient
regional programmes as well as taking costs
out of the back office.
www.aktive.org.nz
Ian Jagger
Corporate Services Manager
David Brewis
Project Accountant
Liz Wilson
Accountant
Angela Davies
Accountant
For enquiries about
Aktive’s Shared Services
& Procurement,
please contact:
Ian Jagger
Corporate Services Manager
Email: ian.jagger@aktive.org.nz
Phone: 021 722 289
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Milne Riley
Assistant Accountant
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Our vision:
Auckland - the world’s
most active city!
www.aktive.org.nz
Funding Partners
Sponsorship Partners