Top 9 Invoicing Tips for Web Designers

TOP 9
INVOICING
TIPS FOR WEB
DESIGNERS

Introduction
More and more businesses are depending on not only
functional websites, but also responsive, beautiful websites.
This means that more web designers will have more work,
but also more paperwork.
In order for web designers to work on their craft, they will
have to be able to take care of their financial responsibilities
in an efficient way.
So today, we’ll look at some of the best invoicing tips for
web designers.

1. Use software
The most important piece of advice when it comes to invoicing
for web designers is to make it easier on your business in
general—get on the cloud:
• you don’t need to have paperwork with you always,
• you can create and send invoices anywhere, anytime
• track expenses, create finance reports, and much more
When you use online invoicing software such as InvoiceBerry,
you’ll see just how easy creating invoices can be.

2. Specific policies
When you create your policies, you should be very specific in
what you and your client’s expectations should be:
• set general payment terms and due date
• decide if there will be interest on late payments
• determine the number of revisions allowed
When you set and clarify these policies beforehand, you’ll be
able to save yourself a lot of headaches later on.

3. Create price list
The next step is for you to create a great price list. Remember,
your prices should reflect your experience and quality as a web
designer:
• charge prices based on your experience and skills
• also factor in your location, speed, and competition
• be flexible in your prices for negotiations
This will help you to become more competitive in your market
and later on get a foothold to increae reputation and revenue.

4. Send clear quotes
When you create your quotes and estimates, you should be
explicit in what it is that you are offering and what your client
should be expecting:
• state how long the project will last
• what is the frequency of events or updates
• the price for everything and time for payment
You shouldn’t be scared to sound quite legal in this document,
as you’ll help avoid pain later.

5. Beautiful invoices
When you send your invoice, be sure to not forget that the client
is still your client—meaning, show off your creativity with greatlooking
invoices:
• use online invoicing software with great templates
• take your time to craft pleasant styles and colors
• be professional with good grammar and spelling
To that end, you should work on creating invoices that are
memorable, even beautiful.

6. Invoice on time
If you do not send your invoices on time, how can you expect to
be paid on time? Remember:
• even if you are tired, create your invoices immediately
• send them off ASAP to ensure you get paid
• send out invoices faster to get paid faster
Sending out invoices faster is much easier with online invoicing
software such as InvoiceBerry, where you can create and send
invoices in under 60 seconds.

7. Send detailed invoices
When you send out your invoices, remember to be very clear in
how you’ve arrived at that figure. Remember to:
• carefully state how you calculated the price
• include the times that you worked and quantities
• include your bank details or other payment information
• not forget the due date and late payment penalties
With detailed invoices, you’ll clarify things for your client.

8. Automate invoices
If you are working on large projects, for example, ones that take
6 months or years to complete, with regular work that requires
regular payments, you can automate the process
• Instead of creating new invoices each time, automate it
• You can set it up for any date and time
• Determine the price before and change it as needed
When you automate your invoices with InvoiceBerry, you’ll see
just how easy invoicing can be.

9. Chase payments
Don’t be scared to go after your clients who are late in their
payments. They may forget for a variety of reasons, but you
should be vigilant:
• send a polite email reminder after the due date
• send a follow-up polite reminder a week later
• call the client and ask for clarification
With these steps, you’ll cut down the late payment terms.

Read our full article by following the link below:
Top 9 Invoicing
Tips for Web Designers

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