1 ıntroductıon - Ortra

Page Nr. : 1/6 

Ankara Branch 

Balık Hisar Köyü Yolu, Derecik Mevkii 

Akyurt / ANKARA 

Tel : ++90 312 841 63 03 PBX 

Faks : ++90 312 841 63 09 

E-mail : ankara@turksped.com.tr 

İzmir Branch 

1460 Sokak No.:21 

35220-Alsancak / İzmir 

Tel : ++90 232 463 83 70/ 463 88 03 

Faks : ++90 232 463 31 06 

E-mail : izmir@turksped.com.tr 

Bursa Branch 

Mudanya Yolu, 

Fethşye Mah. 337 / 10 - BURSA 

Tel : ++90 224 242 62 62 - 3 Lines 

Faks : ++90 224 242 62 65 

E-mail : bursa@turksped.com.tr 

Milletlerarası Nakliyat A.Ş. 

International Transport 

KONU: TURKSPED SHIPPING INSTRUCTIONS FOR FAIRS AND EXHIBITIONS IN ISTANBUL 

1 INTRODUCTION : 

Merkez Büro / Head Office 

Merkez Mah. Değirmenbahçe Sk. 

No: 19, Yenibosna 

TR-34197 İSTANBUL 

Tel : 0-212-599 03 50 PBX 

Faks : 0-212-425 20 30 PBX 

Web : www.turksped.com.tr 

E-mail : tsnet@turksped.com.tr 

Our company TURKSPED MEHMET PIR MILLETLERARASI NAKLIYAT A.S. is able to coordinate the 

international freight forwarding, import - export customs clearance and delivery of overseas shipments destined 

for the “IEEE ’ 2003” in Istanbul / Turkey. 

The information on following pages lists documentation requirements, shipping deadlines and all other details 

needed for the importation of your exhibits and equipment into TURKEY. 

Our customs agent cannot clear the exhibits, if the documents are not complete or wrongly issued. In such 

cases, entry will be delayed until correct documentation is obtained from the shipper. Please follow the 

instructions given below to avoid delays and extra expenses. TURKSPED has right not to clear the cargoes 

consigned to other companies. 

All shipments must be pre-advised to TURKSPED Head Office with AWB, B/L, 

or CMR copies, dispatch dates, quantity and weight and all other relevant shipping details. 

TURKSPED 

MEHMET PIR MILLETLERARASI NAKLIYAT A.S. 

Merkez Mah. Degirmenbahce sok. No.65 34520 

Yenibosna ISTANBUL / TURKEY 

TeI : + 90 212 599 03 50 pbx 

+ 90 212 425 95 27 pbx 

Fax : + 90 212 425 20 30 pbx 

E-mail : tsnet@turksped.com.tr 

Contact : 

Mr. Erkin Atalay (ext. –363 / e-mail : erkin.atalay@turksped.com.tr ) 

Mr. Akin Biter (ext. –116 / e-mail : akin.biter@turksped.com.tr ) 

Mr. Ali F. ERDEM (ext. – 115 / e-mail : ali.erdeml@turksped.com.tr ) 

Adana Branch 

Atatürk Cd. Arabacıoğlu İşhanı No: 9 

Kat:3/Daire : 9 , TR-01060 ADANA 

Tel : ++90 322 363 14 94 

Faks : ++90 322 363 15 38 

E-mail : adana@turksped.com.tr 

DYS/FRM.01 - Rev. 02 

22.11.2002

2 REQUIRED DOCUMENTS 

2.1 CARNET ATA : 

A Carnet ATA eliminates some of the customs procedures for temporary import and also eliminates the 

necessity of temporary import bond. Carnet ATA is issued by the exhibitor's 

local Chamber of Commerce in over 50 countries. All exhibitors are strongly recommended to issue a Carnet 

ATA for all their exhibits. 

Ankara Branch 



Tel : ++90 312 841 63 03 PBX 

Faks : ++90 312 841 63 09 


İzmir Branch 

1460 Sokak No.:21 


Tel : ++90 232 463 83 70/ 463 88 03 

Faks : ++90 232 463 31 06 


Bursa Branch 

Mudanya Yolu, 


Tel : ++90 224 242 62 62 - 3 Lines 

Faks : ++90 224 242 62 65 


Adana Branch 



Tel : ++90 322 363 14 94 

Faks : ++90 322 363 15 38 


Page : 2/2 

In section B of Carnet ATA (REPRESENTED BY), it should be written the complete company name and 

address of exhibitor. We need a POWER OF ATTORNEY from the exhibitor to our customs agent and written, 

from chamber of commerce and Turkish consulate approved undertaking as attached samples. If it is written 

anything else other than the exhibitor's name and address on Carnet ATA, TURKSPED or its customs agent 

cannot clear the goods. 

The name and dates of the exhibition must be indicated in section C. 

All exhibits shipped under a Carnet ATA must be re-exported in same conditions and quantities in 30 days after 

the end of the exhibition. 

Please attach a packing list to each Carnet ATA. 

2.2 POWER OF ATTORNEY : 

Power of attorney as attached sample must be approved by the local chamber of commerce of the exhibitor and 

by Turkish consulate for exhibitors from outside of Turkey. Turkish exhibitors have to give to our customs agent 

the same power of attorney but approved by a Turkish notary. Power of attorney should be valid for at least one 

year to enable to solve any problem that may occur after the exhibition. 

2.3 WRITTEN UNDERTAKING 

The exhibitor has to stamp and sign the attached undertaking forms for permission of temporary import into 

Turkey. For foreign exhibitors we need the approval of local chamber of commerce and Turkish consulate on 

undertaking forms. The registration no. and dates will be written later by our customs agent on the undertaking. 

2.4 DOCUMENTS REQUIRED FOR TEMPORARY IMPORT 

If Carnet ATA cannot be provided, the following documents are required for temporary import of the goods and 

a temporary import bond will be calculated over CIF value of the goods. 

• Commercial Invoice (2 copies) 

The invoice must specify number and nature of items, single and total values. 

Proforma invoices are no more valid in Turkey. 

• Packing list (2 copies) 

Commercial invoice and packing list can be combined as one document, which clearly indicates dimensions, 

weight and contents of each package and single and total value of each item. 

• ATR (for shipments from EU countries) 

• EUR 1 (for shipments from EFTA countries) 

• Certificate of Origin (for other countries) 

• Phytosanitary / Veterinary certificates 

• Inspection and health certificates 

If the exhibitor is Turkish representative company, please consign the goods to the representative company. If 

there is no Turkish representative, please consign the goods to TURKSPED. In that case a customs bond fee 

0,5 % of the CIP value of the goods will be charged to exhibitors. 

PLEASE NOTE : Goods like food, food ingredients, healthcare products, cosmetics, medicine etc. are 

not allowed for temporary import in Turkey. These kind of products can be imported only permanently 

into Turkey under special licence of ministries of agriculture or health. 

2.5 CONSUMPTION MATERIAL, BROCHURES, GIVE-AWAYS 

For consumption material, brochures and give-aways a separate commercial-invoice must be completed with an 

estimated value as low as possible. Please mention : TO BE CONSUMED DURING THE FAIR. In Case of "no 

commercial value" of the goods a "FREE OF CHARGE, VALUE FOR CUSTOMS PURPOSES" per item has to 

be mentioned. 


22.11.2002

Ankara Branch 



Tel : ++90 312 841 63 03 PBX 

Faks : ++90 312 841 63 09 


İzmir Branch 

1460 Sokak No.:21 


Tel : ++90 232 463 83 70/ 463 88 03 

Faks : ++90 232 463 31 06 


Bursa Branch 

Mudanya Yolu, 


Tel : ++90 224 242 62 62 - 3 Lines 

Faks : ++90 224 242 62 65 


Adana Branch 



Tel : ++90 322 363 14 94 

Faks : ++90 322 363 15 38 


Page : 3/3 

Brochures have no restrictions, but consumables and give-aways are subject to import duty which is collected 

as per outlay + 10 % our commission immediately at the fairground by TURKSPED. Al1 invoices must be issued 

in the name of representative company in Turkey. For temporary customs clearance with invoice or for 

definitive import consignee has to give power of attorney to our customs agent. If there is no Turkish 

representative, please consign the goods to TURKSPED. 

PLEASE NOTE : Goods like food, food ingredients, healthcare products, cosmetics, medicine etc. are 

not allowed for temporary import in Turkey. These kind of products can be imported only permanently 

into Turkey under special licence of ministries of agriculture or health. To import these goods into 

Turkey, there must be a representative, registered Turkish company which own these special import 

licenses for certain products. In that case the goods have to be consigned to the Turkish representative 

company, and Turkish representative has to give to our customs agent a power of attorney for customs 

clearance and needed licenses. CD-ROMS, video tapes have to be inspected by ministery of culture by 

import. This procedure takes 4-6 weeks. Therefore this kind of goods have to be arrive to Istanbul 

customs latest 6 weeks before requested delivery date. 

3 LATEST ARRIVAL 

a. Roadfreight : 3 working days before requested delivery date 

b. Airfreight : 3 working days before requested delivery date 

c. Seafreight : 5 working days before requested delivery date 

The a.m. dates can be changed based on the information from organizer. Late arrivals may require special 

attention to ensure prompt delivery to fairground. Exhibitors will be debited for any additional expenses 

which may occur. Attached tariff will also be applied as 50 % 

increased. However TURKSPED cannot be held responsible for late or non-delivery of cargo to the 

exhibition, unless all of the conditions mentioned in these instructions are complied with. 

4 MARKING AND PACKING OF THE GOODS 

All cargo will be subject to customs examination on import and re-export must be packed securely and 

weatherproof in order to withstand the handling and outdoor storage conditions. All packages should be easily 

opened and re-sealed. 

TÜRKSPED cannot be held responsible for the damages to the empties, if stored outdoor. 

All packs must be clearly labeled on two sides as below : 

"Name of exhibitor company" 

c/o "NAME OF EXHIBITION" 

Booth, Hall numbers 

Gross/Net weight 

No. of box / Total no of boxes 

5 INSURANCE 

We emphasize the need to effect full and comprehensive insurance coverage: 

- Transport ex-works to booth at fairground. 

- Duration of the fair including set-up/break-down periods before or after the show. 

- Storage of goods and empties 

- Transport ex-booth to the consignee 

TURKSPED will gladly provide insurance service for your shipments upon your written request. 


22.11.2002

6 PAYMENT 

Our terms and conditions require that all transportation, customs clearance and delivery charges be paid in 

advance unless other arrangements have been made by our international agents. 

7 LEGAL ISSUES 

In case of disputes, Istanbul courts will be subject for prosecution. 

TERMS : 

Ankara Branch 



Tel : ++90 312 841 63 03 PBX 

Faks : ++90 312 841 63 09 


İzmir Branch 

1460 Sokak No.:21 


Tel : ++90 232 463 83 70/ 463 88 03 

Faks : ++90 232 463 31 06 


Bursa Branch 

Mudanya Yolu, 


Tel : ++90 224 242 62 62 - 3 Lines 

Faks : ++90 224 242 62 65 


Adana Branch 



Tel : ++90 322 363 14 94 

Faks : ++90 322 363 15 38 


Page : 4/4 

* The forwarding services described here-with include the delivery of freight from free arriving means of 

transportation (i.e. overland, airfreight, oceanfreight) up to fair booth or as close as possible without unpacking. 

* The tariff covers freight consisting of pieces not exceeding 7500 kgs. in weight, 2,4 m wide, 2, 4 m. height, 4,5 

m in length. 

* This tariff does not cover shipments of live animals, dangerous goods, hanging garments, hand luggage or any 

kind of special cargo. 

* Each started 1 cbm will be rounded up to the next 1 cbm (i.e. 1,2 cbm = 2,0 cbm) / minimum is 1 cbm. 

* All charges will be calculated on weight / volume ratio of 1 cbm / 333 kgs., whichever yields the greater. 

* This tariff does not include charges on handling of railway consignments, handling of full container 

consignments (in cases where the container must be taken of the chassis), self - rolling exhibits, storage of 

exhibits (bigger parties). 

* TURKSPED shall calculate all charges based on the real volume and gross weight handled (whichever yields 

greater). 

* Any upcoming storage charges, delivery order fees, etc. will be billed extra per outlay (i.e. airfreight storage at 

the airport) 

* This survey of charges does not claim to be complete. 


22.11.2002

Ankara Branch 



Tel : ++90 312 841 63 03 PBX 

Faks : ++90 312 841 63 09 


İzmir Branch 

1460 Sokak No.:21 


Tel : ++90 232 463 83 70/ 463 88 03 

Faks : ++90 232 463 31 06 


Bursa Branch 

Mudanya Yolu, 


Tel : ++90 224 242 62 62 - 3 Lines 

Faks : ++90 224 242 62 65 


Adana Branch 



Tel : ++90 322 363 14 94 

Faks : ++90 322 363 15 38 


Page : 5/5 

Attachment : 1 

P O W E R OF A T T O R N E Y 

We, ...................................................(name of exhibitor)...................................................................................., hereby 

give a general authorization to CEMAL YENER CIDAM, CUNEYT DOGAN, SEYHAN AKI, KENAN GULTEKIN, 

YALCIN TURKORHAN, SERKAN GUNDOGAN, SUAT CEMAL KIZILKAYA, MURAT YILMAZ, TOLGA SONMEZ, 

ATILLA PERKER, FERHAT ATSIZ, ALI HUSEYIN BEYOGLU, HAKAN OZYURT, MURAT SONAT, OMER ERDEMIR, 

, BILAL TANRIKULU, ONDER ALDINLAR, NIHAN AKI, TARIK OKTAY to represent our company in all customs 

offices of the Republic of Turkey, to receive all our goods, which have already arrived or which will arrive to customs 

of Turkey, to give undertakings for import, export, transit or carnet ATA clearance, to follow out all customs bonded 

warehouse formalities, to pay duties and taxes, to receive return payments, to sign delivery orders, declarations, AWB, 

CMR and B/L’s, to receive these documents from forwarding agencies, to raise objections at disagreements during 

import, to correct discrepancies, to sign documents, to assign experts, to pay expenditures, to request and collect the 

return payments, to lay and collect deposits, to request customs clearance on wheels or on vessel, to carry out all 

necessary procedures at customs bonded warehouses, State Railways, Istanbul Municipality’s ADR warehouses, 

Denizcilik Bankası Port Authorities, to collect the goods, to sign documents, to fill forms regarding to letter of credits, 

permission order, undertaking and transfers, to request the return of deposits, to carry on all foreign exchange and 

insurance formalities at Foreign Exchange Office, Chambers of Industry and Commerce, Ministries, Price Registration 

Office, conduct to the upmost and to complete customs formalities. 

U M U M I V E K A L E T N A M E 

Sirketimiz adina gelip, serbest dolasima giris, gumruk antrepo, dahilde isleme, gumruk kontrolu altinda isleme, gecici 

ithalat, haricte isleme ve ihracat rejimlerine tabi tutulacak her türlü esyanin, gumrukce onaylanmis bir islem veya 

kullanima tutulmasi islemleri ile ilgili olarak, tum resmi makamlardan alinacak izinler icin gumruk idarelerinde, serbest 

bolgelerde, birliklerde, bankalarda, kambiyo mercilerde, odalarda, ambarlarda, depolarda, ilgili diger kuruluslarda ve 

merkez ve tasra teskilatlari dahil olmak uzere, tum resmi dairelerde mevzuatin gumruk musavirlerine verdigi yetki ve 

sorumluluklar cercevesinde, kendilerine tevdi edecegimiz ve sihhatlerine iliskin sorumlulugu tarafimiza ait bulunan 

fatura, mensei belgesi, ATR, EURO-1, sigorta policesi, tesvik belgesi, ekspertiz raporu, konsimento, navlun makbuzu, 

ceki listesi ve kiymeti etkiliyebilecek royalti ve lisans odemeleri, satici ile aramizda munasebet bulunmasi ve 

ithalatimiza kisitlanmasi, kosul ve edim konulmasi hallerine, bu duruma iliskin belgelere uygun olmak sartiyla, gumruk 

beyannamelerinin mahsus kutularinin ve gumruk kiymet bildirimlerinin doldurulmasi ve imzalanmasi islemlerinin ifasi 

ve takibine, ATA karnesi islemlerini takip etmeye, transit aktarma muamelelerini yaptirmaya, esya ile ilgili bakim 

onarim, yeterlilik, TSE kontrol, INF Bilgi formlari, T5 belgesi, olcu ayar, radyasyon guvenligi, telif haklari gibi giris ve 

cikis islemlerinin gerektirdigi her turlu belgelerin islemlerini yurutmeye, konsimentolarini almaya, imzalamaya ve 

cirolamaya, tahmil tahliye ve teslim islemleri yapmaya ve yaptirmaya, esyayi sevk ve nakle, rapor, tutanak ve rezerve 

zapti tanzim etmeye, ettirmeye ve imzalamaya, gumruk is emrinde tam tespit, muayene ve kusat talimati verildigi 

durumlarda, esya degisikligi eksiklik ve kayiplar icin sorumlular aleyhine islem yurutmeye, vergi, resim, harc depozito, 

fazla mesai, yolluk, harcirah odenecek fonlar ve her turlu teminati, saymanlik mudurluklerine yatirmaya, bunlara ait 

itiraz islemlerini yapmaya, yatirilan bu belgeleri, geri almaya, bunlarla ilgili belgeleri teslim ve tesellüm etmeye, navlun 

bedelleri, ardiye ve sair ucretleri yatirmaya ve yatirilmis olanlari geri almaya, taahhutname imzalamaya ve ibraza ve 

esyanın gumruklemesi icin yasal cerceve icerisinde yapabilecegimiz tum islemleri ifaya ve ikmale mezun ve yetkili 

olmak uzere 

“...........................................................(full company name of exhibitor)...........................................................” 

adına CEMAL YENER CIDAM, CUNEYT DOGAN, SEYHAN AKI, KENAN GULTEKIN, YALCIN TURKORHAN, 

SERKAN GUNDOGAN, SUAT CEMAL KIZILKAYA, MURAT YILMAZ, TOLGA SONMEZ, ATILLA PERKER, FERHAT 

ATSIZ, ALI HUSEYIN BEYOGLU, HAKAN OZYURT, MURAT SONAT, OMER ERDEMIR, , BILAL TANRIKULU, 

ONDER ALDINLAR, NIHAN AKI, TARIK OKTAYi birlikte veya ayrı atrı olmak uzere vekil tayin ettik. 

Vekaleti veren : ............(authorized signature with company stamp).............. 

(This power of attorney has to be approved from local chamber of commerce of exhibitor and Turkish consulate) 


22.11.2002

ATA KARNESI ILE GECICI ITHALI YAPILAN ESYA ICIN ALINACAK TAAHHUTNAME 

ORNEGI 

(SURE UZATIMI YAPILABILECEK ESYA ICIN) 

THE WRITTEN UNDERTAKEN SPECIMEN WHICH WILL BE DEMANDED FOR GOODS FOR WHICH THE 

PERMISSION OF TEMPORARY IMPORTATION IS GIVEN WITH ATA CARNET 

(FOR GOODS THE ALLOCATED PERIOD OF WHICH CAN BE LENGHTHENED) 

Ankara Branch 



Tel : ++90 312 841 63 03 PBX 

Faks : ++90 312 841 63 09 


İzmir Branch 

1460 Sokak No.:21 


Tel : ++90 232 463 83 70/ 463 88 03 

Faks : ++90 232 463 31 06 


Bursa Branch 

Mudanya Yolu, 


Tel : ++90 224 242 62 62 - 3 Lines 

Faks : ++90 224 242 62 65 


Adana Branch 



Tel : ++90 322 363 14 94 

Faks : ++90 322 363 15 38 


Page : 6/6 

Attachment : 2 

.... / .... / ......... tarih ve ................................tescil sayili ..................................................no’lu ATA karnesi ile gecici 

girisine izin verilen esyayi, esyanin geri gonderilmesi icin tespit edilen surenin son gunu olan ..... / .... / ........ 

tarihine kadar asagida belirtilen tahsis yerinde, tahsis amacina uygun olarak kullanacagimi ve belirtilen bu 

sure sona ermeden asli nitelikleri degismeksizin (giris ayniyetine uygun olarak) yeniden ihrac edecegimi veya 

gumrukce onaylanmis yeni bir islem veya kullanima tabi tutacagimi, esyanin kullanimina devam etmek 

istedigim takdirde ilgili kurulustan alinacak mucbir sebep belgesi ile birlikte sure uzatimi talebinde 

bulunacagimi, bunlara uymadigim takdirde hakkimda 4458 sayili Gumruk Kanunu’nun 238’inci maddesi 

uyarinca islem yapilmasini pesinen kabul ettigimi beyan ve taahhut ederim. 

( I hereby state and comment that in accordance with Carnet ATA registration no..................................... dated .... / .... 

/ ........ , I will use the goods for which temporary permission is given of which allocated location indicated here below in 

compliance with their allocated objective till the end of the period, which is determined for giving back of goods, which 

is .... / .... / ........ end before the termination of the above mentioned date, without changing their basic characteristics 

ties, (in compliance with their importation characteristics ), I will reexport them or goods will be subjected to a new 

procedure or usage, in case I want to go on the usage of goods, I will request to lenghten the period with the force 

major document which is taken from related institution, in case I do not obey these, I accept in advance that necessary 

transactions be initiated on me, in compliance with article 238 of Customs Law No. 4458) 

Adi ve Soyadi 

(Name and Surname) 

Damga Pulu, Tarih ve Imza 

(Duty stamp, Date and Signature) 

GECICI ITHALINE IZIN VERILEN ESYANIN : (The goods for which permission is given for their temporary 

importation) 

1) Tahsis Amaci (Allocation Purpose) : ........................................................................................ 

.......................................................................................... 

.......................................................................................... 

2) Tahsis Amacina Uygun Olarak Kullanilacagi Yer (Location where they will be used in compliance with their 

allocation purpose) 

: ....................................................................................... 

......................................................................................... 


22.11.2002

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