PatientHandbook5A
IM&P Patient Handbook
IM&P Patient Handbook
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PATIENT<br />
HANDBOOK<br />
Healthcare for the Whole Family<br />
(352) 563-5070<br />
impwellnesscenter.com
Health is a state of complete physical<br />
mental and social wellbeing not merely<br />
the absence of disease or infirmity.<br />
Internal Medicine & Pediatrics<br />
Wellness Center... A Patient Centered<br />
Medical Home<br />
You will always be treated with sincere<br />
compassion and friendliness
Our Providers<br />
Carlene Wilson<br />
Physician<br />
Dr. Carlene Wilson is a<br />
woman with a deep commitment<br />
to family and the service of others.<br />
These values were shaped early<br />
in life as she was<br />
raised in Jamaica<br />
within a Christian<br />
environment. As<br />
a Christian it is<br />
instinctive for her<br />
to be engaged in<br />
activities to help<br />
the less fortunate in<br />
the community. As<br />
far back as she can<br />
recall she has always<br />
wanted to be a<br />
doctor. What better<br />
way to satisfy her innate curiosity<br />
and desire to help others?<br />
Dr. Wilson has had a<br />
successful career in the field<br />
of medicine. At each stage of<br />
her career she has managed<br />
to distinguish herself as being<br />
beyond the average physician and<br />
has received numerous accolades<br />
for her hard work and dedication.<br />
Board Certified in both Internal<br />
Medicine and Pediatrics.<br />
Dr. Wilson is a Member of the<br />
American College of Physicians,<br />
American Academy of Pediatrics,<br />
and the American Soceity of<br />
Bariatic Physicians. She graduated<br />
in 1997 from the University Of<br />
the West Indies in Jamaica, where<br />
she received several honors. After<br />
a few years in general practice she<br />
pursued specialty training at the<br />
Yale Univeristy-<br />
Bridgeport Hospital<br />
Combined Internal<br />
Medicine and<br />
Pediatrics program.<br />
She continued to<br />
excel academically<br />
and with patient<br />
care. She ultimately<br />
served as the<br />
programs Chief<br />
Resident from 2003<br />
to 2004. In 2011<br />
She was selected as<br />
one of the areas Top<br />
Doctors appearing in the Ocala<br />
Magazine.<br />
Dr. Wilson is about more<br />
than just work, her family is of<br />
the highest priority. She enjoys<br />
spending time with her husband<br />
and their three little boys. When<br />
work is all over, she dabbles in<br />
the kitchen trying to recreate<br />
dishes seen on TV or eaten in a<br />
restaurant. One day she hopes<br />
to cook with organic vegetables<br />
grown in her backyard.
Joy Dowe<br />
Family Nurse Practitioner<br />
Joy is a Board Certified Family<br />
Nurse Practitioner. and is a graduate of<br />
the University of Central Florida. She<br />
has a keen interest in Natural remedies<br />
and has studied this at the....<br />
Joy has been a health care<br />
professional for more than fifteen<br />
years. First as a nurse working mainly in the Emergency Room, and<br />
now as a nurse practitioner. She provides excellent care for her patients<br />
because of her knowledge, insight, and compassion. More than just<br />
work she enjoys the outdoors and adventure. From kayaking, to fishing<br />
and biking. She is also a successful gardener and a great cook.<br />
Donna Scarbrough<br />
Family Nurse Practitioner<br />
Donna is a Board Certified Family<br />
Nurse Practitioner and is a graduate of the<br />
Mid West School of Midwifery. Donna has<br />
been a health care professional for over 20<br />
years in a variety of specialties including:<br />
Adult, Home Health, Pediatrics, Newborn<br />
Nursery, Postpartum and Emergency<br />
Room. She became a full-time member of<br />
our healthcare team June 2011 as a nurse<br />
practitioner. Although, she adores her<br />
mature patients she loves the Pediatric<br />
aspect of the practice and hopes to see it expand. Donna enjoys camping,<br />
laughing andjust spending time with her husband and 2 grown children.
Things You Should Know<br />
Appointments<br />
Patients are seen by appointments.<br />
If you cannot make your<br />
appointment, please call the office<br />
to cancel avoiding a $25 No Show<br />
charge if you do not call to cancel.<br />
We work to see you at your<br />
scheduled time barring emergencies.<br />
If you have not been attended<br />
to within 15 minutes of arrival<br />
please alert the receptionist.<br />
For your comfort we have<br />
separate seating areas for our<br />
clients. Well family’s are seated<br />
in the play room. Well adults are<br />
seated in the Large waiting room.<br />
Sick adults and children are<br />
seated in our family room left of the<br />
reception desk.<br />
Visit Types<br />
As your primary care provider,<br />
we will perform a comprehensive<br />
physical/well visit annually. At this<br />
visit we will identify risk factors and<br />
barriers to your having a healthy<br />
life. You will be provided with a<br />
Plan of Care and recommendations<br />
to include cancer screens and<br />
immunizations. Most insurances<br />
strongly recommend this and will<br />
cover your visit. If you are underinsured<br />
please make arrangements<br />
with our Billing Department.<br />
Chronic Disease Management<br />
or Routine office visits are when<br />
we will review your chronic<br />
diagnoses such as Asthma, and<br />
refill medications review test results<br />
etc.. The recommended intervals<br />
for you appointments are based on<br />
best practice standards to ensure<br />
your safety.<br />
A Sick visit, or a Physical does<br />
not negate your Chronic Disease<br />
Management/regular.<br />
Attendance at a group visit/class<br />
for chronic disease management<br />
can negate a regular office visit.<br />
Medication<br />
For your safety prescriptions<br />
requests will be handled during<br />
office hours. Narcotics will never be<br />
called in outside of office hours.<br />
Medications are reviewed and<br />
refills provided at your office visit.<br />
Please bring medication bottles to<br />
your appointment for verification.<br />
Call backs for refills after an<br />
appointment will be charged $10.<br />
For your convenience we dispense<br />
some medications in the office . This<br />
saves you a trip to the pharmacy<br />
when you least want to go.<br />
Diagnostic Services<br />
We do on site lab draws Monday<br />
to Friday 7:30-8:30 am. We will call<br />
with all test results if you do not<br />
have a follow-up appointment to<br />
review them. This includes normal<br />
results. If you do not receive a call<br />
within 2 weeks of any test please<br />
call for your results.
As part of our commitment<br />
to primary prevention and early<br />
detection of disease we off cardiac<br />
screening as appropriate and lung<br />
function testing<br />
Financial Policy<br />
Your medical insurance is a<br />
contract between you and your<br />
insurance company. You are in fact<br />
responsible for ensuring that your<br />
accounts are in good standing. As<br />
a courtesy to you we will file your<br />
insurance claims for all appropriate<br />
medical expenses.<br />
If there are delays with payment<br />
we will advise you of this. Co-Pays<br />
and deductibles are expected<br />
in full at the time of service .If<br />
necessary alternate arrangements<br />
can be made prior to your visit. For<br />
your convenience payments can<br />
be made with cash check debit or<br />
credit cards.<br />
Weight Management<br />
At IM&P Wellness Center, we<br />
recognize that being overweight<br />
is a complex medical problem that<br />
requires a customized treatment<br />
approach designed to meet each<br />
individual’s lifestyle and health<br />
issues. Our Programs have been<br />
shown to reduce blood pressure,<br />
control blood sugars and decrease<br />
medication use.<br />
We offer the acclaimed OPTIFAST<br />
meal replacement program. This<br />
replaces your normal diet with<br />
calorie and portion controlled<br />
shakes, bars and soups fortified<br />
with all required nutrients. With<br />
this you can safely loose 2-7<br />
pounds per week.<br />
Our Traditional food allows<br />
maximal flexibility and utilizes<br />
foods you prepare at home. This<br />
plan can also incorporate some<br />
meal replacement products for<br />
greater portion control.<br />
Medications and Supplements<br />
are used as appropriate to assure<br />
compliance and augment weight<br />
loss.<br />
Skin Care Program<br />
We are pleased to provide a long<br />
term solution to all your aesthetic<br />
and cosmetic care needs. We use<br />
only the latest technology that<br />
has demonstrated lasting results<br />
while keeping to the highest of<br />
safety standards. We are able<br />
to treat issues such as wrinkles,<br />
rosacea, acne, sunspots, unwanted<br />
skin pigmentation, spider veins<br />
and excess hair through the latest<br />
in medical laser technology and<br />
innovative skin care products.<br />
Consultations with our Clinic<br />
Aesthetician are free.<br />
Bio-Identical<br />
Hormone Therapy<br />
Bio-identical Hormone<br />
replacement<br />
We offer the options of getting<br />
hormones tested and replaced<br />
using bio-identical hormones<br />
formulated to match your needs.<br />
Allowing the Menopause phase of<br />
life to be a pleasant transition.
Communications Center<br />
Call (352) 563-5070 and you will be routed based on your selection to<br />
the person best able to assist you. In the event they are immediately<br />
unavailable please leave a message and your call will be returned<br />
within an hour.<br />
Office Hours<br />
Monday to Friday 8:00 AM to 6:00 PM<br />
Lunch from 12:00 to 1:00 PM<br />
Main Number: 352 563 5070<br />
When Calling –PRESS:<br />
Appointments<br />
Refills<br />
Results<br />
Billing<br />
Directions<br />
Weight Loss<br />
Speak with an<br />
assistant. Will ring up<br />
to 90 seconds or until<br />
an assistant answers.<br />
If no one answers,<br />
please leave a<br />
message this will be in<br />
our general mailbox.<br />
We will do our best to<br />
return your call within<br />
an hour.<br />
Skin Care<br />
Repeat Options<br />
After Office Hours<br />
Call 352 563 5070<br />
All options above are available. Your call will be responded<br />
to on the next Business Day.<br />
PRESS : To Reach the Doctor on Call. Your call will<br />
be returned within an hour. If you have a phone that does<br />
not accept blocked calls you must unblock it while waiting<br />
for our call. If you do not get a response Call (352) 621-7379.
Reminder calls<br />
Please provide us the number<br />
you check most frequently. This<br />
may be your cell phone. Let the<br />
front desk staff know that this<br />
is your MAIN number. We will<br />
usually call 48 hours prior to<br />
your appointment to give you<br />
an opportunity to confirm.<br />
Preventive Health Reminders<br />
such as needed physicals,<br />
immunizations, mammogram<br />
will also be called.<br />
Text Messages may<br />
sometimes be sent.<br />
Email<br />
The Patient Portal is the most efficient way<br />
to communicate with us via email.<br />
General Mail<br />
Internal Medicine & Pediatrics Wellness Center<br />
6038 W Nordling Loop<br />
Crystal River Fl, 34429<br />
Payments<br />
Internal Medicine & Pediatrics Wellness Center<br />
P.O. Box 2012 • Lecanto Fl<br />
Reminders<br />
Email Reminders<br />
Use of our Preferred Facilities<br />
and having a Patient Portal<br />
Account will allow you to get<br />
early notification on results and<br />
services that affect your care.<br />
Post Cards<br />
You may also receive various<br />
reminders in your mail.<br />
Special Needs<br />
If you are unable to access the<br />
internet, handle your phone<br />
calls and want your children<br />
or parents to be contacted<br />
instead of you please provide<br />
the contact information for<br />
the appropriate relative.
Preferred Facilities<br />
These facilities accept most insurances however you must verify at the<br />
time of service that they are still a participating provider with your insurance<br />
company. Selected facilities have a form of data transfer that is<br />
compatible with our electronic charts for enhanced efficiency. We have<br />
no financial relationships with them.<br />
RADIOLOGY SERVICES<br />
Crystal River<br />
Seven Rivers Regional Medical<br />
Center<br />
6201 N Suncoast Blvd<br />
Crystal River, FL 34428<br />
www.srrmc.com<br />
Ph (352) 795-8394<br />
Fx (352) 795-8303<br />
Citrus Diagnostic Center<br />
922 N. Citrus Avenue<br />
Crystal River, FL 34428<br />
www.citrusdiagnosticcenter.com<br />
Ph (352) 795-9200<br />
Fx (352) 795-6460<br />
Dunnellon<br />
Dunnellon Diagnostics<br />
(Associated with Sev Riv Hosp)<br />
11673 N Williams Street<br />
Dunnellon, FL 34433<br />
www.srrmc.com<br />
Ph-(352) 489-7211<br />
Fx-(352) 489-7311<br />
Homossassa<br />
Homosassa Open MRI<br />
8464 W Aquaduct Street<br />
Homosassa, FL 34448<br />
www.hmri8464@hotmail.com<br />
Ph (352) 628-4800<br />
Fx (352) 628-4801<br />
Sugar Mill Diagnostic<br />
8303 S Suncoast Blvd<br />
Homosassa, FL 34446<br />
www.smdi.net<br />
Ph (352) 628-9900<br />
Fx (352) 628-9700<br />
Inverness<br />
Inverness Medical Imaging<br />
2105 Hwy 44 W<br />
Inverness, FL 34453<br />
No Website Available<br />
Ph (352) 637-6100<br />
Fx (352) 637-6900<br />
Ocala<br />
Advanced Imaging<br />
300 SE 17th St Bldg 800<br />
Ocala, FL 34471<br />
www.hcahealthcare.com<br />
Ph (352) 867-9606<br />
Fx (352) 622-3795<br />
MRI Bldg 300.<br />
Ph (352) 867-7205<br />
Fx (352) 867-8488<br />
Munroe Regional Medical Center<br />
1500 SW 1st Avenue<br />
Ocala, FL 34471<br />
www.monroeregional.com<br />
Ph (352) 402-5111<br />
Fx (352) 402-5110
Laboratories<br />
Quest appointments can be made throughout the USA by calling:<br />
1-888-277-877 or visiting questdiagnostics.com.<br />
Labcorp appointments can be made throughout the USA by calling:<br />
800-877-3818 or visiting: www.labcorp.com<br />
Crystal River<br />
Labcorp<br />
580 SE 7th Avenue<br />
Crystal River, FL 34429<br />
Ph (352) 564-8760<br />
Fx (352) 564-0776<br />
Quest Diagnostics<br />
6199 W Corporate Oaks<br />
Dr<br />
Crystal River, FL 34446<br />
Ph (352) 795-0020<br />
Fx (352) 563-5238<br />
Homosassa<br />
Quest Diagnostics<br />
8287 S Suncoast Blvd<br />
Homosassa, FL 34446<br />
Ph (352) 382-0355<br />
Fx (352) 382-3067<br />
Inverness<br />
Labcorp<br />
2525 Gulf to Lake Hwy<br />
Inverness, FL 34453<br />
Ph (352) 726-0913<br />
Fx (352) 341-0189<br />
Quest Diagnostics<br />
210 S Apopka Ave<br />
Inverness, FL 34452<br />
Ph (352) 637-1020<br />
Fx (352) 344-8427<br />
Ocala/Dunnellon<br />
Labcorp<br />
9401 SW State Rd 200<br />
Bldg 1000 Ste 1002<br />
Ocala, FL 34481<br />
Ph (352) 861-0681<br />
Fx (352) 861-3857<br />
Labcorp<br />
2100 SE 17th<br />
St Ste 901<br />
Ocala, FL 34471<br />
Ph (352) 732-0751<br />
Fx (352) 732-4917<br />
Quest Diagnostics<br />
8602 SW St Rd 200 Ste J<br />
Ocala, FL 34481<br />
Ph (352) 873-9044<br />
Fx (352) 873-0069<br />
Quest Diagnostics<br />
303 SE 17th; St Ste<br />
101-A<br />
Ocala, FL 34471<br />
Ph (352) 732-3060<br />
Fx (352) 732-0837<br />
Quest Diagnostics<br />
2910 SE 3rd Ct Ste B<br />
Ocala, FL 34471<br />
Ph (352) 351-9244<br />
Fx (352) 732-9511<br />
Quest Dunnellon<br />
11371 N Williams St #2<br />
Dunnellon, FL 34432<br />
Ph (352) 465-2757<br />
Fx (352) 465-2787<br />
Ask about our Skin Care Products.
Frequently Asked Questions<br />
What type of practice is this?<br />
We are Primary care facility that treats adults and children we are staffed by an<br />
Internist, Pediatrician and Family Nurse Practitioners.<br />
We also provide Weight Management, Esthetic skin care, Bio- Identical<br />
Hormones, and some Naturopathic care.<br />
PROVIDERS<br />
Who are your providers?<br />
Dr. Wilson is Board certified in Both Internal Medicine and Pediatrics.<br />
Joy Dowe and Donna Scarbrough are Board Certified Nurse Practitioners in<br />
Family Medicine. You can read more about them on our website.<br />
What is a Nurse Practitioner?<br />
A Nurse Practitioner has at least a Masters Degree and has taken courses to<br />
train them in the prevention, diagnosis, and treatment of disease relevant to<br />
their chosen specialty. They are able to work without a medical doctor and<br />
are found in many clinics throughout the country. Some may have worked<br />
as nurses before changing careers. That nursing experience is an invaluable<br />
asset in the way they provide care when compared to a medical doctor. In our<br />
practice our Practitioners work independently but also have immediate access<br />
to Dr. Wilson for consultations on cases that concern them.<br />
APPOINTMENTS<br />
Do I have to schedule my appointment when I am leaving?<br />
We prefer you do this so that you can get the provider and time of your<br />
choice. Last minute appointments make it difficult to get your provider of<br />
choice. We do not overbook our schedules .<br />
Can my husband and I be seen at the same time?<br />
Yes and No. You can be seen at the same time slot by different providers. If<br />
you wish to see the same provider or be in the room for each others visit.<br />
There will be someone scheduled between you.<br />
Why can’t I always see Dr Wilson for my appointment?<br />
If there is an opening on her schedule you will be able to see her. However since<br />
her schedule is filled up a few weeks out, you are less likely to see her when<br />
you call for an appointment within a few days. The Nurse Practitioners who<br />
sees you, will interrupt her if they believe her immediate input on your care is<br />
needed. Less urgent cases are reviewed with her daily.
Why can’t I see the doctor?<br />
The doctor is not available at the time you are requesting, but, we can get you<br />
in today or tomorrow with another provider. If your issue is not urgent you<br />
can wait until the doctor is next available.<br />
WALK IN VISITS<br />
Do you take walk-ins?<br />
Patients are seen by appointment. If there is an opening you are welcome to<br />
wait or you can return closer to the time of your appointment<br />
OFFICE VISITS<br />
How long is a typical appointment?<br />
15 minutes with the doctor, 20 minutes with the Nurse Practitioner. Additional<br />
time depends on the other services being performed each day..<br />
You’re appointment time with the provider is the time we expect to start<br />
your visit. This begins with the interview at check-in when your contact<br />
information and insurance is verified and continues with Triage when the<br />
Nurse/MA reviews all your medications, changes from specialist doctors,<br />
updates your social and family risk factors. Procedures or vaccines may be<br />
performed per our protocols before you see the provider. You will then see the<br />
provider alone or with a group.<br />
Why do I have to come in every 3 months?<br />
Regular appointment intervals vary from 3,4, 6, 12 months. The intervals<br />
are based on a careful consideration of several factors including your age,<br />
diagnosis, risk factors, and number of prescription medications you are<br />
on. You may also be asked to return to review abnormal test results. These<br />
appointments are critical to your heath. Without them we will not be able to<br />
identify medication side effects, assess their efficacy and monitor for disease<br />
progression. It is a great day when we see you and are able to say all is well<br />
continue treatment and return in 3 months.<br />
Why do I need a Physical If I am here every 3 months?<br />
The focus in a physical is different from a regular follow-up visit. At a physical<br />
our goal is to identify any new risk factors for disease. Provide screening<br />
services to detect cancer. Provide immunizations to prevent disease. Perform<br />
a comprehensive physical Exam which will include a rectal exam, pelvic and<br />
breast exam if appropriate. There simply is not enough time in a Chronic Care<br />
visit to do this effectively.
If I am in for a sick visit do I still have to come back for my regular Followup<br />
in a few days?<br />
Sometimes. After a sick visit a follow-up maybe needed to ensure resolution<br />
of your symptoms and this can be combined with your already scheduled<br />
Follow-up visit. On the other hand if all your labs and other tests that<br />
will be reviewed at your Regular Follow-up are available at your sick<br />
visit, the provider may address those and cancel the upcoming Follow-up<br />
appointment.<br />
What are group visits ?<br />
Chronic disease Management Success requires education and partnership.<br />
We will have groups of patients with similar medical profiles and cluster their<br />
visits in the same time slot. You will be triaged by the nurse/medical assistant.<br />
The group will then be educated on a component of their disease including<br />
medications. 20 minutes of talk 20 minutes of questions. If you are sick or<br />
have an acute problem you cannot be seen in group that day and will need an<br />
individual appointment.<br />
Can I do my pap at the same time as my 3 month follow-up?<br />
No. To adequately address both issues you will need 2 appointments on the<br />
same day. We cannot guarantee your insurance will pay for 2 visit types on the<br />
same day. Most do not and you could end up being responsible in full for at<br />
least one .<br />
BILLING/INSURANCE<br />
Do you accept my insurance?<br />
We accept most commercial PPO Type insurances. We accept only a few HMO<br />
plans. Visit our website for a complete listing of insurances we accept.<br />
Are we currently accepting new Medicaid / Healthease patients?<br />
No, I’m sorry but our panel is closed. Whenever we have openings we offer<br />
those to family members or existing patients with that insurance.<br />
Does my insurance pay for a physical?<br />
Most insurances do. If your insurance does not you should speak with the<br />
billing supervisor to get a self-pay discount… This is too important to your<br />
care to not have it.
Does Medicare pay for a physical?<br />
Medicare pays for a Wellness Visit which has all the components of our<br />
physical but does not require a physical examination. It also requires<br />
documentation of other services we provide at that time such as home safety<br />
review, dementia screening, Consolidation of specialists and other services. To<br />
prevent 2 visits given the overlaps we address all components at that time and<br />
schedule a greater time slot for the visit.<br />
Does my insurance pay for this test?<br />
We will do our best to verify coverage for any procedure we perform in our<br />
office. However each facility you utilize is responsible for providing you with<br />
an estimated cost of care for services they provide. We are not aware of the<br />
contract they have with your insurance company and so cannot provide you<br />
with that information. If you receive a bill that you disagree with for services<br />
we provided you can discuss this with our billing supervisor. If it is from<br />
another provider we can furnish you a copy of your chart note to appeal for<br />
medical necessity.<br />
Who can I talk to about my insurance/billing?<br />
Ask for the Billing supervisor. Or press option 2 when you call to be<br />
connected to her.<br />
Why do you ask for payment before I even see the doctor?<br />
At check out there will be a lot of activity involved in coordinating your care<br />
and we do not wish to detract from that. Like most other services, payment<br />
must be collected to ensure it can still be provided.<br />
Why is the charge for seeing the Nurse Practitioner the same as seeing the<br />
doctor?<br />
The charge for an office visit includes the cost of staff involved in all stages<br />
of your care from the receptionist to the provider as well as the equipment<br />
and supplies used to care for you. The Nurse Practitioners are highly qualified<br />
Medical Providers able to diagnosis, treat, and prescribe. They are different<br />
from Nurses. Dr. Wilson also reviews and signs chart notes so she is always<br />
involved in your medical care.<br />
*Why did I get a bill after my physical, my insurance<br />
covers physicals at 100%?<br />
Many insurances will cover a physical at 100% . However if during that visit<br />
you receive another service that is not considered preventive care by your<br />
insurance company you will be billed per your insurance guidelines. Other<br />
services may include significant review of labs and medication changes, lesion<br />
removal etc.
REFILLS/MEDICATION<br />
Why can’t I get refills for a year ?<br />
Patients with a history of non-compliance with their care plan, cannot be<br />
given refills for an extended time. This places your health at risk due to the<br />
lack of monitoring. Refills are provided enough to take you to your next<br />
appointment.<br />
Can I get my prescriptions in my hand?<br />
We do not print prescriptions. We only write prescriptions for Class II<br />
controlled substances<br />
Why do you have to send prescriptions electronically?<br />
There is a National initiative for electronic record keeping and prescribing,<br />
to promote patient safety . Eventually every physician, medical facility, and<br />
pharmacy will be expected to comply. A few pharmacies may still not have<br />
all there staff on board with electronic prescribing. If you have any issues<br />
please advice your pharmacy that your doctor’s office sends Prescriptions<br />
Electronically, not by fax. Controlled substances are still faxed.<br />
Why does it take several days to get my medication?<br />
If at the pharmacy your medication is denied by your insurance company,<br />
it is returned to us to file a request for authorization on the medication. If<br />
the provider changes the medication, our office will notify your pharmacy<br />
within 24hours from when we received the denial. If the provider decides<br />
to file the request you will be out a few days most are within 3 business<br />
days from receipt, however some insurance companies take a longer time<br />
to respond. You can call and Press option 3 for Refills to get an update. You<br />
can also receive messages via the patient portal.<br />
Do you have medications on site?<br />
We are able to dispense some acute care medications that will save you a<br />
trip to the pharmacy. We are working with your insurance plans to be able<br />
to dispense your generic medications at your office visit. Please bring your<br />
pharmacy card to your appointments.
RESULTS<br />
Can you fax or mail me a copy of my results?<br />
We do not mail results. We will gladly email you a copy of your results once<br />
they are reviewed. If you register for the patient portal you will get your<br />
results as soon as they are reviewed by the provider.<br />
Can I pick up some of my medical records?<br />
Yes. If you are requesting your medical record there will be a charge of<br />
$1.00 per page with a maximum of $25, To prepare the documents. A CD,<br />
can be prepared for a little less.<br />
Why do I get multiple calls for results?<br />
To provide you the fastest response on your results we will call you as soon<br />
as they are reviewed. However results are returned to the office at different<br />
times. The best way to reduce the number of calls is to sign up for the<br />
Patient Portal.<br />
REFERRALS<br />
Can I schedule my own Referral?<br />
No. We will get an appropriate appointment time based on the nature of<br />
your problem. You are allowed to call and adjust that time if it is not to<br />
your suiting.<br />
Can I chose the doctor I am referred to?<br />
Yes. However we will need to make that appointment if<br />
the referral is from us. Depending on your insurance<br />
you can self refer to certain specialists.<br />
Why do I have to look up the<br />
specialist’s information?<br />
We maintain a list of specialist<br />
that we choose to refer to<br />
based on insurance plan and<br />
experience with their office.<br />
If you do not wish to see a<br />
specialist we recommend you will<br />
need to provide us with the contact<br />
information for an alternative person.
Medical<br />
Suites designed<br />
with the comfort<br />
of Home.<br />
Healthcare<br />
for all Ages.
Greater Access<br />
And More Control<br />
Over Your Health<br />
Information<br />
The patient portal is an innovative and convenient way of<br />
giving you greater access to us and more control over your health<br />
information. You can spend more time sitting at home and less<br />
time filling out forms in the office.<br />
Our Portal uses secure encryption algorithms and multiple<br />
layers of security to safeguard your information. An account and<br />
password is required to access your information.<br />
You do not have to give this information to anyone<br />
including our office.<br />
You can use your portal to:<br />
• Update Your Contact and Insurance information<br />
• Request Appointments<br />
• Request Refills<br />
• Receive Result Notifications<br />
• Receive Reminders about your appointments<br />
• Ask a Question of Nurse and<br />
others in office<br />
• Pay Bills online<br />
• Prepare for your visit by completing<br />
the forms we need<br />
• Maintain your Personal Health Record<br />
• Activate an Emergency Responder card so doctors and<br />
hospitals can access<br />
• your personal health record in case<br />
of an emergency
We hope you enjoy the convenience of communicating with us at<br />
your own pace! To get started you will be sent an email invitation<br />
from patientservices@impwellnesscenter.com Please add this address<br />
to your safe email list. In the email will be a link that says “Click Here”<br />
which will take you to our new patient portal to activate your account.<br />
Once you click the activation link you will be taken to the portal login<br />
screen where you will verify the following information:<br />
Name: Will automatically populate<br />
Email: Will automatically populate<br />
Date of birth: ___________<br />
Zip code: _______________<br />
Once your account is verified you will create your user profile and<br />
choose a USER ID and PASSWORD. Please make note of your login<br />
credentials for future use.<br />
* Please note that your USER ID will need to be unique and contain at least 6<br />
characters.<br />
TIPS:<br />
• If you have a common last name please do not use your first initial<br />
and last name as it is most likely already in use, try adding a number.<br />
* Your PASSWORD must also have at least 6 characters and include<br />
one number OR uppercase letter.<br />
If you need assistance you can click on the HELP button which is<br />
located in the top right hand corner.
Preparing for Your Visits<br />
Weight Managment<br />
A. Initial Visit<br />
Your initial visit will consist of a complete history and physical exam to asses<br />
your mental and physical status before starting the program.<br />
Labs required : Complete blood count (cbc) Comprehensive metabolic panel<br />
(cmp) Lipid Panel Thyroid function Tsh w/ Reflex to T4. Within the past<br />
month. 12– lead Within the last 3 mths.<br />
B. Week One<br />
Your week 1 appointment will include a Resting Metabolic Rate (RMR)<br />
analysis . You are advised to complete the RMR sheet prior to your<br />
appointment. Please remember to fast for 4 hour prior to this appointment.<br />
C. Follow-up Visits<br />
1. Clinic hours are from 10 am to 6 pm<br />
2. Weekly: When you come in for<br />
clinic you will check in with the<br />
receptionist.<br />
3. You will be given a:<br />
Products Order form.<br />
4. Once you complete it, return the<br />
form to the receptionist.<br />
5. Product payment will be due then.<br />
6. You may then have a seat in the<br />
waiting room.<br />
7. The Medical Assistant will call you<br />
in to obtain your weight, B/P<br />
and pulse.<br />
8. If you are due for any lab work or a<br />
visit with your physician the<br />
Medical Assistant will take you to<br />
the exam room or draw your lab.<br />
9. You will then proceed to check out<br />
after your visit where your<br />
products will be waiting for you.<br />
Pediatric Physicals<br />
Visit our website at: impwellnesscenter.com/pediatrics to complete<br />
Development Screening using the Chadis button. Review information<br />
on age appropriate vaccines. Assess your childs Dental Risk and<br />
complete consent forms for fluoride application. Also noted that the dental page<br />
is not showing on the web. And the FAQ title is not centered in the tab.<br />
Adult Physicals and Wellness<br />
Visit our website at: impwellnesscenter.com/adults. You will find a wellness<br />
report for males or females. Complete as best you can and submit or bring the<br />
report to your appointment.<br />
Follow-Up<br />
Bring medication bottles. We need to know the name strength and how you are<br />
taking medications. We need to know how many refills you have. We also need<br />
OTC and natural supplements used. A record of home Blood sugars and Blood<br />
pressures are also needed. Home blood pressure machines should be brought in<br />
at least once pear year to be checked for concordance with our machine. Make a<br />
list of things you need to discuss with the provider and present
A Day At The Office<br />
Planning Your Arrival<br />
In anticipation of<br />
your arrival, a medical<br />
assistant reviews your<br />
chart, looking for labs<br />
procedure or consults<br />
your provider ordered<br />
but we did not receive.<br />
You may receive a call<br />
to this effect. Please<br />
help us by contacting<br />
the appropriate parties.<br />
It is important<br />
that you utilize the<br />
facilities we recommend as this streamlines this process and ensure the<br />
best outcome for you. Some procedures or vaccines that are<br />
due will be scheduled for the same day of your visit, you will<br />
receive a call to advice you of this.<br />
We make every effort to schedule procedures at the<br />
intervals recommended by medicare or other insurance<br />
carriers. Our ability to do this is enhanced when you<br />
provide us correct information on where and what you had done.<br />
On Your Arrival<br />
When you arrive, please sign in at the<br />
counter. The receptionist will provide you with<br />
an electronic Phreesia Pad that allows you<br />
to verify your demographic info, i.e name,<br />
address, insurance, email etc. If you have a<br />
balance, this can be paid at the desk via credit<br />
card using the electronic<br />
Phreesia Pad.<br />
You will be informed of the anticipated<br />
charges for your visit. Payment is due at this time. If<br />
you are unable to make payment, we will ask you to<br />
sit with the billing supervisor in the back office to<br />
discuss this. Questions about coverage or charges<br />
should be directed to the billing receptionist.
Waiting Areas After Check-in<br />
After finding the appropriate waiting area, you will be called either<br />
by the Medical Assistant performing procedures/labs or by one of the<br />
Nurse Practioners to Triage.<br />
Well Adult Room<br />
Far Right (North) of the<br />
Front Desk<br />
Well Child Room<br />
Far left (South) of the<br />
Front Desk<br />
Sick Room<br />
Facing Front Desk
Procedures & Vaccines<br />
Procedures and vaccines are<br />
scheduled per our standard<br />
protocol. Usually, there are<br />
no more than 2 vaccines<br />
per adult and 4 for a<br />
child.<br />
A simple cold is not<br />
a contraindication to<br />
receiving a vaccine. Patients<br />
on steroids, chemotherapy, immunosuppresants<br />
or exposed to someone with these will need to discuss vaccines with the<br />
provider. After your procedure, you will be returned to the appropriate<br />
Waiting Room or seated inside for a provider.<br />
Triage<br />
In triage, the medical assistant needs<br />
to update specific clinical information.<br />
They do not need to know the detailed<br />
history of your illness that information<br />
can be saved for the provider.<br />
Please provide them your main<br />
reason for visit, especially, if you have a<br />
fever, cough, chest pain, shortness of breath,<br />
urine problems or may be pregnant. Your<br />
medication list must be reviewed in<br />
detail…name strength and quantity.<br />
Requests for refills are made<br />
here, but will be verified by the<br />
provider and sent by the provider.<br />
Please inform the assistant at<br />
this point of any new diagnosis,<br />
procedure, surgery, allergy,<br />
hospital or rehab stay since your<br />
last visit. This help’s them better<br />
prepare your chart for the provider<br />
while you wait.
Provider Interview<br />
You will usually be seen by the provider you are scheduled with. On<br />
occasion a provider may have an opening while another is running behind.<br />
You may then be asked to see someone else. You do not have to change to<br />
the<br />
other provider, but we do appreciate your doing this<br />
as it helps us get through a busy day.<br />
All providers follow the same national<br />
standards of care for the chronic diseases we<br />
manage. Where there are shades of grey, Dr.<br />
Wilson has protocols that are followed in our<br />
office by all providers.<br />
The provider’s goal is to assess your<br />
clinical needs, review procedure results and<br />
make recommendations to facilitate the best<br />
outcomes of your health in 15 minutes.<br />
These recommendations will be based<br />
on consideration of the scientific data<br />
that exists your risk factors inclusive<br />
of existing disease and family history,<br />
your mental, emotional and financial<br />
ability to execute the plan.<br />
Procedures<br />
Sometimes after<br />
seeing the provider,<br />
a procedure is<br />
ordered. Please<br />
return to the<br />
front desk billing<br />
receptionist and let her know. She will<br />
then put you on the schedule to have the<br />
procedure done the same day saving a trip.<br />
She will also verify your coverage and costs<br />
associated with the procedure ordered.
Checkout<br />
At this juncture, you will receive<br />
printed educational handouts or have<br />
them sent to your portal account.<br />
You will receive printed orders for<br />
procedures.<br />
Laboratory orders are not<br />
printed since we send those<br />
electronically to Quest or Labcorp<br />
depending on your insurance.<br />
Prescriptions are sent electronically to<br />
your local and or mail order pharmacy.<br />
Follow-up appointments are scheduled at this point.<br />
Clinical<br />
Summary<br />
Within 3 business days<br />
of your appointment,<br />
you will receive a clinical<br />
summary of your office<br />
visit in your portal<br />
account.<br />
1 2 3
Procedures We Recommend<br />
ABP- Ambulatory Blood Pressure.<br />
Done to check patients BP at home<br />
when they have frequent elevations in<br />
the office but report their home BP is<br />
normal.<br />
CAROTID ULTRASOUND<br />
This helps us assess the degree of<br />
blockage in the carotids and thus<br />
helps us to assess ones risk for a<br />
stroke.<br />
LEG ULTRASOUND<br />
This is done in patients who have<br />
pain in the legs when walking, to aid<br />
in the diagnosis of PAD- Peripheral<br />
Arterial Disease.<br />
EKG -Electrocardiogram.<br />
We perform this on all patients with<br />
high blood pressure yearly to check<br />
for heart complications. Also patients<br />
with chest pain to assess heart attack<br />
risk. In the case of palpitations to<br />
check heart rhythm.<br />
We also suggest this for those<br />
at high risk for cardiac disease.<br />
Insurance coverage for these<br />
reasons is usually limited: Men<br />
over age 40 and women over<br />
age 50 with high cholesterol,<br />
cigarette use and family history<br />
of heart disease.<br />
NCT- Nerve Conduction Test<br />
Diabetics are at increased risk<br />
for development of peripheral<br />
neuropathy. This can lead to<br />
increased foot injury. This test<br />
is performed every few years on<br />
diabetics or when there is any change<br />
in sensation n the feet. It is also used<br />
to diagnose Carpal Tunnel syndrome<br />
and various radiculopathies.<br />
PFT – Pulmonary Function Test.<br />
Done to assess lung volumes<br />
HOLTER MONITOR<br />
This is essentially a 24 hour<br />
EKG . It gives a more detailed<br />
analysis of heart beats and<br />
rhythms.<br />
ECHO – Echocardiogram.<br />
This is an ultrasound of the heart.<br />
It is done to assess the valves , heart<br />
muscle and cardiac output. This is<br />
done every 1-2 years depending on<br />
the nature of the heart disease in<br />
patients with valve disorders, heart<br />
failure, heart attacks, stents etc.<br />
which help in the diagnosis and<br />
management of patients with COPD.<br />
Most patient will have this done<br />
yearly or with major changes in<br />
treatment. Smokers with symptoms<br />
should have this done to assess for<br />
COPD.
RMR – Resting Metabolic Rate.<br />
This device measures your oxygen<br />
consumption and calculates the<br />
amount of calories you consumed<br />
while sitting.<br />
This will give the most accurate<br />
measure of your daily caloric needs.<br />
Critical to weight control.<br />
FOB- Fecal Occult Blood.<br />
This is done yearly on everyone over<br />
age 50 to aid with early diagnosis of<br />
colon cancer. It detects blood that is<br />
invisible to the eye.<br />
FLOURIDE APPLICATION<br />
RSV – Respiratory Syncitial<br />
Virus Infection.<br />
This infection in<br />
children under 3 years<br />
old is common in the<br />
late fall through winter. It<br />
viral and being positive can<br />
prevent unnecessary<br />
antibiotic use.<br />
FLU<br />
Influenza is<br />
treated with<br />
antiviral<br />
medication<br />
not<br />
antibiotics.<br />
This tests helps<br />
us<br />
choose the correct agent minimizing<br />
the unnecessary use of<br />
antibiotics.<br />
is<br />
UA – Urinalysis<br />
Done in office to detect bladder<br />
infections and stones.<br />
The fluoride content in our county<br />
water is not sufficient to reduce caries.<br />
Especially in those who use well water.<br />
Children who do not have a dental<br />
home can receive topical fluoride<br />
every 3-6 months to protect their<br />
teeth.<br />
STREP TEST<br />
For patients with Sore throat and<br />
exposure to children. Done to reduce<br />
risk of cardiac complications that<br />
come form untreated strep throat.<br />
EAR WASH<br />
Performed to<br />
remove wax<br />
from the<br />
ears. We<br />
suggest<br />
using<br />
debrox<br />
2 drops<br />
three<br />
times<br />
daily for 4<br />
days . This<br />
sometimes<br />
makes the<br />
procedure<br />
unnecessary.<br />
ALLERGY TEST/SHOTS<br />
We offer skin scratch testing with<br />
the appropriate desensitization<br />
treatments.
Weight-Loss Products<br />
It’s Time to Get Back In Shape<br />
We Recommend These Weight<br />
Managmenent Aids.<br />
Optifast Milk Shakes - Powder and Ready-to-<br />
Drink: chocolate, vanilla and strawberry.<br />
Low Carb Drinks- Hot Cocoa and Fruit flavored.<br />
Protein Bars - Flavors include , chocolate berry<br />
and caramel.<br />
Shakes<br />
Tomato & Chicken Soup<br />
Peanut Butter Chocolate<br />
Breakfast Berry
Caramel Delight<br />
Hot Cocoa Drink<br />
Vanilla Wafer<br />
Hot Cappuccinno Drink<br />
Strawberry Kiwi Drink<br />
Crunch ‘O’s<br />
Sour Cream, Onion or Barbecue<br />
Mixed Berry Drink
SkinCare<br />
Regain That
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b y INNOVATIVE SKINCAR E ®
The only physician supervised FDA-approved product that grows lashes.
linc<br />
For Your<br />
Eyes Only
MCT Oil - To aid in fat metabolism.<br />
Citrimax - A natural appetite suppressant.<br />
MICC injections -Vitamin and amino acid injection to boost energy and<br />
curb the appetite.<br />
Glycomannan...............A Gentle Fiber Supplement<br />
D-Mannose...................To reduce Bladder infections<br />
Turmeric.......................To reduce joint pain and inflammation<br />
Co-Enzyme Q10 .........Needs to be repleted with statin use.<br />
Helps promote heart health.<br />
Horse Chestnut<br />
Used to promote healthy veins and reduces the pain<br />
associated with varicose veins.<br />
Primrose Oil.................To reduce symptoms associated with menopause.<br />
Multivitamin................A daily supplement for all adults<br />
Nature’s Medicine
Meadowcrest Office Park<br />
6038 W. Nordling Loop<br />
Crystal River, FL 34429<br />
info@impwellnesscenter.com<br />
Ph (352)563 5070<br />
Fx (352) 795-4322<br />
Services for the<br />
Whole Family<br />
Internal Medicine<br />
Pediatrics<br />
Weight-Loss<br />
Laser Hair Removal<br />
Laser Vein Removal<br />
Laser Facials<br />
BOTOX®<br />
Juverderm®