freefall_agreement_ashland_2017

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freeFall Travel Club Page 2 of 5 attached brochure. Also not included are any additional fees associated with (or in connection with) air transportation, including but not limited to seat assignment fees and baggage fees. Airlines, Tour Managers, Drivers, Accommodations: freeFall Theatre strives to coordinate a pleasurable and memorable trip for all of its participants, but it must be remembered that all aspects of the tour, including but not limited to travel, accommodations and services, are furnished by independent companies which are not under the direct control of freeFall Theatre. Itinerary Deviations: Due to special circumstances (including but not limited to holidays, special events, seasonal schedule changes, weather, traffic delays and itinerary adjustments), some sights and stores may have limited hours or may not be available. Under such circumstances or toward the improvement of the tour experience, freeFall Theatre and its subcontractors reserve the right to make changes in the itinerary or sights, at their sole discretion. Reservations and Payment: The tour price is $3850 per participant for double occupancy or $4550 per participant for single occupancy. To guarantee your reservation, freeFall Theatre requires completion of the online travel participant questionnaire, a signed copy of this contract, and a deposit of $500 for each participant at the time of reservation. Full payment is due by June 1, 2017. Air Schedules: Prices are based on Economy Class fares. Air schedules will be provided after the reservation is paid in full and tickets are issued. Airline baggage fees are not included and must be paid at the airport if charged by the airlines. Air schedules are subject to change at any time, and tour participants who cancel due to changes in airline or changes in flight schedule will be responsible for the penalties stated under 'Cancellations'. Cancellations: freeFall Theatre must receive written notification of cancellation by email at eric@freefalltheatre.com. The date such notification is received by freeFall Theatre will determine the applicable cancellation penalties. The following cancellation penalties will apply if notice is received: • before May 1, 2017, all funds paid, including deposit will be fully refunded. • between May 1 and June 1, 2017, the initial deposit of $500 will be retained by freeFall Theatre and any additional funds paid will be refunded. • after final deadline of June 1, 2017, no refund will be issued and all payments made will be retained by freeFall Theatre. No refund will be issued for any unused portion of a tour. Note: In case of cancellation by one of two persons who requested to share a room, a change to a single room for the remaining participant is subject to availability and confirmation by freeFall Theatre.
freeFall Travel Club Page 3 of 5 If freeFall Theatre is able to confirm a single room, the remaining participant must pay the applicable single supplement ($700). Travel Insurance: For coverage of cancellation penalties or missed days of the tour due to covered reasons, freeFall Theatre highly recommends travel insurance. Look for travel insurance that includes travel accident and sickness coverage as well as emergency assistance. freeFall Theatre also recommends purchasing baggage insurance. The purchase of travel insurance is at the discretion of Participant and can be purchased from any reputable provider. A number of quotes can be found online from sites such as insuremytrip.com. Baggage Allowances: Baggage space in ground transportation vehicles is limited, and we cannot comfortably accommodate more baggage. In fairness to all passengers, please do not over pack, even if you plan to pay for checked baggage at the airport. Please limit your bags to one carry-on (included in your flight) and no more than one checked bag (you are responsible for any baggage fees associated with this additional bag). Baggage Loss or Damage: Baggage loss or damage sustained while in the custody of an airline, hotel, bus company, or transfer company is not the responsibility of freeFall Theatre. Airline liability for passengers’ baggage is stated by the airline in a statement found on file for inspection at the offices of the airline or on the airline’s website. What to do in case of damage or loss by an airline: The participant must report the loss or damage immediately (while still at the airport) to the airline in question for two reasons: a) Most airlines require immediate claims or they will not accept them. b) Insurance companies have the right to void any claim that is not reported immediately Responsibility of the Airlines: The airlines are not held responsible for any acts, omissions, or events during the time the passengers are not on board their aircraft or conveyances. The passenger’s contract in use by the airlines, when issued, shall constitute the sole contract between the airline and the passenger. Any and/or all transportation companies shall have or incur no responsibility for liability to any traveler aside from their liability as common carriers. Services performed and tickets issued by the air carrier are subject to rules and regulations relating to liabilities established by the Warsaw and Montreal Conventions and the terms and conditions of the airline contract. Hazardous Materials Notice: Federal law forbids the carriage of hazardous materials aboard aircraft in your luggage or on your person. A violation can result in five years’ imprisonment and penalties of
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freefall_agreement_ashland_2017

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