Finalise Design Example

NUMBER 8-14 ORR ST, CARLTON 

PROPOSED MIXED USE BUILDING 

BUILDING DESIGNER: ALIX SUTTON (S9453362) 

YEAR 3 RMIT UNIVERSITY AND SCHOOL OF ARCHITECTURE AND DESIGN 

CONTENTS 

1. DESIGN RESPONSE 

2. URBAN DEVELOPMENT FRAMEWORK 

3. SITE & PRECINCT 

3.1 SITE LOCATION 

3.2 LOCALITY PLAN 

4. SITE ANALYSIS 

4.1 PROPOSED SITE ANALYSIS 

1.0 DESIGN RESPONSE 

Alix Sutton Design is seeking approval for a proposed 

multilevel mixed occupancy building at 8-14 Orr St, Carlton 

that will provide a greater level of activities to the area 

compared to the currently under utilised warehouse. The 

proposal of a 6 storey innovatively designed building will 

offer a mix of uses, including community services through the 

proposed hot desk spaces and Koori centre. Plus providing 

accommodation for families, couples, singles, and students. 

The proposed building aims to provide a platform for industry 

people and students to interact within the hot desk and 

communal area. With this networking opportunity better 

preparing students for life beyond and also allowing a 

potential space for the new age of start ups to have access to 

all their office needs at a low entry rate. 

Within our community their are many smaller communities 

that need greater support. The inclusion of the Koori Centre 

near the entrance of the Carlton precinct will provide a safe 

space for all Aboriginal and Torres Strait Islanders. The centre 

will provide a fully equipped computer lab, photocopying 

facilities, meeting room, and a fully equipped common room. 

The Koori Centre will be marked at the entry of 8-14 Orr St by 

a Moreton Bay Fig Tree which was in the 1940-1960’s a place of 

meeting for the indigenous leaders within the gardens of the 

Royal Exhibition Buildings. 

Self contained with student accommodation on the ground 

floor is proposed to also accommodate visiting family for the 

Aboriginal and Torres Strait Islanders. We are also proposing 

1,2 and 3 bedroom apartments. 

The site at 8-14 Orr St is immediately overshadowed by 

number 26 (Uni Lodge), hence providing a design issue as 

there was going to be limited light to the site. 

Precedent: 

Part of the design response was also to provide an innovative 

build that could inspire the city dwellers and also respond 

to the limitations of building on a city site. The 9 storey Forte 

Apartments (refer figure 2) in Melbourne Docklands by Lend 

Lease was the first multi story to be built of timber modular 

structures that was constructed off-site. This reduced the 

inconvenience of construction to the local community. The 

Forte apartments were constructed in11 months, with the CLT 

installation taking just 3 months. This building system has 

been influential in the design. 

I have drawn from the nArchitects My Micro NY apartments on 

a small plot of land in Manhattan New York. These apartments 

are also prefabricated off site but off steel and concrete. I have 

also drawn from of these apartment blocks, which is stepped 

down on the Southside to allow maximum sun penetration 

and also provide roof terrance for occupants to enjoy. 

Taking inspiration from both the gritty laneways for Melbourne 

and the desire to provide a form that could stand firm in 

the ground but provide a lightness and transparency to an 

otherwise dense surrounds, my project has evolved. It is to 

be a space that will have an active community, that can enjoy 

natural light and green surrounds. 

5. KEY PLANNING CONSIDERATIONS 

5.1 RESPONSE TO MIXED ZONE, PROPOSED PRECINCT 

DEVELOPMENT PLAN 

RESPONSE TO CITY OF MELBOURNE PLANNING 

5.2 RESPONSE TO NCC 

5.3 RESPONSE TO MATERIAL SELECTION 

5.4 RESPONSE TO SUSTAINABILITY 

5.5 RESPONSE TO WASTE MANAGEMENT 

5.6 RESPONSE TO ACCESSIBILITY OBJECTIVES 

5.7 RESPONSE TO FUNCTIONAL AREA PLANNING 

5.8 RESPONSE TO NOISE IMPACT 

MARCH 2017 

SEE THE FUTURE 

Your guided tour to new global design 

WINNING BID: 

2 

2 

6. TOWN PLANNING DRAWING SET 

DRAWING NUMBER DRAWING TITLE 

TP 0.01 

PROPOSED BASEMENT 

T.P 0.01 

PROPOSED GROUND FLOOR 

T.P 0.01 

PROPOSED FIRST FLOOR 

T.P 0.01 

PROPOSED SECOND FLOOR 

T.P 0.01 

PROPOSED THIRD FLOOR 

T.P 0.01 

PROPOSED FOURTH FLOOR 

T.P 0.01 

PROPOSED FIFTH FLOOR 

T.P 0.02 

PROPOSED SIXTH FLOOR 

T.P 0.02 

PROPOSED ROOF PLAN 

TP 0.02 

PROPOSED SOUTH ELEVATION 

TP 0.02 

PROPOSED WEST ELEVATION 

TP 0.02 

PROPOSED STREETSCAPE 

TP 0.03 

PROPOSED NORTH ELEVATION 

TP 0.03 

PROPOSED EAST ELEVATION 

T.P 0.04 PROPOSED SECTION 1 

T.P 0.04 PROPOSED SECTION 2 

THE FIFTH ELEMENT 

MEETS THE GRITTY 

LANEWAYS OF 

TRANSPOTTING. THE 

LUST FOR LIFE RISING 

UP OUT OF THE 

GRUNGE, THROUGH 

THE WINDING MAZE OF 

CONCRETE AND 

NATURE TO THE FREE 

TRANSIENT LIFE ABOVE 

Figure 1: Concept Montage 

Boarding now for: 

CARLTON 

+ 

Concept design 

sutton s9453362 

0407 687 378 

Figure 3: nArchitects My Micro NY apartments 

Figure 2: Forte Apartments CLT Melbourne 

Figure 3: Design Sketch of 8-14 Orr St, Carlton 

7. APPENDIX 

7.1 MCC PLANNING APPLICATION 

7.2 GANTT CHART 

2.0 URBAN DEVELOPMENT 

FRAMEWORK 

3.0 SITE & PRECINCT 

3.1 SITE LOCATION (DESCRIPTION) 

2 

Site (Project North) 

QUEENSBERRY ST 

2.1 TRANSPORT AND ACCESSIBILITY 

The inclusion of two new rail stations at ether end of the precinct will 

alleviate the pressure on the roads and reduce the need for cars in the 

area. 

Bike paths and storage in the area is also to be increased to 

accommodate the need to meet mobility of students in the area. 

Additional transport options in this area include car sharing as well as 

bike sharing options 

2.2 PUBLIC OPEN SPACES AND COMMUNITY FACILITIES AND 

AMENITIES 

Orr street is surrounded by many open spaces including the Exhibition 

Gardens, University Square and the gardens at Bouverle St. Flagstaff 

gardens are also only 1km away. 

There is one primary school and two child care centres within 250m of 

our site, with many more within 2km’s. 

The state Library is 400m’s towards the city. 

A gym and the city baths are 150m’s from the site 

The closest supermarket is 1km away and the Queen Victoria market 

only 500m’s. 

The area is well equipped to cope with more occupants and a growth 

of university students. 

N 

LEGEND 

3 

2 

1 

Current Proposals for the area City of Melbourne and RMIT are under 

discussions to close the west end of Earl St and to demolition of B42, 

B95 and in also building 71. This is to increase the open space in the 

area. 

Within the site we are proposing to redevelop the following 

property: 

8-14 Orr St, Carlton 

76-78 Victoria St, Carlton 

20-22 Earl St, Carlton 

3.2 LOCALITY PLAN 

The site precinct is located to the south of Orr St, east of Lygon St, 

north of Victoria St and south of Queensberry see figure 4. 

1 

2 

3 

4 

3 

1 4 

2 4 

2 

4 

3 

2 1 

2 

2 

1 

3 

HIGH RISE OVER 8 STOREYS 

MID RISE BETWEEN 3 - 8 STOREYS 

HERITAGE OVERLAY SITES 

SPECIAL BUILDING OVERLAY 

PROPOSED BUILDINGS FOR REDUX 

PROPOSED SITE 

CARDIGAN ST 

EARL ST 

ORR ST 

LYGON ST 

PRECINCT 

MELBOURNE CENTRAL TRAIN STATIONS 

PROPOSED TRAIN STATION 

BIKE STORAGE 

BIKE SHARE POINTS 

CARLTON GARDENS PRIMARY SCHOOL 

VICTORIA ST 

TRAM STOP 

TRAM LINE 

SHARED CAR POINT (GO GET) 

BIKE PATHES 

CHILD CARE CENTRES 

ROYAL EXHIBITION GARDENS 

BOUVERLE ST 

UNIVERSITY SQUARE 

FIGURE 5. EXISTING PRECINCT PLAN 

FIGURE 6. EXISTING BUILDING 

Figure 4.Aerial Plan

4.0 SITE ANALYSIS 

Located on the East side off Orr St and extends to the back lane. 

The site is a regular shape of 15.5m wide and 20.5 in length, total 

of 313sqm and runs to the north boundary of the adjoining 

property and to the south boundary abutting the lane. The 

site has a fall of 1.7m from the rear Northeast to the south west 

corner. 

5.0 KEY PLANNING 

CONSIDERATIONS 

5.1 RESPONSE TO DESIGN SCOPE - URBAN PLANNING CITY NORTH 

Response to The City of Melbourne: 

LYGON ST 

Orr St runs between Victoria St and Earl St and is approximately 

12m wide with 3.5m footpaths on each side of the road. There 

is a mix of modern high rise and 1970's red brick high rise plus 

some low rise buildings. The building directly opposite and 

adjoining on the Northside are both 8-10 storeys high. 

The main frontage there are no existing trees. There are some 

young trees planted along the footpath, which are approximately 

3m high. 

The only habitable windows are on the north side at 26 Orr st, 

Uni House but, are set back 3.4m and do not impact our site as 

per clause 55.04. 

600M TO TRAIN STATION 

3 

MIXED ACTIVITIES - Spiritual, Commercial, Retail and Residential Use 

Proposed Building 1 



{3D} Copy 1 

Apartments 

Cafe 

Innovation 

Apartments 

Koori Centre 

Hot Desk Work Spaces 

Apartments 

Pop Up Shops 

Student Cinema 

QUEENSBERRY ST 

3 

EARL ST 

ORR ST 

BUILDING 1 

3 

BUILDING 2 

1 

2 

BUILDING 3 

1 

VICTORIA ST 

Car, bike and pedestrian access from both Earl St and Victoria St. 

URBAN STRUCTURE AND BUILD FORM 

Constraints: 

- Projecting adjoining buildings 

Proposed building forms are set to contrast between the high rise of 

the city to the south. All buildings are set a 7 storeys (24.5M above 

ground ) 

CARDIGAN ST 

- Potential of Overshadowing on South Side 

- Limitations of local schools, childcare and kindergartens 

Opportunities: 

- Excellent opportunity to develop site into a mixed used 

building, increasing the variety of people to the area, from 

residential living to working life. 

SUSTAINABLE TRAFFIC MANAGEMENT AND LEVEL OF CONNECTIVITY 

Proposed inclusion of bike storage for public access in buildings 2 & 

3. Bike lanes and restricted car traffic use to Orr St & Earl St. Widening 

of footpath through 

{3D} 

Orr St to allow for inclusion of Morton Bay Tree to 

be placed outside 8-14 Orr St 

1 

Public Transport amenities are close by (see Urban Framework) 

Proposed community services with Koori Centre, Hot desking spaces 

1 

2 

3 

BIKE STORAGE 

PROPOSED MORTAN BAY TREE 

PROPOSED GREEN COMMUNAL SPACE 

PROPOSED BIKE PATH 

PROPOSED CAR TRAFFIC RESTRICTIONS 

ACTIVATION OF LANEWAYS 

- Dual access to the building from frontage at Orr St and rear 

lane. 

- Close to city amenities 

4 

Activation of laneways through the precinct, with access to 8-14 Orr 

St from the rear. 

{3D} Copy 1 Copy 1 

- Opportunity to create gateway into Carlton RMIT precinct 

with bike paths, {3D} wider pedestrian walk ways and community 

areas by 1restricting car access to Earl St only. 

24500 

24500 

PROPOSED BOUNDRY LINE 








SITE 

SITE 

5 

AERIAL VIEW FROM SOUTH EAST CORNER West View Orr St 

{3D} Copy 1 Copy 2 1 Copy 1 

1 : 1000 

{3D} Copy 1 

3 

AERIAL VIEW FROM NORTH WEST CORNER 

5.2 RESPONSE TO NCC 

BUILDING 1 

ORR ST FACING SOUTH TO VICTORIA ST 

2 

West View Orr St 

1 : 500 

ORR ST FACING NORTH TO EARL ST 

1 

{3D} 

6 

Buildings must comply with the National Building Code 

with maximum building height 25 metres above ground level 

DO NOT SCALE FROM DRAWINGS. 

No Setbacks required for this site wall is already on the 

USE MARKED DIMENSIONS. 

boundary, building envelope will take precedent from existing. 

TO BE READ IN CONJUNCTION WITH ALL OTHER 

CONSULTANTS DRAWINGS. 

THE ARCHITECT IS TO BE IMMEDIATELY NOTIFIED 

OF ANY DISCREPANCIES. 

COPYRIGHT ON THIS DRAWING RETAINED BY 

ARCHITECT. 

{3D} Copy 1 Copy 1 Copy 1 

Copy 1 

Rev Note Date 

A 

TOWN PLANNING 

29/4/17 

L6 

L5 

Client 2 BEDROOM APARTMENTS 

L4 

L3 

L2 

L1 

GF 

B 

2 & 3 BEDROOM APARTMENTS 

1 & 2 BEDROOM APARTMENTS 

Building Designer 

PROPOSED ROOF GARDEN AND 2 BEDROOM APART- 

ALIX SUTTON 

PROPOSED HOT DESKS AND 2 BEDROOM APARTMENTS 

Student No. - s9453362 

PROPOSED COMMUNAL SPACE AND 2 BEDROOM APARTMENTS 

Email: s9453362@student.rmit.edu.au 

PROPOSED KOORI CENTRE AND STUDENT ACCOMMODA- 

Mobile: 0407 687 378 

BIKE STORAGE AND CHANGE AREA 

DO NOT SCALE FROM DRAWINGS. 

USE MARKED DIMENSIONS. 

TO BE READ IN CONJUNCTION WITH ALL OTHER 

CONSULTANTS DRAWINGS. 

THE ARCHITECT IS TO BE IMMEDIATELY NOTIFIED 

OF ANY DISCREPANCIES. 

COPYRIGHT ON THIS DRAWING RETAINED BY 

ARCHITECT. 

Rev Note Date 

A TOWN PLANNING 29/4/17 

Client Building Designer Project: RMIT - CARLTON REDUX 2017 

ALIX SUTTON 

Client: RMIT - ANDREW ROODA 

Student No. - s9453362 

Email: s9453362@student.rmit.edu.au 

Site Address: 8-14 ORR ST, CARLTON 

Mobile: 0407 687 378 

Drawing Name: 

Status: 

TOWN PLANNING 

Scale : 

DWG Number: 


BUILDING 1 

Date: 

Revision: 

NORTH 

L6 

L5 

L4 

L3 



BUILDING 3 

24/04/2017 8:58:50 AM 


24500 

L2 

L1 

GF 

B 

WEST VIEW OF ORR ST SCALE 1:500 

MAXIMUM BUILDING HEIGHT 25M

5.0 KEY PLANNING 

CONSIDERATIONS 

5.3 RESPONSE TO MATERIAL 

5.4 RESPONSE TO SUSTAINABILITY 

5.5 RESPONSE TO WASTE MANAGEMENT 

5.6 ACCESSIBILITY OBJECTIVES 

Cross-laminated timber is produced from industrially 

dried spruce boards which are stacked at right angles 

and glued together over their layer surfaces in 3, 5, 

7 or more board layers. The panels are used as large 

wall, floor and roof elements, and are manufactured 

with precision cut-outs for doors, windows and 

building services. 

The grid is based on 10m x 2.5 - 2.75m CLT sheets. 

This size can be accommodated by a truck to be 

delivered to site and craned to position. 

Cross Laminated Timber 

(Structure & Internal) 

Dressed Timber Battens 

(Cladding) 

Passive solar control 

Water management 

Natural light to habitable and work areas 

Considered material selection 

Self Shading 

Projecting balcony's above 

provides shading from 

summer sun 

Renewable Energy 

Photovoltaic and flat plate 

solar collectors to face North 

Waste is conveniently placed at first floor levels of apartments off the 

central corridor. 

Waste will be dropped via the chute to the ground floor to be easily 

removed via the roller door to the laneway. 

Ground Floor apartments will have their own Bin for recycling and 

general waste. 

At Level 3 access with a clear path with a minimum width of 1.2metres 

that connects the dwelling entrance to the main bedroom. 

The bathroom can be updated down stairs and a stair lift installed to 

reach Level 4 living and dining. 

There is also a accessible bathroom for general access on Ground Floor 

and Level 1. 

External Cladding with be dressed timber battens 

and Black Zincalume around the core. 

Blue Stone Tiles will line the external walls of the 

Ground Floor with the glass window front. 

Glass with black metal framing will provide lightness 

to the building. All glass will be double glazed to 

make sure the thermal density is at the highest. 

Blue Stone Tile (GF Cladding) 

Steel Mullions in Glazing 

Zincalume (Black Cladding) 

Social Spaces 

Both roof terrace and 

internal courtyard 

provide sunny and 

shaded options for 

social interaction 

Winter Sun 

The height of the 

adjoining property 

to the North 

over shadows the 

proposed building, 

allowing only passive 

natural light to the 

lower levels. Levels 

4-6 should enjoy the 

afternoon sun. 

Thermal Mass 

exposed CLT ceilings 

walls and floors 

provide an airtight 

solution as panels 

are fixed together 

with reduce airflow 

through the system. 

The large CLT external 

walls reduce the 

need for expansive 

additional insulation. 

Renewable 

Energy 

treated grey water 

reticulation supply 

system recycles 

water for landscape 

irrigation and toilet 

flushing 

5.7 FUNCTIONAL AREA OBJECTIVES 

The entrance to 8-14 Orr st is easily identified from the street. The 

entrance is air locked and provides windows onto the street from the 

central lift area. 

Main Bedrooms and other bedrooms meet minimum standards. Living 

spaces are at least 12sqm 

Balcony spaces are smaller than the proposed but as there is access to 

a communal roof top garden with BBQ's and setting. 

All apartments have access to a secure storage space in the basement. 

- 1 bedroom 10 cubic metres 



5.8 NOISE IMPACTS OBJECTIVES 

Noise has been minimised to the bedrooms by having the majority placed 

away from the core. Where bedrooms are placed near lifts or stairs, 

additional sound proofing will be used. The selection of CLT is rated as 

having a very high level of acoustic protection. 

The offsite noise will be blocked by surrounding buildings but also the 

limited windows on the south side to block noise from Victoria Street. 

Source: Example of Sustainable Apartment Design MCC 

Water Storage 

roof storage tanks. 

All bedrooms have built in robes and storage areas to be built in over 

kitchens and bathrooms. Habitable rooms are all have a window or a 

door onto an open space. All functional living areas are ordinate to 

the North. 

Roof Terrace 

81 m² 

Apartment 4 

67 m² 

2 

12 sqm 

UP 

Apartment 5 

67 m² 

12 sqm 

3.4 x 3 

2 

3.3 x 3 

2 2 

2 

A/C 

A/C 

Waste 

1 1 

Waste 

UP 

Apartment UP 5 

7 m² 

A/C 

2 

A/C 

12+ sqm 

UP 

Apartment 6 

69 m² 

Apartment 6 

39 m² 

3.1 x 5 

3.1 x 3.7 

2 

9AM SPRING EQUINOX 1PM SPRING EQUINOX 3PM SPRING EQUINOX 

2 

A107 

LEVEL 3 

SCALE 1 : 100 

Accessibility Objective 

1 Waste Management 

LEVEL 4 

5 

A107 SCALE 1 : 100 

2 Functional Layout Objective Window and Natural Ventilation Objective 

PROPOSED SHADOW 

Noise Impacts Objectives 

EXISTING SHADOW

T P 0 4 

T P 0 4 

T P 0 4 

T P 0 4 

T P 0 4 

T P 0 4 T P 0 4 

T P O 4 

T P 0 4 

T P 0 4 

T P 0 4 

T P 0 4 

T P O 4

Office Use Onl 

Application No.: Date Lodged: / / 

Application for a Planning Permit 

If you need help to complete this form, read MORE INFORMATION at the end of this form. 

Planning Enquiries 

Phone: (03) 9658 9658 

Web: www.melbourne.vic.gov.au 

i 

Any material submitted with this application, including plans and personal information, will be made 

available for public viewing, including electronically, and copies may be made for interested parties for 

the purpose of enabling consideration and review as part of a planning process under the Planning 

and Environment Act 1987. If you have any questions, please contact Council’s planning department. 

Questions marked with an asterisk (*) must be completed. 

If the space provided on the form is insufficient, attach a separate sheet 

Click for further information. 

The Land i 

Address of the land. Complete the Street Address and one of the Formal Land Descriptions. 

Street Address * 

Unit No.: 

St. No.: 

St. Name: 

Suburb/Locality: 

Postcode: 

Formal Land Description * 

Complete either A or B. 

This information can be 

found on the certificate 

of title. 

If this application relates to more than 

one address, attach a separate sheet 

setting out any additional property 

details. 

A Lot No.: 

Lodged Plan Title Plan Plan of Subdivision 

OR 

B Crown Allotment No.: Section No.: 

Parish/Township Name: 

No.: 

The Proposal 

You must give full details of your proposal and attach the information required to assess the application. 

Insufficient or unclear information will delay your application 

i 

For what use, development 

or other matter do you 

require a permit? * 

Provide additional information about the proposal, including: plans and elevations; any information required by the 

planning scheme, requested by Council or outlined in a Council planning permit checklist; and if required, a description 

of the likely effect of the proposal. 

i 

Estimated cost of any 

development for which the 

permit is required * 

Cost $ 

You may be required to verify this estimate. 

Insert ‘0’ if no development is proposed. 

If the application is for land within metropolitan Melbourne (as defined in section 3 of the Planning and Environment Act 1987) 

and the estimated cost of the development exceeds $1 million (adjusted annually by CPI) the Metropolitan Planning Levy must 

be paid to the State Revenue Office and a current levy certific e must be submitted with the application. 

Visit www.sro.vic.gov.au for information. 

Application for a Planning Permit | Metropolitan Council Page 1

Existing Conditions i 

Describe how the land is 

used and developed now * 

For example, vacant, three 

dwellings, medical centre with 

two practitioners, licensed 

restaurant with 80 seats, 

grazing. 

Provide a plan of the existing conditions. Photos are also helpful. 

Title Information i 

Encumbrances on title * 

Does the proposal breach, in any way, an encumbrance on title such as a restrictrive covenant, 

section 173 agreement or other obligation such as an easement or building envelope? 

Yes (If ‘yes’ contact Council for advice on how to proceed before continuing with this 

application.) 

No 

Not applicable (no such encumbrance applies). 

Provide a full, current copy of the title for each individual parcel of land forming the subject site. 

The title includes: the covering ‘register search statement’, the title diagram and the associated title documents, known 

as ‘instruments’, for example, restrictive covenants. 

Applicant and Owner Details 

i 

Provide details of the applicant and the owner of the land. 

Applicant * 

The person who wants the 

permit. 

Name: 

Title: First Name: Surname: 

Organisation (if applicable): 

Postal Address: 

Unit No.: 

St. No.: 

If it is a P.O. Box, enter the details here: 

St. Name: 


State: 

Postcode: 

Please provide at least one 

contact phone number * 

Contact information for applicant OR contact person below 

Business phone: 

Email: 

Mobile phone: 

Fax: 

Where the preferred contact 

person for the application is 

different from the applicant, 

provide the details of that 

person. 

Contact person’s details* 

Name: 



Same as applicant 


Unit No.: 

St. No.: 


St. Name: 


State: 

Postcode: 

Owner * 

The person or organisation 

who owns the land 

Name: 



Where the owner is different 

from the applicant, provide 

the details of that person or 

organisation. 



Unit No.: St. No.: 


St. Name: 


State: 

Postcode: 

Owner’s Signature (Optional): 

Date: 

day / month / year 


Declaration i 

This form must be signed by the applicant * 

Remember it is against 

the law to provide false or 

misleading information, 

which could result in a 

heavy fine and cancellatio 

of the permit. 

I declare that I am the applicant; and that all the information in this application is true and 

correct; and the owner (if not myself) has been notified of the permit application. 

Signature: 

Date: 


Need help with the Application? 

General information about the planning process is available at planning.vic.gov.au 

i 

Contact Council’s planning department to discuss the specific requirements for his application and obtain a planning permit checklist. 

Insufficient or unclear information may delay your application 

Has there been a 

pre-application meeting 

with a council planning 

officer 

No Yes If ‘Yes’, with whom?: 

Date: 


Checklist i 

Have you: 

Filled in the form completely? 

Paid or included the application fee? 

Most applications require a fee to be paid. Contact Council 

to determine the appropriate fee. 

Provided all necessary supporting information and documents? 

A full, current copy of title information for each individual parcel of land forming the subject site. 

A plan of existing conditions. 

Plans showing the layout and details of the proposal. 

Any information required by the planning scheme, requested by council or outlined in a council planning permit checklist. 

If required, a description of the likely effect of the proposal (for example, traffic, noise, environmental impacts) 

If applicable, a current Metropolitan Planning Levy certificate (a levy certificate expires 90 days after the day on which it i 

issued by the State Revenue Office and then cannot be used). Failure to comply means the application is void 

Completed the relevant council planning permit checklist? 

Signed the declaration? 

Lodgement 

Lodge the completed and 

signed form, the fee and all 

documents with: 

i 

By Post: 

Planning Department 

City of Melbourne 

PO Box 1603 

Melbourne VIC 3001 

In Person: 

Council House 2 

240 Little Collins Street 

Melbourne VIC 3000 

Contact information: 

Phone: (03) 9658 9658 

Fax: (03) 9654 4854 

Email: planning@melbourne.vic.gov.au 

DX: 210487 

Translation: Amharic (03) 9280 0716, Cantonese (03) 9280 0717, Greek (03) 9280 0718, 

Indonesian (03) 9280 0719, Italian (03) 9280 0720, Mandarin (03) 9280 0721, Somali (03) 9280 0722, 

Spanish (03) 9280 0723, Turkish (03) 9280 0724, Vietnamese (03) 9280 0725 and all other languages 

(03) 9280 0726 

Deliver application in person, by post or by electronic lodgement. 


i MORE INFORMATION 

The Land 

Planning permits relate to the use and development of the land. It is 

important that accurate, clear and concise details of the land are provided 

with the application. 

How is land identified 

Land is commonly identified by a street address, but sometimes this 

alone does not provide an accurate identification of the relevant parcel 

of land relating to an application. Make sure you also provide the 

formal land description - the lot and plan number or the crown, section 

and parish/township details (as applicable) for the subject site. This 

information is shown on the title. 

See Example 1. 

The Proposal 

Why is it important to describe the proposal correctly? 

The application requires a description of what you want to do with the 

land. You must describe how the land will be used or developed as a 

result of the proposal. It is important that you understand the reasons why 

you need a permit in order to suitably describe the proposal. By providing 

an accurate description of the proposal, you will avoid unnecessary 

delays associated with amending the description at a later date. 

Planning schemes use specific definitions for different types of use 

and development. Contact the Council planning office at an early stage 

in preparing your application to ensure that you use the appropriate 

terminology and provide the required details. 

How do planning schemes affect proposals? 

A planning scheme sets out policies and requirements for the use, 

development and protection of land. There is a planning scheme for every 

municipality in Victoria. Development of land includes the construction 

of a building, carrying out works, subdividing land or buildings and 

displaying signs. 

Proposals must comply with the planning scheme provisions in 

accordance with Clause 61.05 of the planning scheme. Provisions may 

relate to the State Planning Policy Framework, the Local Planning Policy 

Framework, zones, overlays, particular and general provisions. You can 

access the planning scheme by either contacting Council’s planning 

department or by visiting Planning Schemes Online at 

planning-schemes.delwp.vic.gov.au 

You can obtain a planning certificate to establish planning scheme 

details about your property. A planning certificate identifies the zones an 

overlays that apply to the land, but it does not identify all of the provisions 

of the planning scheme that may be relevant to your application. Planning 

certificates for land in metropolitan areas and most rural areas can be 

obtained by visiting www.landata.vic.gov.au Contact your local Council to 

obtain a planning certificate in Central Gol fields, Corangamite, Macedon 

Ranges and Greater Geelong. You can also use the free Planning 

Property Report to obtain the same information. 


Estimated cost of development 

In most instances an application fee will be required. This fee must be 

paid when you lodge the application. The fee is set down by government 

regulations. 

To help Council calculate the application fee, you must provide an 

accurate cost estimate of the proposed development. This cost does 

not include the costs of development that you could undertake without a 

permit or that are separate from the permit process. Development costs 

should be calculated at a normal industry rate for the type of construction 

you propose. 

Council may ask you to justify your cost estimates. Costs are required 

solely to allow Council to calculate the permit application fee. Fees are 

exempt from GST. 

Costs for different types of development can be obtained from 

specialist publications such as Cordell Housing: Building Cost Guide or 

Rawlinsons: Australian Construction Handbook. 

Contact the Council to determine the appropriate fee. Go to 

planning.vic.gov.au to view a summary of fees in the Planning and 

Environment (Fees) Regulations. 

Metropolitan Planning Levy refer Division 5A of Part 4 of the Planning 

and Environment Act 1987 (the Act). A planning permit application under 

section 47 or 96A of the Act for a development of land in metropolitan 

Melbourne as defined in section 3 of the Act may be a leviable 

application. If the cost of the development exceeds the threshold of 

$1 million (adjusted annually by consumer price index) a levy certificate 

must be obtained from the State Revenue Office after payment of the 

levy. A valid levy certificate must be submitted to the responsible planning 

authority (usually council) with a leviable planning permit application. 

Refer to the State Revenue Office website at www.sro.vic.gov.au for more 

information. A leviable application submitted without a levy certificate is 

void. 

Existing Conditions 

How should land be described? 

You need to describe, in general terms, the way the land is used now, 

including the activities, buildings, structures and works that exist (e.g. 

single dwelling, 24 dwellings in a three-storey building, medical centre 

with three practitioners and 8 car parking spaces, vacant building, vacant 

land, grazing land, bush block). 

Please attach to your application a plan of the existing conditions of the 

land. Check with the local Council for the quantity, scale and level of 

detail required. It is also helpful to include photographs of the existing 

conditions. 


Title Information 

What is an encumbrance? 

An ‘encumbrance’ is a formal obligation on the land, with the most 

common type being a ‘mortgage’. Other common examples of 

encumbrances include: 

• Restrictive Covenants: A ‘restrictive covenant’ is a written agreement 

between owners of land restricting the use or development of the land 

for the benefit of others, (eg. a limit of one dwelling or limits on types o 

building materials to be used). 

• Section 173 Agreements: A ‘section 173 agreement’ is a contract 

between an owner of the land and the Council which sets out 

limitations on the use or development of the land. 

• Easements: An ‘easement’ gives rights to other parties to use the land 

or provide for services or access on, under or above the surface of the 

land. 

• Building Envelopes: A ‘building envelope’ defines the developmen 

boundaries for the land. 

Aside from mortgages, the above encumbrances can potentially limit or 

even prevent certain types of proposals. 

What documents should I check to find encumbrances 

Encumbrances are identified on the title (register search statement) under 

the header ‘encumbrances, caveats and notices’. The actual details of an 

encumbrance are usually provided in a separate document (instrument) 

associated with the title. Sometimes encumbrances are also marked on 

the title diagram or plan, such as easements or building envelopes. 

What about caveats and notices? 

A ‘caveat’ is a record of a claim from a party to an interest in the land. 

Caveats are not normally relevant to planning applications as they 

typically relate to a purchaser, mortgagee or chargee claim, but can 

sometimes include claims to a covenant or easement on the land. These 

types of caveats may affect your proposal. 

Other less common types of obligations may also be specified on title in 

the form of ‘notices’. These may have an effect on your proposal, such as 

a notice that the building on the land is listed on the Heritage Register. 

What happens if the proposal contravenes an encumbrance on title? 

Encumbrances may affect or limit your proposal or prevent it from 

proceeding. Section 61(4) of the Planning and Environment Act 1987 for 

example, prevents a Council from granting a permit if it would result in a 

breach of a registered restrictive covenant. If the proposal contravenes 

any encumbrance, contact the Council for advice on how to proceed. 

Application for a Planning Permit | Metropolitan Council 

Addendum

You may be able to modify your proposal to respond to the issue. If 

not, separate procedures exist to change or remove the various types 

of encumbrances from the title. The procedures are generally quite 

involved and if the encumbrance relates to more than the subject 

property, the process will include notice to the affected party. 

You should seek advice from an appropriately qualified person, such 

as a solicitor, if you need to interpret the effect of an encumbrance or if 

you seek to amend or remove an encumbrance. 

Why is title information required? 

Title information confirms the location and dimensions of the land 

specified in the planning application and any obligations a fecting what 

can be done on or with the land. 

As well as describing the land, a full copy of the title will include a 

diagram or plan of the land and will identify any encumbrances, caveats 

and notices. 

What is a ‘full’ copy of the title? 

The title information accompanying your application must include a 

‘register search statement’ and the title diagram, which together make up 

the title. 

In addition, any relevant associated title documents, known as 

‘instruments’, must also be provided to make up a full copy of the title. 

Check the title to see if any of the types of encumbrances, such as 

a restrictive covenant, section 173 agreement, easement or building 

envelope, are listed. If so, you must submit a copy of the document 

(instrument) describing that encumbrance. Mortgages do not need to be 

provided with planning applications. 

Some titles have not yet been converted by Land Registry into an 

electronic register search statement format. In these earlier types of 

titles, the diagram and encumbrances are often detailed on the actual 

title, rather than in separate plans or instruments. 

Why is ‘current’ title information required? 

It is important that you attach a current copy of the title for each 

individual parcel of land forming the subject site. ‘Current’ title 

information accurately provides all relevant and up-to-date information. 

Some councils require that title information must have been searched 

within a specified time frame. Contact the Council for advice on their 

requirements. 

Copies of title documents can be obtained from Land Registry: Level 

10, 570 Bourke Street, Melbourne; 03 8636 2010; www.landata.vic.gov. 

au – go direct to “titles & property certificates” 


This section provides information about the permit applicant, the owner 

of the land and the person who should be contacted about any matters 

concerning the permit application. 

The applicant is the person or organisation that wants the permit. The 

applicant can, but need not, be the contact person. 

In order to avoid any confusion, the Council will communicate only 

with the person who is also responsible for providing further details. 

The contact may be a professional adviser (e.g. architect or planner) 

engaged to prepare or manage the application. To ensure prompt 

communications, contact details should be given. 

Check with Council how they prefer to communicate with you about the 

application. If an email address is provided this may be the preferred 

method of communication between council and the applicant/contact. 

Declaration 

The declaration should be signed by the person who takes responsibility 

for the accuracy of all the information that is provided. This declaration is 

a signed statement that the information included with the application is 

true and correct at the time of lodgement. 

The declaration can be signed by the applicant or owner. If the owner is 

not the applicant, the owner must either sign the application form or must 

be notified of the application which is acknowledged in the declaration 

Obtaining or attempting to obtain a permit by wilfully making or 

causing any false representation or declaration, either orally or in writing, 

is an offence under the Planning and Environment Act 1987 and could 

result in a fine and/or cancellation of the permit 

Need help with the Application? 

If you have attended a pre-application meeting with a Council planner, 

fill in the name of the planner and the date, so that the person can be 

consulted about the application once it has been lodged. 

Checklist 

What additional information should you provide to support the 

proposal? 

You should provide sufficient supporting material with the application 

to describe the proposal in enough detail for the Council to make a 

decision. It is important that copies of all plans and information submitted 

with the application are legible. 

There may be specific application requirements set out in the planning 

scheme for the use or development you propose. The application should 

demonstrate how these have been addressed or met. 

The checklist is to help ensure that you have: 

• provided all the required information on the form 

• included payment of the application fee 

• attached all necessary supporting information and documents 

• completed the relevant Council planning permit checklist 

• signed the declaration on the last page of the application form 

The more complete the information you provide with your permit 

application, the sooner Council will be able to make a decision. 

Lodgement 

The application must be lodged with the Council responsible for the 

planning scheme in which the land affected by the application is 

located. In some cases the Minister for Planning or another body is the 

responsible authority instead of Council. Ask the Council if in doubt. 

Check with Council how they prefer to have the application lodged. For 

example, they may have an online lodgement system, prefer email or 

want an electronic and hard copy. Check also how many copies of plans 

and the size of plans that may be required. 

Contact details are listed in the lodgement section on the last page of the 

form. 

Approval from other authorities: In addition to obtaining a planning 

permit, approvals or exemptions may be required from other authorities 

or Council departments. Depending on the nature of your proposal, 

these may include food or health registrations, building permits or 

approvals from water and other service authorities. 

The owner of the land is the person or organisation who owns the land at 

the time the application is made. Where a parcel of land has been sold 

and an application made prior to settlement, the owner’s details should 

be identified as those of the vendo . The owner can, but need not, be the 

contact or the applicant. 



Addendum

EXAMPLES 

Example 1 

The Land i 

Address of the land. Complete the Street Address and one of the Formal Land Descriptions. 

Street Address * 

Formal Land Description * 

Complete either A or B. 

This information can be 

found on the certificate 

of title. 

If this application relates to more than 

one address, attach a separate sheet 

setting out any additional property 

details. 

4 26 Planmore Avenue 

Unit No.: 

St. No.: 

St. Name: 


HAWTHORN Postcode: 3122 

A Lot No.: 2 

Lodged Plan Title Plan PPlan of Subdivision No.: LP93562 

OR 

B Crown Allotment No.: Section No.: 

Parish/Township Name: 


i 

For what use, development 

or other matter do you 

require a permit? * 

Construction of two, double-storey dwellings 

and construction of two new crossovers. 

Provide additional information about the proposal, including: plans and elevations; any information required by the 

planning scheme, requested by Council or outlined in a Council planning permit checklist; and if required, a description 

of the likely effect of the proposal. 


Existing Conditions i 

Describe how the land is 

used and developed now * 

For example, vacant, three 

dwellings, medical centre with 

two practitioners, licensed 

restaurant with 80 seats, 

grazing. 

Single dwelling. 

Provide a plan of the existing conditions. Photos are also helpful. 



i 

Provide details of the applicant and the owner of the land. 

Applicant * 

Name: 

The person who wants the 

Title: Mr First Name: Len Surname: Browning 

permit. 

Organisation (if applicable): Responsible Developers P/L 



Unit No.: 4 St. No.: 12 St. Name: Ardour Lane 


Wycheproof State: Vic Postcode: 3527 

Please provide at least one 

contact phone number * 

Where the preferred contact 

person for the application is 

different from the applicant, 

provide the details of that 

person. 

Owner * 

The person or organisation 

who owns the land 

Contact information for applicant OR contact person below 

Business phone: 

9123 4567 

Email: tcpl@bigpond.net.au 

Mobile phone: 

Fax: 

0412 345 678 9123 4567 

Contact person’s details* 


Name: 




Mr Andrew Hodge 

Town Planning Consultants 


PO Box 111 


St. Name: 

Suburb/Locality: Parkdale State: Vic Postcode: 3194 


Name: 


P 

Where the owner is different 

from the applicant, provide 

the details of that person or 

organisation. 





St. Name: 


State: 

Postcode: 

Owner’s Signature (Optional): 

Date: 



Addendum

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