matlock in bloom terms of reference - Matlock Town Council

Mayor 2011-2012
Councillor Barry Hopkinson
01629 56822
MEETING OF: FINANCE AND AUDIT
DATE: MONDAY 2 APRIL 2012
PRESENT: Chair: Cllr David Barker
Cllrs: Barrie Tipping and David Jones
Susan Smith (Town Clerk) and Amanda Wilson (RFO)
APOLOGIES: Cllr Scott Cowley (Personal Commitments)
VARIATION OF ORDER OF BUSINESS: None
DECLARATIONS OF INTEREST: None
PUBLIC SPEAKING: None
110/2011
APPENDIX 1
MINUTES OF THE LAST MEETING
To approve the minutes of the meeting of the F&A Committee held on Monday 5 March 2012.
Resolved: to approve the minutes of the meeting of the Finance and Audit Committee
held on Monday 5 March 2012
REVIEW OF INVOICES DUE FOR PAYMENT – as supplied with Council minutes
To be checked against minute number and budget code
Resolved: to approve the invoices due for payment
REVIEW OF BANK RECONCILIATION REPORT - as supplied by email, hard copy
supplied.
Resolved: to approve the bank reconciliation report
REVIEW OF MONTHLY ACCOUNTS AGAINST BUDGET – as supplied by email, hard
copy supplied - To monitor the accounts monthly by means of the flexed budget report
Resolved: to approve the monthly accounts against budget
RESERVES POLICY - To consider a policy which will incorporate the Councils plans with
regards to the treatment of reserves and their accumulation.
Following a lengthy discussion it was resolved: to change the reports given to both
Council and the F&A Committee to show the exact position at the date of printing,
within a balance sheet. The document would show reserves and vat and state
current guidelines to enable Council members to make a more informed decision
when deciding on expenditure and budget.
RECOMMENDATIONS TO COUNCIL:
That the above recommendations be approved
Imperial Rooms
Imperial Road
Matlock
Derbyshire DE4 3NL
Telephone 01629 583042
Email townclerk@matlock.gov.uk
Website www.matlock.gov.uk
MEETING OPENED: 6.00pm MEETING CLOSED: 6.53pm
DATE OF NEXT MEETING: 2 JULY 2012
Town Clerk
Susan Smith