Periodic Report - Online Resource Center

What happens if the
household moves into an
exempt category during
a six-month cycle?
See PD #11-11-EMP for
the TALX procedure.
See PD #09-43-SYS and
PB #11-39-SYS for RFI
processing information.
PD #12-16-ELI
If the household completes, signs, and returns a Periodic Report or a
Follow-Up to the Periodic Report prior to the case actually closing,
the closing action must be settled in conference (SIC).
However, although the closing process may begin on the eleventh
day of the sixth month of the certification period for FS households
who fail to return the Periodic Report in a timely manner, the
household has until the last day of the sixth month of the certification
period to comply to avoid a loss of FS benefits and a need to reapply
for continued FS benefits.
For example, a FS household is mailed a Periodic Report on April
23rd and fails to return the Periodic Report by May 10th as
instructed. On May 11th, a closing action is initiated that generates a
Notice of Intent (NOI) to close the FS case. The FS household fails
to resolve the issue during the NOI period and the FS case closes on
May 25th. On May 30th, the FS household submits a completed and
signed Periodic Report. The closed FS case must be re-opened and
any lost FS benefits must be issued. However, if the FS household
fails to submit a completed and signed Periodic Report by May 31st,
the household must reapply to receive continued FS benefits.
Once a case has been placed on a six-month reporting cycle, the
household remains subject to the six-month reporting rules,
regardless of circumstances, until the next recertification.
For example, a household with a twelve month certification period
that is subject to the six-month reporting rules loses all of its income
during the certification period. The budget can be adjusted whenever
the household verifies the loss of income, but the household is still
subject to the six-month reporting rules (including the return of a
signed and completed Periodic Report) until the end of the
certification period. At that point, if the household still has no income,
the case will become subject to ten day change reporting rules.
ICP Web System
To further enhance this process, Management Information Systems
(MIS) has developed the ICPWeb system that serves as a tracking
mechanism used by ICP staff to enter information concerning
Periodic Reports received and those returned as undeliverable. The
ICPWeb also performs TALX and Resource File Integration (RFI)
matches on all cases sent a Periodic Report. Instructions on how to
access and enter information into the ICPWeb system are contained
in the ICPWeb Instructions (Attachment A).
FIA Policy, Procedures, and Training 4 Office of Procedures