IQA of Assessment Centre Handbook 2017-18_final

City College Plymouth
Registration and Certification
Purpose / Scope
• To ensure the timely certification of our learners’ achievement
• To ensure learners are registered before a qualification’s expiry date and
requests for certification are received by the awarding organisation prior to the
qualification’s certification end date
• To ensure that accurate, up to date and auditable registration and certification
records are maintained with no late registration penalties incurred
Note: assessments completed prior to the learners being registered with the
awarding organisation could be declared invalid and a sanction applied
Definitions / Terminology
• Registration is the process to inform awarding organisations about learners
beginning a programme of study at an approved centre and generally triggers
the appointment of an external quality assurer
• Certification is the issue of a nationally recognised qualification from an
awarding organisation
Key Points
• It is the responsibility of the Academy Manager / Lead IQA to ensure that all
learners are registered with the awarding organisation – this may mean
checking with Exams or on the secure website areas
• Learners must be registered with the awarding organisations within the
awarding organisations’ timescales e.g. for Pearson it should be within 6
weeks of enrolment or within the first month of the first assessment for
competency based qualifications
• All claims for certification must be processed by the Exams team on receipt of
completed relevant documentation from the IQA
• Staff must inform awarding organisation prior to registering a member of
teaching or invigilation staff on one of their qualifications. Staff may not
undertake a qualification while they are teaching or assessing that
qualification
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