The UVG Times October
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<strong>October</strong> 2018<br />
1300 897 797 | unitedvetsgroup.com.au | enquiries@unitedvetsgroup.com.au<br />
THE <strong>UVG</strong> TIMES<br />
What’s inside this edition:<br />
• A message from the <strong>UVG</strong> Team<br />
• 2019 Veterinary Business Bootcamp<br />
• NVC’s Veterinary Training Centre<br />
• Your Support Network<br />
• Dealing with Upset Clients<br />
• Pet Wellness Plans<br />
• <strong>The</strong> Latest <strong>UVG</strong> Partnerships<br />
• Sharing the Success of the AMG Program<br />
• A Case Study with Cyclo Construction + Fitout<br />
• Why Emotional Intelligence is so important
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A Message<br />
from the <strong>UVG</strong> Team<br />
Since the last edition of the <strong>UVG</strong> <strong>Times</strong>, the <strong>UVG</strong> community has had a very busy couple of months. We are<br />
excited to welcome over 30 new independent clinics to <strong>UVG</strong> membership and in August we welcomed another<br />
new group of clinic leaders to the Accelerate Mastermind Group (AMG). <strong>The</strong> new group along with the AMG 4<br />
participants enjoyed the first of four intensive education and mastermind weekends on the Gold Coast. We<br />
now have over 46 practice owners and managers from twenty-two clinics participating in the AMG Program<br />
and we have also welcomed several new clinics to our CVS program. We look forward to working with all the<br />
independent clinics in one of our leadership and coaching programs to improve their profitability, clinic<br />
operations and their own work life balance and satisfaction over the coming 12 months.<br />
We are also excited to have recently launched several new partnerships to benefit our members. <strong>The</strong>se<br />
include Cyclo Construction and Fitout, VetCheck, ezyVet and Viden Financial. We will continue to<br />
launch new partnerships as we find new opportunities to add value to your membership. If you are ever<br />
unsure about the specifics and opportunities available through our partnerships, please either<br />
download a copy of the Deal and Partnership directory available through the Members Portal or speak to our<br />
Membership Support Co-ordinator Katrina. For the 2018 financial year, we paid members a total of<br />
$1,779,700 in manufacturer rebates, which was again a huge increase of 43% on the year prior. Remember<br />
these rebates are only one benefit of <strong>UVG</strong> membership and in many instances, you will be receiving discounts<br />
and benefits upfront when you engage with one of our partners.<br />
After much anticipation, we relaunched our Pet Wellness Plan packages for <strong>UVG</strong> members, with a wellness<br />
webinar hosted by Paula Sadler, NVC GM-Marketing & Managed Services and a team of wellness plan experts.<br />
<strong>The</strong> feedback and interest in our Pet Wellness Plan packages have been positive, and we look forward to<br />
working with members as they implement wellness plans into their clinics.<br />
It’s great to see so many <strong>UVG</strong> members attending training workshops at the NVC Veterinary Training Centres.<br />
We understand the importance that training plays in a clinical environment, and we look forward to sharing<br />
the 2019 NVC Veterinary Training Centre workshop program with <strong>UVG</strong> members when it launches shortly.<br />
Please remember that these custom-built training facilities have been built to provide opportunities for <strong>UVG</strong><br />
members, so please be proactive in your feedback if there is something else you think these training centres<br />
need to offer.<br />
After the huge success of our 2018 <strong>UVG</strong> Veterinary Business Bootcamp, we are excited to have recently<br />
announced the location for our 2019 event, <strong>The</strong> Marriot Resort, Surfers Paradise, March 15-17th 2019. In this<br />
edition, you will find all the information you will need to get your early bird tickets booked, plus a special book<br />
now, pay later offer, so make sure you secure your place for what promises to be another fantastic event.<br />
Warm Regards,<br />
<strong>The</strong> <strong>UVG</strong> Team
Develop yourself, your team and your business at the<br />
2019 Veterinary Business Bootcamp<br />
Veterinary Business Bootcamp will be held on the<br />
15th -17th March 2019<br />
at the Marriott Resort, Surfers Paradise.<br />
<strong>The</strong> Veterinary Business Bootcamp is a unique combination of mindset, marketing,<br />
management, financials and brainstorming that are designed to help you achieve<br />
Better work life balance<br />
A better team culture of accountability and empowerment<br />
Improved profits<br />
This three-day event is filled with opportunities to network with your colleagues<br />
from across Australia and New Zealand, hear from incredible guest speakers from both<br />
inside and outside of the veterinary industry, attend two social events, and a supplier lounge<br />
where you can engage with industry suppliers. Included in the cost of your ticket is<br />
morning and afternoon tea, lunch and two evening events across the Bootcamp.
Book now and pay later<br />
This year we are introducing the option for our members to book their tickets<br />
by December 31st 2018 and not pay anything until the 1st February 2019.<br />
TICKET OPTIONS<br />
Early Bird<br />
After Early Bird<br />
Saving You<br />
Per Person<br />
$1,597<br />
$1,797<br />
$200<br />
Additional Team Member:<br />
$1,297<br />
$1,497<br />
$200<br />
Team of Four:<br />
$4,996<br />
$5,796<br />
$800<br />
Your 2019 Veterinary Business Bootcamp Checklist<br />
Book your flights early to secure the best deal and avoid those 5am starts!<br />
When booking your accommodation at the Mariott Resort, make sure you mention you are<br />
attending the <strong>UVG</strong> Veterinary Business Bootcamp to access a discounted rate<br />
Start planning your locum coverage now to make sure you can attend all three days of the event<br />
If you are thinking of bringing some of your team members, make sure you book them in before<br />
the early bird pricing finishes on 31st December 2018.<br />
<strong>The</strong> Marriot Resort has a fantastic kids club on site. If you have family, you don’t have to worry<br />
about the kids whilst you are attending Bootcamp sessions. Plus, the Marriot Resort is walking<br />
distance to the beach, and is close by to some of the Gold Coast’s most popular attractions.
veterinary<br />
TRAINING CENTRE<br />
Would you like to provide your team members with practical,<br />
hands on training but you don’t have the time and resources?<br />
We have just the solution for you. <strong>The</strong> affiliation between NVC and <strong>UVG</strong> allows your clinic preferential access<br />
to the two-purpose built, industry leading Veterinary Training Centres in Queensland and Melbourne.<br />
<strong>The</strong> facilities and equipment used in these centres are brand new and state of the art, providing attendees<br />
with the ultimate learning environment. All educators are leaders in their chosen field and have been carefully<br />
appointed so that workshop participants get the best training experience possible.<br />
All workshops are delivered in small groups, creating the opportunity for one on one tuition with educators,<br />
ensuring participants can confidently practice and master new skills. <strong>The</strong> result for you is that your team<br />
members will return to your clinic and can immediately implement their new skills in the consultation room<br />
or in surgery.<br />
Due to popular demand, we have extended the $500 voucher offer for any Vet workshop.<br />
$500 VOUCHER<br />
This voucher can be used for any workshop remaining on the 2018 workshop calendar.*<br />
veterinary<br />
TRAINING CENTRE<br />
*Voucher is able to be used for the remainder of the 2018 NVC Veterinary Training Centre workshop program.<br />
<strong>The</strong> NVC Veterinary Training Centre will soon be launching the<br />
2019 Workshop Program, which will include new workshop topics,<br />
more workshop dates, and new workshop facilitators.
Your<br />
Support<br />
Support<br />
network<br />
Network<br />
Have you visited our <strong>UVG</strong> Members Portal recently?<br />
We have been busy updating this with resources and tools<br />
you can use in your clinic, as well as information from our partners.<br />
New resources on the Members Portal<br />
Our <strong>UVG</strong> members portal is constantly being updated with useful documents and resources. We have<br />
recently uploaded a range of new Marketing Resources. If you log onto the Members Portal, you will<br />
be able to find:<br />
• Image Bank: We have made available over 50 copyright and royalty free images ranging from<br />
companion to large animals, that you can utilise on your clinic’s websites, social media accounts,<br />
clinic newsletters, and any other marketing collateral. We will continue to add more over the<br />
coming months.<br />
• Educational Articles: You will find 22 educational articles across a variety of topics that can be<br />
used on your clinic’s websites, and newsletters. <strong>The</strong>se articles have all been vet checked but can<br />
also be used as a base to build on and add to at your discretion.<br />
• Pet Wellness Plan: <strong>UVG</strong> can support your clinic to implement a Pet Wellness Plan. We have<br />
uploaded our Pet Wellness Plan presentation for members to review, as well as the posters that<br />
you can pick from for your marketing collateral, which will be personalised to your clinics<br />
branding and colours.<br />
We will continue to add to these resources, but we would love to hear from our members as to what<br />
resources you would find beneficial. Please let Katrina, our Membership Support Coordinator<br />
(katrina@unitedvetsgroup.com.au or 1300 897 797) know if you have any ideas.<br />
How do I access the <strong>UVG</strong> Members Portal?<br />
Simply visit uvgmembers.memnet.com.au. If you haven’t done so already, you will need to click<br />
register and then use the registration details previously emailed to you. If you have any issues with<br />
accessing the members portal, please contact Katrina on 1300 897 797.<br />
Member<br />
Support Line<br />
Contact Katrina Schablon<br />
on 1300 897 797<br />
Vet Coaching<br />
and Support<br />
clive@unitedvetsgroup.com.au<br />
<strong>UVG</strong> Facebook<br />
Community<br />
Join the <strong>UVG</strong> community on<br />
our closed Facebook page at<br />
United Vets Group (<strong>UVG</strong>)
Dealing<br />
with Upset<br />
Clients<br />
Clients get upset each and every<br />
day in clinics, and its important to<br />
have some tools and resources to<br />
support your team when they are<br />
dealing with upset and difficult<br />
clients.<br />
Did you know that an upset client will tell<br />
between 8 – 10 other people about their<br />
experience? If each of these clients spends an<br />
average of between $2,500 - $4,000 at your<br />
practice, you could potentially lose upwards<br />
of $40,000 of potential business each time an<br />
upset client’s issues are not resolved.<br />
When a client is upset, they want two things;<br />
1. To have their concerns heard<br />
2. To get a solution ASAP<br />
When you are dealing with an upset client, it is<br />
important to always take the client to a private<br />
area, to work through their concerns.<br />
Step 1. Listen<br />
Let your client vent without any interruption,<br />
let them get their energy out. By listening and<br />
nodding your head when they are talking shows<br />
them you are on their side. If you get defensive at<br />
this point, you will add fuel to the fire. You want to<br />
tell your client that you understand their concerns,<br />
and that you’d be annoyed as well. This is when the<br />
conversation turns to looking for a solution and<br />
moves away from any aggression.<br />
Step 2. Get clarity on the real<br />
Issue<br />
This step is about getting to the root of the issue.<br />
Ask your client questions so that you can fully<br />
understand their concern. <strong>The</strong> great saying goes<br />
“Seek first to understand before seeking to be<br />
understood”. Once the client has finished, you<br />
would say something along the line of “Just so I<br />
am completely clear about your concern…’’ and<br />
then playback to them what your understanding<br />
of the issue they are concerned about is. Finish<br />
this playback with “is this correct?’’. By doing this,<br />
you ensure you are both on the same page when it<br />
comes to understanding the issue.<br />
Step 3. Create a solution<br />
Reassure your client that you understand and that<br />
you would be upset if the situation was reversed.<br />
Ask them what they would see as a solution to the<br />
issue. By the time clients are annoyed, they will<br />
have a desired outcome in mind. If you can give<br />
them this outcome, this shows that you care.<br />
If the client does not have a solution, this<br />
creates the opportunity for you to create a desired<br />
solution and see if they respond to it. If you are<br />
not the decision maker in the clinic and need to<br />
take it to someone else, outline the steps for the<br />
client to get a solution. e.g “ I’ll need to check with<br />
the owner on this but I’m going to do it and come<br />
back to you with a solution by 3pm’’<br />
It is important to give the clients clarity and<br />
certainty, so they know they will get an outcome.<br />
Always let them know that you will be following<br />
this issue through personally.
Step 4. Ask the client if they<br />
are happy with the outcome<br />
If the client says yes, the brain will let go of the<br />
anger or frustration they may be feeling, and you<br />
retain the client. If they are not happy, then keep<br />
working through the problem until they are.<br />
Your clinical team should also be aware of your<br />
pre-determined “Practice agreed resolution<br />
limit”. This is a dollar value that you can use to<br />
resolve complaints without your team having to<br />
ask the boss each and every time, which cannot<br />
always be done straight away.<br />
For example, your clinic might choose to set this<br />
at $100 to resolve complaints, and could be in the<br />
form of stock, services, refund, flowers or other<br />
items that you think the client would appreciate.<br />
This will mean that many of your upset<br />
clients will get a fast solution, and the issues do not<br />
always need to go through the chain of command,<br />
if your employees feel empowered with tools and<br />
resources majority of the issues wont ever come<br />
across the boss’s desk.<br />
Some important Don’ts when<br />
dealing with upset clients<br />
• It is best not to use the phrase “ It’s company<br />
policy here”. This is like a red rag to a bull!<br />
• Don’t jump into defence mode. Once you and the<br />
client are on the same side, then you can offer an<br />
explanation, but do not try and do this until the<br />
client has calmed down.<br />
• Don’t promise something you can’t deliver. If<br />
you say you will get back to the client by 3pm,<br />
make sure that this is 3pm not 3.30pm. Keeping<br />
these arrangements makes the client feel valued.<br />
• Don’t handball the issue and not follow this up.<br />
<strong>The</strong> client bought this issue to your attention, so<br />
it is important that you are the one to follow this<br />
through to a solution.<br />
It is important to make sure that all of your team<br />
members understand these steps, and feel<br />
empowered to have these conversations. We<br />
suggest going through this at a team meeting, to be<br />
able to answer any questions the team may have in an<br />
open forum.
PET WELLNESS<br />
PLANS<br />
SHIFTING VETERINARY<br />
CARE FROM REACTIVE<br />
TO PROACTIVE<br />
A Pet Wellness Plan will give you flexibility to practice the way you want, creating healthier pets. It will allow<br />
you to educate clients to be more responsible pet owners, who are more inclined to visit more regularly as<br />
all of their preventative wellness needs are covered in their annual membership.<br />
A Pet Wellness Plan shifts veterinary care from Reactive to Proactive and gives your clinic a point of difference<br />
that your competitors do not have.<br />
<strong>The</strong> <strong>UVG</strong> Pet Wellness Plan includes<br />
Annual Vaccinations<br />
INCLUSION DOG CAT<br />
Unlimited FREE Consultations <br />
$250 Dental Discount <br />
Wellness Health Care Screen<br />
(Blood Test and Urinalysis) <br />
FREE Microchip <br />
10% OFF Professional Services<br />
provided by a Veterinarian <br />
10% OFF Parasite and Heartworm Control <br />
10% OFF Food and Merchandise <br />
2 nights FREE Cat Boarding* <br />
<br />
4 FREE Hydrobaths* <br />
4 FREE Nail Trims* <br />
<br />
*applicable only if your clinic offers these services
TRAINING AND MARKETING SUPPORT<br />
available to<br />
members<br />
A Pet Wellness Plan<br />
branded specifically for<br />
your clinic<br />
(Selecting from one of 3<br />
package designs)<br />
A launch Marketing Pack<br />
including<br />
• 2 x A3 Posters<br />
• 500 Brochures<br />
• Email Content & Images<br />
• Social Media Content<br />
Comprehensive training<br />
program for you and your<br />
team (delivered via video<br />
conference) and a Pet<br />
Wellness Plan Training<br />
Toolkit<br />
Support to set up your<br />
Part Payment Provider<br />
and to liaise with<br />
your PMS provider<br />
Renewal process support<br />
as your members<br />
come up to one year<br />
on the program<br />
Access to a Pet<br />
Wellness Plan<br />
Helpdesk -<br />
Monday to Friday<br />
<strong>The</strong> <strong>UVG</strong> Pet Wellness Plan cost is $1,499*.<br />
This is a once off cost. This includes the program launch marketing collateral.<br />
<strong>The</strong> ongoing support is part of your $297 monthly membership fee.<br />
If you are interested in implementing a Pet Wellness Plan<br />
in your clinic, speak to Kate in the <strong>UVG</strong> team on<br />
03 8594 3796 or email kate@unitedvetsgroup.com.au<br />
*Terms & Conditions apply.
<strong>The</strong> Latest<br />
Partnerships<br />
Since the last edition of the <strong>UVG</strong> times, we have launched a number of new partnerships.<br />
Please see below for more information around how you can access these new deals.<br />
<strong>The</strong> Assure Employee Assistance Program (EAP) is designed to help you and your<br />
team members resolve any mental health-related issues or challenges that are<br />
affecting them in a negative way. <strong>The</strong> EAP provides your employees with access<br />
to professional support for issues including; general stress, relationship troubles<br />
at home or work, resilience techniques, anxiety / depression. This allows you to<br />
observe your duty of care to your team and ensure they are getting the<br />
support they need to cope with mental health concerns before they become<br />
unmanageable.<br />
Contact our Membership Support Coordinator, Katrina on 1300 897 797 to be<br />
set up on the program, and for more information on the cost of this service.<br />
Cyclo Construction + Fitout’s team of project managers, tradesman, designers and<br />
builders are experts in their fields, with experience in finding solutions to space<br />
shortages, compliance issues, tight budgets and short times frames. If you are<br />
thinking of moving, comprehensively renovating, or constructing a new veterinary<br />
practice, our partners at Cyclo will;<br />
• Send out an experienced Project Manager to complete an initial consultation<br />
and analysis<br />
• Produce initial sketch plans and budget costs – these are provided FREE of<br />
charge, regardless of whether the project goes ahead or not<br />
• Provide a detailed scope of work and quotation, including costs of the full<br />
design package, which will be waived if the works proceed<br />
• Following a review of the sketch plans and the agreed scope of work, develop<br />
a detailed plan set including initial joinery drawing package, electrical and<br />
plumbing layouts, partitioning and ceiling details and colour and finish<br />
suggestions<br />
<strong>The</strong> cost of this detailed design package will be deducted from the overall project<br />
costs, on completion of the works. If the works do not proceed, the agreed design<br />
costs would become payable.<br />
Contact Cyclo Construction + Fitout General Manager, Carl McKay on<br />
02 4271 4171 for more information.<br />
VetCheck is an effective and meaningful way to connect with your customers<br />
during and between visits. With over 1,000 handout templates, videos and<br />
visual aids, VetCheck has got you covered when it comes to practice-branded client<br />
education. Instantly share personalised pet reports to your customers to increase<br />
engagement during the vet visit, improve compliance, grow your practice and build<br />
client loyalty. Keep connected with your customers between visits with automated<br />
practice communications that are curated to the pet’s species and life stage and<br />
support the veterinary services to drive business back to your practice. For more<br />
information, visit www.vetcheck.it.<br />
<strong>UVG</strong> Members are eligible for the following<br />
• 10% discount on yearly subscription<br />
• Free VetCheck training webinar<br />
Please contact Amanda Chin, Veterinary Director<br />
on 0403 217 616 or amanda@lukefeldman.com
ezyVet was founded in 2006 out of the desire for an intuitive, affordable and<br />
customisable software that could cater to Veterinary Practices of all sizes and<br />
compositions. Plenty of other software options existed but none seemed to tick<br />
all the right boxes. <strong>The</strong> high cost of the available Veterinary Practice Management<br />
(VPM) packages were yet another headache, which made it financially out of reach<br />
for large portions of clinics. With a bit of Kiwi ingenuity and a lot of passion ezyVet<br />
came into existence…a powerful cloud based, feature rich, customisable and easy<br />
to use VPM solution for Veterinary Practices all around the world.<br />
<strong>UVG</strong> members are eligible for a 5% discount on implementation / conversion<br />
fees based on ezyVet’s standard rates and a 24-month commitment* (excluding<br />
travel) and 3 months of subscription fees FREE (this is at the rate of members’<br />
monthly subscription value).<br />
Please contact the ezyVet Business Development Team on<br />
sales@ezyVet.com for more information.<br />
*Prices are based on ezyVet’s standard rates and a 24-month commitment. Please note prices will change if your clinic is already engaged in the sales process with ezyVet.<br />
<strong>The</strong> best business decisions are made when you fully understand your business<br />
and its current (and forecast) financial position. As a business owner/manager<br />
would you like to:<br />
• Have all the information you need at your fingertips and be ready to make<br />
decisions quickly and confidently?<br />
• Be able to focus on managing and growing your business without having to<br />
spend your nights and weekends wrestling with your accounting software and<br />
reconciling your accounts?<br />
Intersync takes care of your bookkeeping and gives you access to all of your<br />
important financial information, tying it together in consistent, tailored<br />
management reports. This lets you be flexible and nimble in your business and<br />
confident to make decisions because you know exactly what’s going on. For the<br />
times when you need more in-depth financial management support, you have the<br />
option to work with one of Viden’s experienced Virtual Chief Financial Officers to<br />
get the guidance and advice you need.<br />
<strong>The</strong> Intersync product is available to <strong>UVG</strong> members from $500 per month, and<br />
<strong>UVG</strong> members will receive a complimentary accounting systems review as a part<br />
of this package.<br />
Please contact Michele Purvis - Senior Client Director<br />
on 0427 274 105 or michelep@viden.com.au<br />
Thank you for the ongoing support of our industry partners<br />
Lyppard<br />
Australia Pty Ltd
Sharing the Success<br />
Accelerate Mastermind Group<br />
<strong>The</strong> Accelerate Mastermind Group (AMG) program consists of four education and<br />
Mastermind Seminars, monthly accountability coaching sessions, access to group<br />
facilitators and business advisors for all participants.<br />
Each year, three events are held on the Gold Coast and one event is a mystery<br />
experiential event, held in a destination location to give you an amazing experience.<br />
<strong>The</strong> AMG Program has four pillars that will help you develop into<br />
an extraordinary business owner;<br />
Personal Mastery, Financial Mastery, Leadership Mastery and Marketing Mastery.<br />
At the beginning of August, 46 practice owners and managers from 22 clinics from across Australia<br />
converged on the Gold Coast to participate in the Personal Mastery AMG quarterly event.<br />
This event focused on personal development and there was some jaw dropping breakthroughs, realisations,<br />
decisions made and much more. When a participant joins the AMG program, their starting point is irrelevant,<br />
the only yard stick they use to assess how they are moving forward is themselves.<br />
Here’s some of the biggest learning outcomes from those lucky enough to attend.<br />
“Life happens FOR me not TO me” This change in perspective allows me to find a gift in every situation,<br />
good or bad to help me learn and grow without wallowing in frustration, pain and worry.<br />
I’m responsible for choosing all my beliefs including those that serve and destroy me. You can change any<br />
negative belief by asking yourself, “What if the opposite was true?” then finding evidence of that.<br />
If I follow the process to correcting missed charges in my practice I will increase<br />
my net profit by 5-10% without seeing another client.<br />
Have clarity of purpose so your reticular activating system knows what to focus on.<br />
Also, you only have 100 focus units to share. Keep them in balance.<br />
What you focus on expands!<br />
<strong>The</strong>re is no such thing as perfection, only progression.<br />
<strong>The</strong>re is no such thing as failure, only feedback.<br />
THE<br />
COACHES<br />
Sam Bowden<br />
Shane Barker<br />
If you think next year’s AMG Program could be the next step to transform you into<br />
an extraordinary business owner, let’s organsie a time for a one-on-one discussion<br />
with Sam Bowden today. Call 1300 897 797.
THE DAILY MEETING<br />
How do I implement<br />
a daily huddle<br />
with my team?<br />
Something we often hear from our members is how hard it is to hold frequent team meetings. Meetings are<br />
important to speed up growth, run more efficient days within the clinic, and have a motivated team that are<br />
engaged to achieve their targets.<br />
A big misconception about meetings is that they are time consuming, but the truth is that your meetings<br />
should be punchy and productive to free up time.<br />
<strong>The</strong> Daily Meeting<br />
In time, these daily meetings will become a vital part of your team’s day. Delegate the responsibility of<br />
running the daily meeting to a team member who is naturally organised and disciplined. <strong>The</strong>ir job is to keep the<br />
meeting on time and keep everyone on track. If the meeting is getting off track, it is this team members<br />
responsibility to manage this, and ask that the discussion is taken offline, to be completed at another time.<br />
We suggest holding this meeting standing up, your team members will be more inclined to keep the meeting<br />
shorter and to the point. Your daily meeting should only run for 5-10 minutes max! Schedule your meeting for<br />
the same time each day and make it for a time when the phone does not ring as much.<br />
<strong>The</strong> Agenda<br />
Your meetings should have the same structure each day – what’s up, your daily measures and any roadblocks<br />
your team may come across.<br />
What’s Up - Give each of your team member 30 seconds to say what’s happening in their day.<br />
Daily Measures – this is your opportunity to look at your teams’ goals for the day, or the week and benchmark<br />
yourself against these. <strong>The</strong>se goals could include the number of dentals booked in, the number of revisits<br />
booked in, your daily turnover, your new client numbers or the percentage of enquiries booked in.<br />
Talking about these goals will help identify any roadblocks or hesitations within the team, and what is<br />
causing you any bottlenecks within the clinic. Secondly, it will often bring to light if a team member is not doing<br />
their job as this team member will often report not getting stuck on any tasks or will not be able to identify any<br />
roadblocks.<br />
Its important to make sure that problem solving does not happen within the daily meeting unless it can be<br />
dealt with in 2 minutes or under.<br />
To recap, your daily meeting should include;<br />
• 2-5 minutes – What’s up<br />
• 2-5 minutes – Daily Measures or Indicators<br />
• 2-5 minutes – Bottlenecks and Roadblocks<br />
Meetings will identify issues before they affect your business, they find areas to increase efficiency and<br />
identify underperforming team members before they have begin to impact on business performance.<br />
Are you looking for a good resource to find out more about your daily meeting? This information has been<br />
crafted from Verne Harnish’s book, “Mastering the Rockerfeller Habits”.
Thinking about renovating,<br />
refreshing your clinic’s layout, or<br />
updating the overall design of your<br />
clinic but not sure where to start?<br />
Cyclo Construction + Fitout have been providing comprehensive design and construction solutions to<br />
clients as they grow their business since 1988. Cyclo’s team of project managers, tradesmen, designers and<br />
builders are experts in their fields, with experience in finding solutions to space shortages, compliance<br />
issues, tight budgets and short time frames. If you are thinking of moving, comprehensively renovating, or<br />
constructing a new veterinary practice, our partners at Cyclo will;<br />
• Send out an experienced Project Manager to complete an initial consultation and analysis<br />
• Produce initial sketch plans and budget costs – these are provided FREE of Charge, regardless of whether<br />
the project goes ahead or not<br />
• Provide a detailed scope of work and quotation, including costs of the full design package, which will be<br />
waived if the works proceed<br />
• Following review of sketch plans and the agreed scope of work, develop a detailed plan set including<br />
initial joinery drawing package, electrical and plumbing layouts, partitioning and ceiling details and<br />
colour and finish suggestions<br />
<strong>The</strong> cost of this detailed design package will be deducted from the overall project costs, on completion<br />
of the works. If the works do not proceed, the agreed design costs would become payable.
Dr Paws Glen Iris recently contracted<br />
the Cyclo Group to complete the fitout<br />
of their new practice. <strong>The</strong> former<br />
retail space at 1408 High Street presented a<br />
major challenge from planning perspective in<br />
regard to space. <strong>The</strong> 200sqm space ended<br />
up fitting three consulting rooms, two<br />
surgeries and all other required spaces for<br />
the new clinic.<br />
<strong>The</strong>re was not a square meter of this fitout<br />
unused, but despite the compact nature of<br />
the fitout, an abundance of natural light and<br />
a light colour palette keep it airy and fresh<br />
looking.<br />
<strong>The</strong> Cyclo team provided several revisions<br />
of the plans to accommodate the special<br />
needs for this busy practice, and also custom<br />
fabricated the distinctive Dr Paws doors.<br />
Yasmine, one of the Vet’s at Dr Paws Glen Iris<br />
had this to say about working with the Cyclo<br />
team:<br />
“I want to nominate Matt for your employee<br />
of the month, he has been instrumental in<br />
helping us achieve this amazing result”<br />
If you are interested in working<br />
with the Cyclo Construction + Fitout Group,<br />
please contact Carl McKay General Manager on<br />
02 4271 4171 or carl@cyclogroup.com.au
WHY is Emotional Intelligence<br />
(EI) the most powerful and<br />
effective tool for practice<br />
leaders?<br />
Because it increases productivity, develops<br />
teamwork and lifts a practice’s financial and<br />
operational performance.<br />
How does building your EI affect leadership?<br />
If leadership is ultimately the art of accomplishing<br />
extraordinary things with ordinary people, then<br />
building emotional intelligence is how you achieve<br />
this.<br />
Your personal level of emotional intelligence will<br />
determine your success in either inspiring or<br />
influencing others. A critical factor is how you<br />
respond thoughtfully and creatively to achieve<br />
success.<br />
As a leader your task is to attract the energy and<br />
imagination of the people inside and around your<br />
practice and to move this energy forward to create<br />
success.<br />
Of the 10 emotional intelligence competencies,<br />
7 set exceptional leaders apart:<br />
• Self-Reliance<br />
• Assertiveness<br />
• Optimism<br />
• Self-Actualization<br />
• Self-Confidence<br />
• Relationship Skills<br />
• Empathy<br />
Emotional intelligence is a powerful tool critical for<br />
exceeding goals, improving critical work<br />
relationship creating a healthy and productive<br />
workplace and to develop organisational culture.<br />
People will work well with you in direct<br />
proportion to how much they like you and<br />
they will like you in direct proportion to<br />
how you make them feel.<br />
<strong>UVG</strong> can now support practice owners to build<br />
Emotional Intelligence through the Emotional<br />
Capital Report (ECR) 360 and a workshop with<br />
our <strong>UVG</strong> Certified ECR Coach, John Gemmell.<br />
<strong>The</strong> Emotional Capital Report is a leadership<br />
development tool that provides professional people<br />
with a comprehensive interpretation of their<br />
leadership potential based on their emotional<br />
intelligence and self-awareness.<br />
Self-awareness is the cornerstone of emotional<br />
intelligence. Most people think they are self-aware,<br />
however the research constantly shows only 10 to 15%<br />
of people are truly self-aware. Self-Awareness is the<br />
‘Metaskill” of the 21st Century when leading people,<br />
because your skills in communication, influence,<br />
collaboration and other soft skills improve, the more<br />
self-aware you become. <strong>The</strong> ECR360 is a world leading<br />
assessment to identify your true self-awareness. You<br />
then become a very powerful and effective leader and<br />
have the ability to empower your people.<br />
ECR360 is the ultimate assessment for any leader.<br />
It identifies<br />
• <strong>The</strong> leaders self-assessment of their strengths and<br />
weaknesses<br />
• <strong>The</strong> people within the business, assess the leaders<br />
strengths and weaknesses - a true self-assessment of<br />
the leader<br />
• Strategies and recommendations to improve various<br />
areas<br />
• Confidential, constructive comments from staff both<br />
positive and where improvements could be made<br />
<strong>The</strong> report and its recommendations can help a leader<br />
understand their emotional intelligence better, so they<br />
can<br />
• Make good and correct decisions<br />
• Build strong practice relationships<br />
• Understand and manage emotions<br />
• Communicate effectively<br />
• Develop respect and trust<br />
If you’re interested in an ECR360 report and workshop for<br />
yourself or for one of your clinic leaders, you can contact<br />
John Gemmell direct on john@unitedvetsgroup.com.au<br />
or 0408 855 359.<br />
Cost: $599 plus gst.<br />
This includes<br />
• Co-ordination of the self and team online assessments<br />
• Comprehensive report including recommendations to<br />
develop emotional intelligence<br />
• 1:1 coaching workshop with John Gemmell to<br />
formalise a plan with real strategies to improve your<br />
emotional intelligence and interactions with your<br />
team
A veterinary community,<br />
together, achieving more.<br />
1300 897 797 unitedvetsgroup.com.au enquiries@unitedvetsgroup.com.au