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The UVG Times October

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<strong>October</strong> 2018<br />

1300 897 797 | unitedvetsgroup.com.au | enquiries@unitedvetsgroup.com.au<br />

THE <strong>UVG</strong> TIMES<br />

What’s inside this edition:<br />

• A message from the <strong>UVG</strong> Team<br />

• 2019 Veterinary Business Bootcamp<br />

• NVC’s Veterinary Training Centre<br />

• Your Support Network<br />

• Dealing with Upset Clients<br />

• Pet Wellness Plans<br />

• <strong>The</strong> Latest <strong>UVG</strong> Partnerships<br />

• Sharing the Success of the AMG Program<br />

• A Case Study with Cyclo Construction + Fitout<br />

• Why Emotional Intelligence is so important


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Full support for any clinical interpretation is provided by Dr Bruce Mackay.


A Message<br />

from the <strong>UVG</strong> Team<br />

Since the last edition of the <strong>UVG</strong> <strong>Times</strong>, the <strong>UVG</strong> community has had a very busy couple of months. We are<br />

excited to welcome over 30 new independent clinics to <strong>UVG</strong> membership and in August we welcomed another<br />

new group of clinic leaders to the Accelerate Mastermind Group (AMG). <strong>The</strong> new group along with the AMG 4<br />

participants enjoyed the first of four intensive education and mastermind weekends on the Gold Coast. We<br />

now have over 46 practice owners and managers from twenty-two clinics participating in the AMG Program<br />

and we have also welcomed several new clinics to our CVS program. We look forward to working with all the<br />

independent clinics in one of our leadership and coaching programs to improve their profitability, clinic<br />

operations and their own work life balance and satisfaction over the coming 12 months.<br />

We are also excited to have recently launched several new partnerships to benefit our members. <strong>The</strong>se<br />

include Cyclo Construction and Fitout, VetCheck, ezyVet and Viden Financial. We will continue to<br />

launch new partnerships as we find new opportunities to add value to your membership. If you are ever<br />

unsure about the specifics and opportunities available through our partnerships, please either<br />

download a copy of the Deal and Partnership directory available through the Members Portal or speak to our<br />

Membership Support Co-ordinator Katrina. For the 2018 financial year, we paid members a total of<br />

$1,779,700 in manufacturer rebates, which was again a huge increase of 43% on the year prior. Remember<br />

these rebates are only one benefit of <strong>UVG</strong> membership and in many instances, you will be receiving discounts<br />

and benefits upfront when you engage with one of our partners.<br />

After much anticipation, we relaunched our Pet Wellness Plan packages for <strong>UVG</strong> members, with a wellness<br />

webinar hosted by Paula Sadler, NVC GM-Marketing & Managed Services and a team of wellness plan experts.<br />

<strong>The</strong> feedback and interest in our Pet Wellness Plan packages have been positive, and we look forward to<br />

working with members as they implement wellness plans into their clinics.<br />

It’s great to see so many <strong>UVG</strong> members attending training workshops at the NVC Veterinary Training Centres.<br />

We understand the importance that training plays in a clinical environment, and we look forward to sharing<br />

the 2019 NVC Veterinary Training Centre workshop program with <strong>UVG</strong> members when it launches shortly.<br />

Please remember that these custom-built training facilities have been built to provide opportunities for <strong>UVG</strong><br />

members, so please be proactive in your feedback if there is something else you think these training centres<br />

need to offer.<br />

After the huge success of our 2018 <strong>UVG</strong> Veterinary Business Bootcamp, we are excited to have recently<br />

announced the location for our 2019 event, <strong>The</strong> Marriot Resort, Surfers Paradise, March 15-17th 2019. In this<br />

edition, you will find all the information you will need to get your early bird tickets booked, plus a special book<br />

now, pay later offer, so make sure you secure your place for what promises to be another fantastic event.<br />

Warm Regards,<br />

<strong>The</strong> <strong>UVG</strong> Team


Develop yourself, your team and your business at the<br />

2019 Veterinary Business Bootcamp<br />

Veterinary Business Bootcamp will be held on the<br />

15th -17th March 2019<br />

at the Marriott Resort, Surfers Paradise.<br />

<strong>The</strong> Veterinary Business Bootcamp is a unique combination of mindset, marketing,<br />

management, financials and brainstorming that are designed to help you achieve<br />

Better work life balance<br />

A better team culture of accountability and empowerment<br />

Improved profits<br />

This three-day event is filled with opportunities to network with your colleagues<br />

from across Australia and New Zealand, hear from incredible guest speakers from both<br />

inside and outside of the veterinary industry, attend two social events, and a supplier lounge<br />

where you can engage with industry suppliers. Included in the cost of your ticket is<br />

morning and afternoon tea, lunch and two evening events across the Bootcamp.


Book now and pay later<br />

This year we are introducing the option for our members to book their tickets<br />

by December 31st 2018 and not pay anything until the 1st February 2019.<br />

TICKET OPTIONS<br />

Early Bird<br />

After Early Bird<br />

Saving You<br />

Per Person<br />

$1,597<br />

$1,797<br />

$200<br />

Additional Team Member:<br />

$1,297<br />

$1,497<br />

$200<br />

Team of Four:<br />

$4,996<br />

$5,796<br />

$800<br />

Your 2019 Veterinary Business Bootcamp Checklist<br />

Book your flights early to secure the best deal and avoid those 5am starts!<br />

When booking your accommodation at the Mariott Resort, make sure you mention you are<br />

attending the <strong>UVG</strong> Veterinary Business Bootcamp to access a discounted rate<br />

Start planning your locum coverage now to make sure you can attend all three days of the event<br />

If you are thinking of bringing some of your team members, make sure you book them in before<br />

the early bird pricing finishes on 31st December 2018.<br />

<strong>The</strong> Marriot Resort has a fantastic kids club on site. If you have family, you don’t have to worry<br />

about the kids whilst you are attending Bootcamp sessions. Plus, the Marriot Resort is walking<br />

distance to the beach, and is close by to some of the Gold Coast’s most popular attractions.


veterinary<br />

TRAINING CENTRE<br />

Would you like to provide your team members with practical,<br />

hands on training but you don’t have the time and resources?<br />

We have just the solution for you. <strong>The</strong> affiliation between NVC and <strong>UVG</strong> allows your clinic preferential access<br />

to the two-purpose built, industry leading Veterinary Training Centres in Queensland and Melbourne.<br />

<strong>The</strong> facilities and equipment used in these centres are brand new and state of the art, providing attendees<br />

with the ultimate learning environment. All educators are leaders in their chosen field and have been carefully<br />

appointed so that workshop participants get the best training experience possible.<br />

All workshops are delivered in small groups, creating the opportunity for one on one tuition with educators,<br />

ensuring participants can confidently practice and master new skills. <strong>The</strong> result for you is that your team<br />

members will return to your clinic and can immediately implement their new skills in the consultation room<br />

or in surgery.<br />

Due to popular demand, we have extended the $500 voucher offer for any Vet workshop.<br />

$500 VOUCHER<br />

This voucher can be used for any workshop remaining on the 2018 workshop calendar.*<br />

veterinary<br />

TRAINING CENTRE<br />

*Voucher is able to be used for the remainder of the 2018 NVC Veterinary Training Centre workshop program.<br />

<strong>The</strong> NVC Veterinary Training Centre will soon be launching the<br />

2019 Workshop Program, which will include new workshop topics,<br />

more workshop dates, and new workshop facilitators.


Your<br />

Support<br />

Support<br />

network<br />

Network<br />

Have you visited our <strong>UVG</strong> Members Portal recently?<br />

We have been busy updating this with resources and tools<br />

you can use in your clinic, as well as information from our partners.<br />

New resources on the Members Portal<br />

Our <strong>UVG</strong> members portal is constantly being updated with useful documents and resources. We have<br />

recently uploaded a range of new Marketing Resources. If you log onto the Members Portal, you will<br />

be able to find:<br />

• Image Bank: We have made available over 50 copyright and royalty free images ranging from<br />

companion to large animals, that you can utilise on your clinic’s websites, social media accounts,<br />

clinic newsletters, and any other marketing collateral. We will continue to add more over the<br />

coming months.<br />

• Educational Articles: You will find 22 educational articles across a variety of topics that can be<br />

used on your clinic’s websites, and newsletters. <strong>The</strong>se articles have all been vet checked but can<br />

also be used as a base to build on and add to at your discretion.<br />

• Pet Wellness Plan: <strong>UVG</strong> can support your clinic to implement a Pet Wellness Plan. We have<br />

uploaded our Pet Wellness Plan presentation for members to review, as well as the posters that<br />

you can pick from for your marketing collateral, which will be personalised to your clinics<br />

branding and colours.<br />

We will continue to add to these resources, but we would love to hear from our members as to what<br />

resources you would find beneficial. Please let Katrina, our Membership Support Coordinator<br />

(katrina@unitedvetsgroup.com.au or 1300 897 797) know if you have any ideas.<br />

How do I access the <strong>UVG</strong> Members Portal?<br />

Simply visit uvgmembers.memnet.com.au. If you haven’t done so already, you will need to click<br />

register and then use the registration details previously emailed to you. If you have any issues with<br />

accessing the members portal, please contact Katrina on 1300 897 797.<br />

Member<br />

Support Line<br />

Contact Katrina Schablon<br />

on 1300 897 797<br />

Vet Coaching<br />

and Support<br />

clive@unitedvetsgroup.com.au<br />

<strong>UVG</strong> Facebook<br />

Community<br />

Join the <strong>UVG</strong> community on<br />

our closed Facebook page at<br />

United Vets Group (<strong>UVG</strong>)


Dealing<br />

with Upset<br />

Clients<br />

Clients get upset each and every<br />

day in clinics, and its important to<br />

have some tools and resources to<br />

support your team when they are<br />

dealing with upset and difficult<br />

clients.<br />

Did you know that an upset client will tell<br />

between 8 – 10 other people about their<br />

experience? If each of these clients spends an<br />

average of between $2,500 - $4,000 at your<br />

practice, you could potentially lose upwards<br />

of $40,000 of potential business each time an<br />

upset client’s issues are not resolved.<br />

When a client is upset, they want two things;<br />

1. To have their concerns heard<br />

2. To get a solution ASAP<br />

When you are dealing with an upset client, it is<br />

important to always take the client to a private<br />

area, to work through their concerns.<br />

Step 1. Listen<br />

Let your client vent without any interruption,<br />

let them get their energy out. By listening and<br />

nodding your head when they are talking shows<br />

them you are on their side. If you get defensive at<br />

this point, you will add fuel to the fire. You want to<br />

tell your client that you understand their concerns,<br />

and that you’d be annoyed as well. This is when the<br />

conversation turns to looking for a solution and<br />

moves away from any aggression.<br />

Step 2. Get clarity on the real<br />

Issue<br />

This step is about getting to the root of the issue.<br />

Ask your client questions so that you can fully<br />

understand their concern. <strong>The</strong> great saying goes<br />

“Seek first to understand before seeking to be<br />

understood”. Once the client has finished, you<br />

would say something along the line of “Just so I<br />

am completely clear about your concern…’’ and<br />

then playback to them what your understanding<br />

of the issue they are concerned about is. Finish<br />

this playback with “is this correct?’’. By doing this,<br />

you ensure you are both on the same page when it<br />

comes to understanding the issue.<br />

Step 3. Create a solution<br />

Reassure your client that you understand and that<br />

you would be upset if the situation was reversed.<br />

Ask them what they would see as a solution to the<br />

issue. By the time clients are annoyed, they will<br />

have a desired outcome in mind. If you can give<br />

them this outcome, this shows that you care.<br />

If the client does not have a solution, this<br />

creates the opportunity for you to create a desired<br />

solution and see if they respond to it. If you are<br />

not the decision maker in the clinic and need to<br />

take it to someone else, outline the steps for the<br />

client to get a solution. e.g “ I’ll need to check with<br />

the owner on this but I’m going to do it and come<br />

back to you with a solution by 3pm’’<br />

It is important to give the clients clarity and<br />

certainty, so they know they will get an outcome.<br />

Always let them know that you will be following<br />

this issue through personally.


Step 4. Ask the client if they<br />

are happy with the outcome<br />

If the client says yes, the brain will let go of the<br />

anger or frustration they may be feeling, and you<br />

retain the client. If they are not happy, then keep<br />

working through the problem until they are.<br />

Your clinical team should also be aware of your<br />

pre-determined “Practice agreed resolution<br />

limit”. This is a dollar value that you can use to<br />

resolve complaints without your team having to<br />

ask the boss each and every time, which cannot<br />

always be done straight away.<br />

For example, your clinic might choose to set this<br />

at $100 to resolve complaints, and could be in the<br />

form of stock, services, refund, flowers or other<br />

items that you think the client would appreciate.<br />

This will mean that many of your upset<br />

clients will get a fast solution, and the issues do not<br />

always need to go through the chain of command,<br />

if your employees feel empowered with tools and<br />

resources majority of the issues wont ever come<br />

across the boss’s desk.<br />

Some important Don’ts when<br />

dealing with upset clients<br />

• It is best not to use the phrase “ It’s company<br />

policy here”. This is like a red rag to a bull!<br />

• Don’t jump into defence mode. Once you and the<br />

client are on the same side, then you can offer an<br />

explanation, but do not try and do this until the<br />

client has calmed down.<br />

• Don’t promise something you can’t deliver. If<br />

you say you will get back to the client by 3pm,<br />

make sure that this is 3pm not 3.30pm. Keeping<br />

these arrangements makes the client feel valued.<br />

• Don’t handball the issue and not follow this up.<br />

<strong>The</strong> client bought this issue to your attention, so<br />

it is important that you are the one to follow this<br />

through to a solution.<br />

It is important to make sure that all of your team<br />

members understand these steps, and feel<br />

empowered to have these conversations. We<br />

suggest going through this at a team meeting, to be<br />

able to answer any questions the team may have in an<br />

open forum.


PET WELLNESS<br />

PLANS<br />

SHIFTING VETERINARY<br />

CARE FROM REACTIVE<br />

TO PROACTIVE<br />

A Pet Wellness Plan will give you flexibility to practice the way you want, creating healthier pets. It will allow<br />

you to educate clients to be more responsible pet owners, who are more inclined to visit more regularly as<br />

all of their preventative wellness needs are covered in their annual membership.<br />

A Pet Wellness Plan shifts veterinary care from Reactive to Proactive and gives your clinic a point of difference<br />

that your competitors do not have.<br />

<strong>The</strong> <strong>UVG</strong> Pet Wellness Plan includes<br />

Annual Vaccinations<br />

INCLUSION DOG CAT<br />

Unlimited FREE Consultations <br />

$250 Dental Discount <br />

Wellness Health Care Screen<br />

(Blood Test and Urinalysis) <br />

FREE Microchip <br />

10% OFF Professional Services<br />

provided by a Veterinarian <br />

10% OFF Parasite and Heartworm Control <br />

10% OFF Food and Merchandise <br />

2 nights FREE Cat Boarding* <br />

<br />

4 FREE Hydrobaths* <br />

4 FREE Nail Trims* <br />

<br />

*applicable only if your clinic offers these services


TRAINING AND MARKETING SUPPORT<br />

available to<br />

members<br />

A Pet Wellness Plan<br />

branded specifically for<br />

your clinic<br />

(Selecting from one of 3<br />

package designs)<br />

A launch Marketing Pack<br />

including<br />

• 2 x A3 Posters<br />

• 500 Brochures<br />

• Email Content & Images<br />

• Social Media Content<br />

Comprehensive training<br />

program for you and your<br />

team (delivered via video<br />

conference) and a Pet<br />

Wellness Plan Training<br />

Toolkit<br />

Support to set up your<br />

Part Payment Provider<br />

and to liaise with<br />

your PMS provider<br />

Renewal process support<br />

as your members<br />

come up to one year<br />

on the program<br />

Access to a Pet<br />

Wellness Plan<br />

Helpdesk -<br />

Monday to Friday<br />

<strong>The</strong> <strong>UVG</strong> Pet Wellness Plan cost is $1,499*.<br />

This is a once off cost. This includes the program launch marketing collateral.<br />

<strong>The</strong> ongoing support is part of your $297 monthly membership fee.<br />

If you are interested in implementing a Pet Wellness Plan<br />

in your clinic, speak to Kate in the <strong>UVG</strong> team on<br />

03 8594 3796 or email kate@unitedvetsgroup.com.au<br />

*Terms & Conditions apply.


<strong>The</strong> Latest<br />

Partnerships<br />

Since the last edition of the <strong>UVG</strong> times, we have launched a number of new partnerships.<br />

Please see below for more information around how you can access these new deals.<br />

<strong>The</strong> Assure Employee Assistance Program (EAP) is designed to help you and your<br />

team members resolve any mental health-related issues or challenges that are<br />

affecting them in a negative way. <strong>The</strong> EAP provides your employees with access<br />

to professional support for issues including; general stress, relationship troubles<br />

at home or work, resilience techniques, anxiety / depression. This allows you to<br />

observe your duty of care to your team and ensure they are getting the<br />

support they need to cope with mental health concerns before they become<br />

unmanageable.<br />

Contact our Membership Support Coordinator, Katrina on 1300 897 797 to be<br />

set up on the program, and for more information on the cost of this service.<br />

Cyclo Construction + Fitout’s team of project managers, tradesman, designers and<br />

builders are experts in their fields, with experience in finding solutions to space<br />

shortages, compliance issues, tight budgets and short times frames. If you are<br />

thinking of moving, comprehensively renovating, or constructing a new veterinary<br />

practice, our partners at Cyclo will;<br />

• Send out an experienced Project Manager to complete an initial consultation<br />

and analysis<br />

• Produce initial sketch plans and budget costs – these are provided FREE of<br />

charge, regardless of whether the project goes ahead or not<br />

• Provide a detailed scope of work and quotation, including costs of the full<br />

design package, which will be waived if the works proceed<br />

• Following a review of the sketch plans and the agreed scope of work, develop<br />

a detailed plan set including initial joinery drawing package, electrical and<br />

plumbing layouts, partitioning and ceiling details and colour and finish<br />

suggestions<br />

<strong>The</strong> cost of this detailed design package will be deducted from the overall project<br />

costs, on completion of the works. If the works do not proceed, the agreed design<br />

costs would become payable.<br />

Contact Cyclo Construction + Fitout General Manager, Carl McKay on<br />

02 4271 4171 for more information.<br />

VetCheck is an effective and meaningful way to connect with your customers<br />

during and between visits. With over 1,000 handout templates, videos and<br />

visual aids, VetCheck has got you covered when it comes to practice-branded client<br />

education. Instantly share personalised pet reports to your customers to increase<br />

engagement during the vet visit, improve compliance, grow your practice and build<br />

client loyalty. Keep connected with your customers between visits with automated<br />

practice communications that are curated to the pet’s species and life stage and<br />

support the veterinary services to drive business back to your practice. For more<br />

information, visit www.vetcheck.it.<br />

<strong>UVG</strong> Members are eligible for the following<br />

• 10% discount on yearly subscription<br />

• Free VetCheck training webinar<br />

Please contact Amanda Chin, Veterinary Director<br />

on 0403 217 616 or amanda@lukefeldman.com


ezyVet was founded in 2006 out of the desire for an intuitive, affordable and<br />

customisable software that could cater to Veterinary Practices of all sizes and<br />

compositions. Plenty of other software options existed but none seemed to tick<br />

all the right boxes. <strong>The</strong> high cost of the available Veterinary Practice Management<br />

(VPM) packages were yet another headache, which made it financially out of reach<br />

for large portions of clinics. With a bit of Kiwi ingenuity and a lot of passion ezyVet<br />

came into existence…a powerful cloud based, feature rich, customisable and easy<br />

to use VPM solution for Veterinary Practices all around the world.<br />

<strong>UVG</strong> members are eligible for a 5% discount on implementation / conversion<br />

fees based on ezyVet’s standard rates and a 24-month commitment* (excluding<br />

travel) and 3 months of subscription fees FREE (this is at the rate of members’<br />

monthly subscription value).<br />

Please contact the ezyVet Business Development Team on<br />

sales@ezyVet.com for more information.<br />

*Prices are based on ezyVet’s standard rates and a 24-month commitment. Please note prices will change if your clinic is already engaged in the sales process with ezyVet.<br />

<strong>The</strong> best business decisions are made when you fully understand your business<br />

and its current (and forecast) financial position. As a business owner/manager<br />

would you like to:<br />

• Have all the information you need at your fingertips and be ready to make<br />

decisions quickly and confidently?<br />

• Be able to focus on managing and growing your business without having to<br />

spend your nights and weekends wrestling with your accounting software and<br />

reconciling your accounts?<br />

Intersync takes care of your bookkeeping and gives you access to all of your<br />

important financial information, tying it together in consistent, tailored<br />

management reports. This lets you be flexible and nimble in your business and<br />

confident to make decisions because you know exactly what’s going on. For the<br />

times when you need more in-depth financial management support, you have the<br />

option to work with one of Viden’s experienced Virtual Chief Financial Officers to<br />

get the guidance and advice you need.<br />

<strong>The</strong> Intersync product is available to <strong>UVG</strong> members from $500 per month, and<br />

<strong>UVG</strong> members will receive a complimentary accounting systems review as a part<br />

of this package.<br />

Please contact Michele Purvis - Senior Client Director<br />

on 0427 274 105 or michelep@viden.com.au<br />

Thank you for the ongoing support of our industry partners<br />

Lyppard<br />

Australia Pty Ltd


Sharing the Success<br />

Accelerate Mastermind Group<br />

<strong>The</strong> Accelerate Mastermind Group (AMG) program consists of four education and<br />

Mastermind Seminars, monthly accountability coaching sessions, access to group<br />

facilitators and business advisors for all participants.<br />

Each year, three events are held on the Gold Coast and one event is a mystery<br />

experiential event, held in a destination location to give you an amazing experience.<br />

<strong>The</strong> AMG Program has four pillars that will help you develop into<br />

an extraordinary business owner;<br />

Personal Mastery, Financial Mastery, Leadership Mastery and Marketing Mastery.<br />

At the beginning of August, 46 practice owners and managers from 22 clinics from across Australia<br />

converged on the Gold Coast to participate in the Personal Mastery AMG quarterly event.<br />

This event focused on personal development and there was some jaw dropping breakthroughs, realisations,<br />

decisions made and much more. When a participant joins the AMG program, their starting point is irrelevant,<br />

the only yard stick they use to assess how they are moving forward is themselves.<br />

Here’s some of the biggest learning outcomes from those lucky enough to attend.<br />

“Life happens FOR me not TO me” This change in perspective allows me to find a gift in every situation,<br />

good or bad to help me learn and grow without wallowing in frustration, pain and worry.<br />

I’m responsible for choosing all my beliefs including those that serve and destroy me. You can change any<br />

negative belief by asking yourself, “What if the opposite was true?” then finding evidence of that.<br />

If I follow the process to correcting missed charges in my practice I will increase<br />

my net profit by 5-10% without seeing another client.<br />

Have clarity of purpose so your reticular activating system knows what to focus on.<br />

Also, you only have 100 focus units to share. Keep them in balance.<br />

What you focus on expands!<br />

<strong>The</strong>re is no such thing as perfection, only progression.<br />

<strong>The</strong>re is no such thing as failure, only feedback.<br />

THE<br />

COACHES<br />

Sam Bowden<br />

Shane Barker<br />

If you think next year’s AMG Program could be the next step to transform you into<br />

an extraordinary business owner, let’s organsie a time for a one-on-one discussion<br />

with Sam Bowden today. Call 1300 897 797.


THE DAILY MEETING<br />

How do I implement<br />

a daily huddle<br />

with my team?<br />

Something we often hear from our members is how hard it is to hold frequent team meetings. Meetings are<br />

important to speed up growth, run more efficient days within the clinic, and have a motivated team that are<br />

engaged to achieve their targets.<br />

A big misconception about meetings is that they are time consuming, but the truth is that your meetings<br />

should be punchy and productive to free up time.<br />

<strong>The</strong> Daily Meeting<br />

In time, these daily meetings will become a vital part of your team’s day. Delegate the responsibility of<br />

running the daily meeting to a team member who is naturally organised and disciplined. <strong>The</strong>ir job is to keep the<br />

meeting on time and keep everyone on track. If the meeting is getting off track, it is this team members<br />

responsibility to manage this, and ask that the discussion is taken offline, to be completed at another time.<br />

We suggest holding this meeting standing up, your team members will be more inclined to keep the meeting<br />

shorter and to the point. Your daily meeting should only run for 5-10 minutes max! Schedule your meeting for<br />

the same time each day and make it for a time when the phone does not ring as much.<br />

<strong>The</strong> Agenda<br />

Your meetings should have the same structure each day – what’s up, your daily measures and any roadblocks<br />

your team may come across.<br />

What’s Up - Give each of your team member 30 seconds to say what’s happening in their day.<br />

Daily Measures – this is your opportunity to look at your teams’ goals for the day, or the week and benchmark<br />

yourself against these. <strong>The</strong>se goals could include the number of dentals booked in, the number of revisits<br />

booked in, your daily turnover, your new client numbers or the percentage of enquiries booked in.<br />

Talking about these goals will help identify any roadblocks or hesitations within the team, and what is<br />

causing you any bottlenecks within the clinic. Secondly, it will often bring to light if a team member is not doing<br />

their job as this team member will often report not getting stuck on any tasks or will not be able to identify any<br />

roadblocks.<br />

Its important to make sure that problem solving does not happen within the daily meeting unless it can be<br />

dealt with in 2 minutes or under.<br />

To recap, your daily meeting should include;<br />

• 2-5 minutes – What’s up<br />

• 2-5 minutes – Daily Measures or Indicators<br />

• 2-5 minutes – Bottlenecks and Roadblocks<br />

Meetings will identify issues before they affect your business, they find areas to increase efficiency and<br />

identify underperforming team members before they have begin to impact on business performance.<br />

Are you looking for a good resource to find out more about your daily meeting? This information has been<br />

crafted from Verne Harnish’s book, “Mastering the Rockerfeller Habits”.


Thinking about renovating,<br />

refreshing your clinic’s layout, or<br />

updating the overall design of your<br />

clinic but not sure where to start?<br />

Cyclo Construction + Fitout have been providing comprehensive design and construction solutions to<br />

clients as they grow their business since 1988. Cyclo’s team of project managers, tradesmen, designers and<br />

builders are experts in their fields, with experience in finding solutions to space shortages, compliance<br />

issues, tight budgets and short time frames. If you are thinking of moving, comprehensively renovating, or<br />

constructing a new veterinary practice, our partners at Cyclo will;<br />

• Send out an experienced Project Manager to complete an initial consultation and analysis<br />

• Produce initial sketch plans and budget costs – these are provided FREE of Charge, regardless of whether<br />

the project goes ahead or not<br />

• Provide a detailed scope of work and quotation, including costs of the full design package, which will be<br />

waived if the works proceed<br />

• Following review of sketch plans and the agreed scope of work, develop a detailed plan set including<br />

initial joinery drawing package, electrical and plumbing layouts, partitioning and ceiling details and<br />

colour and finish suggestions<br />

<strong>The</strong> cost of this detailed design package will be deducted from the overall project costs, on completion<br />

of the works. If the works do not proceed, the agreed design costs would become payable.


Dr Paws Glen Iris recently contracted<br />

the Cyclo Group to complete the fitout<br />

of their new practice. <strong>The</strong> former<br />

retail space at 1408 High Street presented a<br />

major challenge from planning perspective in<br />

regard to space. <strong>The</strong> 200sqm space ended<br />

up fitting three consulting rooms, two<br />

surgeries and all other required spaces for<br />

the new clinic.<br />

<strong>The</strong>re was not a square meter of this fitout<br />

unused, but despite the compact nature of<br />

the fitout, an abundance of natural light and<br />

a light colour palette keep it airy and fresh<br />

looking.<br />

<strong>The</strong> Cyclo team provided several revisions<br />

of the plans to accommodate the special<br />

needs for this busy practice, and also custom<br />

fabricated the distinctive Dr Paws doors.<br />

Yasmine, one of the Vet’s at Dr Paws Glen Iris<br />

had this to say about working with the Cyclo<br />

team:<br />

“I want to nominate Matt for your employee<br />

of the month, he has been instrumental in<br />

helping us achieve this amazing result”<br />

If you are interested in working<br />

with the Cyclo Construction + Fitout Group,<br />

please contact Carl McKay General Manager on<br />

02 4271 4171 or carl@cyclogroup.com.au


WHY is Emotional Intelligence<br />

(EI) the most powerful and<br />

effective tool for practice<br />

leaders?<br />

Because it increases productivity, develops<br />

teamwork and lifts a practice’s financial and<br />

operational performance.<br />

How does building your EI affect leadership?<br />

If leadership is ultimately the art of accomplishing<br />

extraordinary things with ordinary people, then<br />

building emotional intelligence is how you achieve<br />

this.<br />

Your personal level of emotional intelligence will<br />

determine your success in either inspiring or<br />

influencing others. A critical factor is how you<br />

respond thoughtfully and creatively to achieve<br />

success.<br />

As a leader your task is to attract the energy and<br />

imagination of the people inside and around your<br />

practice and to move this energy forward to create<br />

success.<br />

Of the 10 emotional intelligence competencies,<br />

7 set exceptional leaders apart:<br />

• Self-Reliance<br />

• Assertiveness<br />

• Optimism<br />

• Self-Actualization<br />

• Self-Confidence<br />

• Relationship Skills<br />

• Empathy<br />

Emotional intelligence is a powerful tool critical for<br />

exceeding goals, improving critical work<br />

relationship creating a healthy and productive<br />

workplace and to develop organisational culture.<br />

People will work well with you in direct<br />

proportion to how much they like you and<br />

they will like you in direct proportion to<br />

how you make them feel.<br />

<strong>UVG</strong> can now support practice owners to build<br />

Emotional Intelligence through the Emotional<br />

Capital Report (ECR) 360 and a workshop with<br />

our <strong>UVG</strong> Certified ECR Coach, John Gemmell.<br />

<strong>The</strong> Emotional Capital Report is a leadership<br />

development tool that provides professional people<br />

with a comprehensive interpretation of their<br />

leadership potential based on their emotional<br />

intelligence and self-awareness.<br />

Self-awareness is the cornerstone of emotional<br />

intelligence. Most people think they are self-aware,<br />

however the research constantly shows only 10 to 15%<br />

of people are truly self-aware. Self-Awareness is the<br />

‘Metaskill” of the 21st Century when leading people,<br />

because your skills in communication, influence,<br />

collaboration and other soft skills improve, the more<br />

self-aware you become. <strong>The</strong> ECR360 is a world leading<br />

assessment to identify your true self-awareness. You<br />

then become a very powerful and effective leader and<br />

have the ability to empower your people.<br />

ECR360 is the ultimate assessment for any leader.<br />

It identifies<br />

• <strong>The</strong> leaders self-assessment of their strengths and<br />

weaknesses<br />

• <strong>The</strong> people within the business, assess the leaders<br />

strengths and weaknesses - a true self-assessment of<br />

the leader<br />

• Strategies and recommendations to improve various<br />

areas<br />

• Confidential, constructive comments from staff both<br />

positive and where improvements could be made<br />

<strong>The</strong> report and its recommendations can help a leader<br />

understand their emotional intelligence better, so they<br />

can<br />

• Make good and correct decisions<br />

• Build strong practice relationships<br />

• Understand and manage emotions<br />

• Communicate effectively<br />

• Develop respect and trust<br />

If you’re interested in an ECR360 report and workshop for<br />

yourself or for one of your clinic leaders, you can contact<br />

John Gemmell direct on john@unitedvetsgroup.com.au<br />

or 0408 855 359.<br />

Cost: $599 plus gst.<br />

This includes<br />

• Co-ordination of the self and team online assessments<br />

• Comprehensive report including recommendations to<br />

develop emotional intelligence<br />

• 1:1 coaching workshop with John Gemmell to<br />

formalise a plan with real strategies to improve your<br />

emotional intelligence and interactions with your<br />

team


A veterinary community,<br />

together, achieving more.<br />

1300 897 797 unitedvetsgroup.com.au enquiries@unitedvetsgroup.com.au

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