Move Out Guide 2019

MOVE-OUT GUIDE

MOVING OUT?
This guide contains everything you need to know about moving out. Please take some
time to review it well before you plan to move out. If you need further assistance or
have any questions, please do not hesitate to ask a member of our full time staff.
We’re sad to see you go! We know moving can be stressful,
so we have created this guide to make it easy on you!
Remember, your last rental installment is due July 1, 2019. You are financially
responsible for your Lease until July 31st, 2019 unless University Edge Management
has notified you in writing that you have been released from your Lease. You are also
financially responsible for any overage of your electric bill and any damages to the
Apartment until the end of the Lease term.
ATTENTION!
You must be completely out of your apartment by 12:00pm (NOON) July 31st, 2019
All keys, parking decals, and key fobs must be turned in by the time of move out!
There are no exceptions, so PLAN AHEAD!
TABLE OF CONTENTS
2 Introduction
3 Pre-Checkout Responsibilities
4 Cleaning Checklist
5 Move Out Charges
6 The Checkout Process
7 Security Deposit Refund
8 FAQs & The Bare Minimum
2

PRE-CHECKOUT RESPONSIBILITIES
Be sure that you are current with your rent, utilities, and other charges.
Talk with your roommates about each person’s responsibility when cleaning the
apartment and preparing for inspection. You should discuss any damages in the
apartment, and the resident responsible for those damages should notify the office in
writing that they are responsible prior to your move-out.
After you have removed all of your belongings, thoroughly clean your apartment. If
our staff determines that the apartment is dirty or requires repairs or replacements,
you will be charged for these items. We cannot inspect any apartment if belongings
are present. All rooms should be completely empty.
All University Edge’s common area furniture must be in the common area at the time
of checkout. If you or your roommate stored a piece of common area furniture in a
bedroom or elsewhere, it must be returned to the common area prior to inspection, or
you may be charged for missing items. Similarly, all University Edge bedroom furniture
must be in the appropriate bedroom at the time of checkout, or you may be charged
for missing items.
Please DO NOT fill holes with spackle.
Spectrum cable boxes & remotes that you ordered for your bed space must be
returned to Spectrum before you move out. Cable boxes in Common area or Studios
MUST stay in the unit.
Kitchen - All of the appliances should be clean and free of any residual food. Be sure to
clean the inside, outside and underneath the refrigerator, stove, oven, microwave and
dishwasher. These appliances are often forgotten and the cleaning charges for these items
add up quickly. Don’t forget the washer and dryer!
Bathroom - The tub, shower, toilet, sinks and fixtures should all be cleaned thoroughly.
The floor should be mopped and the counters and cabinets should be wiped down. All
lights should have working bulbs.
Carpet - Make sure the carpeting is free of stains, tears, and holes.
Trash - Take all your trash to the dumpster. Do not leave any trash inside the apartment or
outside the front door. If we have to remove any trash, boxes, or unwanted items from
your Apartment, your account will be charged $25 per bag/item, and $50+ per furniture
piece.
3

CLEANING CHECKLIST
**DON’T FORGET BASEBOARDS, SHELVING, AND VENTS**
Kitchen:
______ Countertops & sinks, wiped down and cleaned.
_____Stovetop & drip pans, cleaned and free of debris (lift the stove top and clean.
_____Oven, emptied and cleaned (don’t forget to clean underneath the oven.)
_____Refrigerator/freezer, emptied, cleaned and odor-free (don’t forget to
clean underneath and beside the refrigerator.)
_____Cabinets & drawers, cleaned and emptied out.
_____Dishwasher, emptied, wiped down and operable (don’t forget the seal.)
_____Garbage disposal, cleaned and operable.
_____Chairs, all present, cleaned and free of stains.
_____Floor, mopped and free of dirt/scuff marks.
_____Clean and wipe washer and dryer. Make sure lint trap is empty
Living Room:
_____Sofa & Side Chair (s), cleaned, vacuumed and unsoiled (Don’t forget under the
cushions.)
_____Entertainment center, coffee table & end table, cleaned and free of dirt.
_____Walls, cleaned and free of dirt.
_____Floor mopped and free of dirt/scuff marks.
_____Smoke detectors, attached and operable.
_____Blinds & windows, cleaned and operable.
_____Screens, undamaged and properly attached.
_____Ceiling Fan and light clean and operating.
Bathroom:
_____Remove ALL personal property, litter and trash. (Don’t forget shower curtain, rod rings, and
toilet paper.)
_____Cabinets & drawers, cleaned and emptied out.
_____Floor mopped and free of dirt/scuff marks.
_____Sinks & countertops, wiped down and cleaned.
_____Mirrors wiped down and cleaned.
_____Tub/shower, wiped down and cleaned. (All stains and soap marks must be removed.)
_____Toilet wiped down and cleaned.
_____ All light bulbs are in working order.
Bedroom:
_____Remove ALL personal property, litter and trash. (Check under bed and in dresser drawers.)
_____Furniture cleaned and unsoiled.
_____Carpets clean and vacuumed.
_____Walls cleaned and free of dirt.
_____Ceiling Fan globe and blades are clean and dusted.
_____Door & closet doors properly attached, cleaned and operable.
_____Blinds, windows and ceiling fans, cleaned and operable.
_____Screen, undamaged and properly attached.
_____Smoke detector, attached and operable.
_____Bedroom door, locked upon your exit.
Don’t forget baseboards, shelving, and vents!
4

MOVE-OUT CHARGES
This is a list of estimated charges that may be assessed should cleaning, repairs and/or replacements be required to
prepare the apartment for future occupancy. The purpose of this list is to give you an idea of the possible charges
and is not intended to be a complete listing of all charges.
Living Room Replace Kitchen Replace
Sofa $220 Counters $350
Loveseat / Chair $169 Cabinets $150
Dining Table $195 Lighting (each) $75
End Table $110 Oven / Stove $350
Coffee Table $70 Fridge / Freezer $600
Dining Chairs (each) $65 Microwave $200
Blinds (each) $65-95 Dishwasher $375
Window/ Sill/ Screen $20-$250 Barstool $50
Washer $475 Fire Extinguisher $100
Dryer $465 Floor $300
Interior Doors $75—$150 Fridge Shelf/Drawer $75
Exterior Door $200 Light Bulb (each) $5
Entertainment Unit $130 Switch/Outlet Plate $10
Bedroom Replace Bathroom Replace
Mattress $148 Tub $300
Frame $140 Counter $100
Nightstand $65 Cabinets $150
Desk $95 Toilet $220
Ceiling Fan or Fixture $35-$85 Mirror $200
Desk Chair $85 Floor $150
Door $150 Sink $140
Closet Door $100 Door $150
Closet Rod/ Shelf $30 Towel Bar $25
Blinds $65-$95
Smoke Detector $25 Wall Repairs
Light Fixture $25 Small (golfball) $50
Window / Sill / Screen $20-$250 Medium (softball) $75
Dresser $247 Large (soccer) $150
Keys (each) $10 Carpet Trash Out
Front Door FOB $50 Replace(Per Bed) $25 per item/bag
Parking Decal $10 $400 $50+/furniture item
Deodorizer (GOC) $75 Clean(Per Bed)
Color change $150 $65
*Prices subject to change* (may not include labor, parts, or tax)*
Cleaning Fees may be charged if item is excessively dirty or dusty.
Any common area damages will be split among all the residents in the apartment. If you or one of your
roommates are responsible for a common area damage, you must notify the office in writing claiming
responsibility for the damage by the time of move out.
5

THE CHECKOUT PROCESS
Just when you think you’re done packing, the car is loaded, and you are
ready to leave, you still have a few steps prior to being officially moved out.
The following steps must be taken once all of your belonging are out of the
apartment and you are ready to turn over your keys to the office.
Do you have a bike on property? Did you pick up your bike?
Spectrum cable box and remote in common area and in Studios MUST remain in the
unit. If you received a cable box from Spectrum for your bedspace, YOU MUST RETURN
THE BOX TO SPECTRUM OR SPECTRUM WILL CHARGE YOU FOR THE BOX. The
Spectrum store is located at 1848 OH-59, Kent, OH 44240
If you are interested in scheduling a walk through with management before you move
out, you can contact us and schedule an appointment or schedule one online at
walkthru.setmore.com If you do not schedule an appointment with us during this
time, we will be doing a walk through of your apartment when you are not present.
Please schedule a time immediately if this is something you are interested in.
Management will not be available to do a walk through of your apartment on July
31st!
We will use your Unit Condition Form when inspecting the apartment to make sure you
are not charged for any damages that were present when you moved in. If you did not
turn in a UCF, you will be charged for all existing damages. Any damages in common
areas will be split evenly between all residents, unless a resident takes responsibility in
writing for the damage.
You will be responsible for paying any unpaid balances and your final utility overages
before we will accept your keys. This needs to be done by July 19, 2019.
Keys, key fobs, and parking decals will not be accepted after noon on July 31st 2019
or any time after you have checked out with our office. If they are not turned in by
12:00pm on July 31st, 2019 your account will be charged for replacements. There are
NO EXCEPTIONS to this policy.
6
Make sure to thoroughly clean your apartment or you WILL be
charged! Some common cleaning mistakes include:
- incorrect spackling over holes
- leaving anything behind (including trash)
- anything that is damaged and not included on your
original Unit Condition Form from when you moved

SECURITY DEPOSIT REFUND
Some of our residents do not have a security deposit on file. However, if you do, please
understand the following:
University Edge reserves the right to retain partial or all of the security
deposit for damages and/or charges to the apartment as stated in your Lease
Agreement. If there are no damages found in the unit when our staff members inspect it
and there is no balance on your account, the original security deposit will be returned to
you at the forwarding address.
Please be aware that the security deposit is not intended for your outstanding balance.
All balances must be paid in full prior to move-out. There are no exceptions!
The security deposit will be sent to the forwarding address that was provided at the
time of checkout. If you do not provide a forwarding address, it will be sent to your
permanent address. You should receive the security deposit within 45 business days
following the expiration of the Lease term.
If your security deposit is not enough to cover your damages and/or outstanding
balance, we will mail you a detailed charge list. We will indicate your balance due and it
must be paid in full within 30 days. If we do not receive payment, the Resident and
Guarantor will be turned over to a collection agency and/or attorney to recover the
unpaid balance.
Note: You will receive a Statement of Deposit after we inspect your unit, whether or not
you have a security deposit. It will detail any charges on your account, as well as any
deductions from your security deposit. Once you receive this notice, you will have 30
days to dispute any charges assessed to your account and/or pay any balance due to
University Edge.
Please remember to fill out a change of forwarding address with the US Postal Office
prior to your move out. University Edge is not responsible for forwarding any mail,
packages, articles to yourself after your move out date.
7

FAQS
1. Can I move out after July 31st, 2019?
No. There are no exceptions, so please do not even ask. Please plan ahead.
Anyone not moved out entirely by 12:00pm on July 31st, 2019 will be charged a
minimum of $75 per day and will be immediately evicted.
2. Can I move out early?
You may choose to move out any time before your Lease expires. Moving out before
the ending date of your Lease does not cancel/nullify/terminate or otherwise modify
your Lease. You are still responsible for your contract in its entirety.
3. Can I mail in my keys to the office?
We do not recommend mailing in your keys. In the past, keys have gotten lost in the
mail, and if we never receive your keys, you will be charged. Furthermore, you have
to fill out the checkout form and leave a forwarding address. All keys must be
submitted at the time of move out or you will be charged.
4. How do I forward my mail?
Once you turn in your keys, you will not have access to your mailbox. Please be sure
to change your address at https://moversguide.usps.com in plenty of time before
move-out to ensure that you continue to receive all of your mail . The USPS will NOT
automatically forward your mail for you.
The Minimum You Should Know…
You must be entirely out of your apartment (including all belongings) and have all
keys, key fob, and parking decals turned in by July 31st, 2019 at 12:00pm. We
will not accept anything later than this—if you still occupy your unit after this time,
you will be charged extensively and may even be forcibly removed.
You are not required to be present for the move-out inspection.
Make sure everything that should be in the unit is present and in working condition
at the time of inspection, and don’t forget to properly clean—this will help you avoid
charge assessments.
You are responsible for returning your Spectrum cable box & remote in your bed
space to Spectrum. Spectrum is located at 1848 OH-59, Kent, OH 44240
You must dispute any Statement of Deposit charges that you do not agree with in
writing within 30 days of receiving the statement, or the charges become
permanent.
All balances must be paid within 30 days of receipt or you will be sent to a
collections agency and/or attorney.
Please do not leave ANYTHING in your unit, including hangers, toilet paper, etc.
Anything left will get you a trash fine and will be disposed of.
If anything in your unit needs maintenance to restore it to working condition, please
put these requests in NOW to avoid damage charge assessments at move-out.
Anything not working or damaged at the time of your vacancy will be considered
neglect and will be charged to your account.
FRONT DOOR FOBS THAT ARE NOT RETURNED WILL BE CHARGED $50.00
TO YOUR ACCOUNT!
8