ECA Review 2019-06-20

2 J une 20'19 HAnnA/COROn ATIOn /STe TTLe R, AB. e CA Re VIe W
Is the budget set in stone?
Cont’d from Pg 1
discussion, Mayor Helton asked of
CAO Plachner, “In your opinion, are
we to expect that [budget] is the budget
set in stone, that we are to approve?”
“I would like you to, if you don’t
want taxes to be raised very high,”
answered Plachner.
A back and forth conversation highlighted
the miscommunication
between Mayor Helton and CAO
Plachner as information and budget
amounts were missing or changed,
stalling the overall budget process.
“What happened to the fact that we
had no input in the budget despite special
meetings we had prior to this,
considering the projects that we made
resolutions for that we were going to
address, like the paving?” questioned
Helton.
“We asked you to get quotes for the
paving, we asked you get quotes, in
particular the green space and in particular
the public works yard.”
“The green space quotes did not
“
“no, where are we
getting with this other
CAO? I’m not clear on that
either,” said Plachner.
come in, the paving quotes did not
come in,” said Plachner. “You can’t go
and drag people here to give them
quotes. They were phoned and asked to
come many times and they haven’t
come.”
“Well, I guess you have to phone the
right people that will come,” said
Helton in response. “This was started
two months ago and it’s taken two
months to coordinate some contractors
to get us quotes on these projects we’ve
outlined some months ago”.
“What would your suggestion be to
address those now because we want to
proceed with these projects?” asked
Helton.
“Those are capital projects. They
would have to come out of Capital
[Budget], not the Operating,” stated
Plachner.
“How do we determine the future
now that nobody has gotten council a
quote?” stated Helton in frustration.
“You have quotes on the fencing,”
said Plachner.
“I have no quotes on fencing,” said
Helton.
The gallery had received the quote
in the package they picked up at the
beginning of the meeting.
“Where is it for me to review?” asked
the mayor.
“I sent them to you,” responded
Plachner.
“These magical things... It’s like the
agenda today and last meeting I don’t
have it until I get here. I got a different
agenda from what I sent. Last month I
had a different agenda than when I got
here, you told me you sent it to me.
What is going on?”
“I emailed them to you. Have you got
them M’Liss?” asked Plachner.
“Seems everybody else has?” said
Helton. “I wouldn’t be asking for a
quote if I had a quote. This is serious
stuff.”
“Yes, it is,” said Plachner.
“Indeed it is, and paving is a major
thing too,” said Helton.
Paving project
Council had approved a motion on
April 17 to have MPE survey the levels
along the west side of the village to
determine how to improve the
drainage issue at the west entrance to
town where water pooling causes
“
potholes to pound out, before doing any
pavement patching.
“There was a lot of misunderstanding
with MPE regarding the
lower end of main street,” said Mayor
Helton.
“I don’t think they understand what
we were looking for,” said CAO
Plachner.
“Is there some way to contact them
and get more clarity so it could work in
with our plan to fix up that piece down
there [entrance to the village]?” queried
Helton.
CAO Plachner promised to get that
to them by Wednesday and recommended
budgeting $75,000 for the
paving project.
“The quote for the green space –
What kind of figure did we get for
levelling that, grassing it, putting in a
little fence and a couple items in
there?” asked Helton.
“Haven’t got that yet,” responded
CAO Plachner,
“Paving repairs is the big one, how
are we doing the budget [without
these quotes]. How much is that
[paving repairs]?”
“I don’t know,” replied Plachner,
“It’s critical,” stated Helton.
“Well, if you want to leave it
[budget] till next Wednesday we can
pass it on Wednesday if I have this
for you, at least an idea,” said
Plachner.
“We can do the final passage on
Wednesday,” chimed in Coun. M’Liss
Edwards.
“Well, we have to because we have to
get the taxes done. It’s getting late,”
said CAO Plachner.
Recycle bins relocation
Council estimated $30,075 for the
public works space although they did
not have the drawings showing the
dimensions that was requested in a
motion by council at the April 17
meeting.
Plachner indicated that Dave Benci,
public works manager, took the concept
drawing done by Mayor Helton
and paced it out as to how you wanted
that fence to go rather than doing up a
formal dimensional drawing to scale
that had been requested by motion in
the April 17 regular council meeting.
Mayor Helton opened up the meeting
for comments from the gallery
regarding the recycling bins and
public works space with a great deal of
discussion ensuing.
Council had planned for the relocation
of the bins to be the southeast
corner on town property.
The majority felt it would be better
located east of the unused tennis
courts although there is no developed
road.
“Cheaper to build a road over there
than to put up a $40,000 fence,” stated
Daryl DeMille.
“Do we want them to be the focal
point of your village, people coming
into town and they look over the display
coming into town, over the ball
diamonds then we come to the public
works yard?” asked Helton.
“You are not going to offend any taxpayers
by putting it over there [next to
the unused tennis court],” said Wanda
Hampton.
“The aesthetics was to have a fence
and slats and trees so it doesn’t look
obtrusive,” said Helton.
“It was a dumping ground [before]
and they are afraid it will become a
dumping ground again,” said
Hampton.
Only concern that I kind of have is
about the road portion of it. It’s by the
ball diamonds and if there’s traffic
going by and there’s kids running all
over the place, back and forth to the
park, that’s my major concern,” said
Dennis Schoonderbeek.
“It’s a catch 22,” said DeMille.
The consensus of the gallery reached
was to put the recycle bins on the east
side of the old tennis court.
“To keep peace in the town, the
tennis court isn’t going to offend
anyone. Like Daryl said, plant some
trees”, said Wanda Hampton.
The green space was also discussed.
Plachner package
and CAO assistant
Council motioned to hire an assistant
CAO and budgeted $40,000 for the
position.
“So again these projects, including
the CAO package and an estimate for
an assistant CAO to be hired would
then, in this budget, have to come out of
that Unrestricted [Surplus],” asked
Helton.
“No, where are we getting with this
other CAO? I’m not clear on that
either,” said Plachner,
“Well, we are going to hire an assistant
CAO for the transition,” said
Helton.
“Why is that?” asked Plachner,
“You’ve more than indicated that you
are retiring,” said Helton, “Somebody
has to be ready. We have to hire
someone to come in and work with you.
It’s obvious since last November, the
back and forth, we’re all familiar with
that, that you’re wanting to retire,
sooner than later, so that’s why we are
going to go ahead and hire an assistant.
“Okay, fine,” said Plachner. “Paying
this person can come out of operating.”
“That’s what this meeting is all
about,” said Helton. “We needed a prebudget
meeting to get these things
worked out.”
“We want to make sure we have
enough money in operating budget to
do that,” added Coun. Edwards.
“I’m thinking $40,000 would be
enough, give or take,” said CAO
Plachner.
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